Oce Variolink 5022 User manual

Critical Link

Océ

Operations

(A0P8W21)

User’s

Guide

VarioLink 5022

VarioLink 4222

VarioLink 3622

Thank you for selecting an Océ solution for your document production and

management needs. The following information will help you get the most pro-

ductive and reliable use out of your system.

Océ brand supplies are designed for Océ multi-function copy/print/fax systems

to ensure maximum product performance and quality. Substituting other sup-

plies may result in inferior image quality and machine malfunction.

To order supplies call the Océ Supply Line:

1-800-462-6797 (US)

1-866-462-4478 (CAN)

01277 846 146 (UK)

Should your system develop a problem that cannot be remedied by using the

maintenance or troubleshooting procedures outlined in this manual, please

contact Océ Technical Support by calling:

1-800-243-5556 (US)

1-866-462-4478 (CAN)

08708 500 749 (UK)

For faster service, please have your machine model and serial number

available before calling.

Meter Reading Overview

If your monthly Océ invoices are calculated based on your prod-

uct usage. You can help ensure accurate billing by providing us

with accurate meter reads every month.

There are three methods to enter meter readings:

1. If your equipment is networked and your organization has an

SMTP mail server, you can set up the product to automatically

share the meter information with Océ. This is the most popular,

and least time-intensive method for you. Your service representa-

tive can conﬁgure your system to automatically e-mail monthly

meter counts to Océ.

2. Use the Océ “E-Z Reading” web site to enter your monthly

readings. We can even set you up to receive a monthly e-mail

reminder. Go to www.oceusa.com and click on Meter Reads.

3. Enter your readings by phone by calling 800-945-9708.

1Press Utility/Counter

on the control panel

2Touch

Meter Count

3Record the Total Counter

readings and enter them on the

Océ “E-Z Reading” web site.

(See www.oceusa.com)

Viewing the Counters (Meter Count)

For more information, see Chapter 9 of the User’s Guide - Copy Operations

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Introduction

Thank you for purchasing this machine.

The VL5022/VL4222/VL3622 is equipped with an integration printer controller (hereinafter called Generic

50/42/36BW-2) that allows you to print directly from Windows-compatible computers or Macintosh

computers.

This User’s Guide describes the printing functions of the printer controller, operating instructions, and

precautions for proper operation. In order to allow functionality of this product fully and to use it effectively,

please read this User’s Guide as necessary.

In order to operate the product safely and properly, be sure to read the accompanying User’s Guide

[Copy/Print/Fax/Scan/Box Operations].

For descriptions on trademarks and copyrights, refer to [Trademarks/Copyrights].

Illustrations shown in the User’s Guide may differ from actual machine.

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Table of contents

Introduction

Table of contents....................................................................................................................................................x-2

About this manual...................................................................................................................................................x-9

Contents ..................................................................................................................................................x-9

Product notation ......................................................................................................................................x-9

Explanation of manual conventions .......................................................................................................x-10

User’s Guides........................................................................................................................................................x-11

Printed manual .......................................................................................................................................x-11

User’s Guide CD manuals .....................................................................................................................x-11

1 Overview of printer functions

1.1 Printer controller................................................................................................................................... 1-2

1.1.1 Role of the printer controller.....................................................................................................................1-2

1.1.2 Printing flow..............................................................................................................................................1-3

1.1.3 Control panel ............................................................................................................................................1-4

1.2 Operating environment ........................................................................................................................ 1-5

1.2.1 Compatible computers and operating systems .......................................................................................1-5

Windows ...................................................................................................................................................1-5

Macintosh .................................................................................................................................................1-5

1.2.2 Compatible interfaces...............................................................................................................................1-6

Ethernet interface .....................................................................................................................................1-6

USB interface............................................................................................................................................1-6

Connection diagram .................................................................................................................................1-6

1.3 Setting up the system........................................................................................................................... 1-7

1.3.1 Network connection .................................................................................................................................1-7

1.3.2 Local connection ......................................................................................................................................1-7

1.4 Contents of CD-ROM ........................................................................................................................... 1-9

2 Precautions for installation

2.1 Introduction........................................................................................................................................... 2-2

2.2 Printer drivers applicable to operating systems................................................................................ 2-3

2.3 Connection methods selectable in each operating system ............................................................. 2-4

2.3.1 Windows 2000/XP/Server 2003................................................................................................................2-4

