Grundig Digta User manual

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Digta W/LAN-Adapter
Instruction manual
This operating manual contains important instructions for safe and efficient
handling of the Grundig Business Systems Digta W/LAN-Adapter (hereinafter
referred to as “device”). This operating manual is part of the device and must be
kept accessible in the immediate vicinity of the device for persons working on and
with the device. Carefully read and make sure you understand this operating manual
and all product safety labels prior to starting any work with the device. The basic
prerequisite for safe work is compliance with all specified safety and handling
instructions. In addition, all local accident prevention guidelines and general safety
regulations effective at the implementation site of the device apply. Illustrations in
this operating manual are provided for basic understanding and can vary from the
actual model of the device. No claims can be derived from the illustrations in this
operating manual.
Disclaimer
All information and instructions in this operating manual have been provided under
due consideration of applicable guidelines and regulations, the current and known
state of the art, as well as our many years of in-house experience. The
manufacturer assumes no liability for damages due to:
Failure to comply with the instructions in this operating manual
Improper use / misuse
Wilful operation by non-authorized persons
Unauthorized conversions or non-approved technical modifications
Use of non-approved spare parts
The originator is solely liable to the full extent for damages caused by such conduct.
The agreed upon obligations in the delivery contract, the general terms and
conditions, the manufacturer’s delivery conditions, and the statutory regulations
valid at the time the contract was concluded, apply.

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Copyright
This operating manual is protected by copyright.
No part of this operating manual may be reproduced in any form or incorporated into
any information retrieval system without written permission of
Grundig Business Systems GmbH (“the manufacturer”).
Delivery of the operating manual to third parties, duplication in any form - including
excerpts - as well as exploitation and/or communication of the content, are not
permitted without a written declaration of release from the manufacturer.
Actions to the contrary make damage compensation mandatory.
We reserve the right to enforce additional claims.
The manufacturer
© Grundig Business Systems GmbH
Weiherstraße 10
D-95448 Bayreuth
holds the copyright.

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Contents
General......................................................................................................................5
Explanation of signal words and symbols...............................................................5
Warnings................................................................................................................5
Safety information......................................................................................................6
Intended use...........................................................................................................6
Special hazards......................................................................................................6
Electrical voltage....................................................................................................6
Connecting Digta W/LAN-Adapter..........................................................................6
Particular groups of persons...................................................................................7
Obstacle.................................................................................................................7
Electronic components...........................................................................................8
Operating Digta W/LAN-Adapter............................................................................8
Cleaning.................................................................................................................9
CE note ..................................................................................................................9
Scope of delivery....................................................................................................9
Introduction..............................................................................................................10
Preparation..............................................................................................................10
Display, LEDs..........................................................................................................10
Basic configuration ..................................................................................................10
Setup.......................................................................................................................14
Info .......................................................................................................................15
Language .............................................................................................................15
Digta W/LAN.........................................................................................................15
Configuration........................................................................................................15
LAN..........................................................................................................................16
WLAN (optional) ......................................................................................................17
IP address............................................................................................................19
Settings ................................................................................................................19
Transfer ...................................................................................................................20
SMTP.......................................................................................................................21
E-mail server........................................................................................................22
E-mail recipient.....................................................................................................22
Test e-mail/Settings..............................................................................................22
FTP..........................................................................................................................23
FTP server............................................................................................................24
Test FTP connection/Settings ..............................................................................24
Event Log.................................................................................................................25
Transfer of dictations ...............................................................................................27

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Troubleshooting.......................................................................................................28
Technical data .........................................................................................................29

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General
Explanation of signal words and symbols
Warnings
Warnings are indicated by symbols. In addition they are introduced with signal
words that express the scope of the hazard.
All instructions must be strictly complied with!
When working always act cautiously to prevent accidents, personal injury,
or property damage!
DANGER indicates a hazardous situation which, if not avoided, will result in death or
serious injury.
WARNING indicates a hazardous situation which, if not avoided, could result in
death or serious injury.
CAUTION, used with the safety alert symbol indicates a hazardous situation which,
if not avoided, could result in minor or moderate injury.
NOTICE is used to address practices not related to personal injury. It indicates
specific actions which prevent from damage to the device and from loss of
dictations.
Indicates useful tips and recommendations as well as information for efficient and
trouble-free operation.
DANGER
WARNING
CAUTION
NOTICE
dTIP

