Fuji Xerox DocuScan C4250 User manual

DocuScan C4250/C3200 A
User Guide

2Preface
Preface
Thank you for choosing the DocuScan C4250/C3200 A. This manual provides complete
information about the scanner, such as how to get ready to scan, operating instructions, and
usage restrictions and requirements. To get the most out of this product, read this manual
thoroughly before use.
After reading this manual, keep it handy for future reference.
This manual assumes that you are familiar with personal computers and network
environments.
Fuji Xerox Printing Systems Co., Ltd.
Adobe and Reader are registered trademarks or trademarks of Adobe Systems
Incorporated.
Microsoft, Windows, and Windows NT are registered trademarks or trademarks of Microsoft
Corporation in the US and other countries.
Permission have been obtained from Microsoft Corporation for use of software screen
shots.
All products/brand names are registered trademarks or trademarks of the respective
holders.
XEROX, The Document Company, the digital X, Ethernet, and CentreWare are registered trademarks of
Xerox Corporation or Fuji Xerox Co., Ltd.
DocuWorks is a trademark.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions
before performing the required procedures.
As the scanner contains a feature designed to prevent forging of certain documents, there may be a rare
instances where copies do not achieve the desired results.
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
NEMKO IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 system.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.

Related Information Sources 3
Related Information Sources
Manuals Included with the Scanner
Manual Included with the Optional Accessory
Note
• To view PDF files, you must have Adobe®Reader®installed in your computer. If not installed, install it
from the "Software Pack" CD-ROM.
Manuals
you should
read before
using the
scanner
Want to install the
scanner.
Want to use the
scanner.
Setup and Quick
Reference Guide
Provides the scanner installation instructions,
document loading instructions, basic scanning/
copying procedures, and problem solving
information.
Refer to“Contents of Setup and Quick Reference
Guide (Reference)” (P. 10).
> This manual is included in the "Software Pack"
CD-ROM.
Want to know about
the included CD-
ROM.
Want to install
DocuScan Manager.
Software Operation Guide
("DocuWorks Self-
Extracting Documents"
format file)
Contains information about the "Software Pack"
CD-ROM and instructions on installing
DocuScan Manager.
> This manual is included in the "Software Pack"
CD-ROM.
Manuals
you should
read when
using the
scanner
Want to know all about
the scanner's
features.
Want to know how to
troubleshoot error
messages.
Want to know how to
clean the scanner.
User Guide (PDF)
(This manual)
Provides the scanning/copying procedures,
maintenance information, problem solving
information, and notes/restrictions on use.
This manual contains all of the information
included in the "Setup and Quick Reference
Guide" except for the scanner installation
instructions.
> This manual is included in the "Software Pack"
CD-ROM.
Want to register
addresses in Address
Book.
Want to edit scanned
images.
DocuScan Manager
Online Help
Contains information about features and
operating procedures of DocuScan Manager.
> This manual can be viewed by selecting the
[Help] menu on DocuScan Manager.
Want to monitor the
scanner on a Web
browser.
CentreWare Internet
Services Online Help
Contains information about the features and
operating procedures of CentreWare Internet
Services.
> This manual can be viewed by selecting the
[Help] button on CentreWare Internet
Services.
Scanner Stand Installation Guide Provides the scanner stand installation
instructions.
(hard cover/
PDF)

4Using This Manual
Using This Manual
Organization
This manual is organized by the following chapters. The summary of each chapter is as
follows:
Conventions
1. The illustrations and scanner interface screens are based on a DocuScan C4250
connected with a color printer. The procedural steps and computer screen shots are
based on MicrosoftWindowsXP.
2. This manual uses the following conventions:
[ ] : Items that appear on your computer screen or the touch panel display
on the scanner's control panel.
< > : The names of keys that appear on your computer keyboard or
hardware buttons and lamps on the scanner.
3. In this manual, paper feed orientations are referred to as follows:
, Long Edge Feed (LEF) :Paper is fed into the scanner long-edge first.
, Short Edge Feed (SEF) :Paper is fed into the scanner short-edge first.
1 Basic Operation Provides the names and functions of the scanner components and
the control panel buttons, as well as basic operating procedures
such as loading documents.
2 Scan Contains information about basic scanning procedure and how to
configure each scan feature.
3 Copy Contains information about basic copying procedure and how to
configure each copy feature.
4 Address Book and Subject/
Comment List
Describes how to use Address Book and Subject/Comment List.
5 Job Status Describes how to check the status of scan/copy jobs.
6 System Settings Provides descriptions for customizing various defaults.
7 DocuScan Manager Describes basic operating procedure of DocuScan Manager.
8 Problem Solving Contains problem solving procedures to help quickly resolve
problems.
9 Maintenance Provides maintenance information such as cleaning and relocating
the scanner.
A Appendix Contains information about the scanner specifications, optional
accessory, product information, and notes/restrictions on use.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction

