Labcold IntelliCold RLDF/G 19 User manual

www.labcold.com
IntelliCold® Pharmacy Refrigerator Operating Instructions - RLDF/G 19

WEEE: Disposal at end of life.
This equipment, when being disposed of in an EU Member State,is subject to the Waste Electrical and Electronic
Equipment Regulations (WEEE)and must be recycled and disposed of in accordance with EU directive 2002/96/EC
asapplied in local laws of that State at the time of disposal. This refrigerator contains ammable insulation gases
and must be disposed of in the appropriate way by competent persons. Ensure that none of the refrigerant circuit
pipes are damaged prior to disposal.
The symbol below on the appliance or accompanying documents indicates that this refrigerator should not be
treated as ordinary waste but must be taken to a special collection centre for the recycling of electrical equipment.
For more information regarding the treatment, recovery or recycling of this product, contact your competent local
oce, electrical waste disposal or vendor from whom you purchased the refrigerator.
As this item is designed for medical or scientic use, before presenting for collection and disposal it will be
necessary for the user to provide documentary evidence of decontamination and/or that it is entirely safe to handle
and dismantle outside of a controlled environment. Goods that cannot be so certied fall outside the scope of the
Directive and remain the user’s responsibility to dispose of.

This refrigerator contains a ammable gas.
This refrigerator contains gas under pressure which may explode if heated.
The refrigerator MUST NOT be located in a room or area with a volume
less than 10m3.
Original instructions - Version 3 04.2020
WARNINGS
Servicing and repairs must be carried out by a suitably qualied engineer.
Only engineers who have been trained in the safe handling and use of hydrocarbon
refrigerants can work on the refrigeration system.
If you suspect a leak contact the manufacturer or its service agents immediately.
Do not touch the refrigerant, it can cause severe eye irritation, redness, tearing, blurred
vision, and possible freeze burns. Contact with evaporating liquid may cause frostbite or
freezing of the skin.
If the power supply cord is damaged, it MUST be replaced by the manufacturer, its
service agent or similarly qualied persons in order to avoid a hazard.
Do not use mechanical or other means to accelerate the defrosting process.
Keep clear of obstruction all ventilation openings in the appliance enclosure.
This refrigerator is climate class 4 and is designed to operate at +16°C to +32°C
ambient room temperature.
Do not damage the refrigerant circuit.
Maximum shelf loading 40 Kg/m 2
The noise level in normal operation is lower than 70 dB.
Do not use electrical appliances inside the refrigerator.
Do not store explosive substances such as aerosol cans with ammable
propellant in this appliance.
Labcold RLDF/G refrigerators are designed for the storing of pharmaceuticals,
medicines and laboratory products and are for professional use only by suitably
trained, competent persons.

Need calibration?
Labcold are a UKAS calibration laboratory #8898
We can calibrate your refrigerator AND your independent
thermometer
We don’t just use UKAS traceable equipment, we use UKAS
methodology and training for assured technical competence
8898

Operating instructions for your
IntelliCold® Pharmacy Refrigerator
Contents
Before Use ...............................................................................................................1
A Closer Look ........................................................................................................2
Alarm battery back up.....................................................2
Remote connections........................................................2
IntelliCold® Controller........................................................................................3
Plug In and Switch On........................................................................................4
Muting the alarm..............................................................6
Accessing the Menu............................................................................................6
Viewing the set point.......................................................7
Viewing software version...............................................7
Centigrade /Fahrenheit...................................................8
Alarm Time Out..................................................................8
Internal light.......................................................................9
Battery alarm......................................................................9
Second temperature probe t2.................................10
Viewing alarm limits......................................................11
Reviewing the date........................................................11
Viewing Min/Max Temperatures.................................................................12
Resetting Min/Max Temperatures..............................................................12
Alarm Guide..........................................................................................................13
Light Icon/Button...............................................................................................14
Door Lock...............................................................................................................14
Digital Door Lock...............................................................................................15
Micro SD Card......................................................................................................18
Pharmacy Drawers............................................................................................20
Caring for your Fridge......................................................................................24
Troubleshooting.................................................................................................25
Useful Information............................................................................................26
IMPORTANT: These operating instructions contain information essential to the
safe and reliable operation of your refrigerator. Failure to use your refrigerator in
accordance with these instructions may invalidate your warranty.
PLEASE RETAIN AND KEEP IN A SAFE PLACE FOR FUTURE REFERENCE

