Olivetti d-color MF551 Instruction and safety manual

FAX DRIVER FUNCTIONS
d-Color MF551
d-Color MF651
549406en
GB

PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
Copyright © 2009,
The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
ENERGY STAR is a U.S. registered mark.
The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.
The mark affixed to the product certifies that the
product satisfies the basic quality requirements.
Olivetti Allrightsreserved

d-Color MF651/551 Contents-1
Table of contents
1Introduction
1.1 About this manual ........................................................................................................................... 1-3
1.1.1 Configuration of this manual.............................................................................................................. 1-3
1.1.2 Elliptical expression ........................................................................................................................... 1-3
1.1.3 Screen shots used in this manual ...................................................................................................... 1-3
1.1.4 Symbols used in this manual ............................................................................................................. 1-3
To use this machine safely................................................................................................................. 1-3
Procedural instruction........................................................................................................................ 1-4
Key symbols....................................................................................................................................... 1-4
2 Overview
2.1 Printer controller ............................................................................................................................. 2-3
2.1.1 Roles of printer controller .................................................................................................................. 2-3
2.1.2 PC-FAX transmission procedures...................................................................................................... 2-4
2.2 Operating environment................................................................................................................... 2-5
2.2.1 Connectable computers and OS ....................................................................................................... 2-5
Windows ............................................................................................................................................ 2-5
2.3 Setup procedures............................................................................................................................ 2-6
2.3.1 For network connection ..................................................................................................................... 2-6
2.3.2 For local connection .......................................................................................................................... 2-6
3 Installation of Fax Driver
3.1 Connection method and installation procedure .......................................................................... 3-3
3.1.1 Windows Vista/Server 2008............................................................................................................... 3-3
3.1.2 Windows 2000/XP/Server2003 .......................................................................................................... 3-4
3.1.3 Windows NT4.0.................................................................................................................................. 3-4
3.2 Installation using Add Printer Wizard............................................................................................ 3-5
3.2.1 Settings of this machine .................................................................................................................... 3-5
TCP/IP settings of this machine......................................................................................................... 3-5
RAW port number setting of this machine......................................................................................... 3-5
LPD setting of this machine............................................................................................................... 3-5
3.2.2 Windows Vista/Server 2008............................................................................................................... 3-6
3.2.3 Windows XP/Server 2003 .................................................................................................................. 3-8
3.2.4 Windows 2000/NT 4.0 ....................................................................................................................... 3-9
3.3 Installing using plug and play ...................................................................................................... 3-11
3.3.1 Windows Vista/Server 2008............................................................................................................. 3-11
3.3.2 Windows XP/Server 2003 ................................................................................................................ 3-12
3.3.3 Windows 2000 ................................................................................................................................. 3-13
3.4 Uninstalling the fax driver ............................................................................................................ 3-14
4 Fax Driver Setting
4.1 Sending a fax................................................................................................................................... 4-3
4.1.1 Sending operation.............................................................................................................................. 4-3
4.1.2 Selecting a recipient from a phone book........................................................................................... 4-5
4.1.3 Selecting a recipient from an address book ...................................................................................... 4-6
4.1.4 Configuring the transmission conditions ........................................................................................... 4-7
4.1.5 Creating a fax cover sheet................................................................................................................. 4-8
4.2 Settings .......................................................................................................................................... 4-11
4.2.1 Common Settings ............................................................................................................................ 4-11