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Safety information
Intended use
The Digta W/LAN-Adapter is for exclusive use with a Digta docking station and a
Digta dictation machine to transfer stored dictations via LAN (local area network) or
WLAN (wireless LAN, WIFI) without a PC.
Special hazards
Electrical voltage
Danger of electric shock!
Do not touch the power supply with wet hands.
Do not insert metal objects or the like into the power supply.
Never open the power supply or modify the plug or cable.
Do not use the power supply if the housing or connection cable is damaged
or the power supply does not function properly.
If the power supply is dropped, have it checked by an authorized dealer to
ensure that it functions correctly and safely.
Disregarding these precautions means risking a fatal electric shock.
Connecting Digta W/LAN-Adapter
Danger of fire, explosion and overheating!
Use the power supply only with the line voltage specified on the rating
label.
Use the power supply only with its original connection cable or adapter
(European, UK and USA version).
Never use other connection cables or adapters with different plugs.
Do not place heavy objects on the power supply or connection cable, and
do not cover the power supply.
Use the power supply only in a dry indoor environment.
Protect the power supply from moisture in the form of water and high
humidity.
Do not bend the connection cable of the power supply.
DANGER
WARNING

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Do not operate or store the power supply near heaters or direct sunlight.
Ensure adequate ventilation. The permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
23°F (-5°C) to 95°F (35°C) for operation
Grundig Business Systems power supplies are only to be used with
Grundig Business Systems office equipment.
Pull the power supply out of the socket to separate the device from the
power grid.
Unplug the power supply before cleaning it.
Clean the power supply only with a soft, dry cloth. Do not use chemical
cleaning agents such as alcohol, thinner, gasoline or the like.
Disregarding these precautions means risking fire, explosion or overheating.
Particular groups of persons
Risk of injury!
Do not leave the device unattended and use it with extreme caution if
children or persons who cannot assess the dangers are nearby.
Keep the device away from persons (including children) who are unable to
use it safely due to their physical, sensory or mental limitations, lack of
experience or lack of knowledge.
Disregarding these precautions means risking injury.
Obstacle
Stumbling hazard!
Ensure that the power supply is always in a safe position and that neither
the power supply nor any cables connected to the device or to the docking
station constitute obstacles.
Disregarding these precautions may lead to a stumbling hazard.
CAUTION
CAUTION

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Electronic components
Risk of damage and void warranty!
Protect the device from moisture (such as rain or water spray).
Do not place the device near a heater nor in direct sunlight.
The permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
23°F (-5°C) to 95°F (35°C) for operation
Do not open the device under any circumstances.
Do not modify the device.
Disregarding these points can cause the device to be damaged and the warranty to
become void.
Operating Digta W/LAN-Adapter
Loss of data!
If you are electrostatically charged and touch a device which is switched on, the
device may switch off automatically to protect against damage. Due to technical
failures within networks or devices during data transmission loss of data can occur.
Please check your recording to ensure that it is complete and repeat it if
necessary.
Please ensure that the transmission was successfull.
Disregarding these precautions means risking the loss of data.
Installation and configuration!
The installation and configuration of the Digta W/LAN-Adapter needs to be done by
a system administrator.
NOTICE
NOTICE
WARNING

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Cleaning
Risk of damage!
Clean the device only on the outside with a dry, soft cloth.
Do not use chemical cleaning agents.
Disregarding these instructions can cause the device to be damaged.
CE note
The CE mark confirms that the device corresponds to the relevant
guidelines of the European Union.
Scope of delivery
Digta W/LAN-Adapter
Power supply unit
RJ45 network cable CAT-5
WIFI antenna
NOTICE

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Introduction
The Digta W/LAN-Adapter is used in combination with a Digta dictating machine and
a Digta Station for the transfer of dictations directly over the LAN (wireless LAN
optional). This means that a Digta Station with the Digta W/LAN-Adapter can also
be used in places where no PC is available.
Preparation
In order to set up the Digta W/LAN-Adapter a PC with Microsoft Windows®operating
system (Windows XP and above) is required, together with an Ethernet network with
RJ45 connection. Connect the RJ45 connector of the Ethernet cable to the
“ETHERNET” socket and your network, and the connector of the power supply to
the ”–o–”socket.
Display, LEDs
ETHERNET: jittering = data transfer
INTERNET: without function
WLAN: on = wireless LAN connection
off = LAN connection
Basic configuration
For configuration purposes it is necessary to assign an IP address to the
Digta W/LAN-Adapter and incorporate it into the existing network.
To do this, run the configuration tool “DigtaLANConfig.exe” on your PC.
dTIP
The Digta W/LAN-Adapter may also be connected directly to the network
card of a PC for configuration. In this case a "crossed" cable is required
(not included in the scope of supply).
dTIP
Configuration is only possible via an Ethernet cable connection!
Even if an optional WLAN connection is present, it is not suitable for
configuration!

