Compaq Presario A900 User manual

i
CONTENTS
USING THIS GUIDE.................................................1
Text Conventions in This Guide ................................ 1
Special Messages ....................................................... 1
Locating Help............................................................. 1
Basic Troubleshooting ......................................... 1
Index .................................................................... 1
Service and Support ............................................. 1
Getting Additional Help............................................. 2
Application Help.................................................. 2
GETTING STARTED ................................................3
Step 1: Unpack the Box.............................................. 3
Step 2: Choose a Location to Operate the A900......... 5
Step 3: Prepare the A900 for Use............................... 5
Step 4: Install the Document Trays............................ 5
Document Exit Tray............................................. 5
Document Input Tray Extension .......................... 5
Step 5: Connect the Telephone (Line) Cord............... 6
Step 6: Connect the Printer Cable .............................. 6
Step 7: Connect the AC Power Cord.......................... 7
Step 8: Load Paper..................................................... 7
Step 9: Install the Ink Cartridges................................ 8
Installing the Ink Cartridges for
the First Time....................................................... 8
Installing the Ink Cartridges for
Standalone Operations ......................................... 9
COMPAQ A900 SOFTWARE INSTALLATION ..........10
Description of Programs and Drivers....................... 10
Printer Driver ..................................................... 10
Compaq A900 Software..................................... 10
Scanner Driver ................................................... 10
WinFax Basic Edition........................................ 10
Pagis ScanWorks................................................ 10
System Requirements............................................... 10
Installing the Software for Your Compaq A900....... 10
Installing WinFax Basic Edition ........................ 12
Installing Pagis ScanWorks................................ 13
Configuring WinFax ................................................ 16
COMMON PROCEDURES......................................17
Changing Default Settings ....................................... 17
Common Procedures................................................ 17
Setting the Date and Time........................................ 17
Setting the Date and Time from
the Computer...................................................... 17
Setting the Date and Time from the
A900 Control Panel............................................ 17
Printing Reports ....................................................... 17
Transmission Report Default Settings................ 17
Transmission and Reception Logs ..................... 18
Speed Dial List................................................... 18
Self Test............................................................. 18
Changing Print Cartridges........................................ 18
Changing Print Cartridges from
the Computer...................................................... 18
Changing Print Cartridges from
the A900 Control Panel...................................... 19
Aligning Print Cartridges..........................................19
Aligning Print Cartridges from
the Computer.......................................................19
Aligning Print Cartridges from
the A900 Control Panel.......................................20
Cleaning Print Cartridges..........................................21
Printing the Cartridge Clean and Nozzle
Test from the Computer......................................21
Printing the Cartridge Clean and Nozzle
Test from the Control Panel................................21
Checking the Clean Nozzle Printout...................21
Wipe the Print Nozzles........................................22
Installing and Using the Optional
Photo Cartridge.........................................................22
Storing an Additional Ink Cartridge....................22
Loading Different Sized Paper..................................23
Setting Paper Size for Standalone Copying and
Faxing from the Computer..................................23
Setting Paper Size for Standalone Copying and
Faxing from the Control Panel............................23
Setting the Paper Size for Computer-assisted
Copying and Printing..........................................23
Printing on envelopes................................................23
Preparing Envelopes for Printing........................23
Loading an Envelope ..........................................23
Using the Manual Feed .............................................24
Control Panel Setup Button.......................................25
Compaq A900 Settings Utility..................................26
Changing Settings Overview...............................26
Accessing the Compaq A900 Settings Utility.....26
Print Settings.......................................................26
Fax Settings.........................................................27
Fax From Setup...................................................28
Fax To Setup.......................................................28
WinFax Phonebook Setup...................................29
Speed Dial Setup.................................................29
Advanced Fax Settings........................................29
More Fax Settings...............................................30
Copy Settings......................................................30
Scan Settings.......................................................31
Scan To Application Setup..................................31
COMPAQ A900 CONTROLS AND FEATURES .........32
Control Locations and Functions ..............................32
Control Panel ......................................................32
Rear View ...........................................................33
Side View............................................................33
COMPAQ A900 CONTROL FORM ..........................34
Overview...................................................................34
Getting Started with Control Form............................34
PRINTING.............................................................37
Printing Overview.....................................................37
Printing a Document ...........................................37
Printer Settings....................................................37
Accessing the Compaq A900 Control
Program Window......................................................37
Using the Status Tab...........................................38
Using the Options Tab ........................................38

