Brother MFC-440CN User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
MFC-440CN
Before you can use the machine, you must set up the hardware and install the software.
Please read this Quick Setup Guide for the correct setup procedure and installation instructions.
Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A

Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note User’s Guide, Software User’s Guide or
Network User’s Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User’s Guide,
Software User’s Guide or Network
User’s Guide we have supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP1 – Setting Up the Machine
Removing the protective parts ..................................................................................................................... 4
Loading paper .............................................................................................................................................. 4
Connecting the phone line .......................................................................................................................... 6
Connecting the power cord .......................................................................................................................... 7
Installing the ink cartridges........................................................................................................................... 7
Print quality check ........................................................................................................................................ 9
Choosing your language (Canada only)..................................................................................................... 10
Setting the LCD contrast ............................................................................................................................ 10
Setting the date and time ........................................................................................................................... 11
Setting your station ID................................................................................................................................ 11
Setting tone or pulse dialing mode............................................................................................................. 12
Choosing a Receive Mode ......................................................................................................................... 12
Sending in the Product Registration and Test Sheet (USA only)............................................................... 13
STEP2 – Installing the Driver & Software
Windows®
For USB Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ................................... 16
For Network Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ................................... 19
Macintosh®
For USB Interface Users
(For Mac OS®X 10.2.4 or greater) ........................................................................................................... 23
For Network Interface Users
(For Mac OS®X 10.2.4 or greater) ........................................................................................................... 26
For Network Users
BRAdmin Professional configuration utility
(For Windows®users) ................................................................................................................................ 29
Installing the BRAdmin Professional configuration utility ...................................................................... 29
Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional ............................ 29
BRAdmin Light configuration utility
(For Mac OS®X users) .............................................................................................................................. 30
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 30
Consumables
Replacement consumables........................................................................................................................ 31
Ink cartridge .......................................................................................................................................... 31

Getting Started
2
1
Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
An interface cable is not a standard accessory. You need to purchase the proper interface cable for the interface
you want to use (USB or network).
USB cable
Please make sure you use a USB 2.0 cable that is no longer than 6 feet (2 meters) long.
Your machine has a USB interface that is compatible with the USB 2.0 specification. This interface is also
compatible with High-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s.
The machine can also be connected to a computer that has a USB 1.1 interface.
DO NOT connect the interface cable at this time.
Connecting the interface cable is done during the software installation process.
When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port
on a keyboard or a non-powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
Quick Setup Guide CD-ROM User’s Guide
Telephone Line Cord Test Sheet (USA only) Accessory Order Form
Black (LC51BK) Yellow (LC51Y) Cyan (LC51C) Magenta (LC51M)
Ink Cartridges

Getting Started
3
Control panel
1 Dial Pad
2 Fax and Telephone keys
3 Mode keys
4 Clear/Back key
5OKkey
6 Start keys
7 On/Off key
8 Stop/Exit key
9 Menu keys
10 LCD (Liquid Crystal Display)
11 Ink key
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
11 10 98 7
213456

Setting Up the Machine
4
STEP1
1
1 Removing the protective
parts
1Remove the protective tape and film covering
the scanner glass.
2Remove the foam bag containig the ink
cartridges from on top of the paper tray.
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done during
the software installation process.
2 Loading paper
You can load up to 100 sheets of 20 lb
(80 g/m2) paper.
For details, see Acceptable paper and other
media in Chapter 2 of the User’s Guide.
1Pull the paper tray completely out of the
machine and lift the output paper tray cover (1).
2Press and slide the paper side guides (1) and
paper length guide (2) to fit the paper size.
1
1
2

Setting Up the Machine
5
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Gently put the paper into the paper tray print
side down and top edge first.
Check that the paper is flat in the tray.
Note
When you use Legal size paper, press and hold
the universal guide release button as you slide out
the front of the paper tray.
5Gently adjust the paper side guides with both
hands to fit the paper.
Make sure that the paper side guides and
paper length guide touch the edges of the
paper.
Note
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
6Close the output paper tray cover.
7Slowly push the paper tray completely into the
machine.