1
Before Use
Thank you for purchasing a Labcold IntelliCold® Pharmacy Refrigerator. Your fridge has been
purposely designed and precision built for the safe storage of vaccines, samples, reagents and
other temperature sensitive pharmaceuticals.
Although great care has been taken in the manufacture of your refrigerator, damage can occur
in transit. Before using for the first time please remove all packaging and give your fridge a
thorough visual inspection. If any damage is suspected, please contact your retailer immediately
upon receipt of the product. Failure to do so may invalidate your warranty.
Installation
Place your fridge in the location in which it is to be used.
Do not place your fridge near a direct heat source or direct sunlight and leave at least 6cm all
round the unit for adequate ventilation. Failure to do so may aect the performance of your
refrigerator.
Clean your fridge with mild soapy water to remove any dust that may have accumulated during
manufacture and dry thoroughly.
Ensure your fridge is level by adjusting the feet at the bottom of your fridge.
For models RLDF/G0519, 1019 and 1519, insert shelves by placing clips in the racking and resting
the shelf on top. When positioning the shelves, please remember to keep adequate room for air
circulation. Failure to do so may cause hot spots in the fridge.
YOUR REFRIGERATOR SHOULD NOW BE LEFT FOR AT LEAST SIX HOURS BEFORE
CONNECTING TO POWER FOR THE FIRST TIME

2
A Closer Look
Alarm Battery Back Up
Remote Alarm
Connections
Insert 4AA long life alkaline batteries in the holder located on
the right side of the refrigerator.
The batteries will power the controller to facilitate the collection
of data and alarm immediately in the event of a power failure.
Batteries will only power the controller not the fridge.
The remote alarm connection is located at the back of the fridge.
If you have a Labcold repeat alarm kit this is where the wires
need to be connected. Please see the separate instructions for
more information.
The maximum rating for the connection is 1A 30Vdc.
DO NOT CONNECT TO MAINS VOLTAGE
Door Lock
Fan
Adjustable Feet
Adjustable
Shelves
Maximum Load
10kg
LED Light
Controller
Battery Holder
(outside right)
Serial Plate
(inside right)
SD Card Slot
Remote Alarm
Connections
(back of fridge)
Temperature
Display
Serial Plate
Serial Plate
Access
Port
Second Temperature Probe (t2)
Unclip the black end, uncoil and place in
a load anywhere in the fridge to measure
the thermal mass of the product
Second Temperature Probe (
t2
)

3
IntelliCold® Controller
°
°
tt
°
1
2
C
H/L
P
The IntelliCold® controller tted to the front of your refrigerator has been designed by Labcold
for the safe storage of vaccines, medicines, samples and reagents.
It is tted with an exclusive touch controller that displays the temperature detected by two
temperature probes, one located in the back of the fridge and one you can position yourself,
for example inside a packet to monitor a load temperature.
Unlike other refrigerator controllers which have buttons you press with your finger, this one
responds to the electrical current in your skin like a mobile phone or tablet. When you place
your hand over the controller it will reveal the various icons/buttons allowing you to access
dierent functions.
Like a mobile phone screen it may not work if you’re wearing gloves.
Where the instructions say ‘touch’ this means tap the icon/button like you would an app on
your phone.‘Hold’means leave your nger on the icon/button. The controller emits a sound to
conrm it has registered your touch, again similar to a mobile.
High /Low
Touch to view
minimum/maximum
temperatures
Tick
Touch to select
menu option and
hold to conrm
adjustments
Mute
Touch to mute
alarms, cancel
adjustment or go
back in the menu
Light
Touch to turn the
light on
Slot for
Micro SD Card
Visual Alarm
This red light displays
when the refrigerator is in
an alarm state. It remains
on as long as the alarm
conditions continue
regardless of whether the
alarm is muted
Battery Alarm
Up/Down Arrows
Use to scroll through menu
and hold simultaneously to
access menu
t1 and t2
Indicates which probe
the temperature
displayed relates to
Temperature
Scale

