Oce Repro Desk User manual

Océ Repro Desk
Server
User Manual

Copyright
Océ-Technologies B.V. Venlo, The Netherlands © 2003
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2003-6
This manual contains a description of Océ Repro Desk Server version 1.6.
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names.
In most, if not all cases, these designations are claimed as
trademarks or registered trademarks of their respective companies.

Table of Contents 3
Table of Contents
Chapter 1
Introduction
What is Océ Repro Desk 16
Océ Repro Desk Server 16
Océ Repro Desk Client 16
What is job mode? 18
Resumé of the Océ Repro Desk products 19
Some definitions 20
Use the on-line help 21
On-line help 21
Tool tips 21
Chapter 2
Installation
Introduction to installation 24
At the reprographic shop 24
Installation procedure at the reprographic shop 24
At the client site 24
Install Océ Repro Desk Server 25
System requirements 25
Preparation 25
Uninstallation of Océ Repro Desk Server 33
Chapter 3
Configuration
What is the Configuration Manager 36
Access the Configuration Manager 36
What the settings mean 38
Locate specific settings 39
Reuse a previous search 40
Configure the software 41
General 42
Communications 43
Job default settings 44
Directories 45
PostScript tab 46

4 Océ Repro Desk Server User Manual
AutoCAD tab 48
Paper sizes 48
Chapter 4
The software interface
Start Océ Repro Desk 52
The user interface 53
Menu bar 54
Button bar and Quick menus 54
Information bar 55
Pen overview 56
Window 56
Logo 57
View tool bar 57
Title bar 57
Status bar 57
How to access the menus and options 58
Set preferences 59
Quit Océ Repro Desk 60
Chapter 5
A Quick Tour of Océ Repro Desk
Purpose of this quick tour 62
Start Océ Repro Desk and add files to a job 63
View, check and print files 65
Chapter 6
Handling jobs
What is a job 68
Create a new job 68
Add files to a job 69
Insert a drawing into a job 69
Add files from a text file 70
Save a job 70
Close a job 71
Open an existing job 71
Merge a job with another job 71
Remove a drawing from a job 72
Delete a drawing 72
Rename a job 73
Organize drawings within a job 74

Table of Contents 5
Skip drawings within a job 74
Move drawings within a job 74
Copy drawings within a job 75
Job settings 76
Change settings for one drawing 76
Change settings for several drawing 77
File 78
Copies 78
Drawing size 79
Zoom 79
Paper size 79
Media type 80
Fold 80
Pen set 81
Alignment 81
Rotation and mirror 81
Border removal 82
Color 82
Chapter 7
Check and process drawings
To process files 84
Raster files 84
Vector files 84
Supported vector formats 85
Supported raster formats 85
To check vector files 86
To control drawing properties 87
AutoCAD DWG properties 88
General tab 88
Plot by/Scale tab 89
AutoCAD R14 batch plot utility 91
Advanced tab 92
Directories tab 93
Solving AutoCAD scale problems 94
Configure AutoCAD processing 95
How to process AutoCAD files 95
HP-GL, HP-GL/2 and HP-RTL 97
CalComp 906/907 PCI 98
Process and unprocess drawing files 100
To unprocess 100
Unprocess a single drawing file 100
Preprocess mode 101

6 Océ Repro Desk Server User Manual
Process raster files 102
Cals 102
TIFF, NIFF 103
Chapter 8
View drawings
Viewer 106
View toolbar 107
Zoom tools 108
View fold 109
Move drawing 110
Border removal 110
Crop drawing 111
Enlarge detail 112
Edit pen 112
Center drawing 113
Align title block 113
Mirror and Rotate 114
Negative paper 115
Rasterization 115
Color patterns 116
Outline polygons 116
Status bar 117
Previous/Next drawing 117
Ruler 117
Drawing size 118
Zoom status 118
Paper size 119
Locator 119
Second locator 119
Viewer menu bar 120
Viewer troubleshooting 121
Chapter 9
Imaging properties
Imaging properties 124
Paper size 125
Drawing size 126
Alignment 127
Border removal 128
Margins 129
Zoom 130

