LM DTS Tray Reader User manual

User Manual
LM Dental Tracking System™ Reader

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This manual is valid for:
LM DTSTM Tray Reader
LM DTSTM Unit Reader
LM Dental Tracking System™ Tray and Unit Reader Software version 8.2.0 or higher.
LM Dental Tracking System™ Server version 8.3.0 or higher.
Manufacturer, Marketing and Sales
LMDental™
LM-Instruments Oy | Norrbyn rantatie 8, FI-21600 Parainen, Finland
Tel. [phone] | [email protected] | www.lm-dental.com | www.dentaltracking.com
Pat. www.lm-dental.com/patents
Copyright
Copyright 2018 - 2020 LM-Instruments Oy. All rights reserved. The contents of this manual may be changed
without notice. No part of this manual may be reproduced in any form or by any means without permission in
writing from LM-Instruments Oy.

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CONTENTS
1. INTRODUCTION ...................................................................................................................................... 4
2. SAFETY INSTRUCTIONS ........................................................................................................................ 6
2.1. Signal words .................................................................................................................................. 6
2.2. General safety instructions for the reader .................................................................................... 6
2.3. Electromagnetic compatibility ...................................................................................................... 8
2.4. Safety considerations for the LM DTSTM Reader .......................................................................... 8
2.5. User pre-requirements................................................................................................................... 8
2.6. Intended and prohibited uses of the product .............................................................................. 8
2.7. Disposal of the LM DTS™ Reader ................................................................................................ 9
3. CONTENTS OF DELIVERY .................................................................................................................... 10
3.1. Contents of the packages ........................................................................................................... 10
3.2. LM DTSTM Tray Reader connection ports ................................................................................... 12
3.3. LM DTSTM Unit Reader connection ports.................................................................................... 13
4. INSTALLATION OF THE READER......................................................................................................... 14
4.1. Wall mountings............................................................................................................................. 14
4.2. Power and ethernet ..................................................................................................................... 15
4.3. User interface of the reader......................................................................................................... 16
4.4. WIFI and server setup.................................................................................................................. 19
4.5. Reader device info ....................................................................................................................... 20
5. USING THE READER............................................................................................................................. 22
5.1. First time use................................................................................................................................ 22
5.2. Normal use ................................................................................................................................... 22
5.3. Technical references .................................................................................................................... 24
5.4. Type Tag Logs .............................................................................................................................. 25
5.5. Information search ....................................................................................................................... 25
5.6. Reading articles with an auxiliary device connected to the reader........................................... 26
5.7. Reader HID mode use and adding new instruments and materials through the server........... 26
5.8. Registering the new items ........................................................................................................... 28
5.9. Shutting down the reader ............................................................................................................ 29
6. ACTIVITIES............................................................................................................................................. 30
7. ERROR SITUATIONS ............................................................................................................................. 31
7.1. Error use case ............................................................................................................................. 31
7.2. Error descriptions ........................................................................................................................ 33
7.3. Warnings....................................................................................................................................... 37
8. CLEANING AND MAINTENANCE ......................................................................................................... 38
8.1. Recommended cleaning procedures.......................................................................................... 38
8.2. Maintenance................................................................................................................................. 38
9. TROUBLESHOOTING............................................................................................................................ 39
9.1. Network failure ............................................................................................................................. 39
9.2. Reading the incorrect amount of the RFID tags......................................................................... 39
10. TECHNICAL DATA ................................................................................................................................. 40
11. SYSTEM GLOSSARY............................................................................................................................. 42
12. WARRANTY TERMS .............................................................................................................................. 45

