Calculated Industries TimeCard Tabulator II User manual

CALCULATED INDUSTRIES
®
Tape
M+
AC
+ / –
1/x
12/24 Hr
Clr Mem
∆ %
T IME C ARD
T ABULATOR
™
II
Off
8
0
4 5 6
7
•
1
=
+
+
—
On/C
2
Rcl
3
9
Stor
:
Next
Timer
P/R Ttl
Min Sec
In
PM Out AM
Prefs Rnd Rate
%
S/Lap
Conv
Hr
Emp Hrs
Break
T IME C ARD T ABULATOR
™
II
User’s Guide
UG9526E-C 4/4/03 12:54 PM Page 1

Introducing TimeCard Tabulator II . . . . .3
Key Definitions/Functions . . . . . . . . . .4
Standard Calculator Keys . . . . . . . . .4
Time Function Keys . . . . . . . . . . . .5
Payroll/Timecard Keys . . . . . . . . . .6
Timer Function Keys . . . . . . . . . . .7
Other Function Keys . . . . . . . . . . . .8
Operating Basics . . . . . . . . . . . . . . . .9
Basic Math . . . . . . . . . . . . . . . . . . .9
Memory Functions . . . . . . . . . . . .10
Memory “0” . . . . . . . . . . . . . . . . .11
Preference Function . . . . . . . . . . .12
Time Conventions . . . . . . . . . . . . .17
Using the TimeCard Tabulator II . . . . .19
Entering Time Values . . . . . . . . . . .19
Time Conversions . . . . . . . . . . . . .20
Time Math . . . . . . . . . . . . . . . . . .21
Payroll/Timecard Applications . . . .27
Stopwatch/Timer Feature . . . . . . . .40
Split/Lap Function . . . . . . . . . . . . .41
Paperless Tape Feature . . . . . . . . .43
Appendix . . . . . . . . . . . . . . . . . . . .46
Repair and Return . . . . . . . . . . . . . .48
Warranty . . . . . . . . . . . . . . . . . . . . .49
TABLE OF CONTENTS
2– TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 2

The TimeCard Tabulator II has been
designed to simplify payroll time calcula-
tions. The TimeCard Tabulator II:
◆Calculates employee hours and pay
based on In and Out punch times
◆Features automatic rounding and
break periods
◆Works with 12- and 24-hour timecard
recorder systems
◆Performs time math operations and
converts from one time format to
another
◆Features built-in stopwatch/timer with
lap and split time functions
◆Performs standard math functions
◆Battery saving Auto Shut-off
◆User definable Preference Settings.
INTRODUCING:
TIMECARD TABULATOR™II
User’s Guide – 3
UG9526E-C 4/4/03 12:54 PM Page 3

Standard Calculator Keys
[On/C] — On/Clear
Turns power on. One press clears the
last entry. Two presses clear all tem-
porary registers.
[Off] — Off
Turns power off, resetting all non-per-
manent storage registers.
[Rcl] — Recall
Used to recall stored values.
[Stor] — Storage
Used to store values.
[Conv] — Convert
Used to convert values, or to access
special functions.
[0] through [9] and [•]
Keys used to enter digits.
[+] [–] [x] [#] [=]
Basic arithmetic operation keys.
[%] — Percent Key
Four-function percent key.
KEY DEFINITIONS/FUNCTIONS
4– TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 4

[Conv] [%] — Delta Percent
Calculates the percentage difference
between two numbers.
Time Function Keys
[Hr] — Hour
Enters/converts the displayed value
to Hour:Minute:Second (H:M:S) or
decimal hour time formats. Repeated
presses toggle between these formats.
[Min] — Minute
Enters/converts the displayed value
to Minute:Second (M:S) or decimal
minute time formats. Repeated presses
toggle between these formats.
[Sec] — Seconds
Enters/converts the displayed value
to seconds.
[:] — Time Unit Separator
Enters/converts the displayed value
to 24-hour time format. Also used as
a separator for auto-entry mode.
[AM]
Designates entry as AM.
[PM]
Designates entry as PM.
User’s Guide – 5
UG9526E-C 4/4/03 12:54 PM Page 5

