Oce im2020 User manual

Scanner Mode & Printer Management Utility
4514-7738-02
Quick Guide
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Contents
i
Contents
1 Before Making Connections and Specifying Settings
1.1 Safety Precautions........................................................................1-1
General precautions ...................................................................1-1
Trademark Acknowledgements ..................................................1-2
1.2 User Instructions...........................................................................1-3
For the U.S.A. Users ..................................................................1-3
For Canada Users ......................................................................1-3
For European Users ...................................................................1-3
For Users of the Class B regulation’s countries .........................1-4
For Users except the Class B regulation’s countries..................1-4
1.3 Enclosed Accessories ..................................................................1-4
1.4 Preparing the LAN Cable and IP Address...................................1-5
1.5 Acceptance of the End User License Agreement ......................1-5
1.6 Compatible Operating Systems...................................................1-5
1.7 Operating Environment of Utilities..............................................1-5
1.8 Specifying the IP Address............................................................1-6
2 Making Connections
2.1 LAN Connection ............................................................................2-1
Connecting the LAN cable..........................................................2-1
LED indicators ............................................................................2-2
2.2 Environments for Transmitting Scan Data .................................2-3
Required environment ................................................................2-3
3 Network Settings
3.1 List of Network Settings ...............................................................3-1
3.2 Specifying Network Settings........................................................3-4
Displaying the Network Settings screen .....................................3-4
Printing the list of settings...........................................................3-6
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Contents
ii
4 Installing the Utilities
4.1 Utilities disk .................................................................................. 4-1
4.2 Installing IP Scanner (Windows Me, 98/95, XP, 2000
and NT4.0) ..................................................................................... 4-1
4.3 Uninstalling IP Scanner ............................................................... 4-5
Uninstalling IP Scanner (Windows Me, 98/95 and NT4.0)......... 4-5
Uninstalling (Windows XP and 2000)......................................... 4-6
4.4 Installing the TWAIN driver.......................................................... 4-7
5 Features of the Network Functions
5.1 Scan to E-mail............................................................................... 5-1
5.2 Scan to Server (FTP) .................................................................... 5-2
5.3 Scan to PC (FTP) .......................................................................... 5-4
5.4 Scan to HDD.................................................................................. 5-5
5.5 Internet Faxing.............................................................................. 5-6
5.6 IP Address FAX (LAN-FAX) ......................................................... 5-7
5.7 Scan to PC (SMTP) ....................................................................... 5-8
5.8 IP Scanner ..................................................................................... 5-9
5.9 Document Forwording/Archive Distribution............................ 5-10
5.10 Network Fax Transmission........................................................ 5-11
6 Performing Scan Operations
6.1 Transmitting to a Recipient in the List of One-Touch Keys ..... 6-1
One-touch keys.......................................................................... 6-1
Registering indexes ................................................................... 6-2
Registering one-touch keys ....................................................... 6-4
Specifying Transmission ............................................................ 6-6
6.2 Transmitting to the Entered E-Mail Address.............................. 6-7
7 Using Printer Management Utility
7.1 System Requirements.................................................................. 7-1
Computer (Software).................................................................. 7-1
Network...................................................................................... 7-1
Digital Copier ............................................................................. 7-2
Network Interface Card .............................................................. 7-2
Any of the following options must be installed. .......................... 7-2
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Contents
iii
7.2 Accessing Printer Management Utility........................................7-2
7.3 Using Printer Management Utility................................................7-3
7.4 Logging Into Administrator Mode ...............................................7-3
7.5 Selecting the Display Language..................................................7-5
7.6 Structure of Pages ........................................................................7-6
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Contents
iv
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Before Making Connections and Specifying Settings 1
1-1
1 Before Making Connections and
Specifying Settings
1.1 Safety Precautions
Before making connections and specifying settings, be sure to read the
precautions described in “Precautions”of the Advanced Operations
volume of the User Manual provided with the main product.
General precautions
1. The reproduction of the content of this manual, either partially or in full,
is prohibited without prior permission.
2. The content of this manual is subject to change without notice.
3. Unauthorized duplication or modification is strictly prohibited.
4. This manual was created with careful attention to content; however, if
inaccuracies, errors or omissions are noticed, please contact your
sales or service representative.
