Fiscal VL Odotrack Quick start guide

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Odotrack‐Documentationtechnique
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Odotrack–TechnicalGuide



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
2

Summary
I.Terminology..........................................................................................................................................3
II.Preparation...........................................................................................................................................4
1.Chargingthedevice...........................................................................................................................4
2.Features............................................................................................................................................4
3.Caradaptor.......................................................................................................................................5
4.Unitplacement.................................................................................................................................5
5.Trips...................................................................................................................................................5
6.RegularconditionsforuseofyourOdo‐10.......................................................................................6
7.Practicaladvice.................................................................................................................................6
8.Frequentlyaskedquestions(FAQ)....................................................................................................7
III.VerificationofTrips...........................................................................................................................8
1.AuthenticationontheWebsite........................................................................................................8
1.Verificationoftrips...........................................................................................................................9
2.Forgottenpassword........................................................................................................................10
3.Frequentlyaskedquestions(FAQ)..................................................................................................11
IV.Usermanagement...........................................................................................................................12
1.Roles................................................................................................................................................12
2.Roleassignment..............................................................................................................................13
3.Administrativeoptions....................................................................................................................13
V.Contact................................................................................................................................................16
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



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
3

I. Terminology

Description
Odo‐10Devicewhichrecordsandstoresyourtrips.
OdoPremiumOdo‐10automaticallyforwardsyourdatatotheserversviathecellular
network.
OdoSyncApplicationthatsends,usingtheInternet,thedisplacementsstoredin
theOdoLitePlus.
OdoLitePlus Odo‐10recordsandstoresyourtripsinthedevice.Amanual
synchronizationisnecessarytoforwardthedatatoOdotrackservers
OdotraceSoftwaremodulewhichallowsrealtimeviewofthevehicles
displacements.







MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
4

II. Preparation
1. Chargingthedevice
Chargethebatterywiththecableyouhavebeenprovided.Connectthechargertothemini‐USB
situatedatthebottomofthedevice.Itisrecommendedyouchargethedevicefor12hours.

NowyouarereadytouseOdotrack.
2. Features

ButtonsDescription
«Power»ButtonHoldbuttondowntoturnon/off
«Businesstrip»ButtonPressonthe“businesstrip”button(suitcase)forallofyour
businesstrips
«Personaltrip»ButtonPressonthe«Perso»forallofyourpersonaltrips
«Endtrip»ButtonPressonthe“Endtrip”buttontomanuallyendyourtrip.Note
thatthisfeatureisactivatedautomaticallyafterbeing
immobilefor5minutes
OtherbuttonsNofunctions


MakerofOdo
t


LogicielFiscal
www.odotrac
k
info@odotrac

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nedandnot
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epingsound
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2
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e

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c
g
nalisstrong
e
n
totheOdo
t
e
nsarelinke
d
t
ime.Youdo
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causeituse
s
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sition
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luggedinth
rmationwith
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ntheconso
l
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g
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atesonthe
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w
t
eyourselec
t
g
hway440Wes
t
Laval,Quebe
c
Office:(51
4
TollFree:187
Fax:(45
0
l
e
n
thetwo
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eonyour
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anarmrest.
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,Suite200
c
H7P4W6
4
)388‐7734
7388‐0810
0
)988‐4449
ore
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n

0
.
peof


MakerofOdo
t


LogicielFiscal
www.odotrac
k
info@odotrac



6. Re
g
•The
u
bicy
c
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u
anot
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whic
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7. Pra
•Alw
a
•Ifyo
u
the
s
•Plac
e
•Plac
e
busi
n

t
rackSystems
VLinc.
k
.ca
k.ca
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
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t
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y
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
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ularcon
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nitmustal
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f
u
nitcanbeu
n
herdevice.
u
nitworksw
i
u
nitworkso
n
O
doPremium
htheinform
a
O
doLitePlus
c
t
ripmadein
a
t
riplostdue
t
oximatedlin
e
e
thatifitisn
o
cticaladv
i
a
ysleavethe
O
u
taketheO
d
s
ide.
e
theOdo‐10
e
yourOdo‐1
0
n
essorperso
o
ucanselect
W
hydoesthe
O
do‐10beeps
r
ip.Ifyoudo
o
urlasttrip.
d
itionsfor

