Develop ineo 25e User manual

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ineo 25e
Scan and Fax

ineo 25e Contents-1
Table of contents
1 Introduction
1.1 How to read this manual ................................................................................................................ 1-3
1.1.1 Symbols ............................................................................................................................................. 1-3
1.1.2 Key descriptions ................................................................................................................................ 1-3
1.1.3 Descriptions for paper and documents ............................................................................................. 1-3
1.1.4 Screens .............................................................................................................................................. 1-4
2 Basic scan functions
2.1 Basic scanning ................................................................................................................................ 2-3
2.1.1 Scanning to e-mail address ............................................................................................................... 2-3
2.1.2 Scanning to shared PC folders .......................................................................................................... 2-5
2.1.3 Scanning to FTP servers.................................................................................................................... 2-8
2.1.4 Scanning to USB memory device.................................................................................................... 2-11
2.1.5 Scanning to an Evernote address.................................................................................................... 2-13
2.1.6 Scanning to a printer........................................................................................................................ 2-15
2.2 Basic scan settings....................................................................................................................... 2-17
2.2.1 Resolution ........................................................................................................................................ 2-17
2.2.2 Color ................................................................................................................................................ 2-18
2.3 Scanning with a TWAIN driver ..................................................................................................... 2-19
3 Advanced scan functions
3.1 Introduction to advanced functions .............................................................................................. 3-3
3.2 Advanced scan functions ............................................................................................................... 3-5
3.2.1 Document type (Doc.Type) ................................................................................................................ 3-5
3.2.2 Contrast ............................................................................................................................................. 3-6
3.2.3 File name............................................................................................................................................ 3-7
3.2.4 Scan size............................................................................................................................................ 3-9
3.2.5 Stamp (Option)................................................................................................................................. 3-10
3.2.6 Next document setting (Next Doc.).................................................................................................. 3-11
3.2.7 Duplex scan ..................................................................................................................................... 3-13
3.2.8 Broadcast......................................................................................................................................... 3-15
3.2.9 Batch scan ....................................................................................................................................... 3-16
3.2.10 File format ........................................................................................................................................ 3-17
3.2.11 e-mail subject................................................................................................................................... 3-19
3.2.12 Color adjustment (Color Adjust)....................................................................................................... 3-21
3.2.13 Using DocIndex................................................................................................................................ 3-25
4 Basic fax functions
4.1 Basic faxing ..................................................................................................................................... 4-3
4.1.1 Transmitting faxes.............................................................................................................................. 4-3
4.1.2 Manual transmission .......................................................................................................................... 4-4
4.1.3 Redialing ............................................................................................................................................ 4-5
4.1.4 Broadcasting (Broadcast) .................................................................................................................. 4-6
4.1.5 Basic transmission settings ............................................................................................................... 4-7
4.1.6 Canceling / Checking faxes ............................................................................................................. 4-11
4.1.7 Receiving faxes................................................................................................................................ 4-15
4.1.8 Operations during reception ............................................................................................................ 4-17
4.1.9 Storing received documents............................................................................................................ 4-18

