Brother HL-4040CN Installation instructions

NETWORK
USER’S GUIDE
Multi-Protocol On-board Ethernet Print Server
HL-4040CN
HL-4050CDN
Please read this manual thoroughly before using the printer.
Keep the CD-ROM in a convenient place so you can use it quickly
if you need to.
Please visit us at http://solutions.brother.com where you can get
product support, the latest driver updates and utilities, and
answers to frequently asked questions (FAQs) and technical
questions.
Version 0
EN-EEu

i
Definitions of warnings, cautions, and notes
We use the following icon throughout this User’s Guide:
Trademarks
Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are
trademarks of Brother Industries, Ltd.
UNIX is a registered trademark of The Open Group.
Apple, Macintosh and LaserWriter are registered trademarks and Safari is a trademark of Apple Inc.
HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company.
Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States
and/or other countries.
PostScript is a registered trademark of Adobe Systems Incorporated.
Firefox is a registered trademark of the Mozilla Foundation.
All other terms, brand and product names mentioned in this User’s Guide are registered trademarks or
trademarks of their respective companies.
Compilation and publication notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
©2007 Brother Industries Ltd.
IMPORTANT NOTE:
Windows®XP in this document represents Windows®XP Professional, Windows®XP Professional x64
Edition and Windows®XP Home Edition.
Windows Server®2003 in this document represents Windows Server®2003 and
Windows Server®2003 x64 Edition.
Notes tell you how you should respond to a situation that may arise or give tips about how the
operation works with other features.

ii
Brother Numbers
For technical and operational assistance, you must call the country where you purchased the printer. Calls
must be made from within that country.
Visit http://www.brother.com for contact information on your local Brother office.
If you have any comments or suggestions, please write to us at:
European Product & Service Support
1 Tame Street, Audenshaw, Manchester M34 5JE, UK
Internet addresses
Brother Global Web Site: http://www.brother.com
For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates and
Utilities: http:/solutions.brother.com
(In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com

iii
Table of Contents
1 Introduction 1
Overview....................................................................................................................................................1
Network function features..........................................................................................................................2
Network printing...................................................................................................................................2
Management utility ..............................................................................................................................2
Types of network connection .....................................................................................................................3
Network connection example ..............................................................................................................3
Protocols....................................................................................................................................................5
TCP/IP protocols and functionalities....................................................................................................5
2 Configuring your network printer 7
Overview....................................................................................................................................................7
IP addresses, subnet masks and gateways ..............................................................................................8
IP address ...........................................................................................................................................8
Subnet mask........................................................................................................................................9
Gateway (and router)...........................................................................................................................9
Setting the IP address and subnet mask .................................................................................................10
Using the BRAdmin Light utility to configure your network printer.....................................................10
Using the control panel to configure your printer for a network .........................................................12
Using other methods to configure your printer for a network.............................................................12
Changing the print server settings ...........................................................................................................13
Using the BRAdmin Light utility to change the print server settings .................................................13
Using the control panel to change the print server settings...............................................................13
Using Web Based Management (web browser) to change the print server settings.........................14
3 Network printing from Windows®: basic TCP/IP Peer-to-Peer printing 15
Overview..................................................................................................................................................15
Configuring the standard TCP/IP port......................................................................................................15
Printer driver not yet installed ............................................................................................................15
Printer driver already installed ...........................................................................................................17
Other sources of information ...................................................................................................................17
4 Network printing from Windows®: NetBIOS Peer-to-Peer printing 18
Overview..................................................................................................................................................18
Print server configuration for Windows®2000/XP, Windows Vista™ and Windows Server®2003.........18
Print server configuration...................................................................................................................18
5 Internet printing for Windows®21
Overview..................................................................................................................................................21
IPP printing for Windows®2000/XP, Windows Vista™ and Windows Server®2003 ..............................21
For Windows Vista™ .........................................................................................................................21
For Windows®2000/XP and Windows Server®2003 .......................................................................23
Specifying a different URL.................................................................................................................24
Other sources of information ...................................................................................................................24