Introduction
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1. INTRODUCTION
Foreword
This is a user manual for LM Dental Tracking System™ Tray and Unit Reader (hereinafter “LM DTSTM Reader”).
Read and understand this manual before you use the product. If there are any questions regarding the contents
of this manual, please contact LM-Instruments Oy (hereinafter “LM’’). Ensure this user manual is easily available
for all users.
LM DTSTM Readers are a cutting edge multi-read UHF (Ultra High Frequency) RFID read point solutions that offer
ease in deployment due to theirs small size. With the antenna, cables and reader enclosed in a single reader it
can be placed in any environment with minimal effect on the surroundings. Readers can be wall mounted in case
you don’t have table space.
RFID technology
LM DTS™ Reader uses UHF (Ultra High Frequency) RFID technology to efficiently track, monitor and control
instruments and materials. The RFID tag can be attached to any material from different manufacturers enabling
complete traceability of the materials by scanning them with the LM DTS™ readers. Instruments, handpieces,
filling materials, implants etc. are wirelessly read in just a few seconds. Integration to LM DTS™ cloud server is
made via Ethernet cable or WLAN connection.
Tray vs. Unit Reader
LM DTSTM Unit Reader is specifically designed to be close to a dental treatment unit. It’s intended use is to read
and record activity for instruments or other assets one by one. This will allow the detailed tracking of individual
asset and its use.
LM DTSTM Tray Reader is intended to use to read and record activity for groups of assets, like cassette of
instruments or group of materials. Therefore, these are usually located in a hallway or a room describing the
location where you want to record your activity.
The tray readers are configured through the server and they support single or multiple activities depending on
the workflow requirements.
Both readers can communicate over Ethernet or WiFi to the LM DTSTM Server through encrypted HTTPS
creating the system environment, as a cloud service or local server.
How to use this manual
• Read Chapter “2. SAFETY INSTRUCTIONS” to learn about safety issues.
• Read Chapter “3. CONTENTS OF DELIVERY” to familiarize the basic parts and accessories of the LM
DTS™ Reader.
• Read Chapter “4.INSTALLATION OF THE READER” to learn about the user interface. to learn the steps
in installing the LM DTS™ Reader
• Read Chapter “5. USING THE READER” to learn about the user interface.
• Read Chapter “6. ACTIVITIES” to learn about the different activities.
• Read Chapter “7. ERROR SITUATIONS” to learn about the common error situations and how to react to
them.
• Read Chapter “8. CLEANING AND MAINTENANCE” to learn how to carry out the cleaning and maintenance.
• Read Chapter “9. TROUBLESHOOTING” to learn about common problems and how to resolve them.
• Read Chapter “10. TECHNICAL DATA” to familiarize the technical details and environmental requirements
of the LM DTS™ Reader.
• Read Chapter “11. SYSTEM GLOSSARY” to learn about the glossary when using the LM DTS™ Reader.
• Read Chapter “12. WARRANTY TERMS” to familiarize the warranty terms that apply to the LM DTS™
Reader.

Introduction
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Service
Service of the product is only to be performed by authorized service personnel. Maintenance measures that are
introduced in this manual are for the user and those should be followed to maintain safe and efficient use of the
product.
Other manuals
Other essential manuals are either abbreviated in this manual or delivered separately. If there are any manuals
missing which you feel are necessary for the operation or maintenance of the device, please contact LM DTS™
Support.

Safety instructions
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2. SAFETY INSTRUCTIONS
2.1. Signal words
The following signal words are used to identify safety messages in these instructions:
Caution
Description: To indicate that caution is necessary when operating the
device or control close to where the symbol is placed, or to indicate that
the current situation needs operator awareness or operator action in order
to avoid undesirable consequences.
General warning sign
Description: Risk to people supplied by the supplementary sign or text.
This safety sign cannot be used on its own and requires a supplementary
sign to give further information about the hazard.
General mandatory action sign
Description: To signify a mandatory action. Risk to people not following
the mandatory action specified by the supplementary sign. Carrying out
the mandatory action specified by the supplementary sign.
2.2. General safety instructions for the reader
Warnings
Keep all metal articles (including metal tray/shelf above the reader) away from
the LM DTSTM Reader as they will reflect the radio signals leading to reading of
unwanted tags for all articles nearby
Keep all articles (instruments or dental material) with RFID tags away from the
LM DTSTM Reader. This prevents reading of unwanted RFID tags (articles) by the
LM DTSTM Reader.
Do not open the bottom plate of the LM DTSTM Reader.
The product must be connected to electricity meeting the requirements
specified in chapter “11. TECHNICAL DATA”. Connecting the unit to the power
supply can only be done with appropriate professional knowledge
Do not step on the LM DTSTM Reader.
No modification of this equipment is allowed.