Contents-2 d-Color MF651/551
4.2.2 FAX tab ............................................................................................................................................ 4-12
4.2.3 Basic tab .......................................................................................................................................... 4-12
4.2.4 Layout tab ........................................................................................................................................ 4-12
4.2.5 Stamp/Composition tab................................................................................................................... 4-12
4.2.6 Configure tab ................................................................................................................................... 4-13
4.2.7 Settings tab...................................................................................................................................... 4-13
4.3 Configuring the FAX tab settings ................................................................................................ 4-14
4.4 Configuring the Basic tab settings.............................................................................................. 4-15
4.4.1 Configuring a custom size ............................................................................................................... 4-15
4.4.2 Configuring user authentication settings ......................................................................................... 4-16
4.4.3 Configuring account track settings.................................................................................................. 4-17
4.5 Configuring the Layout tab settings............................................................................................ 4-18
4.5.1 Combining pages (N in 1 or performing Poster Mode printing)....................................................... 4-18
4.6 Configuring the Stamp/Composition tab.................................................................................... 4-19
4.6.1 Sending by printing a watermark..................................................................................................... 4-19
4.6.2 Editing a watermark ......................................................................................................................... 4-19
4.7 Configuring the Configure tab settings ...................................................................................... 4-21
4.7.1 Selecting the option ......................................................................................................................... 4-21
4.7.2 Changing the encryption passphrase .............................................................................................. 4-22
4.8 Using phone books ....................................................................................................................... 4-23
4.8.1 Adding recipients to a phone book.................................................................................................. 4-23
4.8.2 Editing a phone book....................................................................................................................... 4-25
Changing the personal information.................................................................................................. 4-25
Changing group membership .......................................................................................................... 4-25
Changing a group name .................................................................................................................. 4-26
Creating a folder .............................................................................................................................. 4-26
Searching for personal information.................................................................................................. 4-26
4.9 Saving the driver settings............................................................................................................. 4-27
4.9.1 Saving the driver settings ................................................................................................................ 4-27
4.9.2 Recalling settings............................................................................................................................. 4-28
4.9.3 Editing settings ................................................................................................................................ 4-28
4.9.4 Importing/exporting driver settings.................................................................................................. 4-29
5 Troubleshooting
5.1 Cannot send faxes .......................................................................................................................... 5-3
5.2 Cannot configure settings/cannot send faxes according to the settings ................................. 5-4
5.2.1 Error message.................................................................................................................................... 5-4
6 Appendix
6.1 Glossary ........................................................................................................................................... 6-3
7Index
7.1 Index by item ................................................................................................................................... 7-3
7.2 Index by button................................................................................................................................ 7-4

1Introduction

d-Color MF651/551 1-3
1.1 About this manual 1
1Introduction
Thank you for purchasing this machine.
When you attach an optional fax kit to this product, you can send a document as a fax directly from a
computer operating Windows.
This User's Guide describes the functions, operating instructions, and precautions for correct operation of
the fax driver used for fax transmission. In order to obtain maximum performance from this product and use
it effectively, please read this User's Guide as necessary.
To use this machine safely and correctly, please be sure to read the separately attached "Quick Guide
[Copy/Print/Fax/Scan/Box Operations]" document before starting operation.
For trademarks and licenses, please refer to the separately attached "Trademarks/Copyrights". Illustrations
used in this User's Guide may differ from the actual devices.
1.1 About this manual
1.1.1 Configuration of this manual
This manual consists of the following chapters.
Chapter 1 Introduction
Chapter 2 Overview
Chapter 3 Installation of Fax Driver
Chapter 4 Fax Driver Setting
Chapter 5 Troubleshooting
Chapter 6 Appendix
Chapter 7 Index
1.1.2 Elliptical expression
1.1.3 Screen shots used in this manual
In the explanation of the fax driver functions, the fax driver for Windows Vista is used except where
specifically noted.
1.1.4 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
-Follow the instructions to avoid the risk of death or serious injury.
Product name Elliptical expressions in this manual
printer main unit (this machine) this machine, printer
built-in network controller network controller
printer controller, printing system combining this machine printing system
Microsoft Windows Windows

About this manual
1
1-4 d-Color MF651/551
1.1
7 CAUTION
This symbol indicates that negligence of the instructions may lead to mishandling that may cause
injury or property damage.
-Follow the instructions to avoid injury or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid injury or property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are
prerequisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a
procedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
dReference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
This symbol represents a key name on the control panel, touch panel or the computer screen, power switch,
etc.
A procedural operation
is illustrated.

2Overview

d-Color MF651/551 2-3
2.1 Printer controller 2
2 Overview
This chapter describes the overview and connection environment of the printer controller that provides the
PC-FAX function.
2.1 Printer controller
The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which
sends a fax from a computer, also uses the printer functions provided by the printer controller.
2.1.1 Roles of printer controller
Reference
-To perform fax transmission, an optional fax kit is required.
The printer controller is built in the machine.
Printing and fax transmission can be performed from an application on a computer connected to the printing
system. Even when this machine is used as a network printer, printing and fax transmission can be performed
from an application on a computer.
Computer
Printing system
Machine
Printer
controller

