IPS IPS265T User manual

IPS265T / IPS275T
TimeIPS Server
Installation Guide

FCC Declaration of Conformity (DoC)
Compliance Information (according to FCC 2.1077)
(1) Product: IPS265T / IPS275T.
The above device complies ith Part 15 of the FCC Rules.
Operation is subject to the follo ing conditions: (1) these devices may not cause harmful
interference, and (2) these devices must accept any interference received, including
interference that may cause undesired operation.
(2) The above device contains the follo ing modular components authorized under their o n
DoC.
Modular Component
Model Number
System Board
A780L3C
Po er Supply
ISO-450 / SS300ET
(3) The responsible party is TimeIPS, Inc. 5445 E 85th St N, Valley Center KS, 67147. Phone
316.264.1600
Notice to Users
The components in this system have been tested and found to comply ith the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation. The
device generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance ith the instructions, may cause harmful interference to radio communications.
Ho ever, there is no guarantee that interference ill not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, hich can be
determined by turning the equipment off and on, try to correct the interference by one or more
of the follo ing measures:
•Reorient or relocate the receiving antenna.
•Increase the separation bet een the equipment and receiver.
•Connect the equipment into an outlet circuit other than the one to hich the receiver is
connected.
•Consult the dealer or an experienced radio/TV technician for help.
These devices have been tested to comply ith the limits for a Class B computing device,
pursuant to FCC rules. In order to maintain compliance ith FCC regulations, shielded cables
must be used ith the equipment if not connected directly to the system. Operation ith
unshielded cables is likely to result in interference to radio and television reception.
CAU ION: Changes and modifications made to the device without the approval of the
manufacturer could void the user's authority to operate this device.
Page 2 http://support.timeips.com 316.264.1600 TimeIPS

able of Contents
Prepare an Plan..........................................................................................................3
Layout an Installation Consi erations.................................................................4
TimeIPS Server Overview.....................................................................................5
Network Requirements..........................................................................................5
Rear Ports an Connections IPS265T.........................................................................6
Rear Ports an Connections IPS275T.........................................................................7
Front Panel Controls an Connections........................................................................8
Power Backup (UPS)..................................................................................................9
Power-up an Determine IP A ress........................................................................10
A itional Network Settings.....................................................................................11
Initial Login Using IP A ress..................................................................................12
Network Troubleshooting..........................................................................................13
TimeIPS Help Screen on the A ministration Console..............................................13
Backups.....................................................................................................................14
Network Troubleshooting Your PC...........................................................................15
Technical Support......................................................................................................16
System Specifications...............................................................................................16
Prepare and Plan
TimeIPS servers are time an atten ance network appliances. This means the
har ware is pre-loa e with an embe e operating system an a complete set of
TimeIPS software components, rea y to use. You'll simply connect it to your
network, set an IP a ress an , optionally, install one or more network clocks or
telephone clocking mo ules to provi e employees a way to clock in an out.
The initial configuration will require a computer monitor an keyboar (PS/2 or
USB) to set the IP a ress of the server. We recommen a monitor with a
1024x768x60Hz or 1280x1024x60Hz resolution with a VGA cable. Other vi eo
mo es may or may not be supporte . Once an IP a ress is set, use any computer
with a web browser on your network to access an manage TimeIPS.
Network clocks can be connecte on a LAN (Local Area Network) or at remote
locations connecte via Internet or WAN (Wi e Area Network). For maximum
security, a secure VPN (Virtual Private Network) is recommen e for remote sites.
Network clocks can be locate at any oor or entrance to your facility, or at any
location which is convenient for your employees to clock in an out.
Please examine the iagram on the next page to assist in planning your TimeIPS
installation. Most installations will have a network clock at the main employee
entrance. A itional network clocks can be a e at any time to other entrances or
any location within your business.
TimeIPS http://support.timeips.com 316.264.1600 Page 3

Layout and Installation Considerations
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TimeIPS
Network Clock
Employee
I enti"cation
evice
Power Source
(Wall outlet)
Overall Installation Notes:
Installation of the TimeIPS system normally takes less than an hour. If you have
multiple locations, a complex network or are not familiar with networking, installation
may take longer. Our Technical Support epartment is available to assist if you have
installation questions.
All TimeIPS servers an clocks shoul be installe in an in oor location, out of irect
sunlight, meeting the temperature requirements liste on the back cover of this gui e.
Possible Primary and Remote Facility Installation
Existing Ethernet
10/100 Network
Existing Ethernet
10/100 Network
Primary
Facility
A ministration
an
Reporting
(Passwor
Protecte )
Side Door
Front Door
Back Door
Remote
Facility
Typical Door Area Installation
with Network Clock
TimeIPS Network
Clock
Any PC with a web
browser
Permanent network
connection
Permanent or
temporary network
connection
TimeIPS
Server
Network cable
connecte to
your LAN

