Brother DCP 330C - Color Inkjet - All-in-One User manual

USER’S GUIDE
DCP-330C
DCP-540CN

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-330C and DCP-540CN (Circle your
model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.

i
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

ii
EC Declaration of Conformity under the R & TTE
Directive

iii
Table of Contents
Section I General
1 General Information
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide
(DCP-540CN only)..............................................................................................2
Viewing Documentation................................................................................... 2
Control panel overview .......................................................................................... 4
LCD display indications ..................................................................................6
Basic Operations ............................................................................................. 6
Warning LED indications ................................................................................. 7
Printing Reports............................................................................................... 7
2 Loading documents and paper
Loading documents ............................................................................................... 8
Using the ADF (DCP-540CN only) .................................................................. 8
Using the scanner glass ..................................................................................8
Scanning area ................................................................................................. 9
Acceptable paper and other media......................................................................10
Recommended media ...................................................................................10
Handling and using media .............................................................................11
Choosing the right media...............................................................................12
Loading paper, envelopes and other media ........................................................14
Loading paper and other media.....................................................................14
Loading envelopes, post cards and photo paper...........................................16
Printable Area................................................................................................19
3 General setup
Paper settings......................................................................................................20
Paper Type .................................................................................................... 20
Paper Size .....................................................................................................20
LCD display .........................................................................................................20
LCD Contrast.................................................................................................20
Setting the backlight brightness..................................................................... 21
Setting the Dim Timer for the backlight ........................................................21
Setting the Off Timer .....................................................................................21

iv
Section II Copy
4 Making copies
How to copy .........................................................................................................24
Making a single copy .....................................................................................24
Making multiple copies ..................................................................................24
Stop copying ..................................................................................................24
Copy options........................................................................................................24
Changing copy speed and quality ................................................................25
Enlarging or reducing the image copied ........................................................25
Making N in 1 copies or a poster (page layout) ............................................26
Sorting copies using the ADF (DCP-540CN only) .........................................27
Adjusting Brightness, Contrast and Colour....................................................27
Paper options ................................................................................................28
Setting your changes as a new default..........................................................29
Restoring all settings to the factory settings ..................................................29
Section III Direct Photo Printing
5 Printing photos from a memory card
PhotoCapture Center™ Operations.....................................................................32
Printing from a memory card without a PC....................................................32
Scanning to a memory card without a PC .....................................................32
Using PhotoCapture Center™ from your computer.......................................32
Using memory cards......................................................................................32
Memory card folder structure.........................................................................33
Getting started .....................................................................................................34
Entering PhotoCapture mode ........................................................................34
Print Images.........................................................................................................35
View Photo(s) ................................................................................................35
Print Index (Thumbnails) ...............................................................................35
Print All Photos ..............................................................................................36
Print Photos ...................................................................................................36
DPOF printing................................................................................................37
PhotoCapture Center™ print settings..................................................................38
Print Quality ...................................................................................................39
Paper options ................................................................................................39
Adjusting Brightness, Contrast and Colour....................................................40
Cropping ........................................................................................................41
Borderless printing.........................................................................................41
Setting your changes as a new default..........................................................41
Restoring all settings to the factory settings ..................................................41
Scan to Card .......................................................................................................42
Entering Scan mode ......................................................................................42
How to scan to card.......................................................................................42
Understanding the Error Messages .....................................................................43

v
6 Printing photos from a camera with PictBridge
Before Using PictBridge.......................................................................................44
PictBridge requirements ................................................................................44
Using PictBridge ..................................................................................................44
Setting your digital camera ............................................................................44
Printing Images....................................................................................................45
DPOF printing................................................................................................45
Understanding the Error Messages.....................................................................46
Section IV Software
7 Software and Network features
Section V Appendixes
A Safety and Legal
Choosing a location .............................................................................................50
To use the machine safely.............................................................................51
Important safety instructions..........................................................................54
IMPORTANT - For your safety ......................................................................55
LAN connection (DCP-540CN only) ..............................................................55
EU Directive 2002/96/EC and EN50419........................................................56
Legal limitations for copying ..........................................................................56
Trademarks ...................................................................................................57
B Troubleshooting and Routine Maintenance
Troubleshooting ..................................................................................................58
If you are having difficulty with your machine ................................................ 58
Error messages ...................................................................................................62
Changing LCD language ...............................................................................64
Document jam (DCP-540CN only) ................................................................64
Printer jam or paper jam ................................................................................65
Routine maintenance...........................................................................................66
Replacing the ink cartridges ..........................................................................66
Cleaning the outside of the machine .............................................................68
Cleaning the scanner.....................................................................................69
Cleaning the machine printer platen..............................................................70
Cleaning the Paper Pick-up Roller ................................................................70
Cleaning the print head ................................................................................. 71
Checking the print quality ..............................................................................71
Checking the printing alignment ....................................................................72
Checking the ink volume ...............................................................................72
Machine Information ............................................................................................73
Checking the serial number...........................................................................73
Packing and shipping the machine ......................................................................73

