Brother MFC-8890DW User manual

1
Start Here MFC-8890DW
Quick Setup Guide
ARL/ASA/NZ Version 0
Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
IMPORTANT
DO NOT connect the interface cable yet.
Drum Unit Assembly
(including Standard Toner Cartridge)
Quick Setup Guide
User’s Guide CD-ROMS
(Windows®)
(Macintosh®)
Telephone Line Cord Adapter
(Australia only)
Telephone Line Cord
Australia and
New Zealand
Hong Kong, Malaysia
and Singapore
Philippines and Thailand
The mains plug supplied with this machine is a
grounded three pin plug.
The mains plug supplied with this machine is a
side grounded two pin plug.
AC Power Cord
Make sure that the AC socket will accept the supplied grounded pin plug. This machine must be grounded, If in doubt, call a
qualified electrician.

2
Symbols used in this guide
Note
• The components included in the box may differ depending on your country.
• Save all packing materials and the box in case for any reason you must ship your machine.
• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you
want to use (USB, Parallel or Network).
• To ensure safe operation the supplied plug must be inserted only into a standard power outlet that is
properly grounded through the standard electrical wiring. Non grounded equipment may cause an electrical
shock hazard, and may cause excessive electrical noise radiation.
USB cable
• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.
• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro
installation process.
• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB
port on a keyboard or non-powered USB hub.
Parallel cable
DO NOT use a parallel interface cable that is longer than 2 metres. Use a shielded interface cable that is IEEE
1284-compliant.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
WARNINGS tell you what to do to prevent possible personal injury.
CAUTIONS specify procedures you must follow or avoid to prevent possible
minor injuries.
IMPORTANT describe procedures you must follow or avoid to prevent possible
machine problems or machine damage, or damage to other objects.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Note Notes tell you how you should respond to a situation that may arise or give tips
about how the current operation works with other features.
User’s Guide
Software User’s Guide
Network User’s Guide
Indicates reference to the User’s Guide, Software User’s Guide or Network
User’s Guide.
WARNING
CAUTION
IMPORTANT

3
CAUTION
CAUTION
When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine
by holding it at the bottom.
Note
Keep a minimum gap around the machine as shown in the illustration.
300 mm
500 mm
200 mm
130 mm

4
2
Install the drum unit and
toner cartridge assembly
aRemove the protective tape and film covering
the scanner glass.
bPress the front cover release button and open
the front cover a.
cUnpack the drum unit and toner cartridge
assembly.
dGently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
ePut the drum unit assembly into the machine
until it clicks into place.
fClose the front cover of the machine.
IMPORTANT
DO NOT connect the interface cable yet.
1

5
3
Load paper in the paper
tray
aPull the paper tray completely out of the
machine.
bWhile pressing the blue paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
cFan the stack of paper well to avoid paper jams
and misfeeds.
dPut paper in the tray, and make sure that the
paper is below the maximum paper mark a.
The side to be printed on must be face down.
ePut the paper tray firmly back in the machine.
Make sure that it is completely inserted into the
machine.
fUnfold the support flap ato prevent paper
from sliding off the face-down output tray.
Note
For Legal or Folio size paper, press the release
button ain the bottom of the paper tray and then
pull out the back of the paper tray.
(Legal or Folio size paper are not available in
some regions.)
1
1
1
IMPORTANT
Make sure the paper guides touch the sides of
the paper so it will feed correctly.
1
1

6
4
Release the scanner lock
Push the lever ain the direction shown to unlock the
scanner.
(The grey scanner lock lever is located at the back left
side, under the document cover b.)
5
Connect the power cord
and telephone line
aMake sure that the machine power switch is off.
Connect the AC power cord to the machine.
bPlug the AC power cord into an AC outlet. Turn
the power switch on.
cConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a modular wall socket.
WARNING
The machine must be grounded using an
earthed plug.
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
IMPORTANT
DO NOT connect the interface cable yet.
2
1
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.

