Oce 1000C Programming manual

Océ 1000C Color Server
JOB MANAGEMENT GUIDE

This manual is part of a set of Océ 1000C Color Server
™
documentation that includes
the following manuals for users and system administrators.
• The Quick Start Guide summarizes the steps for configuring the Océ 1000C Color
Server and printing. It also describes how to access the Acrobat PDF files on User
Documentation CD.
• The User Software Installation Guide describes how to install software from the
User Software CD to enable users to print to the Océ 1000C Color Server, and also
describes setting up printing connections to the Océ 1000C Color Server.
• The Configuration Guide explains basic configuration and administration of
the Océ 1000C Color Server for the supported platforms and network
environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/
2000/Server 2003, and Novell NetWare servers to provide printing services to users.
• The Printing Guide describes the printing features of the Océ 1000C Color Server
for users who send jobs from their computers.
• The Color Guide provides information on managing the color output of the
Océ 1000C Color Server. It explains how to take advantage of the ColorWise
®
color management system, as well as features in ColorWise Pro Tools
™
.
• The Fiery Color Reference addresses concepts and issues associated with managing
color output of the Océ 1000C Color Server and outlines key workflow scenarios. In
addition, it offers information on printing color documents from popular
Microsoft Windows and Apple Mac OS applications.
• The Job Management Guide explains the functions of the job management
utilities, including Command WorkStation
™
, Command WorkStation LE
™
,
and DocBuilder Pro
™
, and how you can use them to monitor and control jobs on
the Océ 1000C Color Server. This manual is intended for an operator or
administrator, or a user with the necessary access privileges, who monitors and
manages job flow, and troubleshoots problems that may arise.
• Release Notes provide last-minute product information and workarounds for some of
the problems you may encounter.
About the
Documentation

Part Number: 45034933
16 January 2004
Copyright © 2004 Electronics for Imaging, Inc. All rights reserved.
This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose
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This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under
license and may only be used or copied in accordance with the terms of the Software license set forth below.
The Product may be covered by one or more of the following U.S. Patents: 4,917,488, 4,941,038, 5,109,241, 5,150,454, 5,150,454, 5,170,182, 5,212,546,
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6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,348,978, 6,356,359, 6,369,895, 6,373,003, 6,381,036, 6,400,443, 6,414,673, 6,424,340, 6,429,949,
6,449,393, 6,456,280, 6,476,927, 6,490,696, 6,501,461, 6,501,565, 6,519,053, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206,
D430,206, D439,851, D444,793, RE33,973, RE36,947
Trademarks
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in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions.
The Best logo, the Electronics For Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile
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FCC Information
WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void
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Class B Declaration of Conformity
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed
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If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is
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Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen
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Contents
About the Documentation
Introduction
About this manual xiii
Terminology xiv
Chapter 1: About Job Management
Job environments 1-1
Levels of job control 1-1
Setting up an operator-controlled environment 1-2
Understanding job flow 1-2
Spooling, processing, and printing 1-3
Visualizing job flow 1-4
Communicating with users 1-5
What the operator should check 1-6
Overview of the job management utilities 1-8
Command WorkStation 1-8
Command WorkStation LE 1-9
Fiery WebSpooler 1-9
Chapter 2: Introduction to Command WorkStation and
Command WorkStation LE
The graphical interface 2-1
Active Jobs window 2-4
Jobs window 2-5
Activity Monitor 2-8
Job status indicators 2-10
Action buttons 2-11
Preview windows 2-11

