Ricoh Aficio 3224C User manual

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=224 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 8.960000 mm
FAX Option Type 3232 Operating Instructions Facsimile Reference <Advanced Features>
B7508511
FAX Option Type 3232 Operating Instructions Facsimile Reference <Advanced Features>
FAX Option Type 3232
Operating Instructions
Facsimile Reference
<Advanced Features>
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the “General Settings Guide” before using the machine.
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
Fax via Computer
Simplifying the Operation
Facsimile Features
Administrator Setting
Solving Operation Problems
Appendix
Printed in Japan
EN USA B750-8511

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=224 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 8.960000 mm
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of the Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
•Microsoft
®Windows NT®Workstation 4.0
Copyright © 2005

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions”
• CD-ROM 2“Scanner Driver and Document Management Utility”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖
❖❖
❖Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a net-
work environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
❖
❖❖
❖Facsimile Reference<Advanced Features>(this manual)
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖
❖❖
❖Printer Reference
Describes system settings, operations, functions, and trouble shooting for the
machine’s printer function.
ThemisC1_Fax_EN-F_FM.book Page i Tuesday, January 11, 2005 4:59 PM

ii
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.
❖
❖❖
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup]dialog
box when DeskTopBinder Lite is installed.
•DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-
TopBinder Lite is installed.
❖
❖❖
❖Other manuals
•PostScript 3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒The following software products are referred to using a general names:
•DeskTopBinder Lite and DeskTopBinder Professional →DeskTopBinder
•ScanRouter V2 Lite and ScanRouter EX Professional (optional) →the Scan-
Router delivery software
•SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →
SmartDeviceMonitor for Admin/Client
ThemisC1_Fax_EN-F_FM.book Page ii Tuesday, January 11, 2005 4:59 PM