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Using the Cartridge Tab..................................... 39
Using the DOS Printing Tab .............................. 39
Using the About Tab.......................................... 40
Preparing Envelopes for Printing............................. 40
Loading an Envelope.......................................... 40
FAXING................................................................41
Faxing Overview...................................................... 41
Preparing Documents for Faxing ............................. 41
Loading the Documents ........................................... 41
Sending a Fax Using the Control Panel.................... 41
Faxing in Quick Mode ....................................... 41
Advanced Faxing Features................................. 42
Speed Dialing..................................................... 43
Redial................................................................. 43
On Hook Dialing (OHD).................................... 43
Confirming Transmission................................... 43
Automatic Redial ............................................... 43
Receiving a Fax.................................................. 44
Sending Faxes from the Computer........................... 45
Sending a Fax........................................................... 45
Using WinFax Basic for Faxing............................... 46
Using the Compaq Control Form to Fax.................. 46
Faxing with the Compaq Control Form.............. 46
COPYING .............................................................47
Copying Overview................................................... 47
Loading the Documents ........................................... 47
Loading the Document Using the
Copy/Scan Sleeve .............................................. 47
Copying.................................................................... 47
Advanced Copy Features ......................................... 48
Copying with the Computer..................................... 49
Copying with the Compaq Control Form................. 49
SCANNING...........................................................50
Scanning Overview.................................................. 50
Loading Documents for Scanning............................ 50
Loading the Document Using the
Copy/Scan Sleeve .............................................. 50
Scanning................................................................... 50
Advanced Scanning.................................................. 51
Scanning with the Computer.................................... 52
Scanning with the Compaq Control Form................ 52
MAINTAINING YOUR A900....................................53
Cleaning the Document Scanner.............................. 53
Cleaning the Cartridge Carrier................................. 53
Replacing the Document Separator Pad................... 54
BASIC TROUBLESHOOTING..................................55
Preparation............................................................... 55
Clearing Document and Paper Jams......................... 55
Document Jams during Copying, Scanning
or Sending Faxes................................................ 55
Paper Jams during Printing, Copying,
or Printing Faxes................................................ 55
Error Messages..........................................................55
Correcting Problems .................................................62
REGULATORY AND SAFETY NOTICES ...................68
Electromagnetic Interference Compliance Notices...68
Modifications......................................................68
Cables..................................................................68
Declaration Of Conformity For Products Marked With
The FCC Logo–United States Only ..........................68
Canadian Notice..................................................68
Avis Canadien.....................................................68
Safety........................................................................68
Power Cords..............................................................68
U.S. Regulations Governing the Use
of Modems..........................................................69
Ringer Equivalence Number...............................69
Telephone Consumer Protection Act of 1991 ...........69
Canadian Regulations Governing the Use
of Modems................................................................70
General Precautions for Compaq Products................70
Precautions for Products with Modems,
Telecommunications, or Local Area
Network Options.......................................................72
WARRANTY INFORMATION...................................73
What is the warranty for my Compaq A900
All-In-One?...............................................................73
What are the terms of this limited warranty? ............73
How do I obtain warranty service?............................73
How do I obtain online support?...............................73
What is not covered by this limited warranty?..........73
Limited Warranty Statement for the
United States and Canada..........................................74
Terms of the Warranty..............................................74
Limitation of Remedy...............................................74
APPENDIX A....................................................... A-1
Using the A900 Extension Feature......................... A-1
Sharing a Telephone Line with Other Devices....... A-1
Telephones....................................................... A-1
Answering Machines........................................ A-2
Computer Modems (internal or external)......... A-2
DRPD..................................................................... A-2
Connecting and Configuring Equipment................ A-2
Devices and Connections....................................... A-2
Changing the WinFax Active Connection
Device.............................................................. A-3
Setting up WinFax Fax Reception ................... A-3
A. A900 and Telephone (Optional).................. A-3
B. A900 Answering Machine and Telephone .. A-3
C. A900 Computer Modem (Internal or
External) and Telephone.................................. A-4
D. A900, Computer Modem, Answering
Machine, and Telephone.................................. A-4
INDEX