5. Some network application functions may not be supported, depending
on the operating environment or other software.
The actual performance of network application functions is determined
by various factors, such as the system configuration, customer data
and operator controls.
Since the operating environment of network application functions
differs depending on the customer, the configuration of specific
products and the suitability of the application software should be
determined specifically for the customer.
6. We assume no responsibility for consequences arising from use,
regardless of items 4 and 5 mentioned above.
7. The software provided with the device, the software included on the
CD-ROM and information such as the design of and materials related
to this manual are the sole property of NEC Corporation, NEC Access
Technica and their licensors.
NEC Corporation, NEC Access Technica and their licensors own all
patents, copyrights and titles to this manual, from the design,
production and duplication to the use and marketing rights. However,
these limitations do not apply if written permission to transfer the
above-mentioned rights to another company is received.
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1Before Making Connections and Specifying Settings
1-2
Trademark Acknowledgements
Windows®, Windows NT®, Microsoft®and its logo are registered
trademarks of Microsoft Corporation in the United States and other
countries.
IBM and PC/AT are registered trademarks of International Business
Machines Corporation in the United States and other countries.
Ethernet is a registered trademark of Xerox Corporation.
Netscape Navigator is a trademark of Netscape Communications
Corporation.
Adobe®and Acrobat®are trademarks of Adobe Systems Incorporated.
Network FAX is a registered trademark of Comuse Co., Ltd.
All other company names and product names mentioned in this manual
are trademarks or registered trademarks of their respective companies.
This product uses the Software Development Kit developed by Peerless
Systems Corporation.
Copyright© 2001 Peerless Systems Corporation. All rights reserved.
This product uses the NEST Office SDK developed by Novell, Inc.
Copyright© 1999 Novell, Inc. NEST is a trademark of Novell, Inc. in the
United States and other countries.
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Before Making Connections and Specifying Settings 1
1-3
1.2 User Instructions
For the U.S.A. Users
FCC Part 15-Radio Frequency Devices
For Canada Users
Interference-Causing Equipment Standard (ICES-003 Issue 3)
For European Users
CE Marking (Declaration of Conformity)
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must
accept any interference received, including interference that may cause undesired operation.
NOTE
This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and radiate radio frequency
energy and if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his own expense.
WARNING
The design and production of this unit conform to FCC Regulations, and any changes or
modifications must be registered with the FCC and are subject to FCC control. Any changes
made by purchaser or user without first contacting the manufacturer will be subject to penalty
under FCC regulations.
FCC-F02
This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under FCC rules.
This Class A digital apparatus complied with Canadian ICES-003
Cet appareil numérique de la classe A est conforme àla norme NMB-003 du Canada.
IC-F03
This product complies with the following EU directives:
89/336/EEC, 73/23/EEC and 93/68/EEC directives.
This declaration is valid for the area of the European Union.
This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under EU
directives.
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1Before Making Connections and Specifying Settings
1-4
For Users of the Class B regulation’s countries
For Users except the Class B regulation’s countries
1.3 Enclosed Accessories
Network Scan Kit
GTWAIN driver CD-ROM containing electronic manuals
This CD-ROM contains the TWAIN driver, the Scanner Mode User
Manual and the Printer Management Utility User Manual.
Internet Fax & Network Scan Kit
GTWAIN driver CD-ROM containing electronic manuals
This CD-ROM contains the TWAIN driver, the Scanner Mode User
Manual and the Printer Management Utility User Manual.
GUtility Disk (CD-ROM)
The Utility Disk contains the utilities (e.g., IP Scanner and Network
FAX), the IP Scanner User Manual and the Network FAX User
Manual.
✎
Tip
In order to use the Network Scan Kit or the Internet FAX & Network
Scan Kit, the Printer Controller and the Network Interface Card must
be installed.
CAUTION
Only use the CD-ROM in a player that is CD-ROM-compatible.
➜If a player not compatible with the CD-ROM format is used, your ears
or speakers may be damaged by the loud noise produced.
This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under CISPR 22
rules and local rules.
WARNING
This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under CISPR 22
rules and local rules.
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Before Making Connections and Specifying Settings 1
1-5
1.4 Preparing the LAN Cable and IP Address
In order to use the network application functions, a LAN cable and a
registered IP address are required.
The LAN cable is not included; it must be prepared by the user.