w
aysremaini
n
f
ytheinform
n
pluggedfor
i
thinatemp
e
n
lywithinCa
n
canstorein
f
a
tionislost.
c
anstoreov
e
a
circularpat
t
t
ofailureoft
e
arlybetwee
n
o
tincludedi
n
i
ce
O
do‐10plug
g
d
o‐10outof
y
intheopen
w
0
inaneasily
nal.
anewtype
o
Odo‐10bee
p
toremindy
o
notpressth
e

useofyo
u
n
thevehicle
.
ation.
about3hou
r
e
raturerange
n
adianGSMz
f
ormationup
e
r5000kmin
t
ernwithina
heunitorw
h
n
thepoints
o
n
theaboveli
g
edinyourv
e
y
ourvehicle,
b
w
herecellula
accessiblepl
a
6
o
ftripatany
t
p
atthebegin
o
utochoose
b
e
button,itw
i
u
r

Odo10

.
Ifitistaken
r
sifyounee
d
of‐20to60°
ones.
toamaximu
Loggermod
e
250mradiu
s
h
enthedista
n
o
fdeparture
st,thenitis
n
e
hicle(carad
a
b
esuretotu
r
rorGPStran
s
a
cesoyouc
a
t
imeduring
y
ningofeach
b
etweenper
s
i
llremainint

out,anymo
v
d
theauxiliar
y
Celsius.
m8hourswi
e
withoutha
v
s
willnotbel
n
cetravelled
andarrival.
n
otconsider
e
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ptor).
r
nitoffbypr
s
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nreadilypr
e
4141Hi
g
y
ourtrip.
trip?
s
onalorbusi
n
hesamemo
d
v
ementsuch
a
y
socketofy
o
thoutGSMc
o
v
ingtobesy
n
ogged.
islessthan5
e
dasaregul
a
essingthe«
P
notbeobstr
u
e
sstheoptio
n
g
hway440Wes
t
Laval,Quebe
c
Office:(51
4
TollFree:187
Fax:(45
0
n
ess
d
eas
a
swalkingo
r
o
urvehiclefo
r
o
nnection,a
f
n
chronized.
0kmwillbe
a
rcondition
o
P
ower»butt
o
u
cted.
n
button–
t
,Suite200
c
H7P4W6
4
)388‐7734
7388‐0810
0
)988‐4449
r

r

f
ter
o
fuse.
o
non



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
7

•DonotplacetheOdo‐10onthedashboard.Ifitisexposedtothesunforaprolongedperiod,the
UVrayswillseriouslyharmtheproduct.
•Ifyouchangevehicles,yousimplyhavetounplugtheunitfromtheoldvehicleandplugitinthe
newone.Don’tforgettochangeyourvehiclemanuallyinyouruseraccount.
•Ifyoumakeastopoflessthan5minutesandyouwantittoappearasatrip,justpressthe“end
Trip”button.

8. Frequentlyaskedquestions(FAQ)
1. WhydoIhearabeepingsoundevenafterIselectedthetypeoftrip?
Thebeepingsoundiscompletelyindependentoftheselection;itgoesoffwhenyoustartupyour
vehicle.

2. Doestheunitrecordmytripsonlyafterthebeepingsoundgoesoff?
No,yourtripsstartbeingrecordedassoonasyourvehiclestartsmoving.Thebeepingsoundisjust
toremindyoutoselectatypeoftripifitisnotalreadydone.

3. Isitpossibletoreducethebeepingsoundorturnitoff?
Yes,butonlyatrequest.Youhavetocontactthetechnicalsupporttomaketherequest.

4. WhenIpressabutton,Icannotpressanotheroneimmediatelyafter.
Thereisa3seconddelaybetweeneachactiontolimiterrors.

5. WhathappensifIselectedthewrongtypeoftrip?
Noproblem,ifyourtriphasnotendedyoucanchangeitatanytime;theunitwillrecordyourtrip
accordingtoyourlastselection.Ifbyconsultingyouraccountyourealiseyouhavenotchosenthe
righttype,youcanchangeitmanually.Todoso,youhavetoselectthetripinquestionanddouble‐
clickontherecordedtrip(inthe“Typeoftrip”column)andselecttherightone.

6. ThebeepingsoundgoesoffwhenIaminheavytraffic.
Ifyourvehiclestaysput,withoutmovingorvibrating,itislikelythattheunitwillconsiderthatyou
havestoppedandcanstartbeeping.Donottakethatintoaccount.






MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
8

III. VerificationofTrips
1. AuthenticationontheWebsite
1. Gotowww.odotrack.ca

2. Clickonthelink«LogIn».



3. Clickonthegreenbutton«LaunchOdotrack».Awindowwillopen.


4. Youmustidentifyyourself.ForUserName,enteryouremailaddressfollowedbyyourpassword.
Clickon“LogIn”.



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
9




1. Verificationoftrips
Toconsultyourtrips,clickon“Trips”inthenavigationmenuontheleft.Yourtripswillbelistedin
descendingorder,fromthemostrecenttothepast.Bydefault,thetripsforthelast7daysarelisted
sincethelasttrip.


Abovethelistoftrips,youwillfindatooltofilteroutthecriteriathatyouwishtosee.




MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
10

FeaturesDescription
VehiclesBydefault,allvehiclesareselected.Thisfeaturepermits
listingoftripsforoneormorevehicles.
StartDate Liststripshavingastartdateonorafterthedateselected.
EndDate Liststripshavinganenddateonorbeforethedateselected.
TripType Options:«All»,«Business»,«Personal».
ActiveOptions:«Yes»,«No».
«Yes»:registeredtrips
«No»:tripsdeletedbyUser
StatusOptions:«All»,«OK»,«Attention»,«Error»,
«Odometer».
«All»:listsalltrips
«OK»:listsallvalidtrips
«Attention»:specifiesthedeparturetripandcorresponds
moreoflesswiththeprecedingarrivaltrip
«Error»:liststripswithzerodistance
«Odometer»:atripisenteredunderthisclassificationwhen
theclientupdatestheodometerreading
Synch.batchThislistfeaturesallsynchronizationsdonebytheOdoSync.

2. Forgottenpassword
Ifyouhaveforgottenyourpassword,gototheauthenticationpage,clickon“Forgotyourpassword”
situatedunder“Connect”.Awindowwillopenandwillaskyouyouremailaddress.Thetechnical
supportdepartmentwillsendyouyourpasswordbyemail.





MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
11

3. Frequentlyaskedquestions(FAQ)
1. Thetimeofmytripisincorrect.Why?
Youhavetomakesurethatyourcomputerissetontherighttimezone.Todoso,presson“time
zone”andselectEasternTime(GMT‐05:00).
Moreover,itisimportanttochecktheboxfortheautomaticadjustmentswhenwechangethe
time.
2. SometripsareregisteredevenifIdidnotusemyvehicle.
YoushouldalwaysleavetheOdo‐10inthecar.Ifyoutakeitoutandwalkwithitorridewithitina
modeoftransportationotherthanyourmotorvehicle,youwillcreateanomaliesandrecordinvalid
trips.Also,makesuretokeeptheOdo‐10awayfromotherelectronicdeviceslikeGPSandcell
phones.Ifyouhavemorethanonevehicle,makesurethattheOdo‐10isassignedtotheright
vehicle.

3. Sometripsseemincorrect‐moreorlessmileageappearsoratriphasnotregistered.
Wehavecreatedacomfortzonewithinaradiusof50km.Therefore,iftheunitdoesnotstart
operatingimmediatelyduetoextremelycoldtemperatures,batteryfailureorbecausetheunitis
turnedoff,Odotrackwillcompensatewithalineartripstartingatthelastlocationtothepresent
one.Thistripwillshowawarningsign().Ifyougobeyondthe50kmcomfortzone,youwillsee
anerror().Theusermustthenadjustthemileagemanually.Gotoyouraccount,clickonTrips.In
theActionmenu,youcanadjustthemileage.Youcanalsoadjustthedifferencesbetweenthe
mileageregisteredandyourodometerintheVehiclessection.(Actualodometerreading)
4. Whyisonetripregisteredas2shorttrips?
Thismayhappenwhenyouarestuckinheavytrafficandyoumoveonlyashortdistancein4
minutes.Itcanalsohappenifyouaregoingaroundincircleswithinagivenarea:i.e.onahighway
interchangeorifyouaredrivingaroundintownwithinthesame250meterradius.Youcanalso
verifythe“endtrip”parametersintheOdo‐10sectionofWEBOdotrack.

5. Canmyemployertrackmypersonaltrips?
Whenyouselect“personaltrip”thedetailsofyourtripsareinvisible.Furthermore,intheeventofa
personaltripthe“tracker”modeisautomaticallydeactivated.Formoredetails,gotothe“User
management”section.




MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
12

IV. Usermanagement
Youownmanyvehicles?Odotrackallowsdifferentaccesstotheusersaccordingtotheirstatusinthe
business.Itispossibletogiveanemployeeaccesstoonevehiclewhilethemanagerhasaccesstoa
groupofvehicles.

Yourrolecanbefoundinthe«Account»section.Thevalueisdisplayedintheleftcolumnofyour
personalprofile.
1. Roles

RoleDescription
AdministratorRoleassignedbydefaulttothepersonwhoprovides
themselveswiththeOdotracktechnology.Thisstatusallows
accesstoallfunctionalities.
ManagerRolewiththesamerightastheadministrator’sexceptthatthe
accesscanbelimitedtoapartofthevehicles.
UserRoleallowingaccesstoonevehicle.


Asauser,canIpreventmyadministratorandmymanagerfromseeing
mypersonaltrips?
Yes,intheoptionsofyouraccount,uncheckthebox“Allowmy
managertoseemypersonaltrips”.


Asamanager,canIpreventmyemployeefrommodifyinghistrips?
Yes,selecttheaccountofyouremployeein“Account”andinthe
options,checkthebox“Donotallowthechangeorremovaloftrips”.

Thispictureshowstheaccessorrightofapersonaccordingtotheirstatus.
ActionAdministratorManagerUser
Accesstothetotalityofaccounts,vehicles
andtrips
YesYes1No
Add/modify/removeanaccountYesYesNo
Add/modify/removevehicleYesYesNo
Add/modify/removeagroupYesYesNo
AssigntherightsofmanageronauserYesYesNo
AssignavehicletoauserYesYesNo
ConsultthetripsYes YesYes
ConsultthepersonaltripsofotherYes2Yes2No



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
13

employees
MakechangestotripsYes2Yes2Yes
TrackthetripsofanotheremployeeYes2Yes2No
Preventamanagerfromaccessingpersonal
trips
N/AN/AYes
Preventauserfromchangingtheirtrips.YesYesN/A

1‐Onlyforthegrouptheyareinchargeof.
2‐Yes,iftheusergivestheirmanageraccesstotheirpersonaltrips.

2. Roleassignment

•TherecanonlybeoneManagerbyaccount.
•TherecanonlybeoneManagerforaGroup.
•Whenanaccountiscreated,thestatusbydefaultisUser.
•TogivethestatusofManagertoaUser,thisUsermustbethemanagerofagroup.Oncethe
personisassignedtoaGroup,theirstatuswillchangeautomaticallytoManager.
3. Administrativeoptions

Foragroupofvehicles,ausercanpreventtheadministratorandmanagerfromhavingaccesstotheir
personaltrips.Bydefault,allusersgiveaccesstoalltheirtrips,personalornot.
Topreventtheadministratorandmanagerfromaccessingyourpersonaltrips,gotoyouraccountand
uncheckthebox“Allowmymanagertoseemypersonaltrips”.

Evenifyoudonotallowyourmanagertoseeyourpersonaltrips,youwillhaveaccesstoallyourtripsin
yourownaccount:


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MakerofOdotrackSystems
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LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
14
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Yourmanagerwillseethetimeofyourpersonaltripsbutwillnothaveaccesstoaddresses,mapsand
itineraries.Also,themanagerwillnotbeabletochangethetypeoftripto“business”inordertotryto
haveaccesstothosedetails.
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InOdotrace,themoduleallowingtotrackthetripsofanemployee,thepersonaltripswillbemarked
withanorangecircle.Thelocationofthevehicleandtheitinerarywillnotbevisibleonthemap.



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
15
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Restrictedaccesstothemodificationoftrips
Onlyamanagercanforbidpreventauserfrommakingchanges.In“Contacts”undertheuser’sfile,
checkthebox“Donotallowusertoaddormodifytrips”.
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Whentheuseraccessestheirtrips,the“Action”menuinthetoprightcornerwillnotshow.



MakerofOdotrackSystems


LogicielFiscalVLinc.
www.odotrack.ca
[email protected]
4141Highway440West,Suite200
Laval,QuebecH7P4W6
Office:(514)388‐7734
TollFree:1877388‐0810
Fax:(450)988‐4449
16
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V. Contact
Donothesitatetocontactusforanyquestionorcommentary.Itwillbeourpleasuretogiveyouthe
informationyouneed.
Office:(514)388‐7734
Tollfree:1877388‐0810
Fax:(450)988‐4449
Customerservice:(514)388‐7734
Technicalsupport:(514)388‐7734extension2181
Email:[email protected]