Safety instructions
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Cautions
Do not sit on the LM DTSTM Reader. Maximum load of 5 pounds or 2 kilograms
allowed.
If the LM DTSTM Reader has been in the cold, allow it to warm up at room
temperature for at least 6 hours before switching on, in order to allow
condensation formed to evaporate.
Always check that the LM DTSTM Reader’s cables and connectors are in
operational use. If the LM DTSTM Reader’s cables or connectors are damaged,
do not use the LM DTSTM Reader.
The LM DTSTM Reader is intended for indoor use only.
Portable and mobile RF (Radio Frequency) communications equipment can have
an unwanted effect on the product.
Mandatory actions
System is not used for medical treatment decisions.
Basic recommendation is that the reader is on all the time. However, the user
may turn it off before transportation.
Device is not intended for use in conjunction with flammable agents or
anesthetics.
Turning on the LM DTSTM Reader takes up to 30 s and display is black during
startup.
A warning that the LM DTSTM Reader should not be used adjacent to or
stacked with other equipment and that if adjacent or stacked use is necessary,
the LM DTSTM Reader should be observed to verify normal operation in the
configuration in which it will be used.
Note
The manufacturer of the LM DTSTM Reader may provide a description or list of equipment with which the LM
DTSTM Reader has been tested in a stacked or adjacent configuration and with which stacked or adjacent use is
permitted.

Safety instructions
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2.3. Electromagnetic compatibility
This product is compliant with the national standards regarding conducted and radiated emissions.
Please see chapter 10. Technical data.
Important Note
To comply with the FCC RF exposure compliance requirements, no change to the antenna or the device is
permitted. Any change to the antenna or the device could result in the device exceeding the RF exposure
requirements and void user’s authority to operate the device.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in an installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
RF Exposure compliance was demonstrated at a distance of 20 cm or greater between the human body and
the device antenna. For your safety, this minimum distance should be maintained while using the equipment.
2.4. Safety considerations for the LM DTSTM Reader
Installation and usage must comply with all safety instructions and warnings in this manual. Installation and
usage must also follow all applicable local or national statutory requirements and safety standards.
Service of the product is only to be performed by authorized service personnel.
In this manual are shown all the allowed maintenance actions for the user. Any other procedures are strictly
prohibited. Before carrying out any maintenance work, read and understand the maintenance instructions.
2.5. User pre-requirements
This manual assumes that the local administrator is familiar with the operation of the LM DTS™ Reader and has
a good working knowledge of the LM DTS™. It is assumed that the administrator has received the necessary
training from LMTM.
The local LM DTS™ administrator should provide necessary training for all other personnel who will be working
with the LM DTS™ system.
2.6. Intended and prohibited uses of the product
LM DTSTM Reader is used to record and track (chosen) activities made to articles registered in the LM DTS™.
Articles can be dental hand instruments or dental materials.
Do not use LM DTSTM Reader where it is not intended to be used. If you are unsure about your operation, please
contact your local dealer or place of purchase. The LM DTSTM Reader is not intended for use in any of the following
situations:
• In hazardous (explosive) atmosphere
• In situations where the LM DTSTM Reader may come in contact with water
• In situations where the LM DTSTM Reader will be subject to extremes of heat or humidity. See the

Safety instructions
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specifications for the allowable temperature and the humidity ranges.
The users will use the LM DTSTM Reader as per the instructions provided in the user manual, if the equipment
is used in a manner not specified by LM-Instruments Oy the protection provided by the equipment may be
impaired. Any software installations to LM DTSTM Reader are strictly forbidden without the manufacturer’s written
permission.
2.7. Disposal of the LM DTS™ Reader
Please follow local regulations for disposal. Use the return and collection systems available in your country for
the disposal of this product. The equipment can also be returned to the manufacturer for disposal.

Contents of delivery
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3. CONTENTS OF DELIVERY
3.1. Contents of the packages
LM DTSTM Tray Reader package
LM DTSTM Tray Reader delivery package contains a tray reader with loose blue, washable silicone mat and
power supply unit with area specific AC-adapter.
Contents of the LM DTSTM Tray Reader package
1 Silicone mat
2 Reader
3 Power Supply Unit with area specific AC-adapter

Contents of delivery
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LM DTSTM Unit Reader package
LM DTSTM Unit Reader delivery package contains a unit reader and power supply unit with area specific AC-
adapter.
Contents of the LM DTSTM Unit Reader package
1 Reader
2 Power Supply Unit with area specific AC-adapter

Contents of delivery
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3.2. LM DTSTM Tray Reader connection ports
LM DTSTM tray reader’s connection ports
1Touch screen 6Ethernet cable port,
power over ethernet enabled
2 Power source cable 7 Power source cable port
3 Ethernet cable (e.g. UTP CAT5 cable) 8 USB Host port type A
(only high-speed USB 2.0 cable may be used)
4 Data sticker, see chapter 11. “Technical data” 9 HID port Mini-B
(only high-speed USB 2.0 cable may be used)
5 Mounting screw holes
Note: There is also the warranty seal on the backside of the reader. If this seal is broken the warranty is no
longer valid.