Contents 5
Contents
Preface.............................................................................................................. 2
Related Information Sources ............................................................................ 3
Manuals Included with the Scanner .........................................................................3
Manual Included with the Optional Accessory .........................................................3
Using This Manual ............................................................................................ 4
Contents............................................................................................................ 5
Contents of Setup and Quick Reference Guide
(Reference) ................................................................................................. 10
Illegal Copies and Printouts ............................................................................ 12
1 Basic Operation........................................................................................ 13
1.1 Main Components ................................................................................................. 13
Front View .............................................................................................................13
Right/Rear View .....................................................................................................14
Duplex Automatic Document Feeder .....................................................................15
Control Panel .........................................................................................................16
1.2 Entering Characters............................................................................................... 18
Using the Numeric Keypad ....................................................................................18
Confirming an Entry ...............................................................................................19
Moving the Cursor .................................................................................................19
Deleting a Character ..............................................................................................19
Modifying a Character ...........................................................................................19
Character Entry Procedure ....................................................................................19
1.3 Switching On/Off the Power .................................................................................. 21
Switching On the Power ........................................................................................21
Switching Off the Power ........................................................................................21
1.4 Setting/Exiting the Power Saver Mode .................................................................. 22
1.5 Loading Documents............................................................................................... 23
Supported Documents ...........................................................................................23
Detectable Document Sizes ..................................................................................23
Document Loading Precautions ............................................................................24
Tips on Loading Documents ..................................................................................25
Loading Documents ...............................................................................................27
2 Scan ......................................................................................................... 30
2.1 Scanning Procedure .............................................................................................. 30
Step 1 Get ready to scan ......................................................................................30
Step 2 Load a document and insert media ...........................................................30
Step 3 Select the scan type ..................................................................................31
Step 4 Set the scan features ................................................................................32
Step 5 Start the scan job ......................................................................................33
Step 6 Check the job status ..................................................................................35
Step 7 Use the scanned data ...............................................................................36
2.2 Stopping a Scan Job ............................................................................................. 37
2.3 Scan Feature Setting Items ................................................................................... 38
2.4 Using Scan to E-mail ............................................................................................. 40
Operating Tips .......................................................................................................40
Configuring Settings for Scan to E-mail .................................................................41
2.5 Using Scan to PC .................................................................................................. 49
Operating Tips .......................................................................................................50