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
Sender Settings......................................................................................................5
Priority Transmission............................................................................................8
Confidential Transmission....................................................................................9
Polling Transmission...........................................................................................11
Polling Transmission Clear Report...........................................................................13
Polling Reception.................................................................................................14
Polling Reserve Report ............................................................................................16
Polling Result Report ...............................................................................................16
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission.........................................................18
Canceling a Transmission ..................................................................................19
Deleting a Destination .........................................................................................20
Adding a Destination ...........................................................................................21
Changing the Transmission Time ......................................................................22
Printing a File .......................................................................................................23
Resending a File ..................................................................................................24
Printing a List of Files in Memory (Print TX File List).......................................25
3. Communication Information
Printing the Journal ............................................................................................. 27
Journal .....................................................................................................................29
Checking the Transmission Result (TX File Status).........................................31
Checking the Reception Result (RX File Status) .............................................. 32
Displaying the Memory Status............................................................................33
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) ...34
Printing Received and Stored Documents ...............................................................34
Deleting Received and Stored Documents ..............................................................35
Printing a Confidential Message ........................................................................36
Confidential File Report............................................................................................37
Printing a File Received with Memory Lock......................................................38
Personal Boxes ....................................................................................................40
Personal Boxes ........................................................................................................40
Printing Personal Box Messages .............................................................................41
Information Boxes ...............................................................................................42
Information Boxes ....................................................................................................42
Storing Messages in Information Boxes...................................................................42
Printing Information Box Messages .........................................................................44
Deleting Information Box Messages ........................................................................45
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iv
4. Other Transmission Features
Handy Dialing Functions.....................................................................................47
Chain Dial.................................................................................................................47
(Example) 01133-1-555333...................................................................................47
Redial .......................................................................................................................47
Advanced Features..............................................................................................49
SUB Code ................................................................................................................49
SID Code ............................................................................................................... 50
SEP Code ................................................................................................................50
PWD Code.............................................................................................................51
Transfer Request .....................................................................................................52
With transfer requests set in the system settings..................................................55
On Hook Dial ........................................................................................................56
Manual Dial ...........................................................................................................58
Changing the Line Port .......................................................................................59
Sub Transmission Mode .....................................................................................61
Book Fax ..................................................................................................................61
Two-Sided Transmission (Double-Sided Transmission) ..........................................62
Standard Message Stamp........................................................................................64
Sending an Auto Document .....................................................................................65
Printing documents stored as Auto Documents ....................................................66
Sending a Stored File...............................................................................................67
Sending stored documents....................................................................................67
Printing stored documents.....................................................................................70
Stamp.......................................................................................................................72
Transmission Options ..............................................................................................73
Fax Header Print ...................................................................................................73
Label Insertion .......................................................................................................73
Reduced Image Transmission...............................................................................73
Auto Reduce..........................................................................................................74
Default ID Transmission ........................................................................................74
Selecting transmission options for a single transmission ......................................74
More Transmission Functions............................................................................76
If Memory Runs Out While Storing an Original ........................................................76
Parallel Memory Transmission.................................................................................76
Checking the Transmission Result...........................................................................77
Automatic Redial ......................................................................................................77
Batch Transmission..................................................................................................77
Dual Access .............................................................................................................77
Transmission with Image Rotation ...........................................................................78
Simultaneous Broadcast ..........................................................................................78
JBIG Transmission...................................................................................................78
Transmitting Journal by E-mail.................................................................................79
Journal by E-mail...................................................................................................79
Printed Report ......................................................................................................80
Memory Storage Report...........................................................................................80
Communication Result Report (Memory Transmission) ..........................................80
Communication Failure Report ................................................................................81
Immediate TX Result Report (Immediate Transmission) .........................................81
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v
5. Reception Features
Reception..............................................................................................................83
Immediate Reception ...............................................................................................83
Memory Reception ...................................................................................................83
Substitute Reception ................................................................................................84
Receiving messages unconditionally.....................................................................85
Receiving messages according to parameter-specified settings...........................85
Reception Functions ...........................................................................................87
Transfer Station........................................................................................................87
Transfer Result Report ..........................................................................................88
Transfer Result Report (transfer request by e-mail) ..............................................89
Forwarding Received Documents ............................................................................90
Routing Received Documents with SUB Code ........................................................91
Transferring Received Documents...........................................................................91
SMTP Reception Using Internet Fax........................................................................ 92
Routing E-mail Received via SMTP ......................................................................93
JBIG Reception ........................................................................................................94
Auto Fax Reception Power-up ................................................................................. 94
Printing Options...................................................................................................95
Print Completion Beep .............................................................................................95
Checkered Mark.......................................................................................................95
Center Mark .............................................................................................................95
Reception Time ........................................................................................................96
Two-Sided Printing...................................................................................................96
180-Degree Rotation Printing ................................................................................97
Multi-copy Reception................................................................................................97
Image Rotation.........................................................................................................98
Combine Two Originals............................................................................................98
Page Separation and Length Reduction .................................................................99
Reverse Order Printing ............................................................................................99
Page Reduction......................................................................................................100
TSI Print (Transmitting Subscriber Identification Print) ..........................................100
FAX Print Color ......................................................................................................100
2nd Color Choice ...................................................................................................101
When There Is No Paper of the Correct Size.........................................................101
Setting priority trays.............................................................................................102
Just Size Printing.................................................................................................102
Having Incoming Messages Printed on Paper from the Bypass Tray .................103
Where Incoming Message are Delivered - Output Tray..................................104
Specifying Tray for Lines........................................................................................104
Tray Shift................................................................................................................104
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vi
6. Fax via Computer
Sending Fax Documents from Computers......................................................105
Before Use .............................................................................................................106
Installing the Software............................................................................................106
Auto run program.................................................................................................106
Installing individual applications ..........................................................................107
Applications Stored on the CD-ROM .....................................................................107
LAN-Fax Driver....................................................................................................107
Address Book ......................................................................................................108
LAN-Fax Cover Sheet Editor...............................................................................108
Setting LAN-Fax Driver Properties.........................................................................108
Setting Print Properties........................................................................................108
Making Settings for Option Configuration............................................................109
Basic Transmission ................................................................................................110
Specifying options ...............................................................................................112
Transmission Result Notification .........................................................................114
LAN-Fax Result by E-mail ...................................................................................115
LAN-Fax Result Report .......................................................................................... 115
Printing and Saving................................................................................................116
Editing Address Book.............................................................................................116
Editing Fax Cover Sheets ......................................................................................118
Creating a cover sheet ........................................................................................118
Attaching a created cover sheet..........................................................................119
LAN-Fax Operation Messages...............................................................................120
Viewing Fax Information Using a Web Browser .............................................121
Viewing, Printing, and Deleting Received Fax Messages Using a Web Browser ...121
Viewing received fax messages using a Web browser .......................................121
Printing fax information using a Web browser.....................................................122
Deleting fax information using a Web browser ....................................................122
Programming Destination Information from Web Browser.....................................123
Delivering Files Received by Fax .....................................................................125
7. Simplifying the Operation
Programs ............................................................................................................127
Registering and Changing Keystroke Programs ....................................................127
Registering a priority function using a program...................................................129
Changing a program name..................................................................................129
Deleting a Program ................................................................................................129
Using a Program ....................................................................................................130
Using the Document Server..............................................................................131
Storing a Document ...............................................................................................132
Changing Information of Stored Documents ..........................................................134
Deleting a Stored Document ..................................................................................136
Managing Documents Saved in the Document Server from a Computer ..............137
Using DeskTopBinder..........................................................................................137
Using a Web browser ..........................................................................................137
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vii
8. Facsimile Features
Function List ......................................................................................................139
Accessing User Tools (Facsimile Features).................................................... 142
Quitting Default Settings ........................................................................................142
General Settings/Adjustment .................................................................................142
Reception Settings .................................................................................................145
E-mail Settings .......................................................................................................146
IP-Fax Settings.......................................................................................................148
9. Administrator Setting
Administrator Tools List ...................................................................................153
Using Administrator Settings ...........................................................................155
Programming, Changing, and Deleting Standard Messages .................................155
Storing, Changing, and Deleting an Auto Document .............................................156
Deleting an Auto Document.................................................................................157
Programming, Changing and Deleting a Scan Size...............................................158
Deleting a scan size ............................................................................................159
Printing Journal ......................................................................................................160
Counters.................................................................................................................160
Forwarding .............................................................................................................160
Programming an End Receiver ...........................................................................161
Quitting the forwarding function...........................................................................162
Forwarding Mark..................................................................................................162
Memory Lock..........................................................................................................163
ECM (Error Correction Mode) ................................................................................164
User Parameters ....................................................................................................164
Changing the User Parameters ...........................................................................168
Printing the User Parameter List .........................................................................169
Special Senders to Treat Differently ......................................................................169
Authorized Reception ..........................................................................................170
Forwarding...........................................................................................................171
Reception File Print Quantity...............................................................................171
Print 2 Sided ........................................................................................................171
Memory Lock .......................................................................................................172
Reception Reverse Printing.................................................................................172
Paper Tray...........................................................................................................172
Programming/Changing Special Senders ...........................................................172
Programming Initial Set Up of a Special Sender .................................................176
Deleting a Special Sender...................................................................................178
Printing the Special Sender List ..........................................................................178
Box Settings ...........................................................................................................179
Programming/changing Personal Boxes .............................................................179
Deleting Personal Boxes .....................................................................................181
Programming/changing Information Boxes .........................................................182
Deleting Information Boxes .................................................................................184
Programming/changing Transfer Boxes ..............................................................185
Deleting Transfer Boxes ......................................................................................187
Printing the Box List.............................................................................................188
Transfer Report ......................................................................................................189
Programming a Confidential ID ..............................................................................190
Programming a Polling ID ......................................................................................190
Programming a Memory Lock ID ...........................................................................191
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viii
Selecting Dial/Push Phone.....................................................................................191
Storing or Printing Received Documents ...............................................................192
Reception Report e-mail......................................................................................193
Setting a User for Viewing Received and Stored Documents................................193
Menu Protection Settings .......................................................................................194
10.Solving Operation Problems
When an Error Report is Printed ......................................................................195
Turning Off the Main Power / When a Power Failure Occurs ........................196
When an Error Occurs Using Internet Fax ......................................................197
Error Mail Notification.............................................................................................197
Error Report (E-Mail)..............................................................................................197
Server-Generated Error E-mail ..............................................................................197
11.Appendix
Connecting the Machine to a Telephone Line and Telephone ......................199
Connecting the Telephone Line .............................................................................199
Selecting the Line Type..........................................................................................200
Connecting the Optional Handset or an External Telephone.................................200
Optional Equipment...........................................................................................202
Expansion Memory (32MB: DIMM) ........................................................................202
Handset..................................................................................................................202
Extra G3 Interface Unit ..........................................................................................202
Specifications.....................................................................................................203
Compatible Machines.............................................................................................205
Acceptable Types of Originals ...............................................................................206
Acceptable original sizes .....................................................................................206
Paper size and scanned area..............................................................................206
Original sizes difficult to detect...............................................................................209
Maximum Values................................................................................................210
INDEX....................................................................................................... 211
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1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, General Settings Guide.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
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2
ThemisC1_Fax_EN-F_FM.book Page 2 Tuesday, January 11, 2005 4:59 PM

