PAGE 4
CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13
1. Introduction
Welcome to this guide for the Codex Vault, a next-generation modular solution for backup, archive, and dailies production that supports a
range of digital camera systems.
Software version - this guide assumes the Vault is running software version 2013.r1.3204 or higher.
An Administrator will set up the Vault and create User accounts for a specic project. The Administrator could be a data workow specialist,
and the Users could be members of the camera team.
The workow for the project may involve several Tasks (e.g. copying, backing up, making reports) and the Administrator can design “Work
Templates” which run the Tasks in a given order – when these Tasks are running they are grouped together as a Job. The User(s) operate the
Vault and complete the Tasks guided by a series of on-screen prompts.
Depending on the size of the production, the Administrator may also be a User who interacts with the system on a daily basis. On larger
productions the Administrator may congure the Vault initially, and then other Users will operate the system.
This guide will detail how to congure and operate the Vault as an Administrator.
2. Glossary
AXSM Memory card - a type of solid state media, used in the AXS-R5 recorder for the Sony F55 camera
Capture Drive – a type of Codex Storage device, used with a Codex Onboard S Recorder and then brought to the Vault for checking, backup,
and archive.
Clip – a clip represents a take, normally from “Roll Camera!” to “Cut!”. The term Shot rather than Clip is used in Codex software, but they are
essentially interchangeable. A Shot/Clip will contain image data, metadata, and possibly audio.
Clone (Task) – this process makes an exact copy of all the data from one media to another.
Codex Intermediate Format - les are recorded to a Capture Drive (or Datapack) in this format and can then be transcoded to other le
formats using the Vault. (ProRes les recorded on the Alexa XT are in their native format)
CRC32 – this is a type of checksum used in the software to verify the integrity of les as they are copied from one media to another
Datapack – a type of Codex storage device, used with a Codex Onboard M Recorder and then brought to the Vault for checking, backup, and
archive.
Ethernet – a type of network connection between computers
Generate (Task) – this process copies les from the source media, containing as much metadata as possible.
Job – an active set of Tasks, as congured by the Administrator
LTFS – Linear Tape File System, a type of formatting for LTO digital archive tape
LTO – a digital tape media used for data backup
Media – any type of removable data storage, disk or tape
Media Clear (Task) – this process deletes data from a specied media
Media Check (Task) – this process checks media for number and length of clips, and also valid timecode and roll information. It produces a
report for the user, including a summary of any issues that have occurred.
Media Sign Off (Task) – this process should be run on media once all other required tasks are complete, and marks that all required tasks are
completed with media so it can be cleared.
Media Verify (Task) – this process checks that disks in media are readable, and that CRC32 checksums are correct.
Metadata – information that relates to the image data such as timecode, roll, Exposure Index, White Balance, Comments, etc. Metadata is
always carried through the system where possible into different le formats.
MUL – when media is formatted it is given a MUL (Media User Label). Shots recorded to the media then belong to this MUL, which can be
though of as a group of shots. The Vault then processes shots in these groups, for operations such as cloning and archiving.
Network – a connection between computer systems, the most common type of which is Ethernet.
Reel – a metadata property of shots, with multiple shots being recorded to the same reel.
Roll – equivalent to Reel.
Shot – equivalent to Clip.
SR Memory card - a type of solid state media, used in the Sony F65 camera.
SxS card – a type of solid state media, used in the ARRI Alexa camera.
Task – one of several possible processes that can be performed on media, such as a Clone or Archive.
Transfer Drive – a type of Codex Storage device, generally used on the Vault to clone from a Datapack or Capture Drive
Work Template – a set of Tasks that form (part of) the workow