viii Contents
Monitoring single or multiple Océ 1000C servers* 2-12
Customizing the graphical interface 2-12
Using layout styles* 2-12
Showing, hiding, and arranging components 2-13
Using commands 2-14
Menu bar 2-14
Context-sensitive menus 2-20
Preparing to work with Command WorkStation or Command WorkStation LE 2-21
Connecting to the Océ 1000C 2-21
Printing Océ 1000C information pages 2-24
Setting preferences 2-26
Managing Océ 1000C fonts 2-28
Chapter 3: Using Command WorkStation or Command WorkStation LE
Starting up and logging in 3-1
Logging in to the Océ 1000C 3-2
Access levels 3-5
Logging out 3-6
Removing the Océ 1000C from the server list 3-6
Monitoring jobs 3-6
Selecting jobs 3-7
Sorting job displays 3-7
Customizing job ticket information 3-8
Managing job flow 3-10
Importing jobs 3-10
Using job management commands 3-12
Viewing and overriding print settings 3-14
Reordering jobs* 3-17
Managing jobs on multiple Océ 1000C servers* 3-18
Canceling jobs 3-19

ix Contents
Defining Mixed Media settings* 3-20
Printing FreeForm variable data documents 3-21
Creating and monitoring FreeForm masters 3-22
Using FreeForm masters with variable data jobs 3-23
Tips for using FreeForm 3-24
Archiving jobs 3-24
Using the Job Log 3-26
Searching for jobs 3-28
Chapter 4: Previewing and Manipulating Jobs
Previewing jobs 4-1
Displaying thumbnail previews 4-1
Preview window controls 4-2
Displaying full-screen previews 4-3
Viewing soft proofs 4-4
Editing and merging jobs 4-6
Editing jobs 4-6
Merging jobs 4-8
Chapter 5: Using DocBuilder Pro
Previewing, editing, and merging jobs 5-1
Imposition window 5-3
Job previews 5-4
Navigating in the Imposition window 5-5
Switching between page view and layout view 5-7
Setting magnification levels 5-8
Viewing the sheets 5-9
Using templates 5-11
Saving your work 5-12

x Contents
Chapter 6: Advanced Features of DocBuilder Pro
Mixed Page mode and Fixed Page mode 6-1
Imposition settings 6-2
Sheet settings 6-3
Layout settings 6-5
Scale settings 6-10
Finishing settings 6-14
Modifying the layout manually 6-18
Reordering pages in Layout mode 6-18
Adding, duplicating, and deleting sheets 6-19
Editing page content 6-21
Rotating pages 6-22
Setting gutter sizes 6-23
Managing templates 6-24
Tips for using the Imposition feature of DocBuilder Pro 6-26
Page-level operations 6-26
Saving imposed jobs 6-26
Chapter 7: Fiery WebSpooler
Tracking and managing jobs with Fiery WebSpooler 7-1
About the Fiery WebSpooler window 7-3
Manipulating job options and job flow 7-5
Overriding job option settings 7-7
Job icons 7-8
Spool area 7-8
RIP area 7-9
Print area 7-10

xi Contents
Previewing, editing, and merging jobs 7-10
Previewing raster jobs 7-11
Displaying full-screen previews 7-13
Editing and merging raster files 7-14
Using the Job Log 7-17
Chapter 8: Using FieryBar
Introduction to FieryBar 8-1
Status 8-1
Activity light 8-2
Commands 8-2
Starting and shutting down the Océ 1000C 8-4
Restarting the Océ 1000C 8-5
Shutting down the Océ 1000C 8-6
Appendix A: Basics of Imposition
Printing books with the Imposition feature of DocBuilder Pro A-1
Basics of imposition layout A-1
Printer’s marks A-4
Additional sheets A-6
Binding methods A-7
Gang-Up printing A-9
Appendix B: Templates
1-Up Full Bleed B-1
2-Up Perfect B-2
2-Up Saddle B-4
3-Up Trifold Brochure B-6
4-Up Gate Fold B-8
4-Up Head to Head B-10
4-Up Z-Fold B-12

xii Contents
Appendix C: Troubleshooting
Error messages C-1
Troubleshooting C-2
Command WorkStation or Command WorkStation LE does not respond C-2
Unexpected printing results C-3
Clearing the server C-4
Users cannot connect to the Océ 1000C C-4
Setup error messages C-5
Index