7
6
Set your country (for
Australia/New Zealand
customer only)
You must set your country so that the machine works
correctly on local telecommunication lines in each
country.
aCheck that the power is turned on by plugging
in the power cord and turn the power switch on.
bPress or to choose the country
(Australia or New Zealand).
Set Country
aAustralia
bNew Zealand
Select ab or OK
Press OK when the LCD shows your country.
cThe LCD prompts you to make sure of the
country again.
Set Country
Australia
1.Yes
2.No
Enter Number
dIf the LCD shows the correct country, press 1
to go to Step e.
—OR—
Press 2to go back to Step bto choose the
country again.
eAfter the LCD shows Accepted, the machine
will restart automatically. After the restart, the
LCD shows Please Wait.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap afrom the EXT. jack
on the machine.
1Extension telephone
2External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap a
from the EXT. jack on the machine.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 8. For
additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
11
22
(Example
for Australia)
1
(Example
for Australia)
1
Note
If Scanner Locked appears on the LCD,
immediately release the scanner lock and press
Stop/Exit. (See Release the scanner
lock on page 6.)

8
7
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
aPress Menu.
bPress 0.
cPress 1.
dPress or to choose the receive
mode.
Press OK.
ePress Stop/Exit.
8
Set the LCD contrast
(If needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress 1.
cPress 7.
dPress to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
ePress Stop/Exit.
For more details, see Receiving a fax in
Chapter 6 of the User’s Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
You control the phone
line and must answer
every call yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

9
9
Set the date and time
The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.
aPress Menu.
bPress 0.
cPress 2.
dEnter the last two digits of the year on the dial
pad, and then press OK.
02.Date&Time
Year:2009
Enter & OK Key
(e.g. Enter 0, 9for 2009.)
eEnter the two digits for the month on the dial
pad, and then press OK.
02.Date&Time
XX/XX/2009
Month:03
Enter & OK Key
(e.g. Enter 0, 3for March.)
fEnter the two digits for the day on the dial pad,
and then press OK.
02.Date&Time
XX/03/2009
Day:25
Enter & OK Key
(e.g. Enter 2, 5.)
gEnter the time in 24-hour format on the dial
pad, and then press OK.
02.Date&Time
25/03/2009
Time:15:25
Enter & OK Key
(e.g. Enter 15, 25for 3:25 P.M.)
hPress Stop/Exit.

10
10
Enter personal
information (station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress Menu.
bPress 0.
cPress 3.
dEnter your fax number (up to 20 digits) on the
dial pad, and then press OK.
03.Station ID
Fax:_
Enter & OK Key
eEnter your telephone number (up to 20 digits)
on the dial pad, and then press OK. If your
telephone number and fax number are the
same, enter the same number again.
03.Station ID
Fax:XXXXXXXXXXX
Tel:_
Enter & OK Key
fUse the dial pad to enter your name (up to 20
characters), and then press OK.
03.Station ID
Fax:XXXXXXXXXXX
Tel:XXXXXXXXXXX
Name:_
Enter & OK Key
gPress Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press to
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the
cursor to the incorrect character, press
Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF3D
4GH I 4G
5JKL5J
6MNO6M
7PQRS7
8TUV8T
9WX Y Z 9
For more details, see Entering Text in the
User’s Guide.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to step a.

11
11
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature see Chapter 11
Printing Reports in the User’s Guide.
12
Set tone or pulse dialling
mode (not available in
New Zealand)
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress Menu.
bPress 0.
cPress 4.
dPress or to choose Pulse (or
Tone).
Press OK.
ePress Stop/Exit.
13
Dial Prefix
The dial prefix setting will automatically dial a
predefined number before every fax number you dial.
For example: If your phone system requires a 9 to dial
an outside number this setting will automatically dial 9
for every fax you send.
aPress Menu.
bPress 0.
cPress 6(For New Zealand, press 5).
dEnter the prefix number (up to 5 digits) on the
dial pad, and then press OK.
ePress Stop/Exit.
Note
You can use the number 0 to 9, #, l and !. (Press
Hook to display “!”.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
recall (hookflash), press Hook to enter the break.