6Contents
Configuring Settings for Scan to PC ......................................................................51
2.6 Using Scan to Media ............................................................................................. 58
Configuring Settings for Scan to Media .................................................................58
2.7 Setting the Basic Scan Features ........................................................................... 61
Output Color (Selecting the Output Color) .............................................................62
File Format (Selecting the File Format of the Scanned Data) ...............................63
2 Sided Originals (Scanning a 2-Sided Original) ...................................................64
Original Type (Selecting the Original Type) ...........................................................66
Lighten/Darken (Adjusting the Scan Density) ........................................................68
2.8 Setting Other Scan Features ................................................................................. 69
Scan Size (Specifying the Scan Size) ...................................................................70
Reduce/Enlarge (Specifying the Scan Ratio) ........................................................71
Scan Resolution (Specifying the Scan Resolution) ...............................................73
Image Compression (Specifying the Compression Rate of the Output) ................73
Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)
(DocuScan C4250 Only) .......................................................................................74
Original Orientation (Specifying the Orientation of the Original) ............................75
Sharpness (Adjusting the Sharpness of the Output) .............................................76
Auto Exposure (Removing the Background of the Original) ..................................77
Contrast (Adjusting the Contrast of the Output) ....................................................78
3 Copy ......................................................................................................... 79
3.1 Copying Procedure................................................................................................ 79
Step 1 Get ready to copy ......................................................................................79
Step 2 Load a document ......................................................................................79
Step 3 Select [Copy] .............................................................................................80
Step 4 Set the copy features ................................................................................80
Step 5 Enter the quantity ......................................................................................81
Step 6 Start the copy job ......................................................................................81
Step 7 Check the job status ..................................................................................83
3.2 Stopping a Copy Job ............................................................................................. 83
3.3 Copy Feature Setting Items................................................................................... 84
3.4 Setting the Basic Copy Features ........................................................................... 85
Paper Supply (Selecting a Paper Tray) .................................................................86
Reduce/Enlarge (Making a Reduced/Enlarged Copy) ...........................................89
Output Color (Selecting the Output Color) .............................................................91
2 Sided Copying (Making a 1-Sided/2-Sided Copy) ..............................................92
Lighten/Darken (Adjusting the Copy Density) ........................................................95
3.5 Setting the Image Quality Features ....................................................................... 96
Image Quality Presets (Specifying the Image Quality) ..........................................96
Original Type (Selecting the Original Type) ...........................................................98
Auto Exposure (Removing the Background of the Original) ..................................99
Color Balance (Adjusting the Color Balance of the Output) ................................100
Sharpness (Adjusting the Sharpness of the Output) ...........................................102
Color Saturation (Adjusting the Color Saturation of the Output) ..........................103
3.6 Settings Other Copy Features ............................................................................. 104
Copy Output (Collating or Uncollating the Output) ..............................................105
2 Up (Copying Two Originals on One Page) .......................................................106
Original Orientation (Specifying the Orientation of the Original) ..........................107
Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)
(DocuScan C4250 Only) ......................................................................................109
Edge Erase (Erasing Unwanted Marks from the Center/Edges of the Original) ..110
Original Size (Specifying the Scan Size) .............................................................111

Contents 7
4 Address Book and Subject/Comment List.............................................. 113
4.1 Overview.............................................................................................................. 113
What is Address Book .........................................................................................113
What is Subject/Comment List ............................................................................114
Registering Addresses/Subjects/Comments .......................................................114
Using Address Book and Subject/Comment List .................................................120
4.2 Using Address Book on the Scanner................................................................... 121
Displaying Address Book .....................................................................................121
Selecting an Address ...........................................................................................124
Searching for an Address ....................................................................................125
Viewing the Details of an Address .......................................................................126
5 Job Status .............................................................................................. 127
5.1 Using the Control Panel....................................................................................... 127
5.2 Using CentreWare Internet Services ................................................................... 128
6 System Settings ..................................................................................... 129
6.1 System Setting Procedure................................................................................... 129
Step 1 Display the [System Settings] screen ......................................................129
Step 2 Enter the system administrator password ...............................................129
Step 3 Select a setting item ................................................................................130
Step 4 Exit the [System Settings] screen ...........................................................130
6.2 System Settings Setting Items............................................................................. 131
6.3 Screen Contrast................................................................................................... 133
6.4 Common Settings ................................................................................................ 133
Machine Clock/Timers ......................................................................................... 133
Audio Tones ........................................................................................................137
Screen Defaults ...................................................................................................140
Original Size Button .............................................................................................141
Service Availability ...............................................................................................143
Service Login .......................................................................................................145
Other Settings ......................................................................................................147
Maintenance/Diagnostics ....................................................................................149
6.5 Network Settings ................................................................................................. 154
Port Settings ........................................................................................................154
Protocol Settings .................................................................................................155
6.6 Copy Settings ...................................................................................................... 158
Basic Copying ...................................................................................................... 158
Copy Defaults ......................................................................................................160
Auto Exposure Level ...........................................................................................166
Print Auditron Settings .........................................................................................169
6.7 Scan Settings ...................................................................................................... 170
Scan Defaults ...................................................................................................... 170
File Name Conflict ...............................................................................................176
Scan to PC Protocol ............................................................................................176
6.8 System Administrator Settings ............................................................................ 177
Setup Password ..................................................................................................177
7 DocuScan Manager................................................................................ 178
7.1 What is DocuScan Manager................................................................................ 178
What You Can Do ................................................................................................ 178
Image Editing Procedure .....................................................................................179
7.2 Registering an Address ....................................................................................... 180
Selecting a Scanner ............................................................................................180