3
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified lat-
er time. This allows you to take ad-
vantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later with Economy Transmis-
sion when you scan it. Faxes will be
queued in memory and sent during
Economy Transmission Time.
Important
❒After the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
operation switch is turned on. Use
this report to identify lost messag-
es.
Limitation
❒This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
Note
❒You can specify a time within 24
hours.
❒If the current time shown is not
correct, change it. See “Timer Set-
tings”, General Settings Guide.
❒If the document is sent before the
specified time, the Immediate TX
Result Report is printed and the
job is completed.
❒For convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission Time. See p.144
“Program Economy Time”.
❒You can program one of the Quick
Operation keys with operations for
this function. Using the quick op-
eration key allows you to omit
steps Band E. See p.142 “General
Settings/Adjustment”.
A
AA
APlace the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
B
BB
BPress [Transmission Mode].
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Transmission Mode
4
1
C
CC
CPress [Send Later].
D
DD
DEnter the time (12 hour format)
using the number keys, and then
select [AM]or [PM]. Then, press
[OK].
The specified time is shown above
the highlighted [Send Later].
Note
❒Press [Economy Time]to specify
the economy time.
❒When entering numbers small-
er than 10, add a zero at the be-
ginning.
❒If you make a mistake, press
[Clear]or the {
{{
{Clear/Stop}
}}
}key be-
fore pressing [OK], and then try
again.
❒To cancel Send Later, press
[Cancel]. The display returns to
that of step C.
E
EE
EPress [OK].
The standby display appears.
Note
❒To check the settings, press
[Transmission Mode].
F
FF
FSpecify a destination, and then
press the {
{{
{Start}
}}
}key.
Note
❒You can cancel the transmission
setup for Send Later. See p.19
“Canceling a Transmission”.
ThemisC1_Fax_EN-F_FM.book Page 4 Tuesday, January 11, 2005 4:59 PM