Setting Up the Machine
6
STEP1
8While holding the paper tray in place, pull out
the paper support ( ) until it clicks, and then
unfold the paper support flap ( ).
Note
Do not use the paper support flap for Legal paper.
Note
• You can use the photo bypass tray which is
located on the top of the paper tray to print on
photo 4 x 6 in. (10 x 15 cm) and photo L size paper.
• For details, see Loading photo paper in Chapter 2
of the User’s Guide.
3 Connecting the phone line
1Connect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done during
the software installation process.
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
1 Extension telephone
2 External telephone
Note
If you are sharing one phone line with an external
telephone answering machine, connect it as
shown below.
Set the receive mode to ‘External TAD’ if you
have an external answering machine. For
details, see Connecting an external TAD
(telephone answering device) in Chapter 7 of
the User’s Guide.
2
1

Setting Up the Machine
7
4 Connecting the power cord
1Connect the power cord.
5 Installing the ink cartridges
Warning
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
No Cartridge
Black
Yellow
Cyan
Magenta
2Open the ink cartridge cover (1).
3Pull all the lock release levers down and
remove the yellow protective part (1).
Note
Do not throw away the yellow protective part. You
will need it if you transport the machine.
4Take out the ink cartridge.
5Carefully remove the protective yellow cap (1).
1
1
1

Setting Up the Machine
8
STEP1
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow cap comes off when you
open the bag, the cartridge will not be damaged.
6Install each ink cartridge in the direction of the
arrow on the label.
Take care to match the color of the lock release
lever (1) with the cartridge color (2), as shown
in the diagram below.
7Lift each lock release lever and gently push it
until it clicks, and then close the ink cartridge
cover.
Note
If the LCD prompts you to re-insert the ink
cartridge correctly, after you install the ink
cartridges, check that the ink cartridges are
installed properly.
The machine will clean the ink tube system for
use for the first time. This process will occur
only once, the first time ink cartridges are
installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Cleaning
iiiii
Preparing System
Approx 4 Minutes
1
2
Mbrother
XXXX

Setting Up the Machine
9
Caution
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the print
head several times after correcting the
cartridge installation. (See Cleaning the print
head in Appendix B of the User’s Guide.)
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Using or
attempting to use potentially incompatible
inks and/or cartridges in your machine may
cause damage to the machine itself and/or it
may result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that was caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and guarantee
your print quality please continue to replace
consumed ink cartridges with only Genuine
Brother Branded Supplies.
6 Print quality check
1After the cleaning cycle is finished, the LCD
shows:
Set Paper and Press
2Make sure paper is loaded in the paper tray.
Press Color Start.
The machine starts printing the Print Quality
Check Sheet (only during initial ink cartridge
installation).
3Check the quality of the four color blocks on the
sheet.
(black/ yellow/ cyan/ magenta)
Improper Setup
Avoid touching the printed surface of the
paper immediately after printing, the surface
may not be completely dry and may stain your
fingers.
4The LCD shows:
Is Quality OK?
Yes iPress 1
No iPress 2

Setting Up the Machine
10
STEP1
5Do one of the following:
If all lines are clear and visible, press 1
(Yes) on the dial pad to finish the quality
check.
If you can see missing short lines, press 2
(No) on the dial pad and go to step 6.
6The LCD asks you if the print quality is OK for
black and color. Press 1(Yes) or 2(No) on the
dial pad.
Black OK?
Yes iPress 1
No iPress 2
Color OK?
Yes iPress 1
No iPress 2
After pressing 1(Yes) or 2(No) for both black
and color, the LCD shows:
Start Cleaning?
Yes iPress 1
No iPress 2
7Press 1(Yes), the machine will then start
cleaning the colors.
8After cleaning is finished, press Color Start.
The machine starts printing the Print Quality
Check Sheet again and goes back to step 3.
7 Choosing your language
(Canada only)
1Press Menu.
2Press aor bto choose Initial Setup.
Press OK.
3Press aor bto choose Local Language.
Press OK.
4Press aor bto choose your language
(English or French), and then press OK.
Local Language
English
French
5Press Stop/Exit.
8 Setting the LCD contrast
You can adjust the LCD contrast for a sharper and
more vivid display. If you are having difficulty reading
the LCD, try changing the contrast setting.
1Press Menu.
2Press aor bto choose General Setup.
Press OK.
3Press aor bto choose LCD Settings.
Press OK.
4Press aor bto choose LCD Contrast.
Press OK.
5Press aor bto choose Light, Med or Dark.
Press OK.
6Press Stop/Exit.
Note
You can also adjust the angle of the LCD display
by lifting it.
OK Poor