xiii About this manual
This manual is intended for Océ 1000C Color Server operators and administrators, or
users with the necessary access privileges, who monitor and manage job flow,
manipulate jobs, and troubleshoot problems that may arise. It describes the functions
and features of the Fiery
®
job management utilities—Command WorkStation,
Command WorkStation LE, and Fiery WebSpooler
™
—for the purposes of job
management and quality control.
N
OTE
:
In this guide, the term “Océ 1000C” is used to refer to the Océ 1000C Color
Server. The term “printer” is used to refer to the Océ CPS900. The name “Aero” is
used in illustrations to represent the Océ 1000C. The term “Windows” is used to refer
to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and
Windows Server 2003, wherever appropriate. Illustrations of Windows software may
not necessarily reflect the version of Windows that you use.
About this manual
This manual is organized as follows:
•Chapter 1 provides preliminary background information about job management
and introduces the Fiery job management utilities. It explains how to set up an
operator-controlled print environment and discusses job workflows that commonly
occur on the Océ 1000C.
•Chapter 2 introduces the Command WorkStation and Command WorkStation LE
user interfaces. It also provides information on basic Command WorkStation and
Command WorkStation LE functions, such as printing Océ 1000C information
pages and setting preferences.
•Chapter 3 provides instructions on how to monitor and manage job flow using
Command WorkStation and Command WorkStation LE. It explains how to hold,
process, print, and cancel selected jobs, and how to track and archive printed jobs.
•Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows
of Command WorkStation and Command WorkStation LE.
•Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange
the pages of your print job in special layouts for folding, binding, or cutting after
printing. The Imposition feature is available only if you have installed the
DocBuilder Pro option for Command WorkStation.
Introduction

xiv Introduction
•Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to
create custom layouts and take full advantage of Imposition features.
•Chapter 7 describes Fiery WebSpooler, which you can use to view and manage
Océ 1000C job activity.
•Chapter 8 describes FieryBar. It explains the various messages and icons you might
see and also explains how to start up and shut down the Océ 1000C if you have the
Fiery Advanced Controller Interface kit installed.
•Appendix A provides an overview of the terms and concepts of imposition,
including various folding, binding, and cutting methods.
•Appendix B describes the built-in templates available from the Imposition feature of
DocBuilder Pro.
•Appendix C provides basic troubleshooting information.
Terminology
Specific terms are explained as they are introduced. However, the following general
terms are used throughout:
•
PostScript (PS)
— A computer language designed as a page description language. The
Océ 1000C uses this language to image the page and communicate with
applications and the printer.
The term “PostScript” can also be used to refer to PDF data jobs. PDF is a
structured form of PostScript that provides the ability to preview, scale, and reorder
pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or
jobs.
•
Job
— A file consisting of PostScript commands and comments that describe the
graphics, sampled images, and text that should appear on each page of a document,
and the printer options that should be used in printing, such as media
or finishing options.

xv About this manual
•
Spool
—Write to a disk. Used in this manual to refer to a PostScript print job saved
to the Océ 1000C hard disk drive in preparation for processing and printing.
•
RIP
—Acronym for raster image processing, which changes PostScript commands
into descriptions of each mark on a page. In common use as a noun, a “raster image
processor” (RIP) is the computer processor that performs this function.
The Océ 1000C RIP changes text and graphics commands in PostScript into
specifications for each dot of toner deposited on a page by the printer.
•
Process
—The term “process” is used interchangeably with the term “RIP” in this
manual to refer to raster image processing.
•
Print
—The task of rendering, or imaging, a page or job on a print device.
These concepts explain how the Océ 1000C and the printer work together as a
powerful printing system.

