Develop ineo 25e User manual

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ineo 25e
Scan and Fax

ineo 25e Contents-1
Table of contents
1 Introduction
1.1 How to read this manual ................................................................................................................ 1-3
1.1.1 Symbols ............................................................................................................................................. 1-3
1.1.2 Key descriptions ................................................................................................................................ 1-3
1.1.3 Descriptions for paper and documents ............................................................................................. 1-3
1.1.4 Screens .............................................................................................................................................. 1-4
2 Basic scan functions
2.1 Basic scanning ................................................................................................................................ 2-3
2.1.1 Scanning to e-mail address ............................................................................................................... 2-3
2.1.2 Scanning to shared PC folders .......................................................................................................... 2-5
2.1.3 Scanning to FTP servers.................................................................................................................... 2-8
2.1.4 Scanning to USB memory device.................................................................................................... 2-11
2.1.5 Scanning to an Evernote address.................................................................................................... 2-13
2.1.6 Scanning to a printer........................................................................................................................ 2-15
2.2 Basic scan settings....................................................................................................................... 2-17
2.2.1 Resolution ........................................................................................................................................ 2-17
2.2.2 Color ................................................................................................................................................ 2-18
2.3 Scanning with a TWAIN driver ..................................................................................................... 2-19
3 Advanced scan functions
3.1 Introduction to advanced functions .............................................................................................. 3-3
3.2 Advanced scan functions ............................................................................................................... 3-5
3.2.1 Document type (Doc.Type) ................................................................................................................ 3-5
3.2.2 Contrast ............................................................................................................................................. 3-6
3.2.3 File name............................................................................................................................................ 3-7
3.2.4 Scan size............................................................................................................................................ 3-9
3.2.5 Stamp (Option)................................................................................................................................. 3-10
3.2.6 Next document setting (Next Doc.).................................................................................................. 3-11
3.2.7 Duplex scan ..................................................................................................................................... 3-13
3.2.8 Broadcast......................................................................................................................................... 3-15
3.2.9 Batch scan ....................................................................................................................................... 3-16
3.2.10 File format ........................................................................................................................................ 3-17
3.2.11 e-mail subject................................................................................................................................... 3-19
3.2.12 Color adjustment (Color Adjust)....................................................................................................... 3-21
3.2.13 Using DocIndex................................................................................................................................ 3-25
4 Basic fax functions
4.1 Basic faxing ..................................................................................................................................... 4-3
4.1.1 Transmitting faxes.............................................................................................................................. 4-3
4.1.2 Manual transmission .......................................................................................................................... 4-4
4.1.3 Redialing ............................................................................................................................................ 4-5
4.1.4 Broadcasting (Broadcast) .................................................................................................................. 4-6
4.1.5 Basic transmission settings ............................................................................................................... 4-7
4.1.6 Canceling / Checking faxes ............................................................................................................. 4-11
4.1.7 Receiving faxes................................................................................................................................ 4-15
4.1.8 Operations during reception ............................................................................................................ 4-17
4.1.9 Storing received documents............................................................................................................ 4-18