1
Using This Guide
Text Conventions in This Guide
The examples below identify and explain specially
formatted text that is used throughout this guide.
xýThe names of your keyboard keys, A900 control
panel buttons, and certain software instructions
appear in a bold type. For example, Home, End,
Tab, Start, Setup, or Cancel.
xýSome keys must be pressed at the same time to
perform a task. We show this with the key
names and the plus (+) symbol; for example,
Ctrl+Home.
xýWhen we discuss hard drives and diskette
drives, the drives are identified by capital
letters; for example, drive A.
xýSoftware is stored in directories on the hard
drive. These directories are called folders. We
also show them in capital letters; for example,
MY FOLDER.
xýFile names are shown in capital letters and italic
type; for example, FILENAME.
xýSometimes, you will need to type information
and press the Enter key. You will be told to
“enter” this information.
xýSometimes, you will need to type information
without pressing the Enter key. You will be
asked to "type" this information.
xýSometimes you will enter a command into a
text box. This is similar to older operating
systems. We show these commands in lower
case and bold type; for example, LQVWDOO or
Dã?LQVWDOOï
Special Messages
The following words and symbols have special
meaning in this guide:
Text set off in this manner presents helpful hints for using your
computer.
IMPORTANT: Text set off in this manner presents
specific instructions, commentary, sidelights, or
interesting points of information.
CAUTION: Text set off in this manner indicates that failure to
follow directions could result in equipment damage or loss of
information.
!WARNING: Text set off in this manner indicates that failure to
follow directions may result in bodily harm or loss of life.
Locating Help
Compaq provides you with several resources to help
you learn about your Compaq A900. A few of these
resources are:
Basic Troubleshooting
The Basic Troubleshooting chapter of this guide shows
how to fix many common A900-related issues.
Index
Look for specific topics in the index at the end of this
guide. Look for a topic by name, such as "printer" or,
try looking for the action word, such as "printing a
file."
Service and Support
If you need further technical support, you can contact
Compaq using our Internet site, or by telephoning one
of our technical support centers. Our web site can be
found at
www.compaq.com
and Compaq's Technical Support telephone numbers,
by region, can be found in the Limited Warranty
Statement located in the rear of this User’s Guide.
IMPORTANT: Be sure you know serial number for
your A900 before you call technical support. The serial
number is located on the rear of the machine. Write
this number below for future use.
Model and Serial Numbers
Model Number: A900
Serial Number:

2
Getting Additional Help
If you see green text while using Help, click on the green
text for more information.
Application Help
Many software programs or applications have Help
files. To access Help for a specific application, you
need to be using that program. Click Help on the menu
bar, or press the F1 key.
IMPORTANT: If you are using a program, and you
open Help with the Start button, you will get the
general Windows Help.

3
Getting Started
Step 1: Unpack the Box
When you unpack the box containing your Compaq A900 All-In-One, make sure that all of the items listed below are
included. If there are any missing or damaged parts, return the All-In-One in its original packaging to the place of purchase.
Box Contents
One Compaq A900 All-In-Oneuse the All-In-One for all of your printing, faxing,
copying, and scanning needs.
One document input tray extensionsupports the original document when
faxing, copying, or scanning.
One document exit traysupports the original document when faxing, copying,
or scanning is complete.
One AC power (electrical) cordplugs into the rear of the All-In-One to supply
electrical power.
One telephone cordplugs into the A900 telephone line jack.
Two ink cartridges1 color cartridge and 1 black cartridge.
continued

4
Box Contents, continued
Documentationprovides the information required to set up, operate, and
maintain the A900. Your documentation also provides important safety
information and troubleshooting tips.
CD-ROM(s)contain the software drivers and application software required to
operate the A900.
One copy/scan sleevefor faxing, copying, and scanning. Protects photographs
to be scanned. Also allows you to scan irregular size paper. (Not shown)
Required Additional Purchases
Printer cableThe Compaq A900 uses a standard, bidirectional, IEEE 1284
Compliant parallel printer cable. This cable is not included with your All-In-One.
You may need to purchase this cable separately.

