Lexmark X463de User manual

Quick Reference
Copying
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place theseitems on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3From the printer control panel, press .
4If you placed the document on the scanner glass, then touch
Finish the Job to return to the home screen.
Copying using the ADF
1Load an original document faceup, short edge first into the
ADF.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place theseitems on the scanner glass.
2Adjust the paper guides.
3On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
4Change the copy settings as needed.
5Touch Copy It.
Copying using the scanner glass
1Place an original document facedown on the scanner glass in
the upper left corner.
2On the home screen, touch Copy, or use the keypad to enter
the number of copies.
The copy screen appears.
3Change the copy settings as needed.
4Touch Copy It.
5If you have more pages to scan, then place the next document
on the scanner glass, and then touch Scan the Next Page.
6Touch Finish the Job to return to the home screen.
Job interrupt
Job interrupt pauses the current print job and lets you print copies.
Note: The Job Interrupt setting must be On for this feature to
function.
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3From the printer control panel, press .
4If you placed the document on the scanner glass, then touch
Finish the Job to return to the home screen.
Canceling a copy job
Canceling a copy job while the
document is in the ADF
When the ADF beginsprocessing a document, thescanning screen
appears. To cancel the copy job, touch Cancel Job on the touch
screen.
A “Canceling scan job” screen appears. The ADF clears all pages in
the ADF and cancels the job.
Canceling a copy job while copying
pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled,
the copy screen appears.
Canceling a copy job while the pages
are being printed
1Touch Cancel Job on the touch screen, or press on the
keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
The remainder of the copy job is canceled. The home screen
appears.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer
configuration and have a valid IP address or gateway address. To
set up the e-mail function:
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2Click Settings.
3Under Default Settings, click E-mail/FTP Settings.
4Click E-mail Settings.
5Click Setup E-mail Server.
6Fill in the fields with the appropriate information.
7Click Add.
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Configuring the e-mail settings
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click E-mail Settings.
5Fill in the fields with the appropriate information.
6Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the
Embedded Web Server
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
4Click E-mail Shortcut Setup.
5Type a unique name for the recipient, and then enter the e-
mail address.
Note: If you are entering multiple addresses, then separate
each address with a comma (,).
6Select the scan settings (Format, Content, Color, and
Resolution).
7Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are
prompted to select another number.
Creating an e-mail shortcut using the
touch screen
1On the home screen, touch E-mail.
2Type the recipient's e-mail address.
To create a group of recipients, touch Next address, and then
type the next recipient’s e-mail address.
3Touch Save as Shortcut.
4Type a unique name for the shortcut, and then touch Enter.
5Verify thatthe shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and
then reenter the information.
Canceling an e-mail
•When using the ADF, touch Cancel Job while Scanning…
appears.
•When using the scanner glass, touch Cancel Job while
Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Faxing
Sending a fax
Sending a fax using the printer
control panel
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3On the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number, and then enter the
recipient's telephone number or shortcut number, or search
the address book.
Note: To place a dial pause within a fax number, press .
The dial pause appears as a comma in the “Fax to” box. Use
this feature if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents
without leaving your desk. This gives you the flexibility of faxing
documents directly from software programs.
For Windows users
1With a file open, click File Print.
2Click Properties, Preferences, Options, or Setup.
3Click the Other Options tab, and then click Fax.
4On the Fax screen, type the name and number of the fax
recipient.
5Click OK, and then click OK again.
6Click Send.
For Mac OS X version 10.5 users
The steps for sending a fax from the computer vary depending on
your operating system. For specific instructions using other
Macintosh OS versions, see your Mac OS Help.
1With a document open, choose File > Print.
2From the Printer pop-up menu, choose your printer.
Note: In order to see the fax options on the Print dialog, you
must use the fax driver for your printer. To install the fax driver,
choose Add a printer, and then install the printer again with
a different name, choosing the fax version of the driver.
3Enter the fax information (for example, the name and number
of the fax recipient).
4Click Fax.
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Creating shortcuts
Creating a fax destination shortcut
using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on
the printer control panel each time you want to send a fax, you
can create a permanent fax destination and assign a shortcut
number. A shortcut can be created to a single fax number or a
group of fax numbers.
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2Click Settings.
3Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID
and password, get one from your system support person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers
for the group.
Note: Separate each fax number in the group with a
semicolon (;).
6Assign a shortcut number.
If you enter a number that is already in use, then you are
prompted to select another number.
7Click Add.
Creating a fax destination shortcut
using the touch screen
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place theseitems on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3On the home screen, touch Fax.
4Enter the fax number.
To create a group of fax numbers, touch Next number, and
then enter the next fax number.
5Touch Save as Shortcut.
6Enter a name for the shortcut.
7Verify thatthe shortcut name and number are correct, and then
touch OK. If the name or number is incorrect, then touch
Cancel, and then reenter the information.
If you enter a number that is already in use, then you are
prompted to select another number.
8Touch Fax It to send the fax, or touch to return to the home
screen.
Scanning to an FTP
address
Scanning to an FTP address
Scanning to an FTP address using the
keypad
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3On the home screen, touch FTP.
4Type the FTP address.
5Touch Send It.
Scanning to an FTP address using a
shortcut number
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these itemson the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3Press #, and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the
address book
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these itemson the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3On the home screen, touch FTP.
4Touch Search Address Book.
5Type the name or part of the name you are searching for, and
then touch Search.
6Touch the name that you want to add to the To field.
7Touch Send It.
3

Scanning to a computer or
flash drive
Scanning to a computer
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2Click Scan Profile.
3Click Create.
4Select your scan settings, and then click Next.
5Select a location on your computer where you want to save
the scanned output file.
6Enter a scan name.
The scan name is the name that appears in the Scan Profile list
on the display.
7Click Submit.
8Review the instructions on the Scan Profile screen.
A shortcut number was automatically assigned when you
clicked Submit. You can use this shortcut number when you
are ready to scan your documents.
aLoad an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on
the scanner glass.
bIf you are loading a document into the ADF, then adjust the
paper guides.
cPress , and then enter the shortcut number using the
keypad, or touch Held Jobs on the home screen, and then
touch Profiles.
dAfter you enter the shortcut number, the scanner scans and
sends the document to the directory or program you
specified. If you touched Profileson the home screen, then
locate your shortcut on the list.
9Return to the computer to view the file.
The output file is saved in the location you specified or
launched in the program you specified.
Scanning to a flash drive
1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3Insert the flash drive into the USB port on the front of the
printer.
The Held Jobs screen appears.
4Touch Scan to USB drive.
5Select the scan settings.
6Touch Scan It.
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