Before plugging in your Labcold refrigerator for the rst time make sure the power cable is free
from damage and check that your voltage corresponds to that on the serial plate.
It is recommended that you do not use extension cords or multiple socket adapters. Make sure
the power cable is not bent, pinched or compressed and that it can be easily accessed.
When you first plug your refrigerator in it will alarm and all the icons/buttons will be illuminated.
4
Plug In and Switch On
Setting the Date and Time
This needs to be done as soon as the refrigerator is plugged in. Your fridge does not have a
GPRS/wireless connection, so this will need to be repeated if the refrigerator experiences a
power loss and no batteries are tted. We recommend fitting batteries to the fridge so it will
alarm and record internal temperatures should it become disconnected from a mains power
source.
The time should NOT be changed when the clocks change to GMT or BST as this may
cause stored data loss.
To set the date you need to do the following:
H/L
P
H/L
P
The controller will ash Yfollowed by 2 digits, for example Y98. Use the up and down arrows
on the right hand side to adjust to the current year, so if it is 2019 adjust the digits to 19. If
you hold the arrow it will scroll through the numbers, if you touch the arrow(s) the value will
increase/decrease by one unit at a time. When the controller is showing the correct year, touch
the tick icon/button and it will store that setting and then ask you to set the month.
The controller will now ash followed by 2 digits, for example 98. Adjust the digits using
the arrow icons/buttons as above, so if it is June adjust the digits to 06. When adjusted, touch
the tick icon/button as before.
H/L
P
H/L
P

5
When adjusted, hold the tick icon/button until the display changes to show the temperature
inside the refrigerator. The red alarm light will display because the inside of the refrigerator
hasn’t had time to cool down yet and after a few seconds, the controller will alternate the
temperature screen with a t1H high alarm screen. The alarm will sound when this screen is
displayed.
After setting the month you next need to set the day. The controller will now ash dfollowed
by 2 digits, for example d98. Adjust the digits using the arrow icons/buttons as above, so if it is
21st June adjust the digits to 21. When adjusted, touch the tick icon/button as before.
H/L
P
H/L
P
After setting the day you next need to set the hour. The controller has a 24 hour clock and will
now ash H followed by 2 digits, for example d98. Adjust the digits using the arrow icons as
above, so if it is 2 O’clock, adjust the digits to 14. When adjusted, touch the tick icon/button
as before.
H/L
P
H/L
P
After setting the hour you next need to set the minutes. The controller now ash n followed
by 2 digits, for example n98. Adjust the digits using the arrow icons/buttons as above, so if it
is half past two, adjust the digits to 30.
H/L
P
H/L
P
°
° t 1
C
H/L
P
H/L
P

6
Muting the Alarm
To mute the alarm, wait until the controller is showing the t1H high alarm screen and touch
the mute icon/button. The t1H high alarm screen will then ash to conrm you have muted
it and the alarm will stop sounding. Repeat for t2H alarm (if enabled).
Muting the alarm does not mean the alarm is cancelled and it will sound again after 15 minutes.
This is the default setting which you can change using the refrigerators menu. However, the
alarm will only cancel completely when the controller detects that the refrigerator is no longer
in an alarm state.
To change the interval between muting and the alarm sounding again please see section
Alarm Time Out page 8.
After 30 seconds the icons/buttons will disappear from the front of the controller and it will
display the temperature alternately with any active alarms.To activate the icons/buttons again,
put your hand across the controller and they will become active after 2 seconds of appearing.
ALTHOUGH THE REFRIGERATOR WILL REACH 5oC WITHIN ABOUT AN HOUR, YOU
SHOULD LEAVE THE FRIDGE RUNNING FOR 24 HOURS BEFORE FILLING WITH
TEMPERATURE SENSITIVE VACCINES AND PHARMACEUTICALS.
While your refrigerator is cooling down without contents, it is a good time to set up all the
functions you want to use on your fridge. Some functions you can only view, not change.
To enable/view functions, rst you need to wake the controller menu. This is done by placing
your hand for at least 2 seconds across the controller. This contact will make the icons/buttons
visible.
To access the menu, hold the two arrow icons/buttons on the right hand side of the controller
simultaneously for at least 2 seconds.
Accessing the Menu
°
° t 1
C
H/L
P
°
°
t
1
C
H/L
P
Make the icons/buttons
visible by placing your hand across
the controller for at least 2 seconds
Access the menu by
holding the two arrow
icons/buttons for at least 2 seconds