2.3.2 Windows Vista ..........................................................................................................................................2-5

2.3.3 Windows NT 4.0 .......................................................................................................................................2-6

2.3.4 Mac OS 9.2...............................................................................................................................................2-6

2.3.5 Mac OS 10.2, 10.3, or 10.4.......................................................................................................................2-6

2.3.6 NetWare....................................................................................................................................................2-6

3 Easy installation using the installer (Windows)

3.1 Installer .................................................................................................................................................. 3-2

3.1.1 Installer operating environment ................................................................................................................3-2

3.2 Easy installation using the installer .................................................................................................... 3-3

3.2.1 Settings of this machine ...........................................................................................................................3-3

3.2.2 Installation of the printer driver.................................................................................................................3-3

4 Manual installation using the Add Printer wizard

4.1 Windows XP/Server 2003..................................................................................................................... 4-2

4.1.1 Network connection (LPR/Port9100)........................................................................................................4-2

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TCP/IP setting for this machine................................................................................................................4-2

RAW port number setting for this machine ..............................................................................................4-2

LPD setting for this machine ....................................................................................................................4-2

Printer driver installation using the Add Printer Wizard ............................................................................4-2

4.1.2 Network connection (SMB).......................................................................................................................4-5

TCP/IP setting for this machine................................................................................................................4-5

SMB setting for this machine ...................................................................................................................4-5

Printer driver installation by specifying printers using the Add Printer Wizard.........................................4-6

4.1.3 Network connection (IPP or IPPS)............................................................................................................4-8

Specifying the TCP/IP setting for this machine........................................................................................4-8

Specifying the IPP settings for this machine ............................................................................................4-8

Printer driver installation using the Add Printer wizard.............................................................................4-8

4.1.4 Local connection ......................................................................................................................................4-9

4.2 Windows Vista..................................................................................................................................... 4-11

4.2.1 Network connection (LPR, Port9100, or SMB).......................................................................................4-11

Specifying the TCP/IP setting for this machine......................................................................................4-11

RAW port number setting for this machine ............................................................................................4-11

LPD setting for this machine ..................................................................................................................4-11

SMB setting for this machine .................................................................................................................4-11

Printer driver installation by searching printers using the Add Printer Wizard .......................................4-11

Printer driver installation by creating a port using the Add Printer Wizard.............................................4-13

4.2.2 Network connection (IPP or IPPS)..........................................................................................................4-15

Specifying the TCP/IP setting for this machine......................................................................................4-15

Specifying the IPP settings for this machine ..........................................................................................4-16

Printer driver installation using the Add Printer wizard...........................................................................4-16

4.2.3 Network connection (Web Service print) ................................................................................................4-17

TCP/IP setting for this machine..............................................................................................................4-17

Web Service settings for this machine ...................................................................................................4-17

Printer installation from the Network window.........................................................................................4-17

Printer driver installation by specifying the IP address using the Add Printer Wizard ...........................4-18

4.2.4 Local connection ....................................................................................................................................4-20

4.3 Windows 2000 ..................................................................................................................................... 4-22

4.3.1 Network connection (LPR/Port9100)......................................................................................................4-22

TCP/IP setting for this machine..............................................................................................................4-22

RAW port number setting for this machine ............................................................................................4-22

LPD setting for this machine ..................................................................................................................4-22

Printer driver installation using the Add Printer Wizard ..........................................................................4-22

4.3.2 Network connection (SMB).....................................................................................................................4-24

TCP/IP setting for this machine..............................................................................................................4-24

SMB setting for this machine .................................................................................................................4-24

Printer driver installation using the Add Printer Wizard ..........................................................................4-25

4.3.3 Network connection (IPP or IPPS)..........................................................................................................4-26

Specifying the TCP/IP setting for this machine......................................................................................4-26

Specifying the IPP settings for this machine ..........................................................................................4-26

Printer driver installation using the Add Printer wizard...........................................................................4-26

4.3.4 Local connection ....................................................................................................................................4-27

4.4 Windows NT 4.0 .................................................................................................................................. 4-28

4.4.1 Network connection (LPR)......................................................................................................................4-28

TCP/IP setting for this machine..............................................................................................................4-28

LPD setting for this machine ..................................................................................................................4-28

Printer driver installation using the Add Printer Wizard ..........................................................................4-28