Contents-2 ineo 25e
4.2 Making a phone call...................................................................................................................... 4-20
4.2.1 Making a phone call......................................................................................................................... 4-20
4.2.2 Receiving a phone call..................................................................................................................... 4-20
4.2.3 Adjusting the speaker volume.......................................................................................................... 4-21
4.3 Transmitting faxes from a computer........................................................................................... 4-22
4.4 Receiving internet faxes............................................................................................................... 4-26
5 Advanced fax functions
5.1 Introduction to advanced functions .............................................................................................. 5-3
5.2 Scanner related settings ................................................................................................................ 5-6
5.2.1 Scan Size ........................................................................................................................................... 5-6
5.2.2 Next document setting (Next Doc.).................................................................................................... 5-8
5.2.3 Duplex scan ..................................................................................................................................... 5-10
5.2.4 Stamp (Option)................................................................................................................................. 5-11
5.3 Transmission related settings ..................................................................................................... 5-12
5.3.1 Cover page....................................................................................................................................... 5-12
5.3.2 Delayed transmission (Delayed Tx).................................................................................................. 5-15
5.3.3 Sending the sender name (TTI) ........................................................................................................ 5-16
5.3.4 E-mail gateway (E Gateway) ............................................................................................................ 5-17
5.4 Security fax functions................................................................................................................... 5-18
5.4.1 Closed communications .................................................................................................................. 5-18
5.4.2 Registering a passcode ................................................................................................................... 5-20
5.4.3 ID check Tx ...................................................................................................................................... 5-22
5.4.4 Destination confirmation function .................................................................................................... 5-23
5.4.5 Confirmation dial.............................................................................................................................. 5-24
5.4.6 Prohibiting broadcasting.................................................................................................................. 5-25
5.4.7 Security reception ............................................................................................................................ 5-26
5.5 Useful reception function............................................................................................................. 5-28
5.5.1 Auto distribution............................................................................................................................... 5-28
6 Specifying destinations
6.1 Specifying destinations .................................................................................................................. 6-3
6.1.1 Selecting from the address book....................................................................................................... 6-3
6.1.2 Searching for server destinations ...................................................................................................... 6-7
6.1.3 Entering the destination directly ...................................................................................................... 6-10
6.1.4 Selecting destination from the history ............................................................................................. 6-12
6.2 Checking specified destinations ................................................................................................. 6-14
6.2.1 Checking with destination confirmation function............................................................................. 6-14
6.2.2 Checking specified destinations manually....................................................................................... 6-15
7 Communication management
7.1 Checking the transmission report................................................................................................. 7-3
7.1.1 Issuing the transmission report.......................................................................................................... 7-3
7.1.2 Reading the transmission report........................................................................................................ 7-5
7.2 Printing journals .............................................................................................................................. 7-6
7.2.1 Printing the journal manually ............................................................................................................. 7-7
7.2.2 Printing the journals automatically..................................................................................................... 7-7
7.2.3 Reading the journals .......................................................................................................................... 7-9

ineo 25e Contents-3
8 Machine settings
8.1 Registering destinations ................................................................................................................ 8-3
8.1.1 Address book destinations ................................................................................................................ 8-3
8.1.2 Registering or editing groups............................................................................................................. 8-9
8.1.3 Registering / Editing folder shortcuts .............................................................................................. 8-11
8.1.4 Registering / Editing FTP server shortcuts ...................................................................................... 8-14
8.1.5 Registering favorite destinations...................................................................................................... 8-17
8.1.6 Registering a color printer................................................................................................................ 8-18
8.2 Initial setup (User Install).............................................................................................................. 8-24
8.2.1 Opening the user install screen ....................................................................................................... 8-25
8.2.2 Registering the user install............................................................................................................... 8-26
8.3 Specifying default settings........................................................................................................... 8-30
8.3.1 Specifying default scanner settings................................................................................................. 8-30
8.3.2 Specifying default scan to e-mail settings....................................................................................... 8-33
8.3.3 Specifying default fax settings......................................................................................................... 8-35
8.4 Registering other settings............................................................................................................ 8-38
8.4.1 Registering / Editing templates........................................................................................................ 8-38
8.4.2 Registering / Editing file names ....................................................................................................... 8-40
8.4.3 Registering / Editing domain names................................................................................................ 8-41
9 Troubleshooting
9.1 Error messages ............................................................................................................................... 9-3
9.1.1 Communication errors ....................................................................................................................... 9-3
9.2 Troubleshooting .............................................................................................................................. 9-8
9.2.1 Cannot transmit faxes........................................................................................................................ 9-8
9.2.2 Cannot receive faxes ......................................................................................................................... 9-9
9.2.3 Cannot scan..................................................................................................................................... 9-10

