Canon CAPTUREPERFECT 3.1 User manual

Operation Guide
ENGLISH
PUB. CE-IE-770-01

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Preface
Thank you for purchasing a Canon Document Scanner.
CapturePerfect 3.1 is an ISIS-compatible application program that enables the computer to acquire
images from the Canon Document Scanner. To fully understand the CapturePerfect 3.1 functions and to
be able to use them effectively, please read this guide and the ISIS/TWAIN Driver Help guide as well as
your scanner's operating manual.
About Trademarks
•ISIS
TM and MultiStreamTM are trademarks of EMC Corporation.
• Microsoft, Windows, SharePoint, PowerPoint, and Windows Live are registered trademarks of Microsoft
Corporation in the United States and are trademarks or registered trademarks of Microsoft Corporation in
other countries.
• Product names mentioned herein are for identification purposes only and may be trademarks and/or
registered trademarks of their respective companies.
• TM and ® are not set forth in this manual.
Copyright
• libtiffs
Copyright (c) 1988-1996 Sam Leffler
Copyright (c) 1991-1996 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose
is hereby granted without fee, provided that (i) the above copyright notices and this permission notice
appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and
Silicon Graphics may not be used in any advertising or publicity relating to the software without the
specific, prior written permission of Sam Leffler and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT
ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
• libjpeg
Portions of this software are based in part on the work of the Independent JPEG Group.
Reproduction Warning
• Reproduction of documents such as the following is illegal and subject to penalty: paper currency and
other legal tender, valuable instruments and passports issued by a government, as well as licenses,
certificates, permits, official documents, and private records issued by a public or private entity.
• Reproduction of copyrighted materials, such as documentation, pictures, imprints, maps, and illustrations,
for purposes other than personal use is prohibited.

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Disclaimer
• Reproduction of the contents of this guide, in part or in whole, without prior permission is prohibited.
• This guide is subject to change without notice.
• Every effort has been made to ensure the accuracy of the information in this guide. However, Canon
Electronics Inc. and its subsidiaries assume no responsibility for any errors or their consequences.
Copyright © 2006 CANON ELECTRONICS INC. ALL RIGHTS RESERVED

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Contents
Preface.....................................................................................................................2
Before Using ........................................................................................................... 5
About the CapturePerfect Window......................................................................................6
Scanner Selection and Settings ........................................................................................ 15
About Saving Image Files .................................................................................................16
About File Naming.............................................................................................................25
About MultiStream Functions ............................................................................................30
About OCR Functions .......................................................................................................33
About Log Files .................................................................................................................36
About Barcode/OCR Modification .....................................................................................38
About Other Functions ......................................................................................................39
Scanning Methods................................................................................................46
Scan Page.........................................................................................................................47
Scan Batch to File (Saves scanned images to a specified file).........................................48
Scan Batch to Printer (Prints scanned images) ................................................................51
Scan Batch to Mail (Attaches scanned images to email) ..................................................53
Scan Batch to SharePoint (Sends scanned images to SharePoint server) ......................56
Scan Batch to Presentation (Displays scanned images full-screen).................................59
Job (Scan According to a Previously Registered Job) ......................................................62
Scanned Image Operations ................................................................................. 66
Displaying the Thumbnail Window ....................................................................................67
Split View ..........................................................................................................................68
Saving an Image ...............................................................................................................70
Opening an Image File......................................................................................................72
Printing an Image ..............................................................................................................74
Adjusting Brightness of the Displayed Image....................................................................76
Inserting/Adding Pages to an Image File ..........................................................................77
Replacing a Page in an Image File ...................................................................................80
Setting PDF File Security Options.....................................................................................83
Index ......................................................................................................................85