✎
Note
The LAN cable should be a cable for Fast Ethernet 100BASE-TX
(Category 5).
1.5 Acceptance of the End User License Agreement
In order to use the network functions, you must agree not to make illegal
copies of or pass to unlicensed persons the software provided with the
device or the software included on the CD-ROM. Before using these
functions, you must read the enclosed End User License Agreement and
agree to the terms of use for the software.
1.6 Compatible Operating Systems
* Network FAX is not supported by Windows®95.
1.7 Operating Environment of Utilities
* 64 MB or more (128 MB recommended) for Windows®XP or Windows®2000
Utility Operating System
IP Scanner Windows®Me/Windows®98/Windows®95/Windows®2000/
Windows®NT4.0/Windows®XP
Network FAX Windows®Me/Windows®98/Windows®XP/Windows®2000/
Windows®NT4.0
Network FAX application IP Scanner
Processor Pentium 133 MHz or higher
Memory 24 MB or more
(48 MB recommended)
32 MB or more
(64 MB recommended)*
Hard disk free space 50 MB or more
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1Before Making Connections and Specifying Settings
1-6
1.8 Specifying the IP Address
Be sure to specify the IP address of the copier before using the network
functions.
If network operations are performed before the IP address is specified,
malfunctions will occur.
Specify the IP address from the Basic Settings screen.
✎
Note
After changing the settings, turn the unit off, then on again.
Parameter Description
DHCP Specify whether to automatically retrieve the IP
address from the DHCP server or to specify a
fixed IP address.
IP Address Type in the IP address of this unit.
*Type in the IP address only if the “DHCP”
parameter is set to “IP Input”.
Subnet Mask Type in the subnet mask of the connected
network.
*Type in the subnet mask only if the “DHCP”
parameter is set to “IP Input”.
Gateway Type in the default gateway address of the
connected network.
*Type in the default gateway address only if the
“DHCP”parameter is set to “IP Input”.
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Before Making Connections and Specifying Settings 1
1-7
1Press the [Utility] key on the copier control panel.
2Touch [Administrator Management].
3Use the keypad to type in the administrator access code, and then
touch [Enter].
4Touch [Admin. 2].
5Touch [Network Set].
6Touch [Basic Setting].
7Specify the settings described above.
8Touch [Enter].
✎
Note
In order to apply the new settings, the unit must be turned off, then on
again.
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1Before Making Connections and Specifying Settings
1-8
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Making Connections 2
2-1
2 Making Connections
2.1 LAN Connection
This copier can transmit with the TCP/IP protocol on a LAN. Therefore, the
LAN cable must be connected.
Connect to the LAN by using a LAN cable (cable for Fast Ethernet
100BASE-TX).
Connecting the LAN cable
Insert one plug on the LAN cable into the connector (marked LAN) at the
back of the machine, and then insert the other plug into the hub.
✎
Tip
The connector is at the back of the machine.
The LAN cable should be a cable for Fast Ethernet 100BASE-TX
(Category 5).
The LAN cable is not included as an accessory.
Connector for LAN cable
USB printer connector (optional)
•For more details, refer to the manual for
the printer controller.
Power cord connector
LAN USB
LED indicator
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2Making Connections
2-2
LED indicators
LED Color Condition Meaning
Green Lit The LAN is connected correctly.
Off The copier has not been turned on.
The LAN is not connected correctly.
Flashing Data is being sent or received.
Red Lit Operating at 100 Mbps
Off Operating at 10 Mbps
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Making Connections 2
2-3
2.2 Environments for Transmitting Scan Data
The following types of environments are required in order to send scan data.
✎
Tip
In order to use the Network Scan Kit or the Internet FAX & Network
Scan Kit, the Printer Controller and the Network Interface Card must
be installed.
All scanning operations can only be used in a TCP/IP network.
Required environment
<Operations that can be performed if the Network Scan Kit is installed>
Scan to E-mail Scan to
Server(FTP) Scan to PC(FTP) Scan to HDD
Required options - - - Hard Disk Drive
Kit
Required
environment for
image data
transmission
Mail server FTP server FTP client
computer
(FTP server
application)
-
Required
environment for
image data
importing
Mail client
computer
FTP client
computer
FTP client
computer
(FTP server
application)
Web browser or
TWAIN driver
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2Making Connections
2-4
<Operations that can be performed if the Internet Fax & Network Scan Kit
is installed>
In addition to the operations that can be performed when the Network
Scan Kit is installed (refer to the above table), the following operations are
available.