Contents-4 ineo 25e

1Introduction

ineo 25e 1-3
1.1 How to read this manual 1
1 Introduction
1.1 How to read this manual
1.1.1 Symbols
In this manual, the following symbols are used with the items where important operational and safety infor-
mation must be observed.
1.1.2 Key descriptions
In this manual, the operating keys are described as follows:
< > : Keys on the control panel
For example, the start key %<Start>
[ ] : Buttons on the display and computer
For example, the "Setting" button %[Setting]
1.1.3 Descriptions for paper and documents
symbol : This shows that paper should be set with the shorter side positioned at the top.
symbol : This shows that the document should be set with the shorter side positioned at the top.
Symbol Meaning
7WARNING Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
7 CAUTION Notes a caution to protect yourself and others from personal injury or damage to
properties if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
dDescribes reference information and additional notes for operation.

How to read this manual
1
1-4 ineo 25e
1.1
1.1.4 Screens
This manual uses the screens of the ineo 25e standard model, unless otherwise stated. The screens you see
may differ, depending on the options installed.

2Basic scan functions

ineo 25e 2-3
2.1 Basic scanning 2
2 Basic scan functions
2.1 Basic scanning
2.1.1 Scanning to e-mail address
You can attach the scanned document to an e-mail for transmission.
d
To scan to e-mail, you should connect the machine to a network, and setup the "TCP/IP Settings", SMTP
settings in "E-mail Settings", and add an e-mail address to the machine in advance.
For details on the network setting, see chapter 3 in the Administrator’s Guide, and chapter 4 in the Message
Board Guide.
1Load the document.
2Press [Scan] on My MFP Menu screen.
%If My MFP Menu screen is not displayed, press <Mode>
repeatedly until "Scan Ready" screen is displayed.
3Set the resolution and color, as necessary.
%For details, see page 2-17 and Color.
Scan
LAN
Internet

Basic scanning
2
2-4 ineo 25e
2.1
4Press [e-mail].
5Select the desired destination.
%For details on specifying the destinations, see page 6-3.
%To use the personal address book, log in to the machine in advance.
%If you have selected a destination from the address book, scanning starts immediately.
6Press <Start>.
%This step is not necessary when you have selected the
destination from the address book.
%When you have loaded the document on the automatic
document feeder, this will conclude the operation.
%When you have loaded the document on the document
glass, the following message will appear when the first
page of the document is scanned.
7Load the next document, and press [Next Doc].
%To finish scanning, press [Complete].
8Repeat step 7 to scan all the documents.
%To finish scanning, press [Complete].

ineo 25e 2-5
2.1 Basic scanning 2
2.1.2 Scanning to shared PC folders
You can save a scanned document to a shared folder in a computer on the network.
d
To scan to folder, you should connect the machine to a network and setup the "TCP/IP Settings" in advance.
See chapter 3 in the Administrator’s Guide.
The folder shortcuts should be registered to your machine in advance. For details on registering the folder
shortcuts, see page 8-11.
The folder you specify directly should have shared folder settings on the computer in advance.
Scanning to a shared PC folder using folder shortcut
1Load the document.
2Press [Scan] on My MFP Menu screen.
%If My MFP Menu screen is not displayed, press <Mode>
repeatedly until "Scan Ready" screen is displayed.
3Set the resolution and document type, as necessary.
%For details, see page 2-17 and page 2-18.
LAN
Scan
Network computer
PDF, JPEG TIFF, PDF

Basic scanning
2
2-6 ineo 25e
2.1
4Press [PC/USB], and then [Folder].
5Select the desired folder shortcut.
6Enter the user name to access the folder, and press [Enter].
%When no authentication is required to access the folder, proceed to step 8.
7Enter the password to access the folder, and press [Enter].
8The document will be scanned.
%When you have loaded the document on the automatic
document feeder, this will conclude the operation.
%When you have loaded the document on the document
glass, the following message will appear when the first
page of the document is scanned.
9Load the next document, and press [Next Doc].
%To finish scanning, press [Complete].
10 Repeat step 9 to scan all the documents.
%To finish scanning, press [Complete].