TimeIPS Server Overview
The primary functions of the TimeIPS server inclu e:
•Gathering punches from network clocks, remote clocking an telephone
clocking mo ules
•Storing time an atten ance ata
•Processing ata, inclu ing time worke , sche ules, jobs, alerts, etc.
•Provi ing an easy to access web-base reporting an management interface
TimeIPS network clocks are use for walk-up clocking an are connecte via
Ethernet. A itionally, optional TimeIPS telephone clocking mo ules can be use
for call-in clocking.
Network Requirements
A stan ar RJ-45 Ethernet network cable connects TimeIPS to your network. The
TimeIPS server is accesse by its IP a ress on your network. To make access easy
an to prevent unexpecte IP a ress changes, the TimeIPS server shoul be
configure with a static IP a ress on your LAN. A itional network clocks can be
set to static IP a resses, or can be ynamically a resse with DHCP. Network
clocks sen a broa cast packet to look for a server on the same subnet. Clocks on
ifferent networks or subnets will nee to be manually configure (this is one
through the menu or by visiting http://<IP a ress of the clock>).
Network Ports Used y TimeIPS
The following ports are use by TimeIPS to access the Internet (if available) for the
reasons escribe below:
80 (HTTP) Software up ate ownloa s
25 (SMTP) Email reports an messages
53 (DNS) Name resolution
123 (NTP) Time synchronization
443 (TimeIPS) Software up ate an backup authorization
Note: These are stan ar outgoing ports use by TimeIPS (not port forwar s).
Please visit http://support.timeips.com for a itional network an port information.
TimeIPS http://support.timeips.com 316.264.1600 Page 5

Rear Ports and Connections IPS265T
The TimeIPS IPS265T server has a number of ports an connections on the rear of
the unit.
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Note: The type an layout of ports an connections on your
TimeIPS server may vary epen ing on its mo el year.
Cooling Fan:
Keep clear for
air circulation.
Power Cord: Connect to
115VAC. For 230VAC,
flip voltage selector
switch.
Voltage Selection: Select
115 or 230VAC.
Master Power Switch: Shippe
in the off or “0” position.
PS/2 Port: Connect to PS/2
keyboar for initial setup an
maintenance.
VGA Port: Connect to VGA
monitor for initial setup an
maintenance.
US Ports: Connect to
USB keyboar for initial
setup an maintenance.
Network Port: Connect to
your network with an RJ-45
Cable. Link and Activity Lights: Verify
network connection

Rear Ports and Connections IPS275T
The TimeIPS IPS275T server has a number of ports an connections on the rear of
the unit.
TimeIPS http://support.timeips.com 316.264.1600 Page 7
Note: The type an layout of ports an connections on your
TimeIPS server may vary epen ing on its mo el year.
Network Port: Connect to
your network with an RJ-45
Cable.
US Ports: Connect to
USB keyboar for initial
setup an maintenance.
VGA Port: Connect a
monitor for initial setup an
maintenance.
PS/2 Port: Connect to PS/2
keyboar for initial setup an
maintenance.
Cooling Vents:
Keep clear for
air circulation.
Master Power Switch: Shippe
in the off or “0” position.
Power Cord: Connect to
100-240VAC.
Link and Activity Lights: Verify
network connection