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Using this tool all stations in the LAN can be displayed and configured with an IP
address. If there is a DHCP server in your network environment, highlight the station
to be configured in the list and activate the “use DHCP” option. The fixed allocation
of an IP address through the DHCP server (recommended), requires the MAC
address shown in the “ID” column.
You will find information on this in the documentation of your DHCP server.
Alternatively, a fixed IP address may also be allocated to each station. Enter the
relevant data for this in the “DigtaLAN Configuration” field.
Finally, activate the settings by clicking on the “Apply” button. The settings are then
transferred to the Digta W/LAN-Adapter and activated.
The new IP address for the configured station should now appear in the list.
Following successful basic configuration, the Digta W/LAN-Adapter is available in
the LAN and all further settings may now be made via web browser.

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To do this, highlight the station to be configured in the list.
Pressing the “WebConfiguration” button should open your web browser and a
window will appear asking for “User Name” and “Password”.
The factory settings for the user name and password are both “edm” and can be
changed individually in the following stages of the procedure via the web
configuration.
Enter “edm” in the “Name”field and again in the “Password”field and confirm with
the “OK” button.
The following web interface then appears for further configuration.

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dTIP
Alternatively you can also launch your web browser and enter the IP
address configured for the Digta W/LAN-Adapter in the address column
(e.g. http://192.168.0.10).

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Setup
The individual menu items can be seen in the left-hand section of the web interface,
with the associated options in the right-hand section. The active menu is shown
underlined. The factory setting for the language is “English”.
To display the interface in another language, select the desired language in the
Language field and click on “Apply”.
Javascript must be enabled to ensure correct functioning!
NOTICE

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Info
The “Info”field shows information on the hardware and firmware.
Version: Shows the DSS Mover version and the firmware version
Ethernet MAC: Shows the MAC address of the LAN interface
WLAN MAC: Shows the MAC address of the wireless LAN interface
(optional).
In the case of an existing module, this is not displayed until
configuration is complete and a wireless LAN connection has
been successfully established
Language
Various languages for the interface are listed here for selection.
Digta W/LAN
An individual name for the Digta W/LAN-Adapter can be entered in the “ Digta
W/LAN ” field. If several devices are used in the LAN, this enables you to
differentiate between them and, where appropriate, specify the location. This name
is also shown in the DigtaLAN Configuration tool.
In the “Access password”field you may change the name and password for
access to configuration as you wish.
Configuration
The “Erase”button in the “Configuration”field can be used to erase all the
Digta W/LAN-Adapter settings and restore the factory settings.
A security confirmation question appears before the configuration is deleted.

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LAN
The “LAN” page shows the IP address set for the LAN interface, already selected
with the DigtaLAN Configuration tool. Changes can be made here, e.g. to the
Gateway IP.
By clicking on the “Apply” button, these settings are adopted and enabled in the
Digta W/LAN-Adapter configuration.
d TIP
If an error is made during input, incorrect data is entered or a test is
unsuccessful, the input fields in question are indicated by a red symbol .
Successful completion of the tests described below is indicated by a green
symbol .
Changing the IP address will interrupt the connection to the web interface!
If necessary, restart the configuration process by entering the new IP
address in your web browser.

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WLAN (optional)
The Digta W/LAN-Adapter may optionally be fitted with a WIFI antenna and can be
configured in the “WLAN” field.
The Digta W/LAN-Adapter supports WIFI 802.11b/g/n.
Activate the “WLAN - Enable” option to activate wireless LAN.

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In the “SSID” field enter the name of your wireless network and in “Security” select
the encryption type used by your wireless network.
It is necessary to enter the key(s) in the relevant field for each encryption type
(WEP128 key or WPA key).

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IP address
If there is a DHCP server in the wireless LAN environment that will automatically
assign the address, activate the “use DHCP” option. Alternatively, a fixed IP
address for wireless LAN can be entered here.
Settings
In order to make the settings effective, click on the “Apply” button.
This will initiate a connection test and the status field shows the flashing display
“testing WLAN connection”. This test takes approx. 15-20 seconds.
If the connection can be established, “WLAN connection successful” appears.
There is also a symbol to show the connection strength.
If the connection cannot be established, “WLAN connection failed” appears.

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Transfer
On the “Transfer” page a selection can be made between two dictation transfer
types:
SMTP - Transfer of dictations via e-mail
FTP - Transfer of dictations to an FTP server
If the “Remove transferred dictation files” option is checked, successfully
transferred dictations will be deleted from the Digta, thus preventing multiple
transfers. It also means that the full recording capacity of the Digta will be restored
on completion of the transfer.
To save the settings click on the “Apply” button.
dTIP
The fixed allocation of a WLAN IP address through the DHCP server
(recommended) requires the MAC address of the DigtaW/LAN-Adapter.
On successful completion of the connection test this will be displayed in
the Info field of the Setup page.