5 Installation on Macintosh computers

5.1 Mac OS X 10.2, 10.3, or 10.4 ................................................................................................................ 5-2

5.1.1 Installing the printer driver ........................................................................................................................5-2

5.1.2 Selecting and connecting the printer (OS 10.4)........................................................................................5-3

Specifying the Bonjour settings................................................................................................................5-3

Specifying the AppleTalk settings ............................................................................................................5-4

Specifying the LPR settings .....................................................................................................................5-5

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Specifying the IPP settings.......................................................................................................................5-7

5.1.3 Selecting and connecting the printer (OS 10.2 and 10.3).........................................................................5-8

Specifying the Rendezvous settings ........................................................................................................5-8

Specifying the AppleTalk settings ............................................................................................................5-9

Specifying the LPR settings ...................................................................................................................5-10

Specifying the IPP settings.....................................................................................................................5-11

5.2 Mac OS 9.2 .......................................................................................................................................... 5-13

5.2.1 Installing the printer driver ......................................................................................................................5-13

5.2.2 Selecting and connecting the printer......................................................................................................5-13

Specifying the AppleTalk settings ..........................................................................................................5-13

Specifying the LPR settings ...................................................................................................................5-14

6 Installation to use NetWare

6.1 NetWare ................................................................................................................................................. 6-2

6.1.1 Network Settings ......................................................................................................................................6-2

6.1.2 Windows Client Setting ............................................................................................................................6-2

7 Uninstalling the printer driver

7.1 Windows ................................................................................................................................................ 7-2

7.1.1 Uninstallation by an uninstallation program .............................................................................................7-2

7.1.2 Uninstallation by an installer.....................................................................................................................7-2

7.1.3 Manual uninstallation................................................................................................................................7-3

7.2 Macintosh.............................................................................................................................................. 7-4

7.2.1 For Macintosh OS X .................................................................................................................................7-4

7.2.2 For Macintosh OS 9.2...............................................................................................................................7-4

8 Print functions of the PCL/PS drivers for Windows

8.1 Printing operations ............................................................................................................................... 8-2

8.2 Initializing the printer driver................................................................................................................. 8-3

8.2.1 How to display the Properties screen ......................................................................................................8-3

8.2.2 Configure tab ............................................................................................................................................8-3

8.2.3 Settings tab ..............................................................................................................................................8-4

8.2.4 Registration of the default settings...........................................................................................................8-5

8.3 Common settings ................................................................................................................................. 8-6

8.4 Parameter details ................................................................................................................................. 8-7

8.4.1 Basic tab...................................................................................................................................................8-7

8.4.2 Layout tab.................................................................................................................................................8-9

8.4.3 Finish tab ................................................................................................................................................8-10

8.4.4 Cover Mode tab......................................................................................................................................8-11

8.4.5 Stamp/Composition tab .........................................................................................................................8-12

Editing watermark...................................................................................................................................8-13

Editing date/time and page number .......................................................................................................8-14

8.4.6 Quality tab ..............................................................................................................................................8-15

8.4.7 Other tab.................................................................................................................................................8-16

9 Print function of Mac OS X

9.1 Printing operations ............................................................................................................................... 9-2

9.2 Initializing the printer driver................................................................................................................. 9-3

9.2.1 Options .....................................................................................................................................................9-3

9.2.2 Registration of the default settings...........................................................................................................9-3

9.3 Common settings ................................................................................................................................. 9-5

9.4 How to add a custom size ................................................................................................................... 9-6

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9.5 Parameter details ................................................................................................................................. 9-7

9.5.1 Page Attributes .........................................................................................................................................9-7

9.5.2 Copies & Pages ........................................................................................................................................9-7

9.5.3 Output Method .........................................................................................................................................9-8

Checking the Output Method setting details............................................................................................9-9

9.5.4 Layout/Finish ..........................................................................................................................................9-10

9.5.5 Paper Tray/Output Tray ..........................................................................................................................9-12

9.5.6 Cover Mode/Transparency Interleave ....................................................................................................9-13

9.5.7 Per Page Setting.....................................................................................................................................9-14

9.5.8 Stamp/Composition................................................................................................................................9-15

Editing date/time ....................................................................................................................................9-16

Editing page number ..............................................................................................................................9-16

Editing header/footer ..............................................................................................................................9-17

9.5.9 Quality.....................................................................................................................................................9-18