vi
C Menu and Features
On-screen programming......................................................................................75
Menu table.....................................................................................................75
Menu keys ...........................................................................................................75
Menu table.....................................................................................................76
D Specifications
General ................................................................................................................84
Print media...........................................................................................................86
Copy ....................................................................................................................87
PhotoCapture Center™ .......................................................................................88
PictBridge ...........................................................................................................88
Scanner ...............................................................................................................89
Printer ..................................................................................................................90
Interfaces .............................................................................................................91
Computer requirements .......................................................................................92
Consumable items ...............................................................................................93
Network (LAN) (DCP-540CN only) ......................................................................94
E Glossary
FIndex

Section I
General I
General Information 2
Loading documents and paper 8
General setup 20

2
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide
and Network User’s
Guide (DCP-540CN
only) 1
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
(DCP-540CN only) that is on the CD-ROM.
Viewing Documentation 1
Viewing Documentation (For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the programs
group, and then select User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
aTurn on your PC. Insert the Brother
CD-ROM labelled Windows®into your
CD-ROM drive.
bIf the model name screen appears, click
your model name.
cIf the language screen appears, click
your language. The CD-ROM main
menu will appear.
General Information 1
Bold Bold typeface identifies specific
keys on the machine control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

General Information
3
1
Note
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
dClick User’s Guide.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows®
98/98SE/Me/2000 Professional and
Windows®XP)
ControlCenter3 (For Windows®
98/98SE/Me/2000 Professional and
Windows®XP)
Network Scanning
(DCP-540CN only)
PaperPort®SE with OCR User’s Guide
Instructions for scanning directly from
ScanSoft®PaperPort®. The complete
Scansoft®PaperPort®SE with OCR
User's Guide can be viewed from the Help
selection in the Scansoft®PaperPort®
with OCR application.
Viewing Documentation
(For Macintosh® ) 1
aTurn on your Macintosh®. Insert the
Brother CD-ROM labelled Macintosh®
into your CD-ROM drive. The following
window will appear.
bDouble-click the Documentation icon.
cDouble-click your language folder.
dDouble-click the top page file.
eClick the documentation you want to
read.
Software User’s Guide: Software
User’s Guide in HTML format
Network User’s Guide: Network
User’s Guide (DCP-540CN only) in
HTML format
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS®X 10.2.4 or
greater)
ControlCenter2 (For Mac OS®X 10.2.4 or
greater)
Network Scanning (For Mac OS®X 10.2.4
or greater)
(DCP-540CN only)
Presto!®PageManager®User’s Guide
Instructions for scanning directly from
Presto!®PageManager®. The complete
Presto!®PageManager®User's Guide
can be viewed from the Help selection in
the Presto!®PageManager®application.

Chapter 1
4
Control panel overview 1
1 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
2 Number of Copies
Use this key to make multiple copies.
3 Menu keys:
dor c
Press to scroll backward or forward to a
menu selection.
aor b
Press to scroll through the menus and
options.
Menu
Lets you access the main menu.
OK
Lets you select a setting.
4 Start keys:
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scanning
setting in the ControlCenter software).
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01
1

General Information
5
1
5 Stop/Exit
Stops an operation or exits from a menu.
6On/Off
You can turn the machine on or off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality.
7 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
8 Scan
Lets you access Scan mode.
9 PhotoCapture
Lets you access PhotoCapture Center™
mode.
10 Warning LED
Turns red when the LCD displays an error or an
important status message.
N
ormal
1
00%
P
lain Pap
A
4
0
01
34
56
2
97810

Chapter 1
6
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
1 Ink indicator
Lets you see the available ink volume.
Basic Operations 1
For example, to change the paper type to
Inkjet Paper.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Paper Type.
Press OK.
dPress aor bto choose
Inkjet Paper.
Press OK.
You can see the current setting on the
LCD:
ePress Stop/Exit.
20:48
1
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01
OKSelect & Press
MENU
Machine Info.
Print Reports
Initial Setup
General Setup
MENU
Paper Type
Paper Size
Plain Pa
General Setup
LCD Settings
OKSelect & Press
A4
OKSelect & Press
MENU
Plain Paper
Inkjet Paper
Brother Photo
Other Photo
Paper Type
OKSelect & Press
MENU
Paper Type
Paper Size
LCD Settings
Inkjet Pa
General Setup
A4