Payroll/Timecard Keys
[In] — “Clock In” Key
Enters the “clock in” time.
[Out] — “Clock Out” Key
Enters the “clock out” time.
[Emp Hrs] —Employee Hours Key
A multifunction key used to display
the following:
1) Accumulated “In” and “Out” hours
2) Total employee hours
3) Gross employee pay (based on
stored rate of pay).
4) Also used to directly enter the total
hours for a day.
[Next] — Next Employee
Prepares the TimeCard Tabulator II
for acceptance of new employee data.
[P/R Ttl] —Payroll Total Hours
Sums and displays the total hours
worked by all employees. This total
is cleared when the calculator is
turned off or reset.
[Rate] — Rate Function
Permanently enters a value as the rate
of pay for use with the [Emp Hrs] key.
Also used to calculate total cost when
multiplied by a total amount of time.
6– TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 6

[Break] — Automatic Break
Enters a permanent time value that is
automatically subtracted from the
“In” and “Out” register totals, or when
a value is entered by pressing the [Emp
Hrs] key. If entries are not defined as
time values, an error occurs.
[Rnd] — Automatic Rounding
Permanently stores the rounding
value for the accumulated day hours.
Typical rounding values are 6 min-
utes (0.1 of an hour) and 15 minutes
(0.25 of an hour). The calculator can
be set to round the:
1) Actual clock “In” and “Out” times
2) Time span between the “In” and
“Out” times
3) Total day hours.
See “Preference Function .”
Timer Function Keys
[Timer] — Stopwatch/Timer
Used to access the timer or stop
watch functions.
[S/Lap] — Split/Lap Function
Pauses the timer display, without stop-
ping the timer. See “ Split/Lap Function .”
User’s Guide – 7
UG9526E-C 4/4/03 12:54 PM Page 7

Other Function Keys
[Prefs] — Preference Settings
A multi-press key used to access and
change the default preferences. Once
in the preference mode, the [+] or [–]
keys are used to change preference
options. See “Preference Function . ”
[Conv] [#] — Inverse Function (1/x)
Calculates the inverse of the displayed
value. For example, the inverse of 4 is
0.25.
[Conv] [–] — Change Sign
Toggles the sign of the displayed value
from “+” to “–” and vice versa.
[Conv] [x] — All Clear
Resets calculator to default values and
settings.
[Conv] [+] — Clear Memory
Clears all values stored in Memory reg-
isters 0 through 9. See “Memory
Functions.”
[Conv] [Rcl] — Clear Memory “0”
Clears the total stored in cumulative
Memory “0” without changing the
display. See “Memory Functions.”
[Rcl] [=] — Paperless Tape
Used to verify the last 10 entries of a
math operation. See “Paperless Tape.”
8– TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 8

Basic Math
Your calculator uses standard chaining
logic, which simply means that the calcu-
lations are made in the order entered.
3[+] 2 [=] 5.
3 [–] 2 [=] 1.
3 [x] 2 [=] 6.
3 [÷] 2 [=] 1.5
Percent Calculations
The percent [%] key is used for finding
a given percentage of a number or for
working add-on, discount or division
percentage calculations.
355 [x] 15 [%] 53.25
250 [+] 6.5 [%] 266.25
25 [–] 5 [%] 23.75
100 [÷] 50 [%] 200.
OPERATING BASICS
User’s Guide – 9
UG9526E-C 4/4/03 12:54 PM Page 9

Delta Percent
The Delta Percent function finds the
percent change between two values.
The [=] key must be pressed to com-
plete the calculation.
Old Value New Value %
Change
10 [Conv] [%] 15 [=] 50.
100 [Conv] [%] 25 [=] – 75.
Memory Functions
The TimeCard Tabulator II can store
and recall up to 10 separate memory
values. When a value is stored in mem-
ory, it does not change until revised or
the calculator is reset. Values can be
stored in any format.
Function Keystrokes
Store value in mem. [Stor] [0] ... [9]
Recall value in mem. [Rcl] [0] ... [9]
Clear one mem. value [0] [Stor] [1] ... [9]
Clear all mem. values [Conv] [+]
10 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 10