5
Step 2: Choose a Location to Operate the A900
To help guarantee trouble-free operation of your A900,
place it on a flat, stable surface. Leave enough space
behind and in front of the A900 to allow for easy paper
loading, document removal, and for opening the
control panel.
IMPORTANT: Do not place the A900 in direct
sunlight, near heat sources or air conditioners, or in
dusty or dirty environments.
Step 3: Prepare the A900 for Use
When you take the A900 out the box, note that it has
been packaged to protect it during shipping. Before
you use the A900, make certain that you check for the
following items:
xýRemove all tape.
xýRemove all packing materials.
NOTE: For instructions on removing the packing
material, see the Compaq A900 All-In-One setup
poster.
Step 4: Install the Document Trays
The A900 uses several trays to support your paper
documents.
NOTE: The A900 ships with the paper exit tray
already installed.
Extending the paper exit tray
Document Exit Tray
To install the document exit tray:
1.ýAlign the latches on the trays with the slots on
the front of the All-In-One.
2.ýSlide the tray latches into the appropriate slots
until the latches lock into place.
Installing the document exit tray
Document Input Tray Extension
To install the document input tray extension:
1.ýAlign the latches on the tray with the slots on
the top of the All-In-One.
2.ýSlide the tray latches into the appropriate slots
until the latches lock into place.
Installing the document input tray extension

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NOTE: To support documents before and after
printing, faxing, copying, or scanning, extend all four
paper trays. The A900 appears as follows:
Extending the paper trays
Step 5: Connect the Telephone (Line) Cord
This section shows you how to connect the telephone
(line) cord to the A900. You may also choose to add
an extension telephone, answering machine, or
computer modem. If you have a single telephone line,
this allows you to use your telephone when you are not
faxing.
IMPORTANT: This unit does not come with an
extension telephone or handset. However, any standard
telephone may be used. For more information on
connecting an extension telephone or other optional
equipment to the A900, see Appendix A.
To connect the telephone (line) cord:
1.ýPlug one end of the telephone (line) cord into a
standard telephone wall jack 1.
2.ýPlug the telephone (line) cord into the socket
marked LINE on the left side of the A900 2.
Connecting the telephone (line) cord
Step 6: Connect the Printer Cable
IMPORTANT: The printer cable does not come
standard with your unit. You may have to purchase an
IEEE 1284 compliant printer cable separately.
To connect the printer cable:
1.ýTurn off the computer before connecting the
printer cable.
2.ýConnect one end of the printer cable to the
printer port on the rear of the A900.
3.ýConnect the other end of the printer cable to the
parallel printer port on the rear of your
computer.
Connecting the printer cable

7
Step 7: Connect the AC Power Cord
This section shows you how to connect the A900 to
the electrical outlet using the AC power cord.
1.ýConnect one end of the AC power cord into the
back of the A900.
2.ýConnect the other end into a standard AC power
outlet (120V, 60Hz).
CAUTION: Make certain that you plug the cord into a
grounded (three-prong) wall outlet. Using an outlet that is not
grounded may damage the A900.
Connecting the AC power cord
3.ýWhen the A900 turns on, the LCD panel
displays the following:
NOTE: If you want to turn off the A900,
unplug the power cord. However, Compaq
recommends that you leave the A900 on at all
times. The A900 goes into an energy saving
mode when not in use.
4.ýPress the Setup button on the A900 Control
Panel.
5.ýPress the Stop button. The date and time will be
set by the computer during software installation.
NOTE: If you are using the A900 as a
standalone machine, see the Setting Date and
Time section of the “Common Procedures”
chapter.
6.ýIf you have connected the telephone line, press
Start. You should hear a dial tone. If you hear a
dial tone, you are properly connected. Press
Stop to hang up.
If you do not hear a dial tone, the following
message may appear on the LCD panel:
Verify that the telephone line cord is securely
connected into the wall and into the socket of the
A900 marked LINE.
Step 8: Load Paper
You can load up to 100 sheets of plain paper into the
paper input tray. When paper is not loaded, the A900
emits warning beeps or tones. The LCD panel displays
the following message:
IMPORTANT: If you load any paper other than
8 ½” by 11”-sized paper, such as legal-sized paper,
into the paper input tray, you must change the default
paper size. Change the default paper size in the printer
software and on the A900 before printing on that
paper. See the Loading Different Sized Paper of the
“Common Procedures” chapter for instructions. The
software must be installed before the paper size may
be set in the printer software.
To load paper into the A900:
1.ýInsert the paper into the paper input tray. Make
certain the side you want to print on is facing
you. Orient the head of the paper so that the
head is facing down.
Inserting paper into the A900