12
14
Set Daylight Saving Time
You can set the machine to change for Daylight
Saving Time. If you choose On, it will reset the time
forward one hour and if you choose Off, it will reset
the time backward one hour.
aPress Menu.
bPress 1.
cPress 4.
dPress or to choose On or Off.
ePress OK.
fPress 1or 2to choose 1.Change or 2.Exit.
gPress Stop/Exit.

13
Windows®
USB
Macintosh®Windows®
Parallel
Windows®Macintosh®
Wired Network Wireless Network
Windows®Macintosh®
15
Choose your connection type
For USB Interface Users
Windows
®
, go to page 14
Macintosh
®
, go to page 18
For Parallel interface cable
Windows
®
, go to page 20
For Wired Network
Windows
®
, go to page 24
Macintosh
®
, go to page 28
For Windows Server®2003/ 2008, see the Network User’s Guide on the CD-ROM.
For Wireless Network
Windows
®
and Macintosh
®
,
go to page 30

14
Windows®
USB
For USB Interface Users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
16
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bTurn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Initial Installation.
cClick Install MFL-Pro Suite.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
• Make sure a USB Flash memory device is
not inserted into the machine.
• The screen may differ depending on the
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click Start.exe.

15
Windows®
USB
Windows®
USB
Macintosh®
dChoose Local Connection, and then click
Next. The installation continues.
eWhen the ScanSoft™ PaperPort™ 11SE
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
fThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
gWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
hIf you do not want to monitor the machine
status and error notifications from your
computer, uncheck Enable Status Monitor
and then click Next.
iWhen this screen appears, go to the next step.
Note
• If the installation does not continue
automatically, open the main menu again by
ejecting and then reinserting the CD-ROM or
double-click the Start.exe program from the
root folder, and continue from step cto install
MFL-Pro Suite.
• For Windows Vista®, when the
User Account Control screen appears, click
Allow.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following
the on-screen instructions.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation correctly.

16
Windows®
USB
18
Connect the USB cable
aRemove the label covering the USB interface
connector.
bConnect the USB cable to the USB connector
on the machine marked with the symbol.
Then connect the cable to your computer.
19
Connect the power cord
aPlug the AC power cord into an AC outlet. Turn
the power switch on.
The installation will continue automatically.
The installation screens appear one after
another.
bWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
computer.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.

17
Windows®
USB
Windows®
USB
Macintosh®
20
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bIf this screen appears, choose the firmware
update setting and click OK.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother
/MFC-XXXX (where MFC-XXXX is your model
name).
Note
Internet access is required for the firmware
upgrade.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

18
Macintosh®
USB
For USB Interface Users
(Mac OS
®
X 10.3.9 or greater)
16
Before you install
aMake sure your machine is connected to the
power and your Macintosh®is ON. You must
be logged on with Administrator rights.
17
Connect the USB cable
aRemove the label covering the USB interface
connector.
bConnect the USB cable to the USB connector
on the machine marked with the symbol.
Then connect the cable to your computer.
18
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click Start Here OSX to install.
IMPORTANT
Make sure a USB Flash memory device is not
inserted into the machine.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh®.
Note
Please see the Software User’s Guide on the
CD-ROM if you want to install the PS driver.
(Brother’s BR-Script Driver)

19
Macintosh®
USB
Windows®
USB
Macintosh®
cChoose Local Connection, and then click
Next. Follow the on-screen instructions.
dThe Brother software will search for the Brother
device. During this time the following screen
will appear.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click OK.
19
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click Presto! PageManager and follow
the on-screen instructions.
Note
Please wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
The installation of MFL-Pro Suite is now
complete.
Go to step 19 on page 19.
Finish The installation is now
complete.

20
Windows®
Parallel
For Parallel Interface Users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition)
16
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bTurn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Initial Installation.
cClick Install MFL-Pro Suite.
IMPORTANT
• DO NOT connect the Parallel cable yet.
• If there are any programs running, close
them.
• Make sure a USB Flash memory device is
not inserted into the machine.
• The screen may differ depending on the
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater) and XP Professional x64 Edition.
Update to the latest Windows®Service Pack
before installing MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click Start.exe.