7
H/L
P
When you access the menu the first menu option is to view the set point, see above.
The set point is one of the parameters that you can not change but you can view it. Your
Labcold IntelliCold® pharmacy refrigerator leaves the factory with a set point of 5C as advised
by the Green Book chapter 3 page 27 and to prevent this being altered accidently, the set
point can only be changed by a Labcold engineer. If you need the set point changed please
contact the Labcold service team on 01256 705 580 or ser[email protected]om
To view the set point, touch the tick icon/button when the SEt screen is displayed and the
controller will display the set point temperature.
Viewing the Set Point
H/L
P
°
C
H/L
P
To return to the normal display, touch the mute
icon/button or wait 30 seconds.
Viewing Software Version
This is another function that you cannot change, but you may be asked about the software
version if you need to contact us about an issue.
If the controller has reverted to the normal display, hold the arrow icons/buttons as above,
if you are already in the menu, touch the up and down arrows as required until you get to a
screen with SFt on it. Touch the tick icon/button as before and it will display a number. Again
touch the mute icon/button or wait 30 seconds for the display to revert to normal.
H/L
P
H/L
P

8
Should you wish to change the temperature scale from centigrade to Fahrenheit enter the
menu as before and use the arrow icons/buttons until you get to a screen displaying C F.
Touch the tick icon/button to enter this function as before.
Centigrade/Fahrenheit
H/L
P
The Cwill ash, touch one of the arrows until the display shows F. Hold the tick icon/button
to conrm your selection and the screen will change from F to the the normal temperature
screen. The temperature will now display in Fahrenheit.
The temperature data for the Micro SD card will always be saved using the centigrade scale.
°
° t 1
F
H/L
P
Alarm Time Out
The alarm time out function allows you to change the time interval between the alarm being
muted and the alarm sounding again.
Access the menu by holding the two arrow icons/buttons simultaneously and use either one
of them to scroll through options until you get to a screen that shows Ato.
Touch the tick icon/button to enter the function. The display will now ash with the current
number of minutes there are between the alarm being muted and sounding again. The factory
setting is 15 minutes as shown below.
H/L
P
Use the arrow icons/button to adjust the interval in 5 minute units up to a maximum of a 30
minute time out. When you have set it to the length of time you require, hold the tick icon/
button and the screen will revert to Ato. You can then either leave it alone or hold the mute
icon/button and the controller will then revert to the normal temperature display.
H/L
P

9
The internal light comes on when the door opens and turns off when it is shut. It can be
changed so the light is on or off all the time. To change the setting, access the menu in the
usual way by holding both the arrow icons/buttons and scroll through the menu until you get
to the Lt screen or hold the light icon/button which will take you straight to the Aut screen.
Touch the tick icon/button as before to access this function and the screen will show Aut. This is the
default setting described above. To change the setting to the light being on all the time touch an
arrow icon/button until the screen displays on. Once selected, hold the tick icon/button until the
display reverts to Lt. To change the light operation to not coming on at all, select OFF instead and
again hold the tick icon/button until the screen reverts to Lt. You can either touch the mute icon/
button or just leave the controller alone and the screen will return to the normal temperature display.
Internal Light
H/L
P
H/L
P
H/L
P
H/L
P
Battery Alarm
The battery alarm is enabled by default. If you put 4AA batteries in your refrigerator the
alarm will sound if the batteries are faulty, removed or there is a mains power failure. Labcold
strongly recommends that you fit batteries to your IntelliCold® pharmacy refrigerator for
maximum cold chain safety, however, should you decide not to, you will need to disable the
alarm please see Turning the Battery Alarm O opposite
The alarm shows on the normal display as a battery symbol which alternates with a screen
showing n-b. The alarm will sound when n-b is displayed. This alarm can be muted by
touching the mute icon/button while the n-b screen is displayed. The visual alarm will remain
and the screen n-b will still alternate with the temperature display. Unless you install batteries
the alarm will sound again after the time out interval is exceeded. (see page 8).
°
°
t
1
C
H/L
P
H/L
P
Battery Alarm