Table of Contents 7
Orientation 131
Folder 132
Chapter 10
Set pen parameters
Pen settings 136
Pen patterns 138
Pen width 139
Pen shape 140
Effect 140
All pens 141
Edit pen pattern 142
HP-GL/2 pen controls 144
Other pen features 146
Chapter 11
Define Stamps and Overlays
Electronic stamps 150
Stamp options 151
Position options 153
Add a stamp to a drawing 154
Add a stamp to all drawings 155
Overlay files 156
View and position a drawing 157
Chapter 12
Send jobs
Send jobs 160
Send a job to a network queue 160
Send a job by modem 161
Send a job via FTP 162
Send a job to be stored on disk 164
Send a job by e-mail 165
Fill out a work order 167
The work order 167
To use the order receipt 171
Chapter 13

8 Océ Repro Desk Server User Manual
Publishing
What is Océ Plan Center 174
Creating LDF Files 177
Adding LDF Files to Jobs 178
Publishing to Océ Plan Center 179
Chapter 14
Queues
About queues 184
What is the Incoming queue 184
What is an archive queue 184
What is a multiple machine support queue 185
What is a direct printing queue 185
What is an automatic printing queue 185
What is a native-format printing queue 185
What is a modem-sharing queue 186
Queue options 187
Queue information 193
Job Status Icons 193
Use queues 195
Use a modem-sharing queue 195
Save queue 195
Receive new jobs in a queue 195
Work with queues 196
Print from a queue 197
Organize jobs in the queue 198
Chapter 15
Printing
Introduction 202
Print from a queue 204
Print on a Windows printer 206
Scaling 206
Color inkjet printers 207
Print preview 208
Print a job on a windows printer 212
View and print work orders 214
Write a CALS/TIFF file 219
HP-GL/2 HP-RTL output 221
Output (HP-GL/2/HP-RTL) 223
Resolution (HP-GL/2/HP-RTL) 225
Collation (HP-GL/2/HP-RTL) 226

Table of Contents 9
Options (HP-GL/2/HP-RTL) 227
Banner page (HP-GL/2/HP-RTL) 229
HPGL pass-through 230
Chapter 16
Print on Océ TDS800
Print on the Océ TDS800 printer 234
Rolls and Sets tab 235
Finishing tab 236
Banner page 238
Chapter 17
Print on Océ TDS600
Print on the Océ TDS600 printer 240
Rolls and Sets tab 241
Finishing tab 242
Banner page 244
Chapter 18
Print on Océ TDS400
Print on the Océ TDS400 printer 248
Rolls and Sets tab 249
Finishing tab 250
Banner page 252
Chapter 19
Print on Océ 9700 or Océ 9800
Océ 9700/9800 printer 254
Starting up the Océ 9700/9800 print manager 254
Printing on the Océ 9700/9800 printer 256
Rolls and Sets (Océ 9700/9800) 258
Collation (Océ 9700/9800) 259
Printer stamp (Océ 9700/9800) 260
Folder (Océ 9700/9800) 261
Stacker (Océ 9700/9800) 263
Delivery (Océ 9700/9800) 265
Banner page (Océ 9700/9800) 266