8Contents
Registering an Address Folder ............................................................................181
Registering an Address for Scan to PC ............................................................... 182
7.3 Importing Scanned Data...................................................................................... 186
Scanning an Image on the Scanner ....................................................................186
Importing an Image into DocuScan Manager ......................................................186
7.4 Editing Images Simultaneously ........................................................................... 187
Creating an Edit Images Icon ..............................................................................187
Executing an Editing Operation ...........................................................................188
7.5 Editing Images One by One ................................................................................ 190
Displaying an Image ............................................................................................190
Editing an Image ..................................................................................................191
7.6 Printing an Image ................................................................................................ 193
7.7 Saving an Image.................................................................................................. 193
8 Problem Solving ..................................................................................... 194
8.1 Identifying Your Problem ..................................................................................... 194
Problem Solving Procedure .................................................................................194
8.2 Clearing Document Jams .................................................................................... 195
DocuScan C4250 ................................................................................................195
DocuScan C3200 A .............................................................................................197
8.3 Hardware Problems............................................................................................. 199
8.4 Image Quality Problems ...................................................................................... 203
8.5 Scanner Feature Problems.................................................................................. 205
8.6 Network-related Problems ................................................................................... 206
CentreWare Internet Services Problems .............................................................206
8.7 Error Codes ......................................................................................................... 208
Other Errors .........................................................................................................215
9 Maintenance........................................................................................... 216
9.1 Monitoring/Managing the Scanner on a Web Browser ........................................ 216
Getting Ready to Use CentreWare Internet Services ..........................................216
Using CentreWare Internet Services ...................................................................217
CentreWare Internet Services Setting Items .......................................................219
Using the Online Help ..........................................................................................220
9.2 Cleaning the Scanner .......................................................................................... 220
Cleaning the Exterior ...........................................................................................220
Cleaning the Interior ............................................................................................220
9.3 Moving the Scanner............................................................................................. 226
A Appendix ................................................................................................ 229
A.1 Main Specifications.............................................................................................. 229
Scanner Specifications ........................................................................................229
Document Feeder Specifications .........................................................................230
Scan Feature Specifications ................................................................................231
DocuScan Manager System Requirements ........................................................231
Reduction/Enlargement Ratios ............................................................................232
A.2 Optional Accessory.............................................................................................. 233
Optional Accessory ..............................................................................................233
A.3 About Repair Performance Parts......................................................................... 233
A.4 Obtaining the Product Information....................................................................... 233
Updating the Scanner's Firmware .......................................................................233
A.5 Notes and Restrictions ........................................................................................ 234
Scan Features .....................................................................................................234
Copy Features .....................................................................................................234

Contents 9
A.6 Glossary .............................................................................................................. 236
Index ............................................................................................................. 240

10 Contents of Setup and Quick Reference Guide (Reference)
Contents of Setup and Quick Reference Guide
(Reference)
Preface
Using This Manual
Contents
What You Can Do
Related Information Sources
Contents of the User Guide (Reference)
Safety Notes
1Installing the Scanner............................................................................................ 14
Checking the Package Contents and Unpacking the Scanner
Main Components
Unlocking the Carriage Lock
Connecting and Switching On the Scanner
Changing the Display Language
Setting the Time Zone
Connecting the Scanner to a Network
Connecting the Scanner to a Printer
2Network Settings .................................................................................................... 22
Network Setting Procedure
Setting an IP Address
Starting CentreWare Internet Services
Configuring the Settings for Scan to E-mail
Configuring the Settings for Scan to PC
Registering an Address in Address Book
3Basic Operation ...................................................................................................... 31
Switching On/Off the Power
Setting/Exiting the Power Saver Mode
Loading Documents
Control Panel
Using the Screens
4Scan ........................................................................................................................... 42
Using Scan to E-mail
Using Scan to PC
Using Scan to Media
Displaying a Preview
Stopping a Scan Job
5Copy........................................................................................................................... 56
Copy
Stopping a Copy Job
6Problem Solving...................................................................................................... 60
Identifying Your Problem
Clearing Document Jams
Hardware Problem
Image Quality Problems
Scanner Feature Problems
Network-related Problems
Error Codes
AAppendix ................................................................................................................... 79
Screen Functions and Character Entry Limits
Entering Characters
Optional Accessory
About Repair Performance Parts
Obtaining the Product Information
Main Specifications
Notes and Restrictions