10
If you do not fit batteries you will need to turn this alarm to OFF. To do so, hold both the arrow
icons/buttons to enter the menu. Scroll through until you get to the screen that shows bAt
and touch the tick icon/button. Touch the arrow icon/button to change the screen from on
to OFF and hold the tick icon/button until the display reverts to bAt to conrm the change.
There is a secondary temperature probe at the back of your refrigerator. It is a‘wandering probe’
you can uncoil and move anywhere in the fridge, for example, placing it in a simulated load to
measure the thermal mass of the product. We recommend it is enabled as data collected by
this probe may be required for compliance and quality reasons etc.
Like probe t1 the controller will alarm if it detects that the temperature is lower than 2oC or
higher than 8C where it is placed. The temperature detected by this probe will display after
the t1 screen. You can tell which one is which because a small t1 or t2 will appear above the
temperature displayed. Likewise you will be able to tell which probe is alarming as the high or
low alarm will be prexed by t1 or t2.
Turning the Battery Alarm O
H/L
P
H/L
P
H/L
P
Temperature Probe t2
H/L
P
°
°
t
1
C
°
° t
C
2
To enable the probe, enter the menu by holding the two arrow icons/buttons simultaneously
and scroll until you get to a screen that shows t2.
Touch the tick icon/button to enter the t2 menu and the screen will display OFF.Touch the
arrow icon/button to reveal the on screen and hold the tick icon/button to conrm.
Temperature detected
by probe t1
Temperature detected
by probe t2

11
Your IntelliCold® pharmacy refrigerator is now set up and ready to use once it has had 24 hours
of cooling.
Before loading and using for the rst time, make sure that you reset your
minimum/maximum (Hi/Lo) temperature readings
Touch the tick icon/button to access the function and the controller will show the high/low
temperature parameters for each probe.
Viewing Alarm Limits
You can view the factory set alarm parameters or limits.These limits ensure that you are alerted
should your pharmaceuticals experience temperatures outside those recommended by the
Green Book, Chapter 3 page 27 and you cannot change them. Should you need them to be
altered please contact our service team on 01256 705 580 or email [email protected].
To view the parameter, access the menu by holding the two arrow icons/buttons and scroll
through the options until you come to screen Lt.
H/L
P
Reviewing the Date
To review or change the date/time enter the menu by holding the two arrow icons/buttons
simultaneously and scroll through the menu until you get to the d-t screen.
H/L
P
Touch the tick icon/button to access the function and use the tick icon/button to view the
year, month, day etc .If you want to change any of the settings, use the arrow icons/buttons
to change the number and hold the tick icon/button to confirm the change as described on
pages 4 and 5.
 Changing the date/time may lead to data stored by the controller being overwritten.
We recommend that once the date/time is set it should not be altered unless absolutely
necessary, for example if the controller experiences a power issue and batteries aren’t tted.
If you are going to use the Micro SD card function, make sure you have downloaded the
latest data before adjusting the date or time.

12
Min/MaxTemperatures
To view your high/low temperature make the icons/buttons are visible by putting your hand
on the controller as described in page 6. Touch the high/low icon and the controller
will display the minimum and maximum temperatures recorded by probe t1 and repeat this
process for probe t2 (if enabled). You can tell which probe the high and low temperatures
relate to because t1 or t2 will display above the temperature.
H/L
H/L
P
°
C
t
° 1
H/L
P
°
° t 1
C
H/L
P
°
° t 1
C
H/L
P
H/L
P
H/L
P
°
° tt
°
1
2
C
H/L
P
H/L
P
°
° tt
°
1
2
C
H/L
P
After showing the temperatures, the controller will revert to the normal display and the icons/
buttons cease to be active.
The temperatures recorded by the two probes may dier because they are taking readings
from dierent parts of the fridge, especially if probe t2 is placed in a simulated load.
Min/Max Reset
To reset the minimum/maximum temperatures to conform with DH Green Book Guidance
page 29-30, hold the high/low icon/button until CF flashes on the display. Hold the tick
icon/button until the display reverts to the normal temperature screen and the minimum/
maximum temperatures will be reset. Repeat this for probe t2 (if enabled).However, if you
don’t want to reset the temperatures, touch the mute icon/button and you will be returned to
the normal temperature display.
H/L
H/L
P