8
2.ýAlign the paper with the paper guide. Squeeze
the left paper guide and move it to the right to
match the width of the paper.
Aligning the paper guides
Step 9: Install the Ink Cartridges
Installing the Ink Cartridges for the First Time
To install the ink cartridge:
1.ýLift the control panel by grabbing the panel
along the top edge.
2.ýPull the control panel forward.
Lifting the control panel
3.ýLift the ink cartridge access door. The carriage
will automatically center itself.
Lifting the ink cartridge access door
4.ýRemove the new ink cartridge from its
packaging. Hold the ink cartridge by the black
areas or colored top only.
5.ýCarefully remove the tape covering the print
head. Be sure to remove all of the tape. Do not
touch the copper area on the bottom of the
cartridge.
6.ýInsert the bottom of the black ink cartridge into
the right carriage slot 1. Press back until the
cartridge locks firmly into place 2.
Installing the printer cartridge
7.ýInsert the bottom of the color ink cartridge into
the left carriage slot. Press back until the
cartridge locks firmly into place.

9
If the ink cartridges move loosely in the carriage, they are not
locked into place.
NOTE: The carriages are color coded with the ink
cartridge to help with their installation.
8.ýClose the ink cartridge access door and the
control panel. Press firmly at the top center of
the control panel until it snaps closed. The
following displays on the LCD panel:
9.ýPress Start.
IMPORTANT: Before you use the A900, you should
properly align the ink cartridges. This will be done
when you install the Compaq A900 software. For
standalone use, see the Aligning Print Cartridges
section of the “Common Procedures” chapter.
Installing the Ink Cartridges for Standalone
Operations
If you intend to use the A900 as a standalone fax
machine or copier, without connecting it to a
computer, see Changing Print Cartridges in the
“Common Procedures” chapter of this guide.

1
0
Compaq A900 Software Installation
This chapter discusses how to install your Compaq
A900 Software. You will need to do this after you
have set up your A900 and connected it to your
computer. The software is located on the A900 Drivers
CD. The A900 Drivers CD includes the following
software:
zýPrinter Driver
zýCompaq A900 Software
zýWinFax Basic Edition
zýPagis ScanWorks with Text Bridge OCR
IMPORTANT: All software on the A900 Drivers CD
must be installed for the A900 to function properly.
Description of Programs and Drivers
Printer Driver
Before you can use any printer with your computer,
you must install a printer driver. The printer driver
tells the computer what kind of a printer you are using,
and controls the various settings, such as print quality
and paper type. You define these settings within the
printer driver, which then communicates the settings to
both the computer and the printer.
To use the A900 as your printer, you must install the
A900 printer driver on your computer. After installing
the printer driver, make sure Compaq A900 is selected
as the default printer.
Compaq A900 Software
The Compaq A900 software allows you to control how
you want to use your Compaq A900 to print, fax, copy,
and scan.
Scanner Driver
The scanner driver allows you to scan images from any
graphics or OCR (Optical Character Recognition)
applications program that supports the TWAIN
standard (for example, Pagis ScanWorks, MS Imaging,
MS Paint.)
For information on how to use the scan options, see the
“Scanning” chapter.
WinFax Basic Edition
This fax program allows you to fax and receive
documents from your computer.
Pagis ScanWorks
With Pagis ScanWorks, you can easily scan documents
and photographs into your computer and maintain
them as electronic documents. You can also use Pagis
ScanWorks to quickly transmit scanned documents by
fax or electronic mail, or to print a copy on your
printer.
System Requirements
Before you start, make sure you have the minimum
computer setup:
zý486 processor (recommend Pentium 100 or
better for optimum performance)
zýMicrosoft Windows 95 or 98
zý24 MB RAM (32 MB RAM or more for
optimum performance)
zý125 MB available hard drive space
zýAdditional 100 MB free hard drive space
recommended for full-color scanning
zýCD-ROM drive required for software
installation
zýDedicated bi-directional parallel port
zýAn IEEE 1284 compliant parallel cable
IMPORTANT: The Compaq A900 All-In-One is not
for use outside of the country purchased.
Installing the Software for Your Compaq A900
Before you start, make sure your computer meets or
exceeds the system requirements for the drivers and
application programs you want to install. See System
Requirements.
IMPORTANT: The Compaq A900 requires a
dedicated parallel port. Uninstall any devices that
control the parallel port before installing the A900
software. These devices include other printers, scanner
software, or other external devices.
To install the Compaq A900 software:
1.ýTurn on your computer.
NOTE: Make sure that the Compaq A900 is
plugged in and connected to your computer.