Front Panel Controls and Connections
The TimeIPS IPS265T/IPS275T Series servers are esigne to be operate in an
office or server room an shoul have reasonable air circulation to prevent
overheating.
IMPORTANT: The TimeIPS server provi es power an reset buttons on the front
an a master power switch on the back. DO NOT use these to shut own or restart
the system unless no other metho is available. Always shut own or reboot with a
connecte keyboar an monitor through the a ministration console, or by
accessing the system menu via a web browser. Shutting own or rebooting with the
buttons or by isconnecting power can cause ata loss.
Page 8 http://support.timeips.com 316.264.1600 TimeIPS
Front US Ports: Connect a USB
keyboar if nee e .
Front US Ports: Connect a USB
keyboar if nee e .
Power utton: System will
automatically power on when AC power
is applie . Pressing this button when the
system is running will cause a force
shut own. Use only when proper
shut own metho s cannot be use .
Power utton: System will
automatically power on when AC power
is applie . Pressing this button when the
system is running will cause a force
shut own. Use only when proper
shut own metho s cannot be use .
Power Light: On when the system is
running.
Power Light: On when the system is
running.
Front Audio Ports: Not connecte an
not use .
Front Audio Ports: Not connecte an
not use .
Disk Light: On when the system is
accessing ata.
Disk Light: On when the system is
accessing ata.
Reset utton: System will reboot
imme iately if the reset button is
presse . Use only when proper
shut own or restart metho s cannot be
use .
Reset utton: System will reboot
imme iately if the reset button is
presse . Use only when proper
shut own or restart metho s cannot be
use .

Power ackup (UPS)
As with any server, a stea y supply of clean power is essential for TimeIPS.
•Losing power while the server is operating may cause ata loss or
corruption.
•Brown-outs or flickering power can cause amage to the power supply
an /or system components.
To prevent amage an /or ata loss relate to power problems, we recommen
plugging the TimeIPS server into a UPS (Uninterruptible Power Supply).
TimeIPS servers are relatively low-power evices . A UPS with a minimum rating
of 700VA is recommen e for maximum power stability an mo erate run-time.
TimeIPS servers have support for communicating with most APC bran Smart-UPS
units with USB ata cables. The signals from these UPS units allow TimeIPS to log
an report power outages an perform a clean automate shut own in the event of
an exten e outage. This will protect your ata an is highly recommen e .
TimeIPS http://support.timeips.com 316.264.1600 Page 9

Power-up and Determine IP Address
Page 10 http://support.timeips.com 316.264.1600 TimeIPS
Connect the server to your network with an Ethernet patch cable. You will nee a
monitor an a keyboar (PS/2 or USB) for the initial configuration. Connect the
power cable to the TimeIPS server. Flip the master power switch to the on or “1”
position. The server shoul start automatically. If not, press the front power
button.
Step 1) Power On TimeIPS
The TimeIPS server will normally boot in 1-2 minutes. You will briefly see a
TimeIPS boot menu uring this time. Do nothing when you see this menu an the
server will continue to boot normally. When the boot process is complete, you
shoul see the a ministration console.
Your server is set to automatically obtain an IP a ress from your network via
DHCP by efault. To see the IP a ress of your TimeIPS server, look towar the
bottom of the a ministration console un er Current Settings.
If your DHCP server respon s quickly, the table shoul show an IP a ress when
the boot process is complete. If not, wait a few moments, select Rerea Network
Settings an press Enter.
If you o not have a DHCP server on your network, you must specify a static IP
a ress for your TimeIPS server (see page 9).
Step 2) Network Connection Verification
The actual IP
a resses shown
on your monitor
may be i,erent
from this
example.

Additional Network Settings
The TimeIPS server shoul be assigne a static IP a ress on your network. You
may set a static IP a ress through the a ministration console or by visiting the web
interface for your TimeIPS server.
(A) To set a static IP a ress through the web interface please visit:
http://192.168.1.115/quickset_ip.php
Your web browser will take you to a page where you can set the IP a ress, Subnet
Mask, Default Gateway, Primary an Secon ary DNS servers an the NTP server.
Be sure to click on “Apply Changes” to save your settings.
( ) To set a static IP a ress through the a ministration console you will nee a
keyboar an monitor. Select Set IP A ress an press Enter. Specify the IP
a ress you want your server to have an press Enter. The IP a ress you entere
will appear un er Pen ing Settings towar the bottom of the a ministration console.
Repeat this process to set your Netmask, Default Gateway an DNS servers. Be
sure to select Apply Pen ing Network Settings to save your changes. If you woul
like to specify an NTP server, you will have to use the web interface (see option A
above).
If you have set your server to a static IP a ress you can change it back to DHCP if
necessary.
(A) Through the a ministration console, select Revert to DHCP an press Enter.
Select Apply Pen ing Network Settings an press Enter. You can note the new IP
a ress of your server un er Current Settings towar the bottom of the screen.
( ) You can also revert the network settings to DHCP through the web interface.
However, you will have to connect a keyboar an monitor to the server in or er to
etermine the new IP a ress it has obtaine from your network.
Visit the web a ress in Step 1A above. Select the checkbox for Use Dynamic
A ress (DHCP). Be sure to select Apply Settings to save your changes. Go to
your server an look un er Current Settings on the a ministration console to see the
new IP a ress.
TimeIPS http://support.timeips.com 316.264.1600 Page 11
Step 1) Setting a Static IP A ress
Be sure to use the current IP
a ress of your TimeIPS server.
Step 2) Reverting to DHCP