10 Print function of Mac OS 9.2

10.1 Printing operations ............................................................................................................................. 10-2

10.2 Initializing the printer driver............................................................................................................... 10-3

10.2.1 Options ...................................................................................................................................................10-3

10.2.2 Registration of the default settings.........................................................................................................10-4

10.3 Parameter details ............................................................................................................................... 10-5

10.3.1 Page Attributes .......................................................................................................................................10-5

10.3.2 Setting Custom Page Size......................................................................................................................10-5

10.3.3 General ...................................................................................................................................................10-6

10.3.4 Layout (Pages per sheet)........................................................................................................................10-6

10.3.5 Printer specific options (Finishing Options 1 to 3)..................................................................................10-6

11 Function detail description

11.1 Proof print............................................................................................................................................ 11-2

11.1.1 Setting up the printer driver....................................................................................................................11-2

For Windows...........................................................................................................................................11-2

For Macintosh OS X ...............................................................................................................................11-3

11.1.2 Recalling a job from the control panel....................................................................................................11-3

11.2 Secure print......................................................................................................................................... 11-5

11.2.1 Setting up the printer driver....................................................................................................................11-5

For Windows...........................................................................................................................................11-5

For Macintosh OS X ...............................................................................................................................11-7

11.2.2 Recalling a job from the control panel....................................................................................................11-8

When "Confidential Document Access Method" is set to "Mode 1" .....................................................11-8

When "Confidential Document Access Method" is set to "Mode 2" ...................................................11-10

11.3 Save in User Box............................................................................................................................... 11-13

11.3.1 Setting up the printer driver..................................................................................................................11-13

For Windows.........................................................................................................................................11-13

For Macintosh OS X .............................................................................................................................11-14

11.3.2 Recalling a job from the control panel..................................................................................................11-15

11.4 Printing on a machine with the user authentication set up.......................................................... 11-18

11.4.1 Setting up the printer driver..................................................................................................................11-18

For Windows.........................................................................................................................................11-18

For Macintosh OS X .............................................................................................................................11-20

11.5 Printing with the machine enabling the Account Track function................................................. 11-21

11.5.1 Setting up the printer driver..................................................................................................................11-21

For Windows.........................................................................................................................................11-21

For Macintosh OS X .............................................................................................................................11-23

11.6 Touch and Print................................................................................................................................. 11-24

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11.7 Specifying a user-defined encryption passphrase ........................................................................ 11-25

11.7.1 Settings of this machine .......................................................................................................................11-25

11.7.2 Setting up the printer driver..................................................................................................................11-27

For Windows.........................................................................................................................................11-27

For Macintosh OS X .............................................................................................................................11-28

11.8 Saving the driver settings ................................................................................................................ 11-29

11.8.1 Setting up the printer driver..................................................................................................................11-29

For Windows.........................................................................................................................................11-29

11.8.2 Recalling the settings ...........................................................................................................................11-30

11.8.3 Editing the settings ...............................................................................................................................11-30

11.8.4 Importing and exporting the driver settings .........................................................................................11-31

12 Settings on the control panel

12.1 Basic operations for user settings.................................................................................................... 12-2

12.1.1 Displaying the User Settings screen.......................................................................................................12-2

12.2 User settings ....................................................................................................................................... 12-4

12.2.1 PDL setting .............................................................................................................................................12-4

12.2.2 Number of Copies ..................................................................................................................................12-5

12.2.3 Original Direction ....................................................................................................................................12-6

12.2.4 Spool Print Jobs in HDD before RIP.......................................................................................................12-7

12.2.5 A4/A3 ←→ LTR/LGR Auto Switch..........................................................................................................12-8

12.2.6 Banner Sheet Setting..............................................................................................................................12-9

12.2.7 Binding Direction Adjustment...............................................................................................................12-10

12.2.8 Skip Blank Pages..................................................................................................................................12-11

12.2.9 Paper Tray ............................................................................................................................................12-12

12.2.10 Paper Size.............................................................................................................................................12-13

12.2.11 2-Sided Print.........................................................................................................................................12-14

12.2.12 Binding Position....................................................................................................................................12-15

12.2.13 Staples..................................................................................................................................................12-16

12.2.14 Punch....................................................................................................................................................12-17

12.2.15 Banner Paper Tray................................................................................................................................12-18

12.2.16 Font Settings ........................................................................................................................................12-19

12.2.17 Symbol Set ...........................................................................................................................................12-20