11
2.ýWindows detects new hardware.
Windows detects that you have installed the
Compaq A900 and asks you for the Driver disk.
Select Cancel. If you are starting Windows for the
first time, Windows asks you to select a printer.
Again, select Cancel.
3.ýPut the CD in the CD-ROM drive. The
installation will start after a short period of time.
If the CD does not run automatically to start the
software installation, click StartÆ
ÆÆ
ÆRun.
Type x:\setup.exe
where x is the drive letter for your CD-ROM drive.
Then click OK.
4.ýThe Welcome screen displays. Click Next.
5.ýThe Software License Agreement screen
displays. Read the Software License Agreement.
Click Yes.
6.ýThe A900 Software Setup screen displays. Click
Next.
7.ýThe Compaq Software License Agreement
screen displays. (Not shown)
8.ýClick Yes to agree.
9.ýThe Install New Cartridge Set screen displays.
Select the type of Cartridge Set that was
installed. See the “Getting Started” chapter for
instructions on installing the cartridge in the
All-In-One.
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LQFOXGHGýZLWKý\RXUý&RPSDTý$äííï

1
2
10.ý
The Install New Cartridge Instruction screen
displays. Click New Cartridges Installed.
11.ý
The Align Cartridges screen displays and the
printer prints an alignment page. Use the printed
page to select the number that is most correctly
aligned for each alignment type. Use the Up and
Down arrow buttons to select the numbers. Click
OK when finished.
Installing WinFax Basic Edition
12.ý
The Welcome to the WinFax Basic Edition
Setup screen displays. Click Next to install
WinFax Basic Edition.
13.ý
The Software License Agreement screen
displays. (Not shown)
Read the Software License Agreement. Click
Yes to agree to the terms.
14.ý
The User Information screen displays. Type the
information in the fields. Click Next when
finished.
NOTE: Use Tab and Shift+Tab to move
between fields.

13
15.ý
The Destination Folders screen displays. Click
Next.
16.ý
The Select Program Folder screen displays.
Type the program folder name or use the default
name, then click Next.
IMPORTANT: If you do not have a printer already
installed on your computer, you may be asked to insert
your Windows CD. Do not insert your Windows CD.
Click Next.
17.ý
The Start Copying Files screen displays. Click
Next. WinFax Basic Edition installs.
18.ý
The File Copy Complete screen displays. (Not
shown)
Click Finish.
Installing Pagis ScanWorks
19.ý
The Welcome Screen displays. Click Next.
20.ý
The Software License Agreement screen
displays. (Not shown)
Click Yes to continue.

14
21.ý
The Choose Destination Location screen
displays. Click Next.
22.ý
The Setup Type screen displays. Select Typical
for the setup type, then click Next.
23.ý
The Select Program Folder screen displays.
Type the program folder name or use the default
name. Click Next. The installation begins.
24.ý
The Pagis Send To Directory Setup screen
displays. These are programs that scanned
images may be sent from within Pagis
ScanWorks.
To shorten the list and select only applications
where you plan to send scanned images, click
Select None. Then select the applications.
25.ý
Click OK when you are finished.
26.ý
The Pagis ScanWorks Registration screen
displays. (Not shown)
Click Next.
27.ý
The first Pagis ScanWorks User Information
screen displays. Type the information in the
fields. Click Next to go to the next screen.
NOTE: Use Tab and Shift+Tab to move
between fields.