Initial Login Using IP Address
Page 12 http://support.timeips.com 316.264.1600 TimeIPS
Go to a PC on your
network with a web
browser.
In your web browser,
enter the IP a ress of
your server to configure
TimeIPS.
Beginning with the
screen shown here,
follow the instructions
that appear on each
screen.
The setup process will
inclu e creating the first
employee, who will
have access to all areas
of TimeIPS an who
will be able to esignate
other employees as
a ministrators an /or
managers.
Once you complete the
configuration, you can
a an e it all settings an employees as nee e .
For assistance with further configuration an use of TimeIPS, please visit our
support web site at http://support.timeips.com. If you o not fin the information
you nee there, call our Technical Support epartment at 316.264.1600.
IMPORTANT: During the configuration process, we recommen you up ate the
server an set a static IP a ress. These two functions can also be one at a later
time un er the A ministration -> System A ministration section in TimeIPS.
Con"guration Screen
Note: The actual IP
a ress of your server
may be i,erent from this
example.
Note: When you have successfully connecte to TimeIPS from your
PC, the screen on your PC shoul look like the screen above. After
rea ing the information at the bottom of this page, you will be rea y to
procee with the gui e setup process.

Network Troubleshooting
In the event you were unable to reach the web interface for your TimeIPS server,
you may be having network relate problems.
1) Repeat Step 2 on page 10 to make sure your server has obtaine a vali IP
a ress from your network.
2) If no network connection was etecte you shoul see something similar to this
un er Current Settings:
If you see this screen, check the network cable on the back of the TimeIPS server.
Unplug an reconnect the network cable at both en s an /or try a ifferent network
cable. The link light shoul be on. If the link light is on it in icates the TimeIPS
server is connecte to your network.
Once you have checke the cable an /or reconnecte it, use the arrow keys on your
keyboar to select Apply Pen ing Network Settings an press Enter. Check the IP
a ress liste un er Current Settings once more to see the IP a ress TimeIPS has
receive .
3) If you have set a static IP a ress on the server, verify the IP a ress settings
un er Current Settings on the a ministration console.
If you continue to have trouble connecting to TimeIPS through your web browser,
try restarting the server or contact our Technical Support epartment for further
assistance.
TimeIPS Help Screen on the Administration Console
Please review the TimeIPS Help screen. This screen provi es useful information
regar ing the configuration an operation of your TimeIPS server. The various
configuration options available on the a ministration console are also covere .
TimeIPS http://support.timeips.com 316.264.1600 Page 13

ackups
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FOR YOUR PROTECTION, SECURITY AND BUSINESS OPERATING
EFFICIENCY, WE STRONGLY RECOMMEND REGULAR AND FREQUENT
DATA BACKUP.
TimeIPS will store important personnel management ata an it's critical for this
ata to be backe up regularly. We recommen aily backups.
Local ackups
TimeIPS can generate local backups at any time. You may choose to save these as
an archive on your local machine, or have them emaile to a specifie email
a ress. We recommen you use our off-site backup option in a ition to local
backups for the highest ata security.
To access local backups, click on “Backups” in the “System A ministration” section
of the “A ministration” Menu.
Off-Site ackups
The best way to protect the TimeIPS ata is to use an automatic, off-site backup
system. A loss of just a few ays of ata can take hours or ays of work to re-enter
an re-create.
The TimeIPS off-site backup service is esigne for businesses looking for
passwor -protecte , automatic off-site backups at an affor able price. Utilizing our
off-site backup service will allow a TimeIPS server to be rebuilt using the ata from
the last available backup file on our secure servers in the unlikely event of system
malfunction, ata corruption or loss. A backup will get your business back up an
running as quickly as possible.
To use the TimeIPS off-site backup service, you must have a backup account. Use
our “Account Management” page to sign up for your backup account, check your
backup account status, or upgra e your backup account. You may access this page
by clicking the link “TimeIPS Off-site Backup Account Management” locate in the
“Off-site Backup” section of the “Backups” page. The “Backups” page is accessible
from the “System A ministration” section of the “A ministration” menu.
Note: The ata store in TimeIPS (an the resulting size of backups) grows as a result of
a itional clock events, e its an payroll calculations a e each ay.