iv
6 Network printing from Macintosh®25
Overview..................................................................................................................................................25
How to select the printer driver (TCP/IP) .................................................................................................25
7 Control panel setup 27
Overview..................................................................................................................................................27
Changing the print server settings using the control panel LAN menu....................................................28
Control panel LAN menu table and default factory settings ..............................................................28
Printing the Printer Settings Page............................................................................................................31
How to print the Printer Settings Page ..............................................................................................31
Restoring the network settings to factory default.....................................................................................32
Disabling the APIPA protocol...................................................................................................................33
8 Driver Deployment Wizard (Windows®only) 34
Overview..................................................................................................................................................34
Connection methods................................................................................................................................34
Peer-to-peer ......................................................................................................................................34
Network Shared.................................................................................................................................35
Local Printer (USB, LPT1) .................................................................................................................35
How to install the Driver Deployment Wizard software............................................................................36
Using the Driver Deployment Wizard software ........................................................................................37
9 Security features 39
Overview..................................................................................................................................................39
Security terms....................................................................................................................................39
Security protocols ..............................................................................................................................40
Security methods for E-mail notification ............................................................................................40
Configuring the protocol settings .......................................................................................................41
Managing your network printer securely..................................................................................................42
Secure Management using Web Based Management (web browser) ..............................................42
Secure Management using BRAdmin Professional (for Windows®) .................................................43
Printing documents securely using IPPS.................................................................................................44
Specifying a different URL.................................................................................................................44
Using E-mail notification with user authentication ...................................................................................45
Creating and installing a certificate..........................................................................................................47
Creating and installing self-signed certificate ....................................................................................49
Creating CSR and installing a certificate ...........................................................................................61
Import and export the certificate and private key...............................................................................63
10 Troubleshooting 65
Overview..................................................................................................................................................65
General problems ....................................................................................................................................65
Network print software installation problems ...........................................................................................67
Printing problems.....................................................................................................................................69
Protocol-specific troubleshooting.............................................................................................................70
Windows®2000/XP, Windows Vista™ and Windows Server®2003 IPP troubleshooting ................70
Web Based Management (web browser) troubleshooting (TCP/IP)..................................................70

v
A Appendix A 71
Using services .........................................................................................................................................71
Other ways to set the IP address (for advanced users and administrators) ............................................72
Using DHCP to configure the IP address ..........................................................................................72
Using BOOTP to configure the IP address........................................................................................72
Using RARP to configure the IP address .........................................................................................73
Using APIPA to configure the IP address..........................................................................................73
Using ARP to configure the IP address .............................................................................................73
Using the Telnet console to configure the IP address .......................................................................74
Using the Brother Web BRAdmin server software for IIS* to configure the IP address ....................75
B Appendix B 76
Print server specifications........................................................................................................................76
Ethernet wired network......................................................................................................................76
Computer requirements.....................................................................................................................77
Management utilities..........................................................................................................................77
C Appendix C 78
Open Source Licensing Remarks ............................................................................................................78
Open SSL statements .......................................................................................................................78
D Index 80

1
1
1
Overview 1
The Brother printer can be shared on a 10/100Mb wired Ethernet network using the internal network print
server. The print server provides printing services for Windows®2000/XP/XP Professional x64 Edition,
Windows Vista™, Windows Server®2003/ 2003 x64 Edition supporting the TCP/IP protocols and Macintosh
OS®X 10.2.4 or greater supporting TCP/IP. The following chart shows what network features and
connections are supported by each operating system.
1BRAdmin Professional is available as a download from http://solutions.brother.com
To use the Brother printer through a network, you need to configure the print server, and set up the computers
you use.
Introduction 1
Operating Systems 10/100
BASE-TX
Wired
Ethernet
(TCP/IP)
Printing BRAdmin
Light
BRAdmin
Professional 1
Internet
Printing
(IPP)
Status
Monitor
Driver
Deployment
Wizard
Windows®2000/XP
rrr r rr r
Windows®XP Professional
x64 Edition
Windows Vista™
Windows Server®2003
Server®2003 x64 Edition
Mac OS®X 10.2.4 or greater rrr r