1
5
28.ý
Type the information on the remaining
information screens.
29.ý
The Thanks Again for Registering screen
displays. (Not shown)
Click Exit.
30.ý
The Pagis ScanWorks Installation Is Complete
screen displays. Select the options on the screen,
then click Finish.
31.ý
The Compaq All-In-One Electronic Registration
screen displays. Click Next.
32.ý
The first Compaq All-In-One User Information
screen displays. Type the information in the
fields and click Next when finished.
NOTE: Use Tab and Shift+Tab to move
between fields.
33.ý
The second Compaq All-In-One User
Information screen displays. Type the
information in the fields and click Next when
finished.
NOTE: Use Tab and Shift+Tab to move
between fields.
34.ý
The third Compaq All-In-One User Information
screen displays. Select the options on the screen,
then click Finish. The registration begins.
35.ý
The Registration Complete screen displays.
Click OK.
36.ý
The A900 Software Setup Complete screen
displays. Select Yes and click Finish to restart
your computer.
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SULQWHUýWRýZRUNï
Setting your parallel port to ECP mode may increase your
scan and copy speed significantly. Refer to your computers
user guide for further instructions on how to change the
parallel port BIOS setting to ECP mode.

1
6
Configuring WinFax
WinFax Basic must be configured before sending and
receiving faxes.
1.ýWhen Windows restarts, the WinFax Basic
Edition Setup screen displays. Type the
information in the fields. Click Next when
finished.
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2.ýThe Modems and Other Fax Devices Properties
screen displays. Select the Compaq A900 Fax
and click Next.
3.ýThe Ready to Test Modem screen displays.
Click Next.
4.ýThe WinFax Testing Modem screen
displays. (Not shown)
Click Next when testing is complete.
5.ýThe Winfax Ready To Configure System Screen
displays. (Not shown)
Click Finish to configure the system.
6.ýSelect Yes or No if you want to view the Read
Me file. The configuration is finished.
7.ýWhen the configuration is finished, the Software
License Agreement displays. (Not shown)
Click Yes to agree.
Your A900 software installation is now complete!

1
7
Common Procedures
This section describes the procedures for changing the
default settings and performing common functions with
your Compaq A900 All-In-One.
Changing Default Settings
xýFrom the control panel you can change a limited
number of settings. The functions accessible by the
control panel include standalone features such as
faxing and black and white copying.
xýThe computer-based Compaq A900 Settings
Utility provides a simple user interface to change
the print, fax, copy, scan, and Compaq Control
Form settings.
To access the Compaq A900 Settings utility, click
StartÆ
ÆÆ
ÆProgramsÆ
ÆÆ
ÆCompaq A900Æ
ÆÆ
ÆA900 Settings
Utility
Common Procedures
This section also describes several common procedures
that you will need to perform on the Compaq A900.
These procedures include:
xýSetting the date and time
xýPrinting reports
xýChanging print cartridges
xýAligning print cartridges
xýCleaning print cartridges
xýInstalling and using the photo cartridge
xýLoading different-sized paper
xýPrinting on envelopes
xýUsing the manual feed
Setting the Date and Time
When the A900 is without power for an extended length
of time, you will have to reset the date and time. The
LCD panel displays the following:
Set the date and time from the computer using the
Compaq A900 Settings Utility or from the A900 control
panel.
Setting the Date and Time from the Computer
To change date and time from the computer:
1.ýRun the Compaq A900 Settings Utility. Click
StartÆ
ÆÆ
ÆProgramsÆ
ÆÆ
ÆCompaq A900Æ
ÆÆ
ÆA900 Settings
Utility.
2.ýSelect the Fax tab.
3.ýClick the More Fax Settings button.
4.ýSelect the check box to Set A900 time to computer
time. Alternately, if this box is not checked, you
can enter the date and time.
5.ýClick OK to update the time in the A900 display.
See the More Fax Settings section in this chapter.
Setting the Date and Time from the A900 Control Panel
By default, the computer sets the date and time for the
A900. Set the date and time from the A900 control panel
when the A900 is used in standalone mode.
To change the date and time from the control panel.
1.ýPress the Setup button. (Date and time is the first
menu option in the Setup menu.)
2.ýEnter two digits for the month. For example, enter
01 for January. Note that as you enter valid
information, the top line displays the updated date
and time.
3.ýEnter two digits for the day. For example, enter 07
for the 7th.
4.ýEnter two digits for the year. For example, enter 99
for 1999, or 00 for 2000.
5.ýEnter two digits for the hour. For example, enter 02
for 2 PM.
6.ýEnter two digits for the minute. For example, enter
45.
7.ýEnter 1 for AM or 2 for PM.
You can also use the Options button to step through
settings that are correct. Pressing Stop at any time uses
the last valid date entered.
Printing Reports
Transmission Report Default Settings
When you send a fax from the A900, you can choose to:
xýNever print a confirmation report
xýAlways print a confirmation report
xýPrint a report if there is an error sending the fax
(default setting)