12.2.18 Font Size...............................................................................................................................................12-21

12.2.19 Line/Page..............................................................................................................................................12-22

12.2.20 CR/LF Mapping ....................................................................................................................................12-23

12.2.21 Print PS Errors ......................................................................................................................................12-24

12.2.22 Verify XPS Digital Signature..................................................................................................................12-25

12.2.23 TIFF Image Paper Settings ...................................................................................................................12-26

12.2.24 Print Reports.........................................................................................................................................12-27

12.2.25 Image Shift Settings .............................................................................................................................12-29

12.2.26 Stamp Settings .....................................................................................................................................12-30

Date/Time Print Position.......................................................................................................................12-31

Date/Time Text Size .............................................................................................................................12-31

Page Number Print Position .................................................................................................................12-31

Page Number Text Size........................................................................................................................12-32

12.3 Basic operations for Administrator Settings.................................................................................. 12-33

12.3.1 Displaying the Administrator Settings screen.......................................................................................12-33

12.4 Administrator Settings ..................................................................................................................... 12-35

12.4.1 Print/Fax Output Settings .....................................................................................................................12-35

12.4.2 Output Tray Settings.............................................................................................................................12-36

12.4.3 Delete Secure Print Documents ...........................................................................................................12-36

12.4.4 Auto Delete Secure Document .............................................................................................................12-37

12.4.5 Print without Authentication .................................................................................................................12-38

12.4.6 I/F Timeout............................................................................................................................................12-39

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12.4.7 Print XPS Errors....................................................................................................................................12-40

12.4.8 Print Data Capture ................................................................................................................................12-40

12.4.9 Driver Password Encryption Setting.....................................................................................................12-41

13 Web Connection

13.1 Using Web Connection....................................................................................................................... 13-2

13.1.1 Operating environment ...........................................................................................................................13-2

13.1.2 Accessing Web Connection ...................................................................................................................13-2

13.1.3 Web browser cache................................................................................................................................13-3

With Internet Explorer .............................................................................................................................13-3

With Netscape Navigator........................................................................................................................13-3

With Mozilla Firefox ................................................................................................................................13-3

13.1.4 Structure of pages ..................................................................................................................................13-4

13.2 Logging on and logging off................................................................................................................ 13-6

13.2.1 Login and logout operations...................................................................................................................13-6

When user authentication and account track settings are not specified ...............................................13-6

When user authentication and account track settings are specified .....................................................13-7

13.2.2 Logout.....................................................................................................................................................13-7

13.2.3 Login.......................................................................................................................................................13-8

Options that can be selected when logged on to Web Connection.......................................................13-8

Logging on as a public user ...................................................................................................................13-9

Logging on as a registered user .............................................................................................................13-9

Logging on to Administrator mode.......................................................................................................13-10

Logging on as a user box administrator...............................................................................................13-11

13.3 Overview of User mode.................................................................................................................... 13-12

13.3.1 Information............................................................................................................................................13-12

13.3.2 Job........................................................................................................................................................13-13

13.3.3 Box .......................................................................................................................................................13-13

13.3.4 Direct Print............................................................................................................................................13-14

13.3.5 Store Address.......................................................................................................................................13-15

13.4 Overview of Administrator mode .................................................................................................... 13-16

13.4.1 Maintenance .........................................................................................................................................13-16

13.4.2 Security.................................................................................................................................................13-17

13.4.3 Box .......................................................................................................................................................13-18

13.4.4 Print Setting ..........................................................................................................................................13-19

13.4.5 Store Address.......................................................................................................................................13-20

13.4.6 Network ................................................................................................................................................13-21

14 Troubleshooting

14.1 Cannot print ........................................................................................................................................ 14-2

14.2 Unable to specify desired settings or unable to print as specified ............................................... 14-4

14.2.1 Printer driver settings have no effect......................................................................................................14-4

14.2.2 Other.......................................................................................................................................................14-5

14.2.3 Error message ........................................................................................................................................14-5

15 Appendix

15.1 Product specifications ....................................................................................................................... 15-2

15.2 Configuration page............................................................................................................................. 15-4

15.3 Font list ................................................................................................................................................ 15-5

15.3.1 PCL Font List ..........................................................................................................................................15-5

15.3.2 PS Font List ............................................................................................................................................15-6

15.3.3 Demo page .............................................................................................................................................15-7