1
1-1 Job environments
This chapter explains the basic principles of job management in an operator-controlled
print environment and provides an overview of the Océ 1000C job management
utilities.
Job environments
The Océ 1000C supports several control levels of printing, job management, and
Setup, and gives you the flexibility to choose a configuration that corresponds to the
requirements of your site.
Levels of job control
The following descriptions outline the range of levels of job control that may exist in
your environment:
•At one extreme, an operator in a high-volume printing environment controls the
entire job flow and all printing. Print jobs arriving from remote users are spooled to
the Océ 1000C hard disk drive and stored until the operator decides it is time to
print them. Additional functions (job overrides, prioritizing, and font management)
are reserved for the operator.
•At the other extreme, anyone on the local network can control all printing and
Océ 1000C functions. Operator intervention is not required. Users can print from
their workstations to any of the published print connections. Anyone can use the job
management utilities to control any print job.
You can implement intermediate levels of job control in your environment. However,
the job management utilities are best suited for an operator-controlled environment.
Chapter 1:
About Job
Management

11-2 About Job Management
Setting up an operator-controlled environment
This manual assumes you are working in an operator-controlled environment with
responsibility for managing job flow. To establish an operator-controlled environment,
you or the administrator must complete the following tasks:
Set up password privileges—The administrator must set up separate passwords for
operator access and administrator access to the Océ 1000C. For instructions on setting
up passwords, see the Configuration Guide.
Publish the Hold queue only—The administrator must enable only the Hold queue,
not the Direct connection or the Print queue, in Setup. (For more information, see the
Configuration Guide.) This ensures that all jobs sent by remote users are spooled and
held on the Océ 1000C, in preparation for job management by the operator.
Establish communication between users and the operator—The operator and remote
users must agree on a method for communicating print needs, such as FreeForm™
masters. Users can attach instructions to jobs using print option and notes fields
(see page 1-5).
Understanding job flow
In an operator-controlled printing environment, remote users send jobs to the Hold
queue of the Océ 1000C. Using a job management utility, the operator views the list
of held jobs and decides when to release each job for processing and printing.
The operator may also intervene during the workflow, stopping jobs as they are
processed or printed, placing jobs on hold for future action, or overriding the
user-defined print settings for a job. In some cases, the operator may even modify a
job, duplicating or removing pages, or merging it with pages from another job before
releasing it for printing.

11-3 Understanding job flow
Spooling, processing, and printing
To understand job flow through the Océ 1000C, it is helpful to consider the three
main stages of printing.
Spooling—When a job file is sent over the network by a remote user or imported from
disk, it arrives at the Océ 1000C and spools to a location on the hard disk drive. After
spooling completely, the job is held on the hard disk drive, where it awaits further
instructions from the operator.
Processing (RIPping)—When the operator releases the job file, it undergoes raster
image processing (RIPping) at the Océ 1000C. During processing, the job file is
interpreted as a raster image. This raster image contains the data required by the
printer to print the job the way its originator intended. In the raster image, data
associated with each dot is rendered on the printer. The raster data tells the printer
whether or not to apply toner to each position on the page.
Printing—After processing, the job typically moves on to the printing stage. During
this stage, the raster image associated with the job is transferred from the Océ 1000C
to the printer at a high speed. The raster image is then rendered onto paper, and the
job is printed.
While original job files are saved to the Océ 1000C hard disk drive, raster images are
typically deleted after printing. The operator can issue commands to save and hold the
raster image on the hard disk drive along with the original job file. Saving the raster
image to the hard disk drive offers two advantages: raster files are already processed, so
they print quickly, and each part of the raster file is still identified with a page in the
original document, so you can access individual pages of a saved raster file.
Spooling
Processing
Printing

11-4 About Job Management
Visualizing job flow
As the operator, your job management tools permit holding and releasing a job at any
stage of the job flow. In the following illustration, solid boxes indicate the types of job
status flags you may see in the Command WorkStation or Command WorkStation LE
Active Jobs window. Boldface items represent commands you can issue from a job
management utility to release held jobs.
Printed
Spooling
Processing (RIPping)
PostScript data
Process (RIP) and Hold Print and HoldPrint
Print
PostScript and
raster data
Spooled/Held
Processed/Held
Processing (RIPping)
PrintingPrinting Printing
Processing (RIPping)