Setting Up the Machine
11
9 Setting the date and time
The machine displays the date and time, and if you
set up the station ID it will add it to each fax you send.
1Press Menu.
2Press aor bto choose Initial Setup.
Press OK.
3Press aor bto choose Date/Time.
Press OK.
4Enter the last two digits of the year on the dial
pad, and then press OK.
Date/Time
Year:20
07
(e.g. Enter 07for 2007.)
5Enter the two digits for the month on the dial
pad, and then press OK.
Date/Time
Month:
01
(e.g. Enter 01for January.)
6Enter the two digits for the day on the dial pad,
and then press OK.
Date/Time
Day:
01
(e.g. Enter 01for the first day of the month.)
7Enter the time in 24-hour format on the dial
pad, and then press OK.
Date/Time
Time:
15:25
(e.g. Enter 15, 25for 3:25 P.M.)
8Press Stop/Exit.
To confirm the current date and time, print
out the Users Settings Report. (See Printing
Reports in Chapter 11 of the User’s Guide.)
10 Setting your station ID
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu.
2Press aor bto choose Initial Setup.
Press OK.
3Press aor bto choose Station ID.
Press OK.
4Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Station ID Fax:
_
5Enter your name (up to 20 characters) using
the dial pad, and then press OK.
Station ID Name:
_
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the same
key as the last character, press to move the
cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the cursor
under the incorrect character, press Clear/Back.

Setting Up the Machine
12
STEP1
6Press Stop/Exit.
Note
If you want to repeat input, press Stop/Exit to start
from step 1.
For details, see Entering Text in Appendix C
of the User's Guide.
Note
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless such
messages clearly contain, in a margin at the top or
bottom of each transmitted page, or on the first
page of the transmission, the date and time it is
sent and an identification of the business or other
entity or other individual sending the message and
the telephone number of the sending machines or
such business, other entity or individual.
To program this information into your machine,
see Setting the date and time on page 11 and
Setting your station ID on page 11.
11 Setting tone or pulse dialing
mode
Your machine comes set for Tone dialing service. If
you have Pulse dialing service (rotary), you need to
change the dialing mode.
1Press Menu.
2Press aor bto choose Initial Setup.
Press OK.
3Press aor bto choose Tone/Pulse.
Press OK.
4Press aor bto choose Pulse (or Tone).
Press OK.
5Press Stop/Exit.
12 Choosing a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
1Press Menu.
2Press aor bto choose Initial Setup.
Press OK.
3Press aor bto choose Receive Mode.
Press OK.
4Press aor bto choose the mode.
Press OK.
5Press Stop/Exit.
For details, see Using receive modes in
Chapter 6 of the User's Guide.
Press
key
One time Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO 6
7PQRS
8TUV8
9WX Y Z
Are you connecting an external telephone or external
TAD (telephone answering device) to the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
You control the phone
line and must answer
every call yourself.
Are you using the voice
message function of your
external TAD (telephone
answering device)?
Do you want the machine to answer fax and
telephone calls automatically?
Do you want to use the machine for fax only?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
No
Yes
No
No
Yes
Yes
Yes
No
Do you use a Distinctive
Ring subscriber service? See Distinctive Ring
in Chapter 7 of the
User’s Guide.

Setting Up the Machine
13
13 Sending in the Product
Registration and Test Sheet
(USA only)
1Fill out the Product Registration and Test
Sheet.
2Put the sheet face down in the ADF (Automatic
Document Feeder) or the scanner glass.
3Make sure (Fax) is illuminated in
Green.
4Enter the toll-free fax number: 1-877-268-9575.
5Press Black Start.
Note
You will receive a confirmation fax of your Product
Registration.
You can also register your product online using the
On-Line Registration link from the installation CD-
ROM or visit http://www.brother.com/registration.
Now go to
Go to Supplied CD-ROM ‘MFL-Pro Suite’ on
the next page to install the drivers.