Scan to PC
(SMTP)
Internet
Faxing
IP Address
Faxing IP Scanner
Distribution
of Fax
Documents
Network
FAX
Required
options
----Onlywitha
facsimile
terminal
Only with a
facsimile
terminal
Required
environment
for image
data
transmission
IP Scanner
and Image
Receiver
utilities
Mail server The
recipient
must be the
same type
of unit as the
copier.
IP Scanner
and Image
Receiver
utilities
Environmen
t required for
the scan
function
selected as
the
distribution
method
Network
FAX utility
Required
environment
for image
data
importing
IP Scanner
and Image
Receiver
utilities
Internet fax
terminal
The
recipient
must be the
same type
of unit as the
copier.
IP Scanner
and Image
Receiver
utilities
-
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Network Settings 3
3-1
3 Network Settings
The available network operations are limited according to the connected
LAN environment. Specify the network settings according to the
environment and functions to be used.
The network settings can be specified from the copier’s control panel or from
Administrator mode of Printer Management Utility. The procedure for
specifying the network settings from the copier’s control panel is described
below.
For details on specifying Printer Management Utility settings, refer to the
Printer Management Utility User Manual.
3.1 List of Network Settings
●: Required; 2: Available
▲: Necessary depending on environment; -: Unnecessary
Operation
Scan to E-mail Scan to Server (FTP) Scan to PC (FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents (fax reception) Network FAX
Parameter
Basic Settings screen
DHCP ▲▲▲▲▲▲▲▲▲▲
IP Address ●●●●●●●●●●
Subnet
Mask ●●●●●●●●●●
Gateway ●●●●●●●●●●
Self-domain
Name ---------2
Network
Board
Settings
▲▲▲▲▲▲▲▲▲▲
DNS Settings screen
DNS Setting ▲▲▲▲▲ -▲▲▲ -
Host Name ▲▲▲▲▲ -▲▲▲ -
Domain
Name ▲▲▲▲▲ -▲▲▲ -
DNS Server
Address ▲▲▲▲▲ -▲▲▲ -
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3Network Settings
3-2
Operation
Scan to E-mail Scan to Server (FTP) Scan to PC (FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents (fax reception) Network FAX
Parameter
Equipment Name
Equipment
Name 222 -2-2-2-
SMTP Settings screen
SMTP
Server
Address
●▲*1--▲*1-●-●-
Port
Number ●▲*1--▲*1-●-●-
E-mail
Address ●▲*1--▲*1-●-●-
POP3 Settings screen
POP3
Server
Address
------
●---
Port
Number ------
●---
POP3 User
Name ------
●---
POP3
Password ------
●---
Auto-RX
Check ------
●---
Mail/Scan Settings screen
E-mail
Mode ------222 -
Scan Mode 22222 -----
Scanner Settings screen
Activity
Report ------2---
RX Doc.
Header
Print
------2---
TX Doc.
Text Insert 2-----2-2-
Gateway
Send ---------
●
Subject
Registration 2-----2---
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Network Settings 3
3-3
* 1: If the “URL Notification”function is used, the e-mail transmission (SMTP) settings must
be specified. (Refer to the Scanner Mode User Manual.)
Operation
Scan to E-mail Scan to Server (FTP) Scan to PC (FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents (fax reception) Network FAX
Parameter
Devide
Setting 2-----2---
File Destination Memory Input
File
Destination
Memory
Input
-●--------
Ping
This function is used to check if the network connection (LAN connection) is correctly connected.
*The ping can be sent with an SMTP server or POP3 server specified. In addition, a ping can be sent with
any IP address specified.
LDAP Setting
Specify these settings when using the LDAP (Lightweight Directory Access Protocol) search function.
Frame Type Setting
When connecting to the NetWare server and using the PC print function, specify the frame type.
Administrator mode in Printer Management Utility: [Network]>[FTP Server]>[FTP Configuration]
Proxy
server
address
-▲--------
Proxy port
number -▲--------
FTP
Connection
Timeout
-▲--------
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