Introduction
2
1
Network function features 1
The Brother HL-4000 Series have the following basic network functions.
Network printing 1
The print server provides printing services for Windows®2000/XP, Windows Vista™ and
Windows Server®2003 supporting the TCP/IP protocols and Macintosh supporting TCP/IP (Mac OS®X
10.2.4 or greater).
Management utility 1
BRAdmin Light 1
BRAdmin Light is a utility for initial setup of Brother network connected devices. This utility can search for
Brother products on your network, view the status and configure basic network settings, such as IP address.
The BRAdmin Light utility is available for Windows®2000/XP, Windows Vista™, Windows Server®2003 and
Mac OS®X 10.2.4 or greater computers. For installing BRAdmin Light, please see the Quick Setup Guide we
provided with the printer. For Macintosh®users, BRAdmin Light will be installed automatically when you
install the printer driver. If you have already installed the printer driver, you don’t have to install it again.
For more information on BRAdmin Light, visit us at http://solutions.brother.com
BRAdmin Professional (for Windows®)1
BRAdmin Professional is a utility for more advanced management of network connected Brother devices.
This utility can search for Brother products on your network, view the status and configure the network
settings from a computer running Windows®system. BRAdmin Professional has additional features from
BRAdmin Light. For more information and downloading, visit us at http://solutions.brother.com
Web BRAdmin (For Windows®)1
Web BRAdmin is a utility for managing network connected Brother devices. This utility can search for Brother
products on your network, view the status and configure the network settings. Unlike BRAdmin Professional,
which is designed for Windows®only, the Web BRAdmin server utility can be accessed from any client PC
with a web browser that supports JRE (Java Runtime Environment). By installing the Web BRAdmin server
utility on a PC running IIS 1, administrators with a web browser can connect to the Web BRAdmin server,
which then communicates with the device itself.
For more information and downloading, visit us at http://solutions.brother.com
1Internet Information Server 4.0 or Internet Information Service 5.0 / 5.1 / 6.0 / 7.0

Introduction
3
1
Types of network connection 1
Network connection example 1
Generally there are two types of network connections: Peer-to-Peer and Network Shared environment.
Peer-to-Peer printing using TCP/IP 1
In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no
central server controlling file access or printer sharing.
1 Router
2 Network printer
In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier
to configure than the Network Shared printing method described on the following page. See Network
Shared printing on page 4.
Each computer must use the TCP/IP Protocol.
The Brother printer needs to have an appropriate IP address configuration.
If you are using routers, the Gateway address must be configured on the computers and the Brother
printer.
The Brother printer can also communicate with Macintosh®. (TCP/IP compatible operating systems)
TCP/IPTCP/IP
Windows R
WindowsRMacintoshR
2
1

Introduction
4
1
Network Shared printing 1
In a Network Shared environment, each computer sends data via a centrally controlled computer. This type
of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.
1 Network Shared
2 Also known as “Server” or “Printer server”
3Printer
4 TCP/IP, USB or Parallel
In a larger network, we recommend a Network Shared printing environment.
The “server” or the “print server” must use the TCP/IP print protocol.
The Brother printer needs to have an appropriate IP address configuration unless the printer is connected
via the parallel or USB interface at the server.
WindowsR
WindowsR
WindowsR
WindowsR
TCP/IP
3
2
1
4

Introduction
5
1
Protocols 1
TCP/IP protocols and functionalities 1
Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain
access to network connected resources.
The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet
Protocol) protocol.
TCP/IP is the most popular set of protocols used for communication such as Internet and E-mail. This protocol
can be used in almost all operating systems such as Windows®, Macintosh®and Linux.
The following TCP/IP protocols are available on this Brother product.
Note
• You can configure the protocol settings by using the HTTP (web browser). See Using Web Based
Management (web browser) to change the print server settings on page 14.
• For the protocols of the security features, see Security protocols on page 40.
DHCP/BOOTP/RARP 1
By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.
Note
To use the DHCP/BOOTP/RARP protocols, please contact your network administrator.
APIPA 1
If you do not assign an IP address manually (using the BRAdmin software) or automatically (using a
DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol will automatically
assign an IP address from the range 169.254.1.0 to 169.254.254.255.
DNS client 1
The Brother print server supports the Domain Name Service (DNS) client function. This function allows the
print server to communicate with other devices by using its DNS name.
NetBIOS/IP 1
NetBIOS over IP basic functionality allows the Brother print server to appear in a Windows®network
neighborhood.
LPR/LPD 1
Commonly used printing protocols on a TCP/IP network.
Port9100 1
Another commonly used printing protocol on a TCP/IP network.