Supplied CD-ROM ‘MFL-Pro Suite’
14
1
Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities, install without PaperPort®SE, or install the
printer driver only.
User’s Guide
View the Software User’s Guide and Network User’s
Guide in HTML format. The Software User’s Guide
and Network User’s Guide include instructions for
features available when connected to a computer.
(eg. Printing, scanning and networking details)
On-Line Registration
You will be pointed to the Brother Product
Registration Web page for quick registration of your
machine.
Brother Support
View contact information for Brother Customer
Service and how to find a Brother Authorized Service
Center.
Repair MFL-Pro Suite (USB only)
If an error occurred during the installation of the MFL-
Pro Suite, use this selection to automatically repair
and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft®PaperPort®SE with OCR and True
Type®fonts.
PaperPort®SE with OCR is a document
management application for scanning and viewing
documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 for Mac OS®10.2.4 or greater.
Presto! PageManager
You can also install Presto!®PageManager®to add
OCR capability to the Brother ControlCenter2 and
easily scan, share and organize photos and
documents.
Documentation
View the Software User’s Guide and Network User’s
Guide in HTML format. The Software User’s Guide
and Network User’s Guide include instructions for
features available when connected to a computer.
(eg. Printing, scanning and networking details)
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, driver
updates and tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
machine.

Windows®
Macintosh®
Installing the Driver & Software
15
STEP2
Follow the instructions on this page for your operating system and interface.
For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center
directly from the driver or visit http://solutions.brother.com.
For USB Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 16
For Network Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 19
For USB Interface Users
(For Mac OS®X 10.2.4 or greater) ................................................................................. 23
For Network Interface Users
(For Mac OS®X 10.2.4 or greater) ................................................................................. 26
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®in this Quick Setup Guide are based on Mac OS®X 10.4.

Installing the Driver & Software
16
STEP2
Windows®
USB
Windows®
1
For USB Interface Users
(For Windows
®
98/98SE/Me/2000 Professional/XP/XP Professional
x64 Edition)
Important
Make sure that you have finished the
instructions from Step 1 Setting Up the
Machine on pages 4 through 13.
Note
• Please close any applications running before
installing MFL-Pro Suite.
• Make sure there are no media cards in the media
drive of the machine.
1Unplug the machine from the AC outlet and
from your computer, if you already connected
an interface cable.
2Turn on your PC.
(For Windows®2000 Professional/XP/XP
Professional x64 Edition, you must be logged
on with Administrator rights.)
3Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the setup.exe program from the
root folder of the Brother CD-ROM.
•If you are using Windows®2000 Professional
and have not installed service pack 3 (SP3) or
greater:
To access the PhotoCapture Center®features
from your computer you may have to install a
Windows®2000 update first.
The Windows®2000 update is included with the
MFL-Pro Suite installer.
To install the update, follow the steps below:
1ClickOK to start installation of the Windows®
updates.
2 When instructed, click OK to restart your
computer.
3 After the computer restarts, the installation of
MFL-Pro Suite will automatically continue.
If the installation does not continue automatically,
open the main menu again by ejecting and then
reinserting the CD-ROM disc or double-click the
setup.exe program from the root folder, and
continue from Step 4to install MFL-Pro Suite.

Installing the Driver & Software
17
Windows®
USB
Windows®
5After reading and accepting the ScanSoft®
PaperPort®SE License Agreement, click Yes.
6The installation of PaperPort®SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
8Choose Local Connection, and then click
Next. The installation continues.
9When this screen appears, go to the next step.
10 Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
11 Insert the USB cable into the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
12 Carefully route the USB cable through the
trench and out the back of the machine as
shown below and connect the cable to your
computer.
Improper Setup
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
• Make sure that the cable does not restrict the
cover from closing, or an error may occur.

Installing the Driver & Software
18
STEP2
Windows®
USB
Windows®
13 Lift the scanner cover to release the lock ( ).
Gently push the scanner cover support down
( ) and close the scanner cover ( ).
14 Turn on the machine by connecting the power
cord.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another. Please wait, it will
take a few seconds for all the screens to
appear.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
15 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
16 Click Finish to restart your computer.
(After restarting the computer, for Windows®
2000 Professional/XP/XP Professional x64
Edition, you must be logged on with
Administrator rights.)
Note
After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Diagnostics shows a
failure, please follow the on-screen instructions or
read the on-line help and FAQ’s in
Start/All Programs (Programs)/Brother/
MFC-XXXX.
The MFL-Pro Suite has been installed and
the installation is now complete.
Note
• MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft®PaperPort®SE with OCR and True
Type®fonts.
PaperPort®SE with OCR is a document
management application for scanning and viewing
documents.
• Windows®XP Professional x64 Edition does not
support the Brother ControlCenter3 Modern user
interface (see the Software User's Guide located
on the CD-ROM for details).