18
To make your selection, use the Message Confirm pull-
down box in the Fax tab of the Compaq A900 Settings
Utility. To access the A900 Settings Utility, click
StartÆ
ÆÆ
ÆProgramsÆ
ÆÆ
ÆCompaq A900Æ
ÆÆ
ÆA900 Settings Utility.
From the control panel you can print out a confirmation
report for the last fax sent.
1.ýPress Setup, then press the Menu button. The LCD
panel displays the following:
2.ýPress Start to print the report.
Transmission and Reception Logs
Logs for faxes received or sent by the A900 are stored on
the A900 and can be printed out on request or
automatically every 40 transactions.
To print a report, use the following procedure:
1.ýPress Setup.
2.ýPress the Menu button until Print Report displays in
the top line of the LCD panel.
3.ýPress the Options button to select the log you want
to print.
4.ýPress the Start button to print the report.
NOTE: The logs for the faxes sent or received on the
computer are available from within the WinFax
application.
Speed Dial List
The Speed Dial List contains all of the current speed dial
names and numbers. To access the Speed Dial List, click
StartÆ
ÆÆ
ÆProgramsÆ
ÆÆ
ÆCompaq A900Æ
ÆÆ
ÆA900 Settings Utility.
Click the Fax tab, then select the Speed Dial button.
To print a report, use the following procedure:
1.ýPress Setup.
2.ýPress the Menu button until Print Report is
displayed in the top of the display.
3.ýPress the Options button to select the Speed Dial
List.
4.ýPress Start to print the list.
Self Test
The Self Test Report prints a nozzle test pattern along
with some service information that might be asked for
during a service call.
To print a report use the following procedure:
1.ýPress Setup.
2.ýPress the Menu button until Print Report is
displayed in the top of the display.
3.ýPress the Options button to select the Self Test.
4.ýPress Start to print the self test.
Changing Print Cartridges
The system can keep track of the ink level in each of the
three cartridge types: black, color, and photo. When you
tell the system that a new cartridge has been installed,
then the ink level for that cartridge type is set back to full.
If you tell the system that you are installing an old
cartridge, the ink level for that cartridge type is not reset.
This allows exchanging the black and photo cartridge as
required while maintaining the ink level for both. You can
also use the old selection when you take a cartridge out
for cleaning. For more information, see the Cleaning
Print Cartridges section.
Changing Print Cartridges from the Computer
1.ýAccess the Compaq A900 Printer Control Program
by clicking StartÆ
ÆÆ
ÆProgramÆ
ÆÆ
ÆCompaq A900Æ
ÆÆ
Æ
A900 Printer Control
or
by a double click on the “Q” icon in the system
tray.
2.ýSelect the Cartridges tab.
3.ýIn the Cartridge pull-down box, select the cartridge
you want to install or change (black, color, or
photo.)
4.ýIn the Action pull-down box, select the action you
want, such as Install New or Reinstall Old.
5.ýClick the Install/Reinstall Cartridge button to start
the procedure. The cartridge carriage moves to the
load position.
6.ýLift the control panel by pulling toward you on the
edge nearest the Fax, Copy, or Scan buttons.
7.ýLift the cartridge access door.
8.ýReplace/install the selected cartridge.
9.ýClose the cartridge access door.
10.ýClose the control panel. Press firmly on the top
center of the control panel until it snaps into place.
11.ýOn the computer, click Continue.