Sender Settings
5
1
Sender Settings
This function tells receivers the fax
sender's identity.
If the sender's e-mail address is regis-
tered in the destination list, the send-
er can receive a Transmission Result
Report by e-mail.
Also, if you enable the Stamp Sender
Name, the registered sender's name
(user name) appears on the receiver's
sheet, lists, or report.
Preparation
Before using this function, you
must register senders in the desti-
nation list and specify user as
[Sender]. See “About Fax Destina-
tion”, General Settings Guide.
Note
❒When user authentication is set,
the user logged in is set as sender.
A Transmission Result Report is
sent to the logged-in user's e-mail
address.
❒You can program one of the Quick
Operation keys with operations for
Sender Settings. Quick Operation
keys allow you to omit steps Band
H. See p.142 “General Settings/Ad-
justment”.
❒You can use communication man-
agement report, etc. to check usage
status by specified user. When
user authentication is set, you can
check usage by logged-in users.
See p.160 “Printing Journal”.
When User ID is set to sender, you
can count the number of times of
uses by each user. See “Authenti-
cation Information”, General Set-
tings Guide.
A
AA
APlace the original, and then select
the necessary settings.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
B
BB
BPress [Transmission Mode].
C
CC
CPress [Sender Settings].
D
DD
DSelect a sender.
Note
❒When a destination protection
code is set, a dialogue box re-
questing the protection code ap-
pears. Enter the destination
protection code using the num-
ber keys, and then press [OK].
ThemisC1_Fax_EN-F_FM.book Page 5 Tuesday, January 11, 2005 4:59 PM