13
Alarm Guide
Your IntelliCold® Pharmacy refrigerator is tted with audio and visual alarms to help keep
the contents safe. All can be muted but unless the alarm condition is resolved, the alarm will
return after the time out interval (see page 8).
The controller will show a code to explain why the fridge is alarming. An alarm code screen
alternates with the usual temperature screen. For all temperature, door and mains failure
related alarms, a red dot will illuminate, regardless of which screen is currently displaying. For
battery related alarms a battery icon will display.
t1H - This will display when probe t1 detects that
the air temperature has exceeded 8oC. Because high
temperatures can adversely aect the contents of your
fridge, it should always be investigated.The alarm will also
sound when this screen is displayed.
1 l
2h
2l
l
o
b
t1L - This will display when probe t1 detects that the air
temperature is below 2oC. Because low temperatures can
adversely aect the contents of your pharmacy fridge, it
should always be investigated. The alarm will also sound
when this screen is displayed.
t2H - This will display when probe t2 detects that
the temperature has exceeded 8oC. Because high
temperatures can adversely aect the contents of your
fridge, it should always be investigated.The alarm will also
sound when this screen is displayed.
t2L - This will display when probe t2 detects that the
temperature is below 2oC. Because low temperatures can
adversely aect the contents of your pharmacy fridge, it
should always be investigated. The alarm will also sound
when this screen is displayed.
L-b - This warns you that the controller has detected that
the batteries are getting low. This alarm will only activate
if batteries are installed and the battery alarm is enabled.
See page 9 for instructions on how to do that. The alarm
will also sound when this screen is displayed.
d-o - Door open alarm which displays if the door is left
open for more than 90 seconds.The alarm will also sound.
It does not cancel when the door is shut so you need to
touch the mute icon/button when the screen shows d-o.
The red light will go o to show it has been cancelled.
n-b - You will see this if batteries are not installed and the
battery alarm is enabled, for example when you rst plug
the refrigerator in and haven’t yet installed batteries. If
you do not want to install batteries, you can disable this
alarm, see page 10.

14
Your Labcold pharmacy and vaccine fridge is fitted as standard with a door lock with 2 keys
unless the digital lock has been specied. To lock, push the key in gently and twist 90 to the
left, to unlock twist 90 to the right. The key can be safely removed from both the locked and
unlocked positions.
Keys should not be left in the lock as they protrude from the fridge. They could cause a
health and safety hazard or could be knocked, which may damage the lock.
The light icon/button allows you to turn the light of the refrigerator on when the light setting
(Lt) is in Auto mode.
To do so you will need to illuminate the icons/buttons by putting your hand over the controller
as described on page 6 and then touch the light icon/button. The light will turn on even if
the door is shut. Please note it will not override any settings programmed by entering the Lt
function on the settings menu so, if the light is set to on you can’t turn it o using the light
icon/button alone, you have to enter the Lt menu. For information about how to change the
light (Lt function) see page 9.
Door Lock
n-P - You will see this if batteries are installed. It means
that there has been a loss of mains power. The alarm will
also sound.
Light Icon/Button
p
If batteries are installed and there is a mains failure the
red dot will display after the n-P alarm as the fridge
goes in to hibernating mode. This is to conserve power
so the controller can continue to record refrigerator and
temperature data for the duration of the power outage.
H/L
P
°
C
t
° 1

15
Digital Door Lock
If you have opted to have your IntelliCold® Pharmacy Refrigerator tted with a digital
combination lock, the key lock will be removed and the digital lock tted in it’s place.
The digital combination lock has been designed to provide extra security for the contents of
your pharmacy refrigerator. There is also a master override key (optional extra) that enables
you to open the refrigerator in the normal way should you wish to or in an emergency.
The Labcold digital combination lock is backed by a UK one year parts and labour warranty.
A Closer Look
Logo button
Lock handle in closed
position
Slide up to unlock
Lock handle in open
position
Slide down to lock
LED lights
Light up green when the
correct digit is entered
Red LED light
Lights up red if an
incorrect digit is entered
Key lock