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Before Using
Please read the following descriptions before using CapturePerfect.
•About the CapturePerfect Window (→P. 6) : Describes the menus in the CapturePerfect window.
•Scanner Selection and Settings (→P. 15) : Describes scanner selection and setup procedures.
•About Saving Image Files (→P. 16) : Describes the file types that can be saved by CapturePerfect.
•About File Naming (→P. 25) : Describes the requirements of file names for files to be saved by
CapturePerfect.
•About MultiStream Functions (→P. 30) : Describes the MultiStream output functions.
•About OCR Functions (→P. 33) : Describes the OCR functions.
•About Log Files (→P. 36) : Describes how to save recognition results to a log file when using the barcode
detection function or OCR function.
•About Barcode/OCR Modification (→P. 38) : Describes how to verify and edit the log files in which
barcode and OCR recognition results are saved.
•About Other Functions (→P. 39) : Describes saving rotated images, saving split pages and capacity
warning settings for folders specified as save destinations.
Important
• Confirm that your scanner is properly connected to the computer. Refer to your scanner's operating
manual for details.
• Before using CapturePerfect, install the ISIS/TWAIN driver for the scanner. Refer to your scanner's
operating manual for ISIS/TWAIN driver installation.

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About the CapturePerfect Window
The following window appears when CapturePerfect launches. The items in the window's menu and status
bar are described here.
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
File menu
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
Open
Opens saved image files. The following file types saved by CapturePerfect can be opened: TIFF (*.tif),
JPEG (*.jpg), BMP (*.bmp) and PDF (*.pdf) files. Opening an Image File (→P. 72)

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Save
This procedure saves open image files.
Note
If security is enabled for a PDF file, you are required to enter a password to open the file. Setting PDF
File Security Options (→P. 83)
Save As
This procedure saves open image files with a specified name. Saving an Image (→P. 70)
Close
Closes the open image file.
Close All the Files
Closes all open image files.
Image Info...
Displays information about the open image file.
Print
Prints the image displayed in the window. Printing an Image (→P. 74)
Print Format
Selects an image size for printing from the submenu.
•ActualSize
Regardless of the printing paper size or scan resolution, the image prints at the same size as the
original document.
• Fit to Paper
Reduces or enlarges images so they fit the size of the paper, and then prints.
• Actual Pixel
The image is printed so that one image pixel corresponds to one printer pixel. So the size of the
printed image is smaller when printing to a high resolution printer with small dots.
Printer Setting
Configure printer settings for printing images.
Exit
Exits CapturePerfect.

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Scan menu
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
Select Scanner
Selects the scanner to be used. Scanner Selection (→P. 15)
Scanner Setting or button
Sets up the scanner. Scanner Settings (→P. 15)
Scan Page
Scans and displays a single document page. Scan Page (→P. 47)
Scan Batch to File or button
Continuously scans multiple pages of a document and simultaneously saves the page images to a file or
files. Scan Batch to File (Saves scanned images to a specified file) (→P. 48)
Scan Batch to Printer
Prints the images as documents are scanned. Select whether or not to save scanned images when
Scan Batch to Printer finishes. Scan Batch to Printer (Prints scanned images) (→P. 51)
Scan Batch to Mail or button
Attaches scanned images to an email. Select whether or not to save scanned images when Scan Batch
to Mail finishes. Scan Batch to Mail (Attaches scanned images to email) (→P. 53)
Scan Batch to SharePoint
Sends scanned images to a SharePoint server. Select whether or not to save scanned images when
Scan Batch to SharePoint finishes. Scan Batch to SharePoint (Sends scanned images to SharePoint
server) (→P. 56)

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Scan Batch To Presentation
CapturePerfect switches to full-screen display before scanning. Select whether or not to save scanned
images when Scan Batch To Presentation finishes. Scan Batch to Presentation (Displays scanned
images full-screen) (→P. 59)
Note
In an environment with a projector connected to the computer, such as a presentation meeting, paper
documents can be scanned and instantly projected onto the screen for description.
Select Job or button
Select a job title from in the tool bar (the Job list box) and click to execute
the job. You can select the job title by selecting Create/Delete Job in the Scan menu. Job (Scan
According to a Previously Registered Job) (→P. 62)
Create/Delete Job
You can create, edit, or delete the job. Job (Scan According to a Previously Registered Job) (→P. 62)
Cancel Scan
Interrupts the current scanning operation.
Edit menu
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
Undo
After performing a page operation (delete, insert/add or replace), undoes the change to revert to the
previous state.
Redo
Executes the operation that was last undone.

