Kyrene School District 8945 User manual

1 PhoneScreen ‐Showsinformationondisplayi.e.numbers,featuresetc.
2VideoCamera‐Allowsyoutomakeapoint‐to‐pointvideocallwithanotherIPPhone.
3LensCover‐Lenscoverprotectscoversthecameralens.
4SoftkeyButtons ‐Activatesasoftkeyfeatureoption(Displayedonyourphonescreen.)
5 NavigationButton ‐Allowsyoutoscrollthroughmenus,highlightitems,andselectitems
6ConferenceButton‐Createsa6partyconferencecall
7HoldButton ‐Placesanactivecallonhold
8TransferButton‐Connectsacalltoanothernumber
9RedialButton‐Redialsthelastnumber
10 Keypad ‐Allowsyoutodialphonenumbers,enterletters,andchoosemenuitems.
11 SpeakerButton ‐Togglesthespeakerphoneonoroff.
12 VideoMuteButton ‐Mutesthevideofromthephonescreenduringavideocall.
13 MuteButton‐Togglesthemicrophoneororoff.
14
15
16
17 ApplicationsButton‐Opens/closestheapplicationsmenu.Useittoaccesscallhistory,settings.
18 ContactsButton‐Opens/closestheDirectoriesmenu.Useittoaccesscalllogs,personal&corporatedirectories
19 SpeakerButton‐Togglesthespeakerphoneonoroff.
20 Programmablefeature/linebuttons‐Eachcorrespondswithaphoneline,speeddialorfeature.
RingTones CameraSettings
Youcancustomizehowyourphoneindicatesanincomingcall Youcantransmitthevideoautomaticallywheneveracall
is initiated or accepted.
8945 Quick Reference Guide
HeadsetButton‐Togglestheheadsetonoroff.
VolumeButton‐Controlsthehandset,headset,andspeakerphonevolume.
MessagesButton‐Auto‐dialsyourvoicemessageservice
Kyrene School District
is

initiated

or

accepted.
•PresstheApplicationsbutton
•SelectPreferences(UseNavigationbuttontoscroll) •PresstheApplications button
•SelectRingtone(UseNavigationbuttontoscrollthroughringlist) •SelectPreferences (UseNavigation buttontoscroll)
•Selectphoneline,(UseNavigationbuttontoscroll) •SelectCameraSettings >AutoTransmitVideooption
•PressthePlaysoftkeytohearsamplering •SelectYes toenableorNo todisable
•PresstheSetsoftkeytoselecttheringtone •PressApply softkeytoapplythesetting
•PresstheexitsoftkeytoreturntothePreferencesscreen •PresstheexitsoftkeytoreturntothePreferencesscreen
•PresstheExitsoftkeytoexittheApplicationwindow •PresstheExit softkeytoexittheApplicationwindow
Note:YoucanslidetheLensCoverbuttontoprotectthecamera
AdjusttheCameraBrightness ALERTOFFICEButton
•PresstheApplicationsbutton•Selectthe Bottom linekeyontheleftsideofphone(#20above)
•SelectPreferences(UseNavigationbuttontoscroll)
Thisbuttonislabeled"AlertOffice"
•SelectCameraSettings>Brightnessoption •Thiswillautomaticallyopenaconferencecalltoyourfrontoffice
•SelectBrightness(UseNavigationbuttontochange) •ThisisNOT911‐thisisaninternalemergencybuttononly
•PresstheSavesoftkeytosetthecontrastlevel
•PresstheexitsoftkeytoreturntothePreferencesscreen
•PresstheExitsoftkeytoexittheApplicationwindow
CallHistory EditNumberorDeleteNumberfromCallHistory
Thisfeatureallowsyoutoviewinformationaboutthelast150callson•Selectthecallyouwanttoedit
yourphone–Received,PlacedorMissed • PresstheEditDial softkey(PressMore softkey,toseeotherfeatures)
•PresstheApplicationsbutton• Pressthe>>softkeytomovethecursortoinsert9or91
• SelectCallHistory(UseNavigationbuttontoscroll) • Pressthesoftkeytodeletedigits
• SelectAllLinesorthelinethatyouwanttoview • PresstheCall softkeytodialtheeditednumber
• SelectacallrecordandpresstheViewDetailssoftkey • Press the softkey to return to the Call History screen
(PressMoresoftkeytoseeotherfeatures) • PresstheExit softkeytoexittheApplicationwindow
• PressthesoftkeytoreturntotheCallHistory
• PresstheExitsoftkeytoexittheApplicationwindow

