Newton Newton Press User manual

Newton Press
User’s Guide
For Windows

Apple Computer, Inc.
©1996 Apple Computer, Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written
consent of Apple. Your rights to the software are governed by the accompanying software license
agreement.
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Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior
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Every effort has been made to ensure that the information in this manual is accurate. Apple is not
responsible for printing or clerical errors.
Apple Computer, Inc.
1 Infinite Loop
Cupertino, CA 95014-2084
[phone]
Apple, the Apple logo, LaserWriter, LocalTalk, Macintosh, Message Pad, and Newton are
trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
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Simultaneously published in the United States and Canada.
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performance or use of these products.

Contents iii
About Newton Press
What is Newton Press? vii
What is a Newton book? viii
How do I create a book? x
Reading the book on a Newton PDA xii
1GettingStarted 1
In this package 1
System requirements 2
Connecting your Newton PDA to your computer 3
Attaching the cable 3
Installing Newton Press 5
Installation troubleshooting 6
Starting Newton Press 7
Getting your computer ready 7
Creating a book 9
Getting your Newton PDA ready 12
Locating the new book 13
Problems? 13
Newton Press

Exiting Newton Press 14
2CreatingaBook 15
Dragging and dropping a book onto a Newton PDA 16
Creating a new book 17
Navigating your document 18
Copying and pasting 19
Bringing documents into a book 19
Adding a new document 20
Dragging and dropping a document for editing 22
Adding multiple documents into a book file 23
Bringing graphics into a book 23
Naming and identifying a book 26
Saving and opening your work in progress 27
Saving your work in progress 27
Opening your work in progress 28
3FormattingYourNewton Book 29
About the Newton Press application window 30
Inserting a page break 31
Removing a page break 32
Creating a header 33
Using fonts 34
Adding documents that use different fonts 35
Aligning text 36
Using tabs 38
Creating tables 40
Creating borders 41
Inverting text 42
iv Contents

4CreatingaTable of Contents 43
Using the Table of Contents window 44
Adding topics to the table of contents 45
Viewing topic markers in a book 46
Adding topics automatically 46
Editing topics in the Table of Contents window 46
Deleting topics from the Table of Contents window 47
5Linking 49
Creating link s 50
Breaking links 52
Checking links 52
6Savingand Installing Book Packages 53
Creating a book package 53
Installing a package on a Newton PDA 54
Preparing the computer 55
Preparing the Newton PDA 55
7SettingPreferences 57
Selecting preference settings 58
Text preferences 58
Import preferences 59
Install preferences 61
Location for saved packages 62
v
Contents

8ViewingYour Book on a Newton PDA 63
Opening a book on a Newton PDA 64
Viewing pages 65
Using a table of contents 65
Using Newton Book Reader controls 66
Going to a specific page 67
Copying parts of a book 70
Annotating books 72
Printing and faxing a book 73
Closing a Newton Book 74
9Troubleshooting 75
Problems installing the software 75
Problems editing and formatting a book 75
Problems adding documents to a book 76
Problems installing a book package on a Newton PDA 77
General questions 78
Appendix A Setting up Windows 3.1 for Newton Press 79
Index XX
vi Contents

What is Newton Press?
Newton Press is an ideal application for creating and distributing electronic
documents as Newton books that can be reviewed and annotated on a Newton
PDA. With Newton Press, you can create read-only electronic documents,
complete with text and graphics, that anyone with a Newton PDA can use.
You can quickly create Newton books by combining text and graphics from
other applications into your Newton Press documents. You can also type and
edit text as you create a Newton book and easily format it to match the
screen-size and display characteristics of Newton PDAs.
After creating an electronic document on your computer, you can save it as a
book package and install it on Newton PDAs. You can use the Newton Press
application or use other Newton applications, such as the Newton Backup
Utility to install your packages on Newton PDAs. In fact, Newton Press
provides ways to quickly create books and install them on a Newton PDA
automatically without typing or formatting documents yourself. So if you just
want to move information from your computer onto your Newton PDA, you
can do so in a few easy steps.
vii
About Newton Press

What is a Newton book?
A Newton book is an electronic document created for viewing on a Newton
PDA. With Newton Press, you can create and publish a variety of documents
such as business reports, reference materials, price sheets, product listings
and tables for display on Newton PDAs.
You can create company reports and documents that someone with a Newton
PDA can keep for easy reference. You can also distribute Newton books to
employees with reference tables of prices, products, or other lists of
information.
viii Chapter 1

You can create company directories and other lists that Newton PDA users
can refer to on the job or in the field, taking advantage of the portability of
the Newton PDA.
And you can create documents with graphics and charts that provide Newton
PDA users with effective and persuasive visual tools for communicating
information.
ix
Getting Started

Newton Press enables you to create a wide variety of books that can
effectively convey your information.
How do I create a book?
Creating a book is roughly a four-step process:
mYou first open the Newton Press application and type or add the content of
your book. You can then format the book to look the way you want it.
mYou can create a table of contents that readers can use to move about the
different topics of a book.
xChapter 1

mYou can name and record identifying information about your book.
mAnd last, you save the book as a package that you can install on a Newton
PDA.
With Newton Press, you can easily take the text and graphics from many
commonly used applications on your computer and place them in a new
book. Documents that you frequently use can most often be converted to
Newton books.
If you find it easier, you can format your documents in your computer
application to use the fonts and line widths that fit a Newton PDA screen
before bringing them into Newton Press.
xi
Getting Started
Adddocumentsto
yourbook,including
textandgraphics.
Typeandedittextand
formatyourbookfor
easyreadability.
Createabookpackage
andinstallitona
NewtonPDA.