Contents of delivery
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3.3. LM DTSTM Unit Reader connection ports
Unit reader`s connection ports can be found on side of the reader under the cover.
LM DTSTM unit reader’s connection ports
1 Slots for wall mounting bracket
2USB Host port type A
(only high-speed USB 2.0 cable may be used)
3 Power source cable port
4HID port Mini-B
(only high-speed USB 2.0 cable may be used)

Installation of the reader
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4. INSTALLATION OF THE READER
4.1. Wall mountings
The unit reader
Determine the position of the reader on the wall and mark the bracket position. For the average person the
recommended height for the bracket is ≤ 2000 mm from the floor.
Use 6 mm pan headed screws to fasten the bracket to the wall. Ensure the bracket is securely fastened to the
wall.
Slide the unit reader onto the bracket so that the unit reader is positioned horizontally or vertically.
The tray reader
Determine the position of the reader on the wall and mark the screw positions. For the average person the
recommended height for the screw is ≤ 2000 mm from the floor. Use 6 mm pan headed screws. Ensure the
screws are securely fastened to the wall. Mount the reader on the screws. Admin user can flip the display for wall
installation from the server, please see the Server user manual for more detailed instructions.
Note: The screws need to hold a minimum of 5 kg on the wall.
Horizontal position
Vertical position
Wall brackets
Screw holes

Installation of the reader
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4.2. Power and ethernet
• Verify that the voltage rating shown on the base of the reader matches the voltage of the AC power
outlet.
• Verify that the AC power outlet is provided with the protective ground.
• Connect the DTS Reader to AC power (110 V / 230 V) via the power cable or the Power over Ethernet
(PoE) cable (PoE only available in LM DTSTM Tray reader, not supported in Prod Code 70010).
• After connecting the power check that the touch screen is turned on (Might take up to 30 s).
• The device starts and establishes a connection with the network automatically.
AC power ports
Ethernet cable
port
Tray reader
Unit reader

Installation of the reader
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4.3. User interface of the reader
Touch screen view
1 Back 8 IP address and
connection type
2 Settings 9 Server which the reader is
connected
3 HID mode 10 Reader software version
4 Info area 11 Main content area
5 Guidance area 12 Organisation
6 User name 13 Connection information
7 Log out

Installation of the reader
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Reader UI icons
Log out Back Green back Settings/gear
HID - mode Information Note/Help Connection
Card User Successful Warning Error
Reader Insert articles Remove articles Refresh
Instruments Sets Materials Unknown
Encounters Container Insert articles Waiting for encounter

Installation of the reader
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Activity icons
Rinse Washing machine Autoclaving Maintenance
Clinical use Ultrasonic Check-in Check-out
End of life Registering Sharpening Packing
Storage in Storage out Transport Overlay exit
Example of exit overlay Logging overlay Cleaning Bin out
Bin in

Installation of the reader
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4.4. WIFI and server setup
• Connect the keyboard to the USB ports located at the base of the readers.
• For WLAN connection turn on the LM DTSTM Reader by plugging the main plug into power outlet
• Press the “Settings” icon located on the upper menu bar of your touch screen.
• Fill the WI-FI name
• Optional security types
»Contact your IT administrator
for local information
• Fill the WI-FI password.
• Press “Save” to save the WI-FI connection settings

Installation of the reader
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• Lastly, select your server from the Server drop-down menu. For server information contact your system
admin.
• Reader software is pre-installed. Software updates are delivered by LM-Instruments Oy when needed.
Update might start right after first time connection to your server.
• If the WLAN connection has already been saved to reader, LM DTS™ application will be automatically
started to login view.
• To login user needs to use a PIN code provided by the system administrator.
4.5. Reader device info
Press the “Open” button in “Device info” row to open the “Device info” window, which displays additional
information on the device.