General Information
7
1
Warning LED indications 1
The status LED (Light Emitting Diode) is a
light that shows the DCP status.The LCD
shows the current machine status when the
machine is idle.
Printing Reports 0
The following reports are available:
Help List
A help list about how to quickly program
your machine.
User Settings
Lists your settings.
Network config. (DCP-540CN only)
Lists your Network settings.
How to print a report
aPress Menu.
bPress aor bto choose
Print Reports.
Press OK.
cPress aor bto choose the report you
want.
Press OK.
dPress Mono Start.
LED DCP status Description
Off
Ready The DCP is ready for
use.
Red
Cover open The cover is open.
Close the cover.
(See Error messages
on page 62
.)
Ink empty Replace the Ink
cartridge with a new
one.
(See Replacing the ink
cartridges on page 66
.)
Paper error Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error messages
on page 62.)
Other
messages
Check the LCD
message.
(See Error messages
on page 62
.)
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01

8
2
Loading documents 2
You can make copies, and scan from the ADF
(automatic document feeder) and from the
scanner glass.
Using the ADF
(DCP-540CN only) 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m2(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
aFan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
bAdjust the paper guides to fit the width of
your documents.
cUnfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Loading documents and paper 2
Temperature: 20 to 30°C (68 to 86°F)
Humidity: 50% to 70%
Paper: 80 g/m2A4 (20 lb LTR)
Length: 148 to 355.6 mm (5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight: 64 to 90 g/m2(17to24lb)
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
1

Loading documents and paper
9
2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
aLift the document cover.
bUsing the document guidelines on the
left, center the document face down on
the scanner glass.
cClose the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scanning area 2
The scanning area depends on the settings in
the application you are using. The figures
below show the areas you cannot scan on
paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Copy Letter 3 mm
(0.12 in.)
3 mm
(0.12 in.)
A4 3 mm
(0.12 in.)
3 mm
(0.12 in.)
Scan Letter 3 mm
(0.12 in.)
3 mm
(0.12 in.)
A4 3 mm
(0.12 in.)
0 mm
(0 in.)
34
1
2

Chapter 2
10
Acceptable paper and
other media 2
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use the Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu.
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on the instruction
sheet.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy BP61GLP

Loading documents and paper
11
2
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray 2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1

Chapter 2
12
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Copy Photo
Capture
Printer
Cut Sheet Letter 216 ×279 mm (8 1/2 ×11 in.) Yes Yes Yes
A4 210 ×297 mm (8.3 ×11.7 in.) Yes Yes Yes
Legal 216 ×356 mm (8 1/2 ×14 in.) Yes – Yes
Executive 184 ×267 mm (7 1/4 ×10 1/2 in.) – – Yes
JIS B5 182 ×257 mm (7.2 ×10.1 in.) – – Yes
A5 148 ×210 mm (5.8 ×8.3 in.) Yes – Yes
A6 105 ×148 mm (4.1 ×5.8 in.) – – Yes
Cards Photo 10 ×15 cm (4 ×6 in.) Yes Yes Yes
Photo L 89 ×127 mm (3 1/2 ×5 in.) – – Yes
Photo 2L 13 ×18 cm (5 ×7 in.) – Yes Yes
Index Card 127 ×203 mm (5 ×8 in.) – – Yes
Post Card 1 100 ×148 mm (3.9 ×5.8 in.) – – Yes
Post Card 2
(Double)
148 ×200 mm (5.8 ×7.9 in.) – – Yes
Envelopes C5
Envelope
162 ×229 mm (6.4 ×9 in.) – – Yes
DL
Envelope
110 ×220 mm (4.3 ×8.7 in.) – – Yes
COM-10 105 ×241 mm (4 1/8 ×9 1/2 in.) – – Yes
Monarch 98 ×191 mm (3 7/8 ×7 1/2 in.) – – Yes
JE4
Envelope
105 ×235 mm (4.1 ×9.3 in.) – – Yes
Transparencies Letter 216 ×279 mm (8 1/2 ×11 in.) Yes – Yes
A4 210 ×297 mm (8.3 ×11.7 in.) Yes – Yes