Hand-In-Scan Semmelweis Scanner User manual

User Guide
v22.03
Semmelweis Scanner
Not for medical use.
Read this manual before using the device.
Copyright © 2022 HandInScan Zrt. All rights reserved.

Semmelweis Scanner –User Guide v22.03 2
Table of Contents
1. Disclaimer .............................................................................................................................5
2. Introduction..........................................................................................................................6
2.1. Symbols used...................................................................................................................7
2.2. Intended use.....................................................................................................................8
2.3. Notes regarding operational safety..................................................................................8
2.4. Cleaning instructions.....................................................................................................10
3. Product package.................................................................................................................11
3.1. Parts of the Semmelweis Scanner .................................................................................11
3.2. RFID (Radio frequency identification) .........................................................................14
4. Getting Started ...................................................................................................................15
4.1. Unpacking the Device...................................................................................................15
4.2. Installation.....................................................................................................................15
4.3. Using the integrated stand.............................................................................................17
4.4. Inserting the SIM card and connecting to the mobile network .....................................17
4.5. Connecting the Scanner to power supply......................................................................18
4.6. Switching On/Off..........................................................................................................18
4.7. Connecting to WiFi.......................................................................................................19
4.8. Custom settings .............................................................................................................20
4.9. Deploying new settings on the scanner.........................................................................21
4.10. Offline WiFi settings...................................................................................................21
4.10.1. Required tools and conditions..............................................................................22
4.10.2. Opening the graphical interface ...........................................................................22
4.10.3. Features of using the graphical interface..............................................................22
4.10.4. Description of the interface..................................................................................22
4.10.5. Entering network information..............................................................................23
4.10.6. WiFi network setup..............................................................................................23
4.10.6.1. WPA/WPA2 Personal ...................................................................................23
4.10.6.2. WPA/WPA2 Enterprise.................................................................................24
4.10.6.3. Entering DHCP or static IP address..............................................................24
4.11. Connecting to the Reporting System...........................................................................25
4.12. Date and time ..............................................................................................................25
4.13. Language settings........................................................................................................25
4.14. RFID settings...............................................................................................................25
5. UV-marked hand hygiene training agent.........................................................................25
5.1. Semmelweis Training Rub and Gel ..............................................................................26

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5.2. Glitter Bug Potion .........................................................................................................26
6. Using the Semmelweis Scanner.........................................................................................27
6.1. Handrub mode...............................................................................................................27
6.2. Handwash mode............................................................................................................29
6.3. Mixed mode...................................................................................................................29
6.4. Visitor mode..................................................................................................................30
7. Interpreting the results......................................................................................................30
7.1. Microbiological validation............................................................................................30
7.2. Limitations of the software evaluation..........................................................................31
7.2.1. Nails .......................................................................................................................31
7.2.2. Skin type.................................................................................................................31
7.2.3. Moving hands.........................................................................................................31
7.2.4. Closed fingers.........................................................................................................31
7.2.5. Irregularities ...........................................................................................................31
7.2.6. How frequently can the Semmelweis Scanner be used?........................................32
7.2.7. Jewellery and watches............................................................................................32
7.2.8. Using sunscreens....................................................................................................32
8. The Reporting System........................................................................................................33
8.1. Introduction...................................................................................................................33
8.2. Getting started ...............................................................................................................33
8.2.1. Log-in credentials...................................................................................................33
8.2.2. Default screen.........................................................................................................33
8.3. Creating campaigns.......................................................................................................34
8.4. Campaign data...............................................................................................................34
8.4.1. Users.......................................................................................................................35
8.4.2. Scan results.............................................................................................................35
8.4.3. Hand hygiene progress - Average coverage...........................................................36
8.4.4. Top performers.......................................................................................................36
8.4.5. Training suggested .................................................................................................36
8.4.6. Most frequently missed areas.................................................................................37
8.4.7. The most frequently missed step............................................................................37
8.5. Editing and deleting campaigns ....................................................................................38
8.6. Overall statistics............................................................................................................39
8.6.1. Date interval...........................................................................................................39
8.6.2. Department/Occupation filter.................................................................................39
8.7. Personal reports.............................................................................................................40
8.7.1. Hand Hygiene Training Report..............................................................................40