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Brightness
Displays the Brightness dialog box for adjusting brightness and contrast of the displayed image.
Adjusting Brightness of the Displayed Image (→P. 76)
Rotate Left or button
Rotates the page image(s) specified in the submenu counterclockwise.
Rotate Right or button
Rotates the page image(s) specified in the submenu clockwise.
Copy
Copies the images selected by Select All or in the area specified by Pointer - Select the rectangle to the
clipboard.
Images copied to the clipboard can be pasted into other applications.
Select All
Selects all parts of the displayed image.
Pointer
Changes the pointer setting from the submenu when selecting a part of the displayed image area.
• Hand
The cursor changes to a hand shape when moving it over an image displayed in the image window.
When the image is magnified, the displayed area of the image can be moved by dragging.
• Select the rectangle
The cursor changes to a crosshair when moving it over an image displayed in the image window. By
dragging the crosshair cursor diagonally, the area dragged over is selected.
Password Settings
These settings determine password security when opening PDF files. Setting PDF File Security Options
(→P. 83)

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Delete Password
When a PDF file with password security has been opened, this allows removing the security settings.
Canceling Security (→P. 84)
Modify Barcode/OCR
Activated when an image file is open, this option displays the Modify Barcode/OCR dialog box for
modifying the barcode or OCR recognition results. About Barcode/OCR Modification (→P. 38)
View menu
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
Toolbar
Switches display of the toolbar on and off.
Statusbar
Switches the Status Bar (→P. 14) on and off.
Zoom In or button
Magnifies the view of the image.
Each time you select Zoom In in the View menu or click the Zoom In button, the view of the image is
magnified (Maximum 400%).
Zoom Out or button
Reduces the view of the image.
Each time you select Zoom Out in the View menu or click the Zoom Out button, the view of the image is
reduced (Minimum 10%).
Best Fit or button
Resizes the view of an image so that it all fits in the current window.

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Fit to Width or button
Resizes the view of an image so that its width fits the current window.
One To One
Displays each image pixel as one pixel on the monitor. The image's actual displayed size depends on
the monitor size and resolution.
Split View
Splits the image display window into two or four screens. Split View (→P. 68)
Thumbnail
By opening the thumbnail window, open images can be viewed at reduced (thumbnail) size. Displaying
the Thumbnail Window (→P. 67)
Full Screen
Displays the open image on the full screen. With full screen display, the display status can be changed
from the submenu displayed by the right mouse button. Scan Batch to Presentation (Displays scanned
images full-screen) (→P. 59)
Page menu
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
Next page or button
Displays the image of the next page.
Prev. page or button
Displays the image of the previous page.
Last page
Displays the image of the last page.

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First page
Displays the image of the first page.
Goto page
Displays the image on a specified page.
Delete Page
Deletes the open page.
Insert/Add pages
Inserts or adds a page to the open image file.
Added pages are read from the scanner or selected from existing files. Inserting/Adding Pages to an
Image File (→P. 77)
Replace Page
Replaces a page in the open image file.
Replacement pages are read from the scanner or selected from existing files. Replacing a Page in an
Image File (→P. 80)
Help menu
File menu Scan menu Edit menu View menu Page menu Help Status Bar
About
Shows CapturePerfect version information.
Help or button
Shows this Help for CapturePerfect.
Initialize
Selecting OK initializes all of setting values of CapturePerfect.
If you select OK with the Job can be initialized check box selected, all jobs except factory preset ones
are initialized.

