Colortrack SmartLF Manual

P/N:P002038
INSTALLATION & OPERATING
INSTRUCTIONS FOR

Technical Document
Scanners
MODEL
4080E
4080C
4080M
S/N: ___________

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
2
1. SAFETY PRECAUTIONS
To prevent fire or shock hazard do not expose the scanner to rain or moisture.
Do not cover the scanner with paper or drawings which might obstruct the unit’s vents for long periods while the unit is
being operated as this may lead to overheating and constitute a possible fire hazard.
Do not modify the desk mounted scanner by removing the rubber feet as this may impair the air circulation around the
unit and lead to overheating.
Avoid leaning heavily on the scanner when it is mounted on the stand as the unit could be damaged or become
unstable and result in personal injury.
This symbol is intended to alert the user to the presence of uninsulated
“dangerous voltage” within the product’s enclosure that may be of sufficient
magnitude to constitute a risk of electric shock to persons.
This symbol is intended to alert the user to the presence of important
operating and maintenance instructions in the literature accompanying the
product.
This symbol is intended to alert the user to the presence of important
operating and maintenance instructions. The equipment being used
constitutes a potential finger trap and could cause personal injury.
SAFETY INSTRUCTIONS
DO NOT expose the scanner to extreme temperature conditions
(below 15ºC or above 30ºC)
DO NOT expose the scanner to extreme humidity conditions (less
than 15% or more than 85% Relative Humidity).
DO NOT expose the scanner to direct sunlight, rain or storm.

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
3
2. CONTENTS
1. Safety precautions.................................................................................................................................................2
Safety instructions .................................................................................................................................................2
2. Contents ................................................................................................................................................................3
3. Unpacking SmartLF from its box ...........................................................................................................................4
Parts List................................................................................................................................................................4
Lifting the Scanner from its carton.........................................................................................................................4
4. Removing the shipping protection and setting up SmartLF...................................................................................5
5. Opening the SmartLF lid........................................................................................................................................5
6. Closing the SmartLF Lid ........................................................................................................................................6
7. Getting started .......................................................................................................................................................6
The Windows XP .NET FRAMEWORK V1.1 environment....................................................................................6
Connecting the USB2 cable to SmartLF................................................................................................................7
Preparing to load the driver ...................................................................................................................................7
Windows asking for the driver ...............................................................................................................................7
Inserting the Colortrac SmartLF CD ......................................................................................................................7
Checking for the SmartLF driver............................................................................................................................8
8. Installing SmartLF s/w from the software installation CD......................................................................................9
9. Loading a document into SmartLF ........................................................................................................................9
10. SmartLF document handling ...............................................................................................................................10
. . During the loading process..............................................................................................................................10
. . While SmartLF is under program control.........................................................................................................10
Windows XP and WIA scanner panel control......................................................................................................10
11. Your first scan with SmartLF ...............................................................................................................................11
SmartLF SCAN-TO- functions ............................................................................................................................11
SmartLF has three COLOUR modes...................................................................................................................12
12. Opening and closing the cover............................................................................................................................12
13. The SmartLF Variable Paper Hold Down (VPHD) system ..................................................................................13
SmartLF has intelligent file overwrite/ renaming .................................................................................................13
SmartLF document sizes.....................................................................................................................................14
The SmartLF Preview window.............................................................................................................................14
Cropping in SmartLF............................................................................................................................................14
Copying from SmartLF ........................................................................................................................................14
Document sizes marked on the scanner .............................................................................................................15
transparent and opaque originals........................................................................................................................15
Double-sided originals .........................................................................................................................................15
Thickness of media compatible with SmartLF.....................................................................................................15
Stiffness of media compatible with SmartLF .......................................................................................................15
14. Scanner maintenance..........................................................................................................................................15
Glass contamination and scratching....................................................................................................................15
Automatic & Manual calibration of SmartLF ........................................................................................................16
15. Field upgrade of SmartLF to a higher model.......................................................................................................17
16. Warranty information ...........................................................................................................................................18
17. Main Features of SmartLF...................................................................................................................................18
18. Appendix 1. – Computer requirements for SmartLF............................................................................................19
How to check that the computer has a USB2 interface.......................................................................................19
The USB2 Interface / Computer connection........................................................................................................20
19. Appendix 2. - Using the thick media adjustment ................................................................................................20
20. Appendix 3 - Windows .NET Framework environment........................................................................................21
21. SmartLF model 4080 Technical Specification .....................................................................................................22
22. DECLARATION OF CONFORMITY....................................................................................................................23
(The serial number of this unit will be required when seeking support or maintenance for SmartLF. Record it on the
front page of the manual for easy reference).