PhoneContacts–CorporateDirectory PhoneContacts–PersonalDirectory
The contacts button provides you with access to corporate • PresstheContactsbutton
and personal contacts • SelectPersonalDirectory (UseNavigationbuttontoscroll)
•TousetheCorporateDirectory• EnteryourUserIDandPIN(jdoe/12345)–pressSubmit
• PresstheContactsbutton• Press New softkey to add a new contact or use the CCMUser web
• SelectCorporateDirectory(UseNavigationbuttontoscroll) application to add contacts (CCMUser Guide)
• Selectthesearchfield(UseNavigationbuttontoscroll) • Include 9 and/or 1 in your dial string for external telephone numbers
• Enter the search criteria information, press the Search softkey • Press Submit softkey to add the entry
• Select the contact, if multiple contacts Use Navigation button to scroll) • To search for a contact – enter you search criteria
• Todialacontact,presstheDialsoftkey • Press the Submit softkey, select the contact and press the Dial softkey
ToPlaceaCall ToUsePhoneSpeaker
•Lifthandset,pressNewCallsoftkeyorpressSpeakerbutton•PressSpeaker buttontoactivatespeaker
• Dial4digitdirectorynumber • Dialdirectorynumberorexternalnumber
• Ordial9+externaltelephonenumber • UseMute buttontomutethemicrophone
• Whencallisconnected,converse • Mutebuttonwillbered,whenactivated
• Press Mute again to deactivate
Note: Mute button can also be used to mute the handset or headset
ToAnswerorEndaCall ToPlaceaCallonHold
•PressAnswersoftkey,lifthandset,pressspeakerorpresslinebutton •PresstheHold button
•Toansweranothercall,pressAnswersoftkey.Firstcallis •Theholdicondisplaysandthelinebuttonflashesgreen
automaticallyplacedonhold. •Toresumethecall,presstheResume softkeyortheflashinggreen
•Toendtheconnectedcall,hanguporpressEndCallsoftkey Linebutton
ToAnsweraCallWhileConnectedLastNumberRedial
•Whenyouareconnectedtoacallonalineandanothercallringsin •PressRedial softkeytodialthelastnumbercalled.
•Pressflashinglinekeyontheleftsideofphone(#20above)
•Firstcallisautomaticallyplacedonhold
•Togobacktoorgininalcallpressflashinglinekeyagain
ToTransferaCall ToTransferaCallToaUser’sVoiceMailbox
•Whileconnectedtoacall,presstheTransferbutton•Whileconnectedtoacall,presstheTransferbutton
•Dialthedirectorynumberor9+externaltelephonenumber •Dial*+4‐digitdirectorynumber(Usermusthaveamailboxaccount)
•Waitfortherecipienttoanswerthecall(supervisedtransfer) •PresstheTransferbuttonagain,hangup.
•PressTransferbuttonagaintocompletethetransfer
Note:PressTransferbuttonagain,withoutwaitingforrecipientto
answerforanunsupervisedtransfer
ConferenceCall(sixparties) ToRevieworRemoveConferenceParticipants
•Whileconnectedtoacall,presstheConferencebutton•Whileonaconferencecall,presstheViewDetailssoftkeytoview
•Dialthedirectorynumberor9+externaltelephonenumber alistofconferenceparticipants
•Waitforconferenceparticipanttoanswer •UsetheNavigation buttontoscrolltoaconferenceparticipant
•AnnouncethecalltotheconferenceparticipantandpressConference •PresstheRemove softkeytoremovetheselectedparticipantfromthe
buttonagaintoconnectsecondparty conferencecall
•Repeatstepstoaddmoreconferenceparticipantstothecall Note1:Theconferenceoriginatorisidentifiedwithan*(asterisk)
Note2:Conferenceparticipantsremainconnectedifconferenceoriginator
hangsup
CallPark(allowsacalltobeansweredfromanotherphone) CallForwardAll
•Whileconnectedtoacall,presstheParksoftkey,calleris •PresstheForwardAll softkey
placedonconsultationhold •Enter(dial)thetargetdirectorynumberor9+externaltelephonenumber
•Makeanoteofthecallparknumberdisplayedonthephonescreen •Visualconfirmationdisplaysonthephonescreentoindicatetheprimary
•Hangup lineonthephoneisforwarded
•DialtheParknumberfromanotherphonetoretrievetheparkedcall •Tocancel,presstheForwardOff softkey
Note:Ifcallisnotretrieved,itwillrecalltothelinethatparkedit.Note:Toforwardallyourcallsdirectlytoyourvoicemailbox,pressthe
Messagesbuttoninsteadofenteringadirectorynumber
Divert CallPickUp
Usethisfeaturetosendanincomingcalldirectlytoyourvoicemailbox Ifyouheararingingphoneorseeavisualindicaitononyourdisplay.
•Whilelineisringing,presstheDivertsoftkey,callisautomatically •PressthePickUp(softkey)andthecallandyouareconnectedtothecaller.
routedtoyourmailbox YoucanalsopickupringingcallsusingtheLineStatusindicatorsifyou
Note:Linemusthaveavoicemailboxaccountorcallisroutedtothe haveauserslineprogrammedonyourset.
voicemailgeneralsystemgreeting •PressthethatindividualsLineStatuskeyonyourphonetoanswer.

s.