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8.7.2. Personal development ............................................................................................40
8.7.3. View individual measurements..............................................................................40
8.8. Administration user interface........................................................................................41
8.8.1. Administration hierarchy........................................................................................41
8.8.2. Administration........................................................................................................41
8.8.3. Create new organizations .......................................................................................42
8.8.4. Create new departments .........................................................................................42
8.9. Card and user handling..................................................................................................43
8.9.1. Cards.......................................................................................................................43
8.9.2. Card-User assignment ............................................................................................43
9. Support................................................................................................................................45
9.1. Technical support..........................................................................................................45
9.2. Software updates ...........................................................................................................45
9.3. General communication ................................................................................................45
10. Warranty and service.......................................................................................................45
11. Appendix ...........................................................................................................................46

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1. Disclaimer
The documents, logos, trademarks and any other materials produced and published by
HandInScan Zrt. - regardless of their form - are copyright protected. HandInScan technology is
protected by international patents.
Manufacturer:
HandInScan Zrt.
Product:
Semmelweis Scanner
Contact:
[email protected]
Support:
[email protected]
HandInScan Zrt. is not liable for any direct or indirect damage associated with the misuse of
the Product, the Semmelweis Scanner. The Product should not be used in any other way than
described in section 2.2. of this User Guide.
The Semmelweis Scanner is powered by:
HandInScan Zrt.
4025 Debrecen, Arany János u. 55.
This Product was developed in collaboration with:
Austrian Center for Medical
Innovation and Technology
http://www.acmit.at/
Budapest University of
Technology and Economics
www.bme.hu
For updates, legal notices and further information on HandInScan Zrt. products and services,
please visit our website at www.handinscan.com.

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2. Introduction
The Semmelweis Scanner allows immediate evaluation of hand hygiene technique evaluation
with a special alcoholic hand rub solution. To achieve this, the scanner employs harmless UV-
A light exposure. The system provides objective overall quality assessment scores and creates
reports and statistics. The innovative technology of the Semmelweis Scanner is made primarily
for education and plays a major role in the control of Healthcare Associated Infections (HAIs).
The Semmelweis Scanner has been designed, manufactured and tested to comply with the
standard requirements of EN 61326-2-6:2005 and EN 61010-1:2001, Safety Provisions
Regarding Electric Measuring & Control Equipment.
Conformity with the above-mentioned standards is documented and proved by the Semmelweis
Scanner’s label.
The device with CE mark corresponds to 2004/108/EC and 2006/95/EC directives.
The Semmelweis Scanner is only to be used for education and hand hygiene training.
Using the device does not substitute applying proper hand hygiene protocols.

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2.1. Symbols used
Signs on the device
It might cause irreversible damage or harm to the user of the Product or the
Product itself if this instruction is not followed.
UV radiation hazard.
Electronic and electrical machines, batteries and dry cells to be collected
separately. Electronic device that needs to be recycled.
Instrument which has passed the CE-test. The CE mark shall be placed on the
instrument’s label followed by the CE number.
Symbol for “refer to User Guide”.
The symbol shall be accompanied by the name and address of the manufacturer,
adjacent to the symbol.
The device is designed only for indoor use.
This symbol shall be accompanied by the manufacturer’s serial number.
Signs in the User Guide
This symbol refers to notes.
It might cause irreversible damage or harm to the user of the Product or the
Product itself if this instruction is not followed.
Instrument which has passed the CE-test. The CE mark shall be placed on the
instrument’s label followed by the CE number.
Symbol for “refer to User Guide”.