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
4
3. UNPACKING SMARTLF FROM ITS BOX
SmartLF ships in a single double-skinned box (35kgs). It is advisable to prepare a strong desk surface or similar area
capable of taking the weight of the scanner (26.5kg). You will need an assistant to lift the scanner from its carton.
PARTS LIST
SmartLF Installation & Operating Manual (this document)...................1
Power cable (specified for country) ......................................................1
USB2 scanner data cable (2m) ............................................................1
Software installation CD (includes this manual in pdf format)..............1
Document Support Tray .......................................................................3
LIFTING THE SCANNER FROM ITS CARTON
1. Make sure the scanner box is resting on the floor the correct way up (look at the name on the side).
2. With the help of an assistant remove the lid from the larger box and then take out the three foam spacers that
protect the inner box. The inner box contains the scanner.
3. Remove the lid from the smaller box and pull back the plastic wrapping to expose the top of the scanner.
WARNING: DO NOT TRY TO REMOVE THE SCANNER WHILE STILL INSIDE ITS PLASTIC WRAPPING AS
THIS WILL MAKE IT MORE DANGEROUS TO HANDLE.
4. With two people, lift an end of the scanner each and begin to remove it from its packing carton. Observing correct
lifting technique (i.e. bend knees and straight back) lift the scanner and position it carefully onto the working area
or the optional floor stand. The choice of position for SmartLF should allow proper air circulation around the device
in accordance with normal office equipment practice.
5. The electricity supply should be taken from a switched output and be located within easy reach of the scanner
operator.
6. The computer used with SmartLF should be located so as not to strain the USB cable or present a cable tripping
hazard to the operator or others.

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
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4. REMOVING THE SHIPPING PROTECTION AND SETTING UP SMARTLF
Before attempting to use SmartLF it is essential that the shipping protection which protects the scan glass is removed
from inside the scanner:
Open the cover and remove the movement protection tape from the VPHD sliders ..........see section 12. Opening and closing the cover
Open the SmartLF lid........................................................................................................see section 5. Opening the SmartLF lid
Remove the piece of foam and retain with the packaging for the scanner (always replace this item when transporting SmartLF)
Close the SmartLF lid .......................................................................................................see section 6. Closing the SmartLF lid
Fit the three paper support trays by compressing (springing) them into the slots on the back of the scanner
Connect the scanner to the local electricity supply using the localised cable provided
IMPORTANT – DO NOT CONNECT THE SCANNER TO THE COMPUTER UNTIL INSTRUCTED
5. OPENING THE SMARTLF LID
The SmartLF lid is in two parts, the complete lid, which is opened to allow cleaning of the scan glass and the
lightweight cover part which can be opened to permit adjustment of the document scanning pressure.
To raise the whole lid first PRESS IN AND PUSH UPWARDS the two side catches. With the catches pressed in, use
the forefingers and thumbs to lift the lid slowly upwards in an arc on its rear hinges. The lid will lock in a position
leaning slightly backwards from the vertical.
During opening the catches can be ‘latched’ to prevent damage to the end mouldings when the lid is closed later.
Alternatively remember to squeeze the catches inwards towards the centre of the scanner when lowering the lid back
down again. DO NOT try to lower the lid with the catches in the locked position.
Lid showing latches in the LID CLOSED or
OUT position. The lid is heavy but will lock
in the upright position (about 110º). It is
recommended that the operator avoid
leaving the scanner unattended while the lid
is open.

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
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6. CLOSING THE SMARTLF LID
To close the SmartLF lid, first check that the latches are in the LID OPEN or retracted position and then lower it slowly
to the horizontal position. Engage the latches at the lowest lid position by pushing gently on the lid while at the same
time pushing down and outwards on the catch levers to release them into the lock position. Allow the lid to spring
upward until the mechanism locks into position. Repeat on the opposite side. The lid is now closed and ready for
scanning.
Attempting to lift the lid of the scanner without using the side catches may open the top cover that provides access to
the variable paper hold down adjustment sliders.
7. GETTING STARTED
SmartLF can now be switched on. The liquid crystal text display (LCD)
will light up and after a few seconds will display the model number and
firmware level of SmartLF. After loading a document the display will
change to the word READY.
Start up the Windows 2000 or Windows XP Professional / XP Home
computer that will be used with SmartLF. Wait for Windows to finish
loading.
FOR MORE DETAIL ON MINIMUM SPECIFICATIONS FOR BEST SMARTLF PERFORMANCE SEE APPENDIX 1.
THE WINDOWS XP .NET FRAMEWORK V1.1 ENVIRONMENT
SmartLF software requires the Windows.NET V1.1 Framework environment to
be installed on the scanner computer. It is recommended to install .NET even
if you purchased the ScanWorks or CopySmart software options. SmartLF is
simple to use and can be run on any computer connected to the SmartLF
scanner without a license key.
We have included Windows .NET Framework V1.1 on the SmartLF Software
Installation CD which ships with this scanner but recommend that you check
the Internet in case a more recent version has been released by the time you
read this document. Go to the Windows update pages at www.microsoft.com for
more information.
In time .NET will become part of XP via the Service Pack upgrade and it will not be necessary to add it to the
installed operating system. See Appendix 3 in this document for more information on .NET Framework and how to
check if it is installed on the computer you intend to use for SmartLF.
STEP 1 STEP 2 STEP 3