Printer controller
2
2-4 d-Color MF651/551
2.1
2.1.2 PC-FAX transmission procedures
Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent.
Using the fax driver allows you to directly send a fax without using paper simply by operating the computer
(PC-FAX transmission).
Data sent from the application is received by the fax driver.
The data is sent to this machine via the USB interface for USB connection or via Ethernet (TCP/IP, IPX/SPX)
for network connection. Then the data is passed from this machine to the printer controller. The printer
controller rasterizes images (expands output target characters and images to bitmap data). This data is
accumulated in the memory of this machine, and sent as a fax in the same manner as usual fax jobs.
Computer
PS/PCL processing (rasterization)
Printer
controller
Fax
Machine
Ethernet
(TCP/IP, IPX/SPX)
Fax driver
Application
For network connectionFor USB connection
Fax driver
Application
USB

d-Color MF651/551 2-5
2.2 Operating environment 2
2.2 Operating environment
This section describes systems required for using this printing system.
2.2.1 Connectable computers and OS
Make sure that the computer to be connected meets the following conditions.
Windows
Operating environment
Operating system Windows NT Workstation 4.0 (SP6 or later)
Windows 2000 Professional (SP4 or later)
Windows XP Home Edition (SP1 or later)
Windows XP Professional (SP1 or later)
Windows XP Professional x64 Edition
Windows Server 2003 Standard Edition (SP1 or later)
Windows Server 2003 Enterprise Edition (SP1 or later)
Windows Server 2003 R2 Standard Edition
Windows Server 2003 R2 Enterprise Edition
Windows Server 2003 Standard x64 Edition
Windows Server 2003 Enterprise x64 Edition
Windows Server 2003 R2 Standard x64 Edition
Windows Server 2003 R2 Enterprise x64 Edition
Windows Vista Home Basic *
Windows Vista Home Premium *
Windows Vista Ultimate *
Windows Vista Business *
Windows Vista Enterprise *
Windows Server 2008 Standard *
Windows Server 2008 Enterprise *
* 32-bit (x86)/64-bit (x64) environment supported.
CPU Any processor of the same or higher specifications as recommended for
your operating system
Memory Memory capacity as recommended for your operating system
Sufficient memory resource is required for your operating system and the
applications to be used.
Drive DVD-ROM drive

Setup procedures
2
2-6 d-Color MF651/551
2.3
2.3 Setup procedures
Before you can use this printing system, you must complete the setup.
The setup refers to a series of procedures for connecting this machine to the computer and installing the fax
driver to the computer.
Perform the setup using the following procedures.
2.3.1 For network connection
dReference
For details on connecting this machine to the computer, refer to "User's Guide [Print Operations]".
When updating an existing fax driver, uninstall it first. For details, refer to page 3-14.
For network connection, this manual only covers setup procedures for connecting through LPR/Port9100
(you use the Add Printer wizard to install the driver). For details on other setup procedures, refer to the "User's
Guide [Print Operations]".
1Connect this machine to the computer.
2Check that the computer to be used is connected to the network.
3Specify the IP address of this machine, and then connect it to the network.
4Change the network settings for this machine according to the connection method or protocol.
%LPR: In "LPD Setting", enable LPD printing.
%Port9100: In "TCP/IP Settings", enable the RAW port number (initial setting: "9100").
%SMB: Configure settings of "Print Settings" in "SMB Settings".
%IPP/IPPS: In "IPP Setting", enable IPP printing.
5Install the fax driver.
%Specify the network port for the fax driver according to the connection method or protocol.
2.3.2 For local connection
1Connect this machine to the computer.
2Install the fax driver.

3Installation of Fax Driver

d-Color MF651/551 3-3
3.1 Connection method and installation procedure 3
3 Installation of Fax Driver
This chapter describes how to install the fax driver.
3.1 Connection method and installation procedure
Before you can use this printing system, you must install the fax driver. The fax driver refers to the program
that controls such operations as processing of data to be output. Before using this printing system, install the
fax driver from the attached DVD to your computer.
Installation procedure for the Windows fax driver differs depending on the operating system and connection
method to be used.
dReference
For details on setting method in the network environment, refer to "User's Guide [Network Administrator]".
3.1.1 Windows Vista/Server 2008
Reference
-When using Windows Vista/Server 2008, log on to the computer using a user name with Administrator
privileges before installing the printer driver.
dReference
Before you can use this machine in the network environment, you must configure network settings for this
machine. For details, refer to "User's Guide [Network Administrator]".
Reference
-For setup procedures using Add Printer Wizard, this manual only covers printing through
LPR/Port9100. For setup procedures for other network connection methods (SMB, IPP/IPPS, Web
service print), refer to "User's Guide [Print Operations]".
-For USB connection, this manual covers only the plug-and-play-based setup procedures.
Setup procedures Connection method Reference page
Connection method in
which setup is possible
using Add Printer Wizard
Network con-
nection
LPR p. 3-6
Port9100
SMB
IPP/IPPS
Web service
print
USB
Connection method in
which plug and play-
based setup is possible
USB p. 3-11