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2.2. Intended use
The Semmelweis Scanner is intended to be used by any staff member of an institution; in
various areas e.g., healthcare, biotechnology, food or hospitality industry, where the correct
performance of hand hygiene is inevitable to maintain high-quality standards. The device may
only be used for training purposes and hand hygiene compliance monitoring. Complete
compliance monitoring cannot be achieved with the Product. The Product may be used in a
domestic environment as well, under the same conditions.
The Semmelweis Scanner is designed to be used indoors, in a furniture-top (with appropriate
height) or wall-mounted position. Rolling stands can be ordered as an option to make relocation
of the scanners within the institution easier. The initial assembly is done by the producer or the
distributor’s qualified personnel. The device must be positioned in a way, which allows easy
access for the users (recommended at a height of 120-140 cm (4-4.5 feet) of the hand insertion
area, above the ground).
The alcoholic hand rub to be used with the Semmelweis Scanner is flammable, you must keep
the product and its accessories away from fire.
Keep the product and its accessories away from fire, extreme heat and direct
sunlight.
Use of the Product does not substitute the official hand hygiene quality requirements of your
organization.
2.3. Notes regarding operational safety
Do not touch the inside of
the device.
The surface of the LEDs and electronics may be
hot.
Wash hands after
measurement.
The used hand rub or gel is typically licensed for
training use only. Wash hands with soap and water
before returning to work.
Boot time: 1-2 minutes after
a complete restart.
Keep away from sunlight.
Do not expose the device to direct sunlight.
Clean device with soft tissue
and non-alcoholic detergent.
Do not use harsh chemicals, cleaning solvents or
strong detergents to clean the Product.
Disconnect the main plug.
Disconnect main plugs before any kind of
intervention into the device.

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Your device is a product of superior design and craftsmanship and should be treated with care.
Please follow the suggestions below.
•It is forbidden to disassemble the slide cover of the device.
•It is forbidden to touch the internal parts of the device.
•The electric connection should be made to grounded outlets only.
•Do not place any object on top of the Product. This may cause malfunction.
•Keep the Product dry. Precipitation, humidity and all types of liquids or moisture can
contain minerals that will corrode electronic circuits. If your Product does get wet, allow
it to dry completely.
•Do not use or store the Product in dusty, dirty areas. Its moving parts and electronic
components can be damaged.
•Do not store the Product in hot areas. High temperatures can shorten the lifetime of
electronic devices, damage batteries and warp or melt certain plastics.
•Do not store the Product in cold areas. When the Product returns to its normal
temperature, moisture condensed inside the Product may damage electronic circuit
boards.
•Do not attempt to open the Product.
•Do not drop, knock or shake the Product. Rough handling can break internal circuit
boards and fine mechanics.
•Do not plug in the Product to a socket after removing the slide cover. Touching the LED
lights and the electronics may cause burn injuries.
•Do not place the Product on a sloping or unstable cart, stand or table, as it may fall.
•Do not paint the product. Paint can clog the moving parts and hinder proper operation.
•It is forbidden to make any software or hardware modifications to the Product or its
official attachments.
•Unauthorized modifications or attachments could damage the Product and may violate
regulations governing radio equipment.
These suggestions apply equally to your Products and its parts, or any accessories. If the Product
is not working properly, please contact your distributor or the manufacturer. Do not try to
repair the Product.

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2.4. Cleaning instructions
Before cleaning, disconnect the unit from the main power supply.
●The side cover of the Semmelweis Scanner is aluminium, thus strong corrosive
substances must not be used for cleaning.
●When cleaning the Product, avoid using rough materials, sudden shocks and
scratches.
●Do not rub the Product. Dry particles or dust may scratch the surface.
●Use only high-quality, acid-free and solvent cleaners. The wrong choice of cleaning
agent can make aluminium, glass or other painted surfaces opaque.
●Larger items should be first cleaned from dust gently, taking care not to scratch the
surface.
●To clean, use a soft, clean cloth.
●When cleaning foiled objects, be aware, the cleaning agent might soak the film.
Recommend cleaning agent: alcohol-based „Clin Windows” for cleaning the glass only. Use
the bottle at a foaming position. It is forbidden to clean or touch the inner parts of the
Product.
The glass cover of the monitor and the hand placement areas are most likely to be cleaned. The
surroundings, where the device is mounted can be cleaned with conventional detergents. Make
sure to remove all residue of the hand rub on the table and in the proximity of the device.
It is forbidden to clean the hand placement area and the plastic parts of the Product with
alcohol-based detergents.
After cleaning and complete drying , reconnect the Product to the main power supply.