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Status Bar
File menu Scan menu Edit menu View menu Page menu Help menu Status Bar
The image's display zoom (%), page number and scanner settings (mode, resolution and paper size) are
displayed on the Status bar.
Note
When CapturePerfect starts, the Status bar is displayed as "---".

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Scanner Selection and Settings
Scanner Selection
Before using CapturePerfect, follow the procedure below to select a scanner to use with it. The selected
scanner setting is retained until another scanner is selected.
Important
Verify that your scanner is properly connected to the computer, and that the scanner and computer are both
turned on. Refer to your scanner's operating manual for details.
1Click Select Scanner in the Scan menu.
The Select Scanner dialog box appears.
Note
If the name of the scanner does not appear in the dialog box, install the ISIS/TWAIN driver for the
scanner.
2Select the scanner to be used, and click the OK button.
The Select Scanner dialog box closes and scanner selection is complete.
Scanner Settings
Before scanning a document, set up the scan settings. Settings remain in effect until changed.
1Click Scanner Setting in the Scan menu, or click the button.
The scanner setting dialog box appears.
Note
• The settings dialog box displayed depends on your scanner model.
• Scanner settings can be made in the settings dialog box while scanning. Scanning Methods (→P. 46)
• In case of using the Long Document mode, some functions may be restricted.
2Make the appropriate settings for your scanning conditions.
For help related to these settings, click the Help button in the dialog box to refer to the driver help.
3Click the OK button to exit the settings dialog.

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About Saving Image Files
Image file types, file name requirements and multi-page files that can be saved with CapturePerfect are
described here.
About File Types
Images scanned with CapturePerfect can be saved as TIFF (*.tif), BMP (*.bmp), JPEG (*.jpg), PDF (*.pdf),
or PowerPoint (* .pptx) files. However, please note that the JPEG file type can be selected only when the
specified scanning mode is 256-level Gray, 24-bit Color, or Detect Color or Binary Image.
Note
• The available scanning modes will differ depending on the scanner.
• When the file type is JPEG File (*.jpg), the image quality set by the Details of File Settings is applied.
Refer to Setting JPEG Compression (→P. 21) for details.
• When JPEG File (*.jpg) is selected as the file type with Detect Color or Binary Image as the scanning
mode, black and white images are saved as TIFF files using CCITT Group 4 compression, regardless of
the current TIFF file compression settings in the Options menu. Color images are saved as JPEG files
using the image quality settings by the Details of File Settings.
• When the file type is PDF File (*.pdf), the compression ratio set by the Details of File Settings is applied.
Refer to Setting PDF File Saving Options (→P. 19) for details.
File Type Settings
The following file-type-dependent settings are available. Settings are made by selecting the file type from
the Details of File Settings.
Scanning Mode File types that can be saved
TIFF BMP PDF JPEG PowerPoint
Black and White Yes Yes Yes No No
Error Diffusion Yes Yes Yes No No
Text Enhanced Yes Yes Yes No No
Advanced Text Enhancement Yes Yes Yes No No
Advanced Text Enhancement II Yes Yes Yes No No
High Speed Text Enhancement Yes Yes Yes No No
256-level Gray Yes Yes Yes Yes Yes
24-bit Color Yes Yes Yes Yes Yes
Detect Color or Binary Image Yes Yes Yes Yes No

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Setting TIFF File Compression Options
When TIFF file (*.tif) is selected for the file type in Save As dialog box, the compression format specified
here is applied.
1Select TIFF tab in the Details of File Settings.
Note
Details of File Settings appears in the following screens.
• Scan Batch to File dialog box (→P. 48)
• Scan Batch to Mail dialog box (→P. 53)
• Scan Batch to SharePoint dialog box (→P. 56)
• Insert/Add the pages from the scanner dialog box (→P. 77)
• Replace the page from the scanner dialog box (→P. 80)
2Make the following settings:
• Compression
Select the compression format from the list box.
CCITT Group 4 can be selected when the image type is black and white, and OLD JPEG(6) or
JPEG(7) can be selected when the image type is grayscale or color. If compression is set to None,
saved files may be quite large.