Introduction
6
1
SMTP client 1
Simple Mail Transfer Protocol (SMTP) client is used to send E-mails via Internet or Intranet.
IPP 1
Internet Printing Protocol (IPP Version 1.0) allows you to print documents directly to any accessible printer
via the internet.
mDNS 1
mDNS allows the Brother print server to automatically configure itself to work in a Mac OS®X Simple Network
Configured system. (Mac OS®X 10.2.4 or greater).
Telnet 1
The Brother print server supports Telnet server for command line configuration.
SNMP 1
The Simple Network Management Protocol (SNMP) is used to manage network devices including computers,
printers and terminals in a TCP/IP network.
Web server (HTTP) 1
The Brother print server is equipped with a web server that allows you to monitor its status or change some
of its configuration settings.
Note
We recommend Microsoft Internet Explorer 6.0®(or higher) or Firefox®1.0 (or higher) for Windows®and
Safari™ 1.0 for Macintosh®. Please also make sure that JavaScript and Cookie are always enabled in
whichever browser you use. We recommend you upgrade to Safari™ 1.2 or higher to enable JavaScript.
If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.

7
2
2
Overview 2
Before using your Brother printer in a network environment, you must configure the TCP/IP settings. In this
chapter, you will learn the basic steps required to print over the network using the TCP/IP protocol.
We recommend that you use the automatic installer application on the CD-ROM we have provided with the
printer. By using this application, you can easily connect your printer to your network and install the network
software and printer driver which you need to complete the network configuration. You will be guided by the
on-screen instructions until you are able to use your Brother network printer. Please follow the instructions in
the supplied Quick Setup Guide.
If you want to configure your printer without using the automatic installer application, refer to the remainder
of this chapter for more information.
Note
If you do not wish to, or are unable to use the automatic installer or any of Brother’s software tools, you
can also use the printer’s control panel to change network settings. For more information, see Control
panel setup on page 27.
Configuring your network printer 2

Configuring your network printer
8
2
IP addresses, subnet masks and gateways 2
To use the printer in a networked TCP/IP environment, you need to configure the IP address and subnet
mask. The IP address you assign to the print server must be on the same logical network as your host
computers. If it is not, you must properly configure the subnet mask and the gateway address.
IP address 2
An IP address is a series of numbers that identifies each computer connected to a network. An IP address
consists of four numbers separated by dots. Each number is between 0 and 255.
Example: In a small network, you would normally change the final numbers.
•192.168.1.1
•192.168.1.2
•192.168.1.3
How the IP address is assigned to your print server: 2
If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux, Windows®2000/XP,
Windows Vista™, or Windows Server®2003 network) the print server will automatically obtain its IP address
from the server and register its name with any RFC 1001 and 1002-compliant dynamic name services.
Note
On smaller networks, the DHCP server may be the router.
For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP
address on page 72, Using BOOTP to configure the IP address on page 72 and Using RARP to configure the
IP address on page 73.
If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will
automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on
APIPA, see Using APIPA to configure the IP address on page 73.
If the APIPA protocol is disabled, the IP address of a Brother print server is 192.0.0.192. However, you can
easily change this IP address number to match with the IP address details of your network. For information
on how to change the IP address, see Setting the IP address and subnet mask on page 10.

Configuring your network printer
9
2
Subnet mask 2
Subnet masks restrict network communication.
Example: Computer 1 can talk to Computer 2
• Computer 1
IP Address:192.168.1.2
Subnet Mask:255.255.255.0
• Computer 2
IP Address:192.168.1.3
Subnet Mask:255.255.255.0
Note
0 denotes that there is no limit to communication at this part of the address.
In the above example, we can communicate with anything that has an IP address that begins with
192.168.1.X.
Gateway (and router) 2
A gateway is a network point that acts as an entrance to another network and sends data transmitted via the
network to an exact destination. The router knows where to direct data that arrives at the gateway. If a
destination is located at an external network, the router transmits data to the external network. If your network
communicates with other networks, you may need to configure the Gateway IP address. If you do not know
the Gateway IP address then contact your Network Administrator.