Contents-2 ineo 25e
4.2 Making a phone call...................................................................................................................... 4-20
4.2.1 Making a phone call......................................................................................................................... 4-20
4.2.2 Receiving a phone call..................................................................................................................... 4-20
4.2.3 Adjusting the speaker volume.......................................................................................................... 4-21
4.3 Transmitting faxes from a computer........................................................................................... 4-22
4.4 Receiving internet faxes............................................................................................................... 4-26
5 Advanced fax functions
5.1 Introduction to advanced functions .............................................................................................. 5-3
5.2 Scanner related settings ................................................................................................................ 5-6
5.2.1 Scan Size ........................................................................................................................................... 5-6
5.2.2 Next document setting (Next Doc.).................................................................................................... 5-8
5.2.3 Duplex scan ..................................................................................................................................... 5-10
5.2.4 Stamp (Option)................................................................................................................................. 5-11
5.3 Transmission related settings ..................................................................................................... 5-12
5.3.1 Cover page....................................................................................................................................... 5-12
5.3.2 Delayed transmission (Delayed Tx).................................................................................................. 5-15
5.3.3 Sending the sender name (TTI) ........................................................................................................ 5-16
5.3.4 E-mail gateway (E Gateway) ............................................................................................................ 5-17
5.4 Security fax functions................................................................................................................... 5-18
5.4.1 Closed communications .................................................................................................................. 5-18
5.4.2 Registering a passcode ................................................................................................................... 5-20
5.4.3 ID check Tx ...................................................................................................................................... 5-22
5.4.4 Destination confirmation function .................................................................................................... 5-23
5.4.5 Confirmation dial.............................................................................................................................. 5-24
5.4.6 Prohibiting broadcasting.................................................................................................................. 5-25
5.4.7 Security reception ............................................................................................................................ 5-26
5.5 Useful reception function............................................................................................................. 5-28
5.5.1 Auto distribution............................................................................................................................... 5-28
6 Specifying destinations
6.1 Specifying destinations .................................................................................................................. 6-3
6.1.1 Selecting from the address book....................................................................................................... 6-3
6.1.2 Searching for server destinations ...................................................................................................... 6-7
6.1.3 Entering the destination directly ...................................................................................................... 6-10
6.1.4 Selecting destination from the history ............................................................................................. 6-12
6.2 Checking specified destinations ................................................................................................. 6-14
6.2.1 Checking with destination confirmation function............................................................................. 6-14
6.2.2 Checking specified destinations manually....................................................................................... 6-15
7 Communication management
7.1 Checking the transmission report................................................................................................. 7-3
7.1.1 Issuing the transmission report.......................................................................................................... 7-3
7.1.2 Reading the transmission report........................................................................................................ 7-5
7.2 Printing journals .............................................................................................................................. 7-6
7.2.1 Printing the journal manually ............................................................................................................. 7-7
7.2.2 Printing the journals automatically..................................................................................................... 7-7
7.2.3 Reading the journals .......................................................................................................................... 7-9

ineo 25e Contents-3
8 Machine settings
8.1 Registering destinations ................................................................................................................ 8-3
8.1.1 Address book destinations ................................................................................................................ 8-3
8.1.2 Registering or editing groups............................................................................................................. 8-9
8.1.3 Registering / Editing folder shortcuts .............................................................................................. 8-11
8.1.4 Registering / Editing FTP server shortcuts ...................................................................................... 8-14
8.1.5 Registering favorite destinations...................................................................................................... 8-17
8.1.6 Registering a color printer................................................................................................................ 8-18
8.2 Initial setup (User Install).............................................................................................................. 8-24
8.2.1 Opening the user install screen ....................................................................................................... 8-25
8.2.2 Registering the user install............................................................................................................... 8-26
8.3 Specifying default settings........................................................................................................... 8-30
8.3.1 Specifying default scanner settings................................................................................................. 8-30
8.3.2 Specifying default scan to e-mail settings....................................................................................... 8-33
8.3.3 Specifying default fax settings......................................................................................................... 8-35
8.4 Registering other settings............................................................................................................ 8-38
8.4.1 Registering / Editing templates........................................................................................................ 8-38
8.4.2 Registering / Editing file names ....................................................................................................... 8-40
8.4.3 Registering / Editing domain names................................................................................................ 8-41
9 Troubleshooting
9.1 Error messages ............................................................................................................................... 9-3
9.1.1 Communication errors ....................................................................................................................... 9-3
9.2 Troubleshooting .............................................................................................................................. 9-8
9.2.1 Cannot transmit faxes........................................................................................................................ 9-8
9.2.2 Cannot receive faxes ......................................................................................................................... 9-9
9.2.3 Cannot scan..................................................................................................................................... 9-10

Contents-4 ineo 25e

1Introduction

ineo 25e 1-3
1.1 How to read this manual 1
1 Introduction
1.1 How to read this manual
1.1.1 Symbols
In this manual, the following symbols are used with the items where important operational and safety infor-
mation must be observed.
1.1.2 Key descriptions
In this manual, the operating keys are described as follows:
< > : Keys on the control panel
For example, the start key %<Start>
[ ] : Buttons on the display and computer
For example, the "Setting" button %[Setting]
1.1.3 Descriptions for paper and documents
symbol : This shows that paper should be set with the shorter side positioned at the top.
symbol : This shows that the document should be set with the shorter side positioned at the top.
Symbol Meaning
7WARNING Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
7 CAUTION Notes a caution to protect yourself and others from personal injury or damage to
properties if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
dDescribes reference information and additional notes for operation.

How to read this manual
1
1-4 ineo 25e
1.1
1.1.4 Screens
This manual uses the screens of the ineo 25e standard model, unless otherwise stated. The screens you see
may differ, depending on the options installed.