Storing Values
Keystrokes Display
355 [Stor] 1 M–1355.
[Rcl] 1 M–1355.
25 [Stor] 1 M–125.
[Rcl] 1 M–125.
0 [Stor] 1 M–10.
Memory “0”
Storage register “0” is a cumulative
memory of which values of the same
convention (time values or unitless val-
ues) can be added. In addition to the
keystrokes on the previous page, you
may use the keystrokes defined below:
Function Keystrokes
Subtract from mem. “0” [Conv] [Stor] [0]
Display/Clear mem. “0” [Rcl] [Rcl]
Clear mem. “0” without
changing the display [Conv] [Rcl]
Using Memory “0”
Keystrokes Display
355 [Stor] 0 M–0355.
255 [Stor] 0 M–0255.
[Rcl] 0 M–0610.
745 [Conv] [Stor] 0 M–0745.
[Rcl] [Rcl] –135.
User’s Guide – 11
UG9526E-C 4/4/03 12:54 PM Page 11

Preference Function
The TimeCard Tabulator II includes a
special preference function that allows
you to customize the calculator for your
specific needs or special situations. To
access the preference function, simply
press the [Prefs] key. Repeated presses
of this key scroll through the various
options. The “How to Use the Preference
Function” section explains how to
change the Preference settings defined
in the next section:
Preference Settings and Options
* indicates the default value.
Rounding (RND)
Options: Punch*Dur Day
Defines when rounding of the clock
in/out time occurs.
Punch rounds the actual punch in and
out times.
Dur(ation ) rounds the period of time
between punch in and out times.
Day rounds the total hours for the day
(day hours are calculated at the first
press of the [Emp Hrs] key). With the
rounding value set to 6:00 MIN (0.1
hour), the following table demonstrates
the differences in rounding methods.
12 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 12

Actual Punch Dur Day
In 8:02 8:00 8:02 8:02
Out 11:57 12:00 11:57 11:57
Dur 3:55 HR 4:00 HR 3:54 HR 3:55 HR
In 12:32 12:30 12:32 12:32
Out 4:27 4:30 4:27 4:27
Dur 3:55 HR 4:00 HR 3:54 HR 3:55 HR
Day 7:50 HR 8:00 HR 7:48 HR 7:48 HR
Note: Time Card Tabulator does not cal-
culate “Duration.” Its use here is to
demonstrate the rounding differences from
one mode to another.
Time Format Setting (FMT)
Options: (Decimal) FMT HR*
FMT HR MIN SEC
The time format setting defines the
employee hour display.
*Note: If the SECS preference is set to
“
ON ,” the HR:MIN option displays sec-
onds (SEC) also.
If set to Decimal, entering 9.5 [Emp Hrs]
displays: 9.5 HR.
If set to HR:MIN, entering 9.5 [Emp Hrs]
displays: 9:30 HR MIN
(If SECS is set to On, displays as):
9:30:00 HR MIN SEC
User’s Guide – 13
UG9526E-C 4/4/03 12:54 PM Page 13

Timer Accuracy Setting (TMR)
Options: 0:00:00.0*
0:00:00.00
0:00:00.
Defines the rounding accuracy of the
stopwatch/timer display.
Split / Lap Key Setting (S/LP)
Options: Split*Lap
This setting defines how the [S/Lap] key
operates when the timer is activated.
If set to “Split,” TimeCard Tabulator II
displays the total time elapsed from the
start of the timer to when [S/Lap] is
pressed.
If set to “Lap,” the time between odd num-
bered presses displays. For example:
First press displays the time elapsed from
the timer’s start to when [S/Lap] is
pressed.
Second press redisplays the timer count.
Third press displays the time elapsed
between the first and the third presses.
Fourth press redisplays the timer count.
14 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 14

Buzzer Setting: (BUZZ)
Options: On*Off
If set to “ON,” the buzzer activates when
the countdown timer reaches zero.
Beeper Setting: (BEEP)
Options: On Off*
If “ON,” the calculator beeps with each
key press
Rate Setting (RATE)
Options: 0.00*(two decimal places)
0. (whole number)
0.0000000 (not rounded)
Sets the display format for Rate results.
Seconds Setting (SECS)
Options: On Off*
If set to “ON,” time values are displayed
with seconds. If set to “OFF,”entering
seconds or decimal time values tem-
porarily overrides the setting and dis-
plays seconds anyway.
User’s Guide – 15
UG9526E-C 4/4/03 12:54 PM Page 15