As you work with a book in Newton Press, you can see how it will appear on
a Newton PDA screen. You can then edit and format the book to give it a
polished look that’s easy to read. You can also create books that have special
features such as tables of contents and linked pages that let readers quickly
jump to the information they want to see.
Once your book is complete, you then save the book as a package. By
connecting a Newton PDA to your computer, you can transfer your book
package to the Newton PDA where readers can open and view it at any time.
Reading the book on a Newton PDA
When you install a book on a Newton PDA, users can open books, view and
annotate pages, and even fax and print the document.
For more information about using the Newton Book reader, see Chapter 8,
“Viewing Your Book on a Newton PDA.”
xii Chapter 1

This chapter explains how to install and set up the Newton Press software. It
also provides instructions for connecting your computer and Newton PDA
and trying out the Newton Press application.
In This Package
Check the contents of your Newton Press package. You’ll find:
1
1Getting Started

System Requirements
To install the Newton Press application and use it with a Newton PDA, you
need
mAn IBM PC or a compatible computer with Intel 80386 or later version
microprocessor
mA VGA display or better
mWindows 3.1, or Windows NT 3.5 or later version,or Windows 95. (If you
are using Windows 3.1, you must turn on your computer’s filesharing and
virtual memory functions. If they are not already on, see Appendix A for
information about turning on these functions.
m2 megabytes (MB) of free random access memory (RAM) available
ma hard disk drive with 3 MB of available disk space
man available serial port
ma serial cable (9-pin or 25-pin corresponding to the available serial port).
This cable is not included with the Newton Press package. See
“Connecting A Newton PDA to Your Computer” for more information
about obtaining a cable.
ma Newton PDA
A mouse or pointing device is recommended.
2Chapter 1

Connecting Your Newton to Your Computer
Before you can transfer information between the PC and Newton PDA, you
need to connect the two machines with a serial cable. Newton Press
communicates with the Newton PDA through a serial port on your PC.
PC serial ports come in two sizes—9-pin and 25-pin. On some computers a
serial port may be labeled COM1, COM2, COM3, COM4, or SERIAL. For
more information on setting serial port settings, see “Setting a Type of
Connection” later in this chapter.
To connect your Newton PDA to your PC, you need a serial cable with a 9-
pin to 8-pin connector. If your serial port has a 25-pin connector, you also
need a 9-pin to 25-pin adapter.
If you do not have a cable or adapter, Apple can provide one for you. See an
Apple-authorized dealer for more information.
Attaching the cable
To connect your Newton PDA and PC by cable:
1Choose an available serial port on your PC.
2Connect the end of the cable with 9 holes to the appropriate port.
If you have a 25-pin serial port, use the enclosed adapter. Push the smaller
end of the DB9-DB25 adapter onto the 9-hole end of the cable. Then plug the
larger end of the adapter into a matching 25-pin serial port.
If your computer has a 25-pin serial port,
you can use an adapter to connect.
9-pin serial port
3
Getting Started

3Plug the other end of the cable into the Newton PDA’s communication port.
That’s it! You can go on to “Installing Newton Press,” next.
IMPORTANT You can use the Newton Press application to create and format
books on your computer without connecting a Newton PDA to your
computer. To install a book package on a Newton PDA, however, you must
connect it. To complete the installation procedure given here and to test
whether Newton Press is installed correctly, be sure to follow the connection
instructions given next.
Serial ports
Newton PDA
communication port
Serial cable
4Chapter 1

Installing Newton Press
Before your computer can communicate with your Newton PDA, you need to
install Newton Press on your computer. You’ll need the disks that came with
this manual.
The Newton Press installation program, SETUP.EXE, installs the Newton
Press files. For information about the files installed on your hard disk, see the
Readme file installed with your Newton Press software.
Before you begin to install the Newton Press software, you should verify that
your system meets the necessary minimum requirements. For a list of system
requirements, see “System Requirements” earlier in this chapter.
To install the Newton Press software:
1Place the Install disk in the appropriate floppy drive.
2In Program Manager, choose Run from the File menu, or if you have Windows 95, click
the Start button and then choose Run.
A window appears.
5
Getting Started
To run Install, choose
Run from the File menu
in Program Manager.

3Type a:\setup and choose OK.
If you are using the B drive, type B:\SETUP instead.
4Follow the on-screen instructions.
Newton Press is installed in the Press directory. Depending on the version of
Windows that you’re using, you may be asked to restart Windows. It’s
important that you restart Windows so that communications can work
properly.
Yo u’ll find a directory named Press on your hard disk.
Installation troubleshooting
If the Installer can’t complete the installation, you’ll see a message. Here are
some ways to fix some common problems.
mMake sure that you have the correct hardware or system software. (If you
don’t, the Installer tells you what you’re missing.)
mMake sure you have enough free disk space on your hard disk. If necessary,
delete old files you no longer need to make more room. The Newton Press
application requires 3 MB of free hard disk space.
6Chapter 1
When you’re ready to
begin, click OK.
Type the drive
and command
here to run the
Install program. Click here to move to
the floppy drive and
select INSTALL.EXE.

Starting Newton Press
Now that you’ve installed the computer software, you must set your computer
software and the Newton PDA to communicate.
Getting your computer ready
After connecting your computer and Newton PDA, you next must open the
Newton Press application program and specify the communications port that
you have used. You don’t need to specify the port again unless you change to a
different port later.
To set the Newton Press connection preferences:
1Double-click the Newton Press icon to open the application.
The Newton Press screen appears.
7
Getting Started

2Choose Preferences from the Edit menu.
The Preferences window appears.
3Click the Install tab.
The Install options appear.
4If the Port option isn’t set to the correct port, click the Port drop- down list and select the
communications port you want to use.
5Click OK.
8Chapter 1