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Note
• CCITT Group 4
This compression format is used by faxes and other such devices for data transmission, and is used
to compress black and white images.
• OLD JPEG(6) and JPEG(7)
These compression formats are for saving grayscale and color images. When OLD JPEG(6) or
JPEG(7) is selected, the value set in the JPEG compression dialog box is applied.
Important
• OLD JPEG(6) is the JPEG format supported by Image Viewer that was bundled with Windows prior to
Windows 2000, and is no longer supported by the Windows Image and Fax Viewer bundled with
Windows XP.
• JPEG(7) is not supported by Image Viewer that was bundled with Windows prior to Windows 2000.
• The compression format supported by CapturePerfect may not be supported by other applications. If
a TIFF file saved by CapturePerfect cannot be opened by another application, set the compression to
None and save it again.
• JPEG compression
Select the image quality to be applied when OLD JPEG(6) or JPEG(7) is selected under the
Compression settings. Setting JPEG Compression (→P. 21)
3Click the OK button.
The Details of File Settings dialog box closes.

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Setting PDF File Saving Options
When saving scanned images as PDF (*.pdf) files, set the compression and OCR object language saving
options.
1Select PDF tab in the Details of File Settings.
Note
Details of File Settings appears in the following screens.
• Scan Batch to File dialog box (→P. 48)
• Scan Batch to Mail dialog box (→P. 53)
• Scan Batch to SharePoint dialog box (→P. 56)
• Insert/Add the pages from the scanner dialog box (→P. 77)
• Replace the page from the scanner dialog box (→P. 80)
2Make the following settings:
• Create PDF/A file
When this check box is selected, PDF/A file is created. Mode is fixed to Standard. If Japanese,
Japanese and English, Simplified Chinese or Traditional Chinese is selected for Language for OCR,
you cannot create a PDF/A file.
•Mode
Select the PDF file compression ratio.
– High Compression
Files are saved with high compression. Image quality is degraded, but the file size is smaller.
– Standard
Files are saved with standard compression.

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– Character Precedence
To prevent character legibility from degrading, only non-character areas are compressed when files
are saved.
Note
The Mode setting is only valid when the specified scanning mode is 256-level Gray or 24-bit Color, or
when a color document is detected with Detect Color or Binary Image as the scanning mode. If the
scanning mode is a two-color mode such as Black and White, or Error Diffusion, the size of the file
depends on the size of the document.
• Apply OCR
Select this check box to cause printed characters in the image to be recognized and saved as text
data attached to the recognized area.
• Language for OCR
When the Apply OCR check box is selected, you can select from the list box the language of the text
to be scanned.
• Detect outlined character
This setting is enabled only when the Apply OCR check box is selected. When this check box is
selected, outlines letters in the image can be recognized for the language assigned in Language for
OCR.
Note
– For PDF files (*.pdf) with attached OCR information, document character strings scanned as
images are recognized as text and saved as text data.
– When the Apply OCR check box is selected, deskewing is performed regardless of the scanner
driver's Deskew setting. If you scan sizes smaller than the set scan size or you set the TWAIN driver
Margin to a large value, the image is moved to the upper-left corner.
– Depending on documents, some images may be truncated if the Apply OCR box is selected. If this
happens clear the Apply OCR check box.
– In case of using the Long Document mode etc., OCR recognition results may not be applied.
• Hi-speed transfer
Hi-speed transfer can be enabled if your scanner supports JPEG transfers. This option may not be
displayed or available depending on the scanner you select.
When the scanning mode specified during scanner setup is 256-level Gray or 24-bit Color, this feature
applies JPEG compression to images transferred from the scanner to the computer.
• JPEG compression
Selects the image quality when Hi-speed transfer is selected. Setting JPEG Compression (→P. 21)
3Click the OK button.
The Details of File Settings dialog box closes.