Network Troubleshooting Your PC
TimeIPS http://support.timeips.com 316.264.1600 Page 15
If you have trouble accessing TimeIPS from a PC, you may be having network relate
issues. Follow this checklist to verify your network settings an connectivity.
If the network link an activity lights (shown on page 6 an 7) are not lit, then check all
network cables, hubs an switches to verify the physical connections. If cables are
isconnecte , you will nee to reconnect these for proper network functionality. After
reconnecting network cables, you may nee to restart your PC an /or TimeIPS to reestablish
the network connection.
✔Check the power light to verify the TimeIPS server is powere on. You shoul also feel
or hear the system fan running.
✔Enter the TimeIPS IP a ress (the IP a ress can be locate on the A ministration
Console) into a web browser on another PC on your network (see page 12). If you see
the TimeIPS setup page, then your network an TimeIPS are working properly.
The IP a ress assigne to your esktop PC must be reachable by the TimeIPS IP a ress as
shown on your monitor. For example, if the a ress on the monitor begins with
169.254.___.___, then your PC must also have a 169.254.___.___ IP a ress with a
“netmask” of 255.255.0.0 in or er to connect to the TimeIPS server. The last two numbers
you choose shoul be a number between 1 an 254. If you nee to change your PC's IP
a ress to reach the TimeIPS server, you will nee to fin instructions for your PC's
operating system.
Setting or changing your PC's IP Address:
If you are not able to connect, you may nee to change your PC's IP a ress to connect to
the TimeIPS server. When making changes to your PC's network settings, be sure to recor
any previous settings, so you may restore them after you have set your TimeIPS server to the
correct IP a ress for your network.
Note: After initial configuration an gui e setup is complete, the System A ministrator can shut
own or restart the server from the “System Settings” page accessible from the “System
A ministration” section of the “A ministration” menu. Wait for the power in icator light to turn off
before unplugging the power cor .
Obtains an a ress automatically? (DHCP) ..................[ Yes / No ]
If set, what is the IP A ress of your PC? .....................[ _____ . _____ . _____ . _____ ]
If set, what is the Subnet of your PC? ..........................[ _____ . _____ . _____ . _____ ]

Technical Support
Technical Support Resources:
1. Our support web site at http://support.timeips.com offers extensive
resources inclu ing ocumentation an our knowle ge-base. Please check
our support web site first, as it provi es complete answers an instructions
on almost everything. In the "Knowle ge Base Search:" box, enter a few
wor s escribing your question. For example, if you have a question on
payroll, enter "payroll" an browse the articles liste .
2. If you have a question not answere on our support site, you can call or
email us. A perio of limite email/phone support is inclu e with your
system. A serial number or registration number is require for this service.
A itional support can be purchase by calling TimeIPS, or by visiting our
web site at http://secure.timeips.com.
3. If you have a simple question, or nee irection on how to use our support
resources, feel free to email us at [email protected]. If your question
is quick, we'll be happy to help. If it's not, we'll let you know that you
nee to purchase a itional support.
Support website http://support.timeips.com
Support e-mail [email protected]
Support phone number 316.264.1600
This manual is copyright 2004-2015 TimeIPS, Inc. TimeIPS an the TimeIPS logos are registere tra emarks of
TimeIPS, Inc. All other tra emarks are the property of their respective owners.
Thank you for rea ing this manual carefully. If you notice errors, have any suggestions or foun typographical
problems, we want to know! Please sen an email with the version co e below an your fee back to
[email protected] We appreciate your time.
Version: IPS265T_2.0.2 150210
Page 16 http://support.timeips.com 316.264.1600 TimeIPS
System Specifications:
Approximate dimensions:
16in (41cm) x 7in (18cm) x 14in (35cm)
Approximate weight:
12lb (5.4 kg)
Power: 100-240VAC
IPS265T: 45-60W (typical)
IPS275T: 60-75W (typical)
Operating environment:
Clean an ust free,
Proper air circulation aroun unit,
3in (7.62cm) ventilation clearance,
32° - 90°F (0° - 33°C) non-con ensing
System Administration Requirements:
PC with mo ern OS.
(Linux™, MacOS™ or Win ows™)
A network port an an up-to- ate version of
Firefox™ or Chrome™ web browser.
Network Requirement:
10/100/1000Base-T Ethernet,
Internet connection require for email
notifications, time synchronization, up ates an
off-site backups