Configuring your network printer
10
2
Setting the IP address and subnet mask 2
Using the BRAdmin Light utility to configure your network printer 2
BRAdmin Light 2
The BRAdmin Light utility is designed for initial setup of Brother network connected devices. It can also
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as IP address. The BRAdmin Light utility is available for Windows®2000/XP, Windows Vista™,
Windows Server®2003 and Mac OS®X 10.2.4 or greater.
Note
• Please use the BRAdmin Light utility version that was supplied on the CD-ROM with your Brother product.
You can also download the latest version of BRAdmin Light utility from http://solutions.brother.com
• If you require more advanced printer management, use the latest version of BRAdmin Professional utility
that is available as a download from http://solutions.brother.com This utility is only available for Windows®
users.
• If you are using Personal Firewall software (e.g. Windows Firewall), disable it. Once you are sure that you
can print, re-start your Personal Firewall software.
• Node name: Node name appears in current BRAdmin Light. The default Node name of the network card
in the printer is “BRNxxxxxx” (“xxxxxx” is the last six digits of Ethernet address.).
• The default password for Brother print servers is access.
aStart the BRAdmin Light utility.
For Windows®2000/XP, Windows Vista™ and Windows Server®2003 users
Click Start / All Programs 1/ Brother / BRAdmin Light / BRAdmin Light.
1Programs for Windows®2000 users
For Mac OS®X 10.2.4 or greater users
Double-click Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities /
BRAdmin Light.jar file.
bBRAdmin Light will search for new devices automatically.

Configuring your network printer
11
2
cDouble-click the unconfigured device.
Note
• If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the
device will appear as Unconfigured in the BRAdmin Light utility screen.
• You can find the node name and Ethernet address by printing out the Printer Settings Page. See Printing
the Printer Settings Page on page 31.
dChoose Static from Boot Method. Enter the IP address, Subnet Mask and Gateway (if needed) of
your print server.
eClick OK.
fWith the correctly programmed IP address, you will see the Brother print server in the device list.
Windows®Macintosh®
Windows®Macintosh®

Configuring your network printer
12
2
Using the control panel to configure your printer for a network 2
You can configure your network printer using the control panel LAN menu on the LCD display. See Control
panel setup on page 27.
Using other methods to configure your printer for a network 2
You can configure your network printer using other methods. See Other ways to set the IP address (for
advanced users and administrators) on page 72.

Configuring your network printer
13
2
Changing the print server settings 2
Using the BRAdmin Light utility to change the print server settings 2
aStart the BRAdmin Light utility.
For Windows®2000/XP, Windows Vista™ and Windows Server®2003 users
Click Start / All Programs 1/ Brother / BRAdmin Light / BRAdmin Light.
1Programs for Windows®2000 users
For Mac OS®X 10.2.4 or greater users
Double-click Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities /
BRAdmin Light.jar file.
bSelect the print server which you want to change the settings.
cSelect Network Configuration from the Control menu.
dEnter a password. The default Password is access.
eYou can now change the print server settings.
Note
If you want to change more advanced settings, use the BRAdmin Professional utility that is available as a
download from http://solutions.brother.com
Using the control panel to change the print server settings 2
You can configure and change the print server settings using the control panel LAN menu. See Control panel
setup on page 27.

Configuring your network printer
14
2
Using Web Based Management (web browser) to change the print server
settings 2
A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol).
Note
We recommend Microsoft Internet Explorer 6.0®(or higher) or Firefox®1.0 (or higher) for Windows®and
Safari™ 1.0 for Macintosh®. Please also make sure that JavaScript and Cookie are always enabled in
whichever browser you use. We recommend you upgrade to Safari™ 1.2 or higher to enable JavaScript.
To use a web browser, you will need to know the IP address of the print server.
aType http://printer_ip_address/ into your browser. (Where printer_ip_address is the IP
address or the print server name)
For example:
http://192.168.1.2/ (if the printer’s IP address is 192.168.1.2.)
Note
If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server. As the print server supports TCP/IP and NetBIOS, you can also enter
the NetBIOS name of the print server. The NetBIOS name can be seen on the printer settings page. The
NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“BRNxxxxxx” where “xxxxxx” is the last six digits of the Ethernet address.
bClick Network Configuration.
cEnter a user name and a password. The User Name is admin and the default Password is access.
dClick OK.
eYou can now change the printer server settings.