Connection method and installation procedure
3
3-4 d-Color MF651/551
3.1
3.1.2 Windows 2000/XP/Server2003
Reference
-When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the
Administrator privilege, and then install the printer driver.
dReference
Before you can use this machine in the network environment, you must configure network settings for this
machine. For details, refer to "User's Guide [Network Administrator]".
Reference
-For setup procedures using Add Printer Wizard, this manual only covers printing through
LPR/Port9100. For details on other network connections (SMB, IPP/IPPS), refer to "User's Guide [Print
Operations]".
-For USB connection, this manual covers only the plug-and-play-based setup procedures.
3.1.3 Windows NT4.0
Reference
-When using Windows NT4.0, log on to the computer using a user name with the Administrator privilege,
and then install the printer driver.
dReference
Before you can use this machine in the network environment, you must configure network settings for this
machine. For details, refer to "User's Guide [Network Administrator]".
Reference
-In Windows NT4.0, to install the printer driver for this machine connected directly to the network using
TCP/IP protocol, you must have the Microsoft TCP/IP Printing service installed in your computer.
Setup procedures Connection method Reference page
Connection method in
which setup is possible
using Add Printer Wizard
Network con-
nection
LPR p. 3-8
p. 3-9
Port9100
SMB
IPP/IPPS
USB
Connection method in
which plug-and-play-
based setup is possible
USB p. 3-12
Setup procedures Connection method Reference page
Connection method in
which setup is possible
using Add Printer Wizard
Network con-
nection
LPR p. 3-9

d-Color MF651/551 3-5
3.2 Installation using Add Printer Wizard 3
3.2 Installation using Add Printer Wizard
This section describes how to install the driver using network connection (LPR/Port9100).
To use LPR/Port9100 printing, specify the port while installing the printer driver.
dReference
For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to
"User's Guide [Print Operations]".
3.2.1 Settings of this machine
Before you can use this machine through the network connection, you must configure the network settings
for this machine.
TCP/IP settings of this machine
In "TCP/IP Settings" of this machine, specify the IP address.
dReference
For details on setting the IP address of this machine, refer to "User's Guide [Network Administrator]".
RAW port number setting of this machine
When using Port9100 printing, in "TCP/IP Settings" of this machine, enable the RAW port number (initial
setting: "9100").
dReference
For details on specifying the RAW port number of this machine, refer to "User's Guide [Network
Administrator]".
LPD setting of this machine
Before using LPR printing, enable LPD printing in "LPD Setting" of this machine.
dReference
For details on "LPD Setting" of this machine, refer to "User's Guide [Network Administrator]".

Installation using Add Printer Wizard
3
3-6 d-Color MF651/551
3.2
3.2.2 Windows Vista/Server 2008
In Windows Vista/Server 2008, you can install the printer driver by searching for the printer on the network.
Reference
-Installing the driver to Windows Vista/Server 2008-based computers requires the administrator
authority.
dReference
Since the printer is searched for during the installation, be sure to connect this machine to the network before
turning it on. For details on the network settings, refer to "User's Guide [Network Administrator]".
1Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer.
2Click the [Start] button, and then select "Control Panel".
3Click "Printer" under "Hardware and Sound".
The "Printers" window appears.
%When "Control Panel" is displayed in Classic View, double-click "Printeres".
4Click "Add a printer" on the toolbar.
The "Add Printer" window appears.
5Click "Add a local printer".
The page for choosing a printer port appears.
6Click "Create a new port", and then select "Standard TCP/IP Port" as the type of port.
7Click the [Next] button.
8Select "TCP/IP Device", and then enter the IP address.
%If both LPR and Port9100 are enabled on this machine, the printer driver is connected to this
machine using LPR.
9Click the [Next] button.
%If the "Additional Port Information Required" dialog box appears, go to Step 10.
%If the "Install the printer driver" dialog box appears, go to Step 13.
10 Select "Custom", and then click the [Settings] button.
11 Change the settings according to the port, and then click the [OK] button.
%For LPR connection, select "LPR", and then enter "Print" in the "Queue name" box.
%You must discriminate between upper and lower case letters when entering it.
%For Port9100, select "RAW", and then enter a RAW port number (initial setting: "9100") in the "Port
Number" box.
12 Click the [Next] button.
The "Install the printer driver" page appears.
13 Click the [Have Disk] button.
14 Click the [Browse] button.
15 Select a desired fax driver folder on the DVD-ROM, and then click the [Open] button.
%Select a folder according to the printer driver, operating system, and language to be used.
16 Click the [OK] button.
The "Printers" list appears.
17 Click the [Next] button.