How to Use the Preference Function:
Keystrokes Display
1. Enter preference mode:
[On/C] 0.
[Prefs] RND Punch
2. Scroll to type of preference you wish to
change by pressing [Prefs]:
[Prefs] FMT 0. HR
[Prefs] TMR 0:00:00.0
3. Toggle preference by pressing [+] or
[–] keys:
[+] TMR 0:00:00.00
[+] TMR 0:00:00
[+] TMR 0:00:00.0
[–] TMR 0:00:00
4. Press any other key to exit the prefer-
ence mode. Preference settings will not
change until revised or until the
calculator is reset by pressing [Conv]
[x], which resets the settings back to
factory defaults.
In addition, preference settings will
reset to factory defaults when the Reset
button is pressed or the batteries are
changed.
16 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 16

Time Conventions
There are basically two kinds of time
conventions considered when entering
time values:
1. Points in Time (a specific time):
9:22 AM, 5 PM
2. Time Periods (a span of time):
37 Minutes, 45 Seconds
Time formats are Hours, Minutes, and
Seconds. When entering Time values,
the entry must comply with the follow-
ing rules:
Addition
Period + Period = Period
3 Hrs. + 22 Min. = 3 HR 22 MIN
Point + Period = Point
9 AM + 22 Min. = 9:22 AM
Point + Point = Error
Note: You cannot add two points in time
as the result would be meaningless.
User’s Guide – 17
UG9526E-C 4/4/03 12:54 PM Page 17

Subtraction
Period – Period = Period
3 Hrs. – 22 Min. = 2 HR 38 MIN
Point – Period = Point
9 AM – 22 Min. = 8:38 AM
Point – Point = Period
9 AM – 8:30 AM = 30 MIN
Period – Point = Error
Note: When subtracting one point in time
from another, it’s best to enter the later
time first, then subtract the earlier time.
Multiplication
Period x Period = Error
Point x Period = Error
Point x Point = Error
Period x Number = Period
9 Hrs. X3 = 27 HR
Point x Number = Error
Division
Period #Period = Number
9 Hrs. #9 Min. = 60 (9 min. segments)
Period #Number = Periods
9 Hrs. #60 = 9 MIN
Period #Point = Error
Point #Period = Error
Point #Number = Error
Point #Point = Error
18 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 18

Before You Continue . . .
Unless otherwise stated, the examples in
this manual are to be done with the calcu-
lator set to its default values
. Press [Conv]
[x] to set all values to their default settings.
Entering Time Values
Using TimeCard Tabulator II, you can
easily perform time math and payroll
functions. Time values are entered as
you say them, with the largest time unit
entered first. The examples below show
the different methods used to enter time
values.
Steps Display
1. Clear calculator:
[On/C] [On/C] 0.
2. Enter the following time values:
17 [Min] 32 [Sec] 17:32. MIN SEC
[On/C] 0.
423 [Min] 423: MIN
[On/C] 0.
38.25 [Sec] 38.25 SEC
Continued on the next page ➟
USING THE TIMECARD TABULATOR II
User’s Guide – 19
UG9526E-C 4/4/03 12:54 PM Page 19

3. Enter the following “Time of Day” values.
(Notice the different methods used.)
[On/C] 0.
8 [:] 05 [AM] 8:05 AM
[On/C] 0.
8 [:] 5 [AM] 8:05 AM
[On/C] 0.
805 [AM] 8:05 AM
[On/C] 0.
12 [:] 03 [PM] 12:03 PM
[On/C] 0.
12 [:] 3 [PM] 12:03 PM
[On/C] 0.
1203 [PM] 12:03 PM
Time Conversions
One of the most useful functions of the
TimeCard Tabulator II is its ability to
convert between all time formats with
the touch of just two keys: [Conv] and
the time format you desire . For example:
1. Enter 3 hours, and 30 minutes into the
calculator as follows:
3 [Hr] 30 [Min]
2. Now convert this to other formats:
[Conv] [Hr] 3.5 HR
[Conv] [Min] 210 MIN
[Conv] [Min] 210:00 MIN SEC
[Conv] [Sec] 12600 SEC
20 – TimeCard Tabulator ™ II
UG9526E-C 4/4/03 12:54 PM Page 20