10 Océ Repro Desk Server User Manual
Chapter 20
Print on an Océ 9600
Océ 9600 printer 270
Start up the Océ 9600 print manager 270
Make settings in the print manager 272
Adapt the leading edge position of the roll drawers 273
Modify the roll drawer width positions 274
Adapt the leading edge position of the sheet feeders 275
Modify the sheet feeder width positions 275
Modify the static deviation 276
Other adjustments 277
Key operator settings 277
Print on the Océ 9600 printer 278
Rolls and Sets (Océ 9600) 280
Collation (Océ 9600) 281
Folder (Océ 9600) 282
Delivery (Océ 9600) 284
Banner page (Océ 9600) 285
Chapter 21
Print on an Océ 9400
Océ 9400 printer (CALS/TIFF file) 288
Output (Océ 9400) 290
Resolution (Océ 9400) 292
Collation (Océ 9400) 293
Options (Océ 9400) 293
Banner page (Océ 9400) 295
Chapter 22
Print on Océ 3165
Océ 3165 PostScript printer 298
Output (Océ 3165) 300
Resolution (Océ 3165) 302
Collation (Océ 3165) 303
Options (Océ 3165) 304
Banner page (Océ 3165) 306
Chapter 23
Unattended printing
Introduction 308

Table of Contents 11
About print settings 309
Direct printing 311
Automatic printing 312
Native printing 313
To prepare direct, automatic and native printing 314
To create a polling queue 319
Enable/Disable printing at Repro Desk Server 322
Send to a polling queue 325
Configure printer for broadcasted print queue 328
Queue administration for broadcasted print queue 329
Queue administration for automatic print queue 332
Banner page for broadcasted print queue 333
Automatic printing from Repro Desk Remote Client 334
To use direct printing 339
Enable/Disable direct printing at Repro Desk Server 339
Direct printing from Repro Desk Remote Client 341
Chapter 24
Multiple machine support
Introduction 344
Control center 346
Prepare multiple machine support 347
Configure printer for broadcasted print queue 350
Queue administration for broadcasted print queue 352
Banner page for broadcasted print queue 355
To use multiple machine support 357
Enable/Disable printing at unattended Repro Desk Server 357
Print from the main Repro Desk Server 359
Chapter 25
Accounting
What is accounting? 362
Accounting information 362
The accounting process 362
To prepare Repro Desk for accounting 363
ODBC set accounting 363
ODBC sheet accounting 363
Weekly logs 363
ODBC Set and Sheet Accounting 365
Export accounting information 366
To use Accounting login 368
Query accounting information 369

12 Océ Repro Desk Server User Manual
Report accounting information 377
Understanding logs 378
ODBC Set Accounting 378
ODBC Sheet Accounting 381
Chapter 26
Scan TDS
Scanning 388
What is needed? 388
Preparation 388
What you get 388
Real-time viewing 389
How it works 389
Name and save scanned files 390
Other remarks 394
Special attention 395
Further information 395
Chapter 27
Scan 9800/9600
Scanning 398
Preparation 399
Scan 400
Scan with the Océ 9600 401
Name and save scanned files 401
Scanner settings on the Océ 9600 406
Brightness 406
Scan to file mode 408
File size optimization 408
Scan resolution 409
File type 410
Zoom settings 411
Scanner settings on the Océ 9700 412
Modifying the exposure 412
File size optimization 414
Scanning non-standard size originals 415
Using the zoom settings 416
Scanning originals with filing strip 417
Scanner settings on the Océ 9800 420
Modifying the exposure 420
File size optimization 422
Scanning non-standard size originals 423

13
Using the zoom settings 424
Scanning originals with filing strip 425
Chapter 28
Work order customizer
Introduction 430
Order receipt header 431
Work order fields 433
Work order colors and fonts 435
Preview the work order changes 435
Send the work order form to the customer 436
Restore the default work order 436
Chapter 29
Supported RCF commands
Introduction 438
RCF commands 438
Appldata 001 Pen attributes 438
Appldata 002 Job parameters 438
Appldata 003 Transformations 439
Appldata 020 Stamp 440
Appldata 021 Media selection 440
Appldata 022 Finishing 441
Appldata 023 Delivery 441
Appldata 025 Framing 441
Appldata 029 Image alignment 442
Appldata 056 ASCII parameters 442
Special remarks 443
Auto rotate and auto paper detect settings 443
Optional RCF override 443
Priority of RCF versus other settings 443
Chapter 30
Supported OJT commands
Introduction 446
Océ Job Ticket commands 446
Autorotate and auto paper detect settings 447