Transmission Mode
6
1
E
EE
EConfirm the selected sender, and
then press [OK].
F
FF
FSelect [On]or [Off]for the Stamp
Sender Name.
Printing on the Receiver's Sheet
If you enable this function, the
sender's name (user name) ap-
pears on the receiver's sheet, lists,
and report.
ASelect [On]for the Stamp Send-
er Name function.
When an E-mail address is
Registered
If the sender's e-mail address is
registered you can specify whether
or not to send the transmission re-
sult by e-mail to the sender. If you
enable this function, a Transmis-
sion Result Report is sent to the
registered E-mail address.
Note
❒When a user logs in with User ID,
the Transmission Result Report is
sent by e-mail to the logged-in us-
er.
ASelect [Yes]or [No]for the E-mail
TX Results by E-mail function.
G
GG
GPress [OK].
The display returns to that of Step
C.
Note
❒The selected sender's name ap-
pears above [Sender Settings].
The sender name is displayed in
up to 14 characters, followed by
an ellipsis (. . . ).
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Sender Settings
7
1
H
HH
HPress [OK].
The standby display appears.
Note
❒To check the settings, press
[Transmission Mode].
I
II
ISpecify the destination, and then
press the {
{{
{Start}
}}
}key.
Note
❒To cancel the Sender Settings,
cancel the transmission. See
p.19 “Canceling a Transmis-
sion”.
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Transmission Mode
8
1
Priority Transmission
Documents you send with Memory
Transmission are sent in the order
they are scanned. Therefore, if several
messages are queued in memory, the
next document will not be sent imme-
diately. However, by using this func-
tion you can have your message sent
before other queued messages.
Limitation
❒This function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
❒If there is already a message stored
with this function or a transmis-
sion in progress, your message will
be sent after that message has been
transmitted.
A
AA
APlace the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
B
BB
BPress [Transmission Mode].
C
CC
CPress [Priority TX], and then press
[OK].
The standby display appears.
Note
❒To check the settings, press
[Transmission Mode].
D
DD
DSpecify the destination, and then
press the {
{{
{Start}
}}
}key.
Note
❒Press [Change / Stop TX File]to
cancel the transmission. See
p.19 “Canceling a Transmis-
sion”.
ThemisC1_Fax_EN-F_FM.book Page 8 Tuesday, January 11, 2005 4:59 PM

Confidential Transmission
9
1
Confidential Transmission
If you want to limit who views your
message, use this function. The mes-
sage will be stored in memory at the
other end and not printed until an ID
is entered.
There are two types of Confidential
Transmission:
❖
❖❖
❖Default ID
It is not necessary to enter an ID
when transmitting.
The other party can print the mes-
sage by entering the Confidential
ID programmed in their machine.
❖
❖❖
❖ID Override
Should you want to send a confi-
dential message to a particular per-
son at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that
message. Before you send the mes-
sage, do not forget to tell the re-
ceiver the ID that must be entered
to print the message.
Limitation
❒The destination machine must be
of the same manufacturer and
have the Confidential Reception
function.
❒The destination machine must
have enough memory available.
❒This function is not available with
Internet Fax.
Note
❒We recommend you program the
Confidential ID in this machine be-
forehand. See p.190 “Program-
ming a Confidential ID”.
❒An ID can be any 4-digit number
(except 0000).
❒If the destination machine is not of
the same manufacturer, you can
use Confidential Transmission
with “SUB Code”. See p.49 “SUB
Code”.
A
AA
APlace the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
B
BB
BPress [Transmission Mode].
C
CC
CPress [Confidential TX].
GFSINS0N
ThemisC1_Fax_EN-F_FM.book Page 9 Tuesday, January 11, 2005 4:59 PM

Transmission Mode
10
1
D
DD
DDepending on the Confidential
Transmission type, use one of the
following procedures:
Default ID
ACheck that [Default ID]has been
selected, and then press [OK].
The [Confidential TX]is highlight-
ed and the [Default ID]is dis-
played.
Note
❒To cancel Confidential Trans-
mission, press [Cancel]. The
display returns to that of step
C.
Override ID
ASelect [ID Override].
BEnter the Confidential ID (4-
digit number) using the num-
ber keys, and then press [OK].
“ID Override”and the entered
Confidential ID are shown
above the highlighted [Confiden-
tial TX].
Note
❒If you make a mistake, press
[Clear]or the {
{{
{Clear/Stop}
}}
}key
before pressing [OK], and
then try again.
❒To cancel Confidential Trans-
mission, press [Cancel]. The
display returns to that of step
C.
E
EE
EPress [OK].
The standby display appears.
Note
❒To check the settings, press
[Transmission Mode].
F
FF
FDial, and then press the {
{{
{Start}
}}
}
key.
Note
❒You can cancel the transmission
setup for Confidential Trans-
mission. See p.19 “Canceling a
Transmission”.
ThemisC1_Fax_EN-F_FM.book Page 10 Tuesday, January 11, 2005 4:59 PM