Setting up Your Cisco Unity Connection Voice Mailbox
To access voice mail from your phone:
1. Press the Messages button (speaker is activated an you are automatically connected to voice mail)
You may also lift the handset and press the Messages button, or Press Speaker then press Messages button.
2. Enter password followed by the # key when prompted. Use temporary password / PIN 12345 for first time setup.
You will be asked to enroll your mailbox the first time you access voice mail. Enrollment includes recording your
name, recording a greeting, and changing the password (PIN). Your temporary password is 12345.
Your new password must be at least 4 digits in length.
Note: Do Not Hang up until you are finished with mailbox enrollment and your receive the system prompt:
To access voice mail when away from the office:
1. Dial 480-541-1010
2. When voice mail answers, press *key.
3. Enter your 4 digit mailbox I.D (extension number), followed by #key.
4. Enter your PIN/password followed by the # sign
Once you have enrolled your mailbox, you will be prompted with the following options
At the main menu:
Press 1, to listen to new messages.
Press 2, to create/send a message
Press 3, to review old messages
Press 4, to change setup options (Note: See Quick Keys 4-?-?)
While listening to a message (During message playback):
Press 1, to Restart message Press 5, Change Volume Press 9, Fast forward
Press 2, to Save Press 6, Fast Playbac
k
Press #, Fast-forward to end
Press
3
to Delete
Press
7
Rewind message
Press
##
Skip message save as is
“You have finished enrollment”.
Press
3
,
to
Delete
Press
7
,
Rewind
message
Press
##
,
Skip
message
,
save
as
is
Press 4, Slower playbac
k
Press 8, Pause/Resume
After listening to a message (End of message):
Press 1, Repeat message Press 4, Repl
y
Press 7, Skip Back
Press 2, to Save Press 5, Forward message Press 9, Message Properties
Press 3, to Delete Press 6, Mark as new Press *, Cancel playing msgs
Sending messages to other subscribers:
1. Log into your own mailbox. 4. Follow prompt to address your message.
2. At the main menu Press 2(Send)5. Press # to confirm the recipient or * to cancel.
3. Record your message at the tone, press # to end 6. After adding recipients, press # for more options.
To rerecord greeting (Quick Keys 4-1-1): To rerecord Name (Quick
Enter mailbox. Enter mailbox.
Press 4for Setup options. Press 4for Setup options.
Press 1for Greetings. Press 3personal settings
Press 1to change greetings. Press 2to change name
To change your password (4-3-1): To transfer a caller directly to Voice mail:
Enter mailbox. 1. Answer incoming call.
Press 4for Setup options. 2. Press TRANSFER key.
Press 3for Personal settings 3. Press * plus the recipients ext. #
Press 1to change password 4. When Voice Mail answers
5. Press TRANSFER and hang up

Customizing Your Cisco Unified IP Phone On The Web
Logon to Cisco Call Manager at: https://172.10.100.10/ccmuser
At the User Login Screen enter your:
Username – (e.g., John Doe, jdoe or user name that you log into your PC)
Password – (12345 or password that you use on your PC)
NOTE: It will then present you with a new screen to change your password:
Click User Options menu for list of available options:
- Device (Speed Dial)
- User Settings (Not applicable for Kyrene)
- Directory – (Will show complete corporate directory)
- Personal Address Book
- Fast Dials
To Configure Personal Address Book
User Options> Personal Address Book
-
Add New
-
Fill in Last Name, First Name, Nickname, Work, Home or Cell Phone and Click on Save.
To Use Personal Address Book
Web Browser:
-
Within this web browser specify search information and click Find.
Using the Phone:
- Press The Directories button
-
Use the Navigation button to scroll down to Personal Directory - enter a portion of a names- Press Submit to find
-
The list you configured above will appear - arrow down to the desired entry
-
Press the Dial softkey to make the call
To Configure Personal Fast Dials
User Options> Fast Dials
Fill in fields: Number and Label
-
Personal Fastdial 1: _________ Label: ______________
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When entering in an external phone number, include the 9before the phone number (e.g., 95272300)
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Click ‘Save Change’ at the bottom of the screen when finished
To Use Personal Fast Dials
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Press the Directories button
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Use the Navigation button to scroll down to Personal Fast Dial and press Select soft key.
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The list you configured above will appear; arrow down to the desired entry
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Press the Dial softkey to make the call