14 Océ Repro Desk Server User Manual
Appendix A
Miscellaneous
How to read this manual 450
User survey 451
Addresses of local Océ organizations 453
Index 455

15
Océ Repro Desk Server
User Manual
Chapter 1
Introduction
■‘What is Océ Repro Desk’ on page 16
■‘What is job mode?’ on page 18
■‘Resumé of the Océ Repro Desk products’ on page 19
■‘Some definitions’ on page 20
■‘Use the on-line help’ on page 21

16 Océ Repro Desk Server User Manual
What is Océ Repro Desk
Océ Repro Desk Server is powerful, intuitive job-preparation and processing
software that allows you to manage and automate high-speed digital printing.
The 1.6 release supports the TDS series of machines as well as the 9800, 9600
and 9400. It consists of two major versions: Océ Repro Desk Server and Océ
Repro Desk Client. Both Server and Client use the same interface, which saves
you money when you train employees and customers.
Océ Repro Desk Server
Océ Repro Desk Server contains software for receiving jobs from clients by
modem, network, FTP or disks, as well as tools for organizing, preparing and
printing digital files.
Océ Repro Desk Scan-to-file is an optional software application, used to scan
paper originals and store them as digital files.
Océ Repro Desk Client
There are two versions of Océ Repro Desk Remote. Both allow you to create
jobs, process and preview them, print to A4-size paper, and submit drawings
electronically.
■Océ Repro Desk Remote Client allows you to submit jobs for printing via
Internet, LAN, modem or FTP communication.
■Océ Repro Desk LAN Client, permits you to submit jobs for printing via
LAN communication.
Océ Repro Desk Remote enables the customer to take responsibility for the
actual output. Additionally, Repro Desk Remote provides intuitive,
meaningful feedback and pre-emptive warnings before a print job is actually
sent to the server.

Introduction 17
Note: Repro Desk Server requires use of Repro Desk Remote 4.30.5 or higher
with the following exceptions: (1) Unprocessed jobs that are not sent to
broadcasting queues require 4.21 or higher (2) Unprocessed jobs that are sent
to broadcasting queues require 4.30.4 or higher.
Some users may already be using (Océ) applications that produce RCF
commands. For this purpose, Repro Desk includes support for RCF output (see
‘Supported OJT commands’ on page 445).

18 Océ Repro Desk Server User Manual
What is job mode?
Repro Desk operates in several modes, with different capabilities available in
different modes. In most cases, clicking a button in a toolbar enables a mode.
The most basic is job mode.
A job is a folder for holding a drawing or set of drawings. A job also has the
controls that allow you to customize each drawing in a set:
Repro Desk Server also offers special functionality in queue mode, view mode,
print mode and logging mode.

Introduction 19
Resumé of the Océ Repro Desk products
Océ Repro Desk Remote Client Used to set up remote communications from
customer to Reprographer.
Océ Repro Desk LAN Client Unlimited use of Océ Repro Desk within an
organization with the ability to set up queues and communications.

20 Océ Repro Desk Server User Manual
Some definitions
ODBC Open Database Connectivity
Sheet accounting Also known as ODBC sheet accounting, which tracks
information based on drawings rather than jobs. Information about each
drawing is logged in one record.
WOC Work Order Customizer (see page 429).
PLC Power Logic Controller. This is the controller of the Océ TDS800 hybrid
copier, printer, or scanner.
Job A group of files, commonly referred to as a logical folder that holds a set
of drawings to be printed plus the parameters and settings needed for proper
output.
Job Ticket A file that accompanies a job and that contains information relating
to the user, as well as information and parameters on the requested print.
SRS Standard Reproduction System. The Océ TDS800 is an SRS. Océ Repro
Desk Server interfaces with the Océ TDS800 via the SRS interface provided
by the Power Logic Controller.