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
7
CONNECTING THE USB2 CABLE TO SMARTLF
With SmartLF switched on, locate the included USB2 cable and plug the smaller
square end into the back of the scanner (see picture).
IMPORTANT: IF YOU ARE USING OTHER USB1.1 KEYS (DONGLES) ON THE SAME
COMPUTER ENSURE THAT SMARTLF DOES NOT SHARE THE SAME USB CIRCUITRY
INSIDE THE COMPUTER OR SCANNING SPEEDS WILL BE REDUCED.
DO NOT CONNECT SMARTLF TO THE PC YET!
PREPARING TO LOAD THE DRIVER
PLUG THE REMAINING END (FLAT SECTION)
OF THE USB2 CABLE INTO A SPARE USB2
INTERFACE - THE DRIVER INSTALLATION WILL
START AUTOMATICALLY.
NOTE: At this point Windows XP will detect the new hardware and display the
following message in the System Tray area (normally the lower right-hand side of
the screen). Please note that early scanners at this point may be referred to as
P20 Scanner – this is completely normal and will not affect the installation.
AT THIS POINT WINDOWS SHOULD DETECT SMARTLF AND AUTOMATICALLY BEGIN RUNNING
THE WINDOWS HARDWARE WIZARD. HAVE THE COLORTRAC SMARTLF SOFTWARE
INSTALLATION CD READY.
WINDOWS ASKING FOR THE DRIVER
WAIT for a few moments to allow Windows to
start the Hardware Wizard. The wizard will take
you through the next steps of the installation.
The wizard will respond by displaying this screen.
NOTE: If the CD is not detected in the next step you will need to tell the Wizard to
search for the drivers automatically by clicking the first button or direct the search
manually by clicking the second button.
INSERTING THE COLORTRAC SMARTLF CD
At this point insert the SmartLF CD containing the
driver. After one or two seconds Windows will detect
the CD and replace the wizard Welcome screen
(STEP2) with the ‘wizard searching’ screen shown
here.
IF THE SMARTLF CD STARTS - PRESS EXIT.
ALLOW THE HARDWARE WIZARD TO CONTINUE
NOTE: In case of difficulty select ‘I will install the driver myself’ and use ‘Have disk’ to
manually direct Windows to the driver

SMARTLF MUST BE USED WITH A USB2 COMPUTER INTERFACE. ATTEMPTING TO
USE SLOWER USB1.1 INTERFACES WILL CAUSE SMARTLF TO SCAN VERY SLOWLY
AND POSSIBLE CALIBRATION MALFUNCTION MAY RESULT



Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
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Windows will search through the CD contents
until it locates the driver and then transfer it to the
computer file system. You should see a screen
similar to this.
During copying Windows will interrupt the
process with a ‘Continue Anyway / STOP
installation - Windows Logo testing failure’
message.
This is completely normal.
Click the button labelled ‘Continue Anyway’
The Hardware Wizard will finish by
showing this screen. Click the Finish
button to complete the installation of the
SmartLF driver.
The SmartLF USB driver is now transferred. Whenever the scanner is plugged into the computer, Windows will
identify the USB (Universal Serial Bus) device as SmartLF and automatically load this driver. The scanner can be
plugged and disconnected freely like any regular USB device without needing to re-boot the computer.
CHECKING FOR THE SMARTLF DRIVER
The Windows system will allow the operator to check for
correct installation of the driver. Should the driver ever
be accidentally removed or require updating or in the
unlikely event of the user experiencing problems with
SmartLF this check can be useful.
Using the Windows Control Panel click on the System
Properties icon. From here click the Hardware tab and
look for the Imaging devices entry.
Right clicking on the SmartLF Scanner entry will bring up
the Properties for the device where the status of the
scanner is displayed. The status should be ‘ This device
is working properly’
NOTE: When SmartLF is not connected or not
powered-up there will be no SmartLF Scanner entry
visible under the Imaging devices heading in the
hardware listing of the computer.




Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
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8. INSTALLING SMARTLF S/W FROM THE SOFTWARE INSTALLATION CD
1. Insert the software installation CD. It should Auto-Play. If the
CD fails to launch go to the CD drive using Explorer and double-
click the launch file to start the installer manually.
2. Click the ‘Install Products’ button.
3. At the install products screen click the ‘.NET install’ button if you
have not already installed .NET from the Internet.
4. At the install products screen click the ‘SmartLF Scan’ button to
install the SmartLF application.
Once the installation is complete you will be able to locate the
SmartLF program under Program Files > Colortrac > SmartLF.
You have now installed the SmartLF application.
5. Testing the software installation
Go to Programs from the Windows Start button and navigate to the
SmartLF entry and release. After a small delay the SmartLF screen
will display. Note that if the scanner is not powered up or the USB2
cable is not connected the software interface will appear greyed as
shown below.
9. LOADING A DOCUMENT INTO SMARTLF
Documents are loaded right-side justified and face-down with the edge of the paper in line with the first mark of the
document ruler markings. Look for the yellow paper symbol.
Colortrac SmartLF is not limited to scanning recognised document sizes, for example A1, A2 and E size. The
maximum scan width for SmartLF is 1016mm (40”) but the maximum length is limited only by the attached computer
and scanning software. As soon as the READY status is displayed (after 10 seconds), documents can be loaded into
the scanner.

Colortrac SmartLF Installation and Operating Manual
PAS144 P/N: P002038 Colortrac Ltd © 2004
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10. SMARTLF DOCUMENT HANDLING
There are two areas where a clearer knowledge of the SmartLF system is important. Refer to Sections 12 & 13 for
details on setting the Variable Paper Hold Down (VPHD).
. . DURING THE LOADING PROCESS
SmartLF document loading is fully automatic – no buttons need to be pressed.
With two hands, place the document on the scanner with the longest edge (if possible) towards the scanner opening.
The document is now pushed against the stationary rollers, ‘squared up’ and held in this position. The display will
change to ‘LOAD’ as SmartLF detects the media. After one second SmartLF will start to load the document.
Once a document is loaded, SmartLF software icons or the scanner panel itself can be used to start the scanning
process. The panel display will show the word ‘Scanning’ just before and during movement of the document through
the scanner.
REMOVING A LOADED DOCUMENT/ CORRECTING A SKEWED DOCUMENT
Pressing the red button on the SmartLF panel less than two seconds after
loading will ABORT THE LOAD and rewind the document. This is useful
when a document skews slightly, loads awkwardly or needs to be rotated to a
better or longer side.
If the display has returned to READY the document must be advanced to the
rear of the scanner or physically removed by releasing the SmartLF lid using
the catches. (The paper transport has been optimised and no rewind from
the panel or software is possible).
ADVANCING (FORWARD FEEDING) THE DOCUMENT
After a document is loaded pressing this button will advance the document. SmartLF will move the document
for as long as the button is held down.
EJECTING THE DOCUMENT
After a scan has completed and where the software is instructed to hold the document, pressing this button will
eject the document from the rear of the scanner.
. . WHILE SMARTLF IS UNDER PROGRAM CONTROL
STOPPING SmartLF
During scanning, pressing this button will abort the scan process and eject the document. The SmartLF
software will remain running (hourglass icon) ready for the next document to be loaded. To stop SmartLF
software processing the batch press the function button again.
(For ScanWorks users when ‘Do nothing’ is set, the document will stop. When Eject is set the document will be ejected).
SmartLF software operates as follows:
Once started and a function is selected, SmartLF will continue scanning to file, copying to printer or emailing as each
new document is fed into the scanner. Pressing the running function button again (hourglass showing) will cancel any
operation and return the system to standby.
WINDOWS XP AND WIA SCANNER PANEL CONTROL
The XP Windows Image Acquisition Device Driver Interface (WIADDI) supports custom scanner interfaces allowing
SmartLF hardware to start key program operations. The SmartLF user control panel has three blue buttons marked
COPY, FILE and EMAIL. When set up in Windows XP these buttons allow the operator to control the operation of the
SmartLF software from the scanner itself. They will only operate with the standard SmartLF software and only with
AUTO