ineo 25e 2-7
2.1 Basic scanning 2
Scanning to a shared PC folder by directly specifying the folder
1Load the document.
2Press [Scan] on My MFP Menu screen.
%If My MFP Menu screen is not displayed, press <Mode> repeatedly until "Scan Ready" screen is
displayed.
3Set the resolution and document type, as necessary.
%For details, see page 2-17 and page 2-18.
4Press [PC/USB], and then [Folder].
5Press [Browse].
%The list of computers or networks is displayed.
6Specify the shared folder to save the data, and press [Enter].
%The specified folder will be highlighted.
%Press [Root] to return to the list of computers or networks.
%Press [Back] to return to the previous screen.
Press [Cancel] to close the screen.
7Enter the user name to access the folder, and press [Enter].
%When no authentication is required or the to access the folder, proceed to step 9.
8Enter the password to access the folder, and press [Enter].
9Press <Start>.
%When you have loaded the document on the automatic document feeder, this will conclude the op-
eration.
%When you have loaded the document on the document glass, the following message will appear
when the first page of the document is scanned.
10 Load the next document, and press [Next Doc].
%To finish scanning, press [Complete].
11 Repeat step 10 to scan all the documents.
%To finish scanning, press [Complete].

Basic scanning
2
2-8 ineo 25e
2.1
2.1.3 Scanning to FTP servers
You can save a scanned document to a specific folder on an FTP (File Transfer Protocol) server.
d
To scan to FTP server, you should connect the machine to a network and setup the "TCP/IP Settings" in ad-
vance.
See chapter 3 in the Administrator’s Guide.
The FTP shortcuts should be registered to your machine in advance. For details on registering the folder
shortcuts, see page 8-14.
Scanning to a FTP server using FTP shortcut
1Load the document.
2Press [Scan] on My MFP Menu screen.
%If My MFP Menu screen is not displayed, press <Mode>
repeatedly until "Scan Ready" screen is displayed.
3Set the resolution and document type, as necessary.
%For details, see page 2-17 and page 2-18.
LAN
Scan
FTP server
PDF, JPEG TIFF, PDF

ineo 25e 2-9
2.1 Basic scanning 2
4Press [PC/USB], and then [FTP].
5Select the desired FTP server shortcut.
6The document will be scanned.
%When you have loaded the document on the automatic
document feeder, this will conclude the operation.
%When you have loaded the document on the document
glass, the following message will appear when the first
page of the document is scanned.
7Load the next document, and press [Next Doc].
%To finish scanning, press [Complete].
8Repeat step 7 to scan all the documents.
%To finish scanning, press [Complete].
Scanning to an FTP server by directly specifying it
1Load the document.
2Press [Scan] on My MFP Menu screen.
%If My MFP Menu screen is not displayed, press <Mode>
repeatedly until "Scan Ready" screen is displayed.
3Set the resolution and document type, as necessary.
%For details, see page 2-17 and page 2-18.
4Press [PC/USB], and then [FTP].

Basic scanning
2
2-10 ineo 25e
2.1
5Press [Host].
6Press [Link].
7Enter the link to the FTP server, and press [Enter].
%Start the link with two slashes ("//").
%For details on entering characters, see chapter 2 in the Administrator’s Guide.
8Press [User Name].
9Enter the user name, and press [Enter].
%Up to 64 characters can be entered.
%For details on entering characters, see chapter 2 in the Administrator’s Guide.
10 Press [Password].
11 Enter the password, and press [Enter].
%Up to 28 characters can be entered.
%For details on entering characters, see chapter 2 in the Administrator’s Guide.
12 Press <Start>.
%When you have loaded the document on the automatic document feeder, this will conclude the op-
eration.
%When you have loaded the document on the document glass, the following message will appear
when the first page of the document is scanned.
13 Load the next document, and press [Next Doc].
%To finish scanning, press [Complete].
14 Repeat step 13 to scan all the documents.
%To finish scanning, press [Complete].