Olympus DS-2200 User manual

DIGITAL VOICE
RECORDER
DS-2200
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
INSTRUCTIONS
INSTRUCTIONS
MODE D’EMPLOI
BEDIENUNGSANLEITUNG
EN
FR
DE

2
Table of Contents ...................................... 2
Safe and Proper Usage ............................. 4
General Precautions .................................. 4
1 Getting Started
Main Features ............................................ 6
Card Basics ............................................... 7
Identification of Parts ................................. 8
Inserting Batteries ................................... 10
Using the AC Adapter .............................. 11
Setting Time/Date (TIME&DATE) ............ 12
Inserting and Ejecting a Card .................. 14
2 About Recording
Recording ................................................ 16
Using the Variable Control
Voice Actuator (VCVA) ...................... 18
Recording Modes (REC MODE) ............. 20
Microphone Sensitivity ............................ 21
3 About Playing Back
Playing ..................................................... 22
Noise Cancel Function ............................ 25
Repeat Playback ..................................... 26
Table of Contents
4 Other functions
Erasing ..................................................... 28
Locking Files (LOCK) .............................. 30
Index Marks ............................................. 31
Alarm Playback Function (ALARM) ........ 32
LCD Display Information ......................... 34
Hold .......................................................... 36
Formatting the Card (FORMAT) .............. 37
Menu List ................................................. 39
5 Managing Files on Your PC
Using DSS Player Software .................... 40
Operating Environment ........................... 41
Installing DSS Player Software ............... 42
Using Online Help ................................... 43
Connecting to Your PC ............................ 44
Running DSS Player ............................... 46
Window Names ....................................... 48
Download Voice Files from the
Recorder ............................................ 49
Play a Voice File ...................................... 51
Upload Voice Files to the Recorder ........ 52

3
6 Using the Recorder as a
Reader / Writer
Using the Recorder as a
Reader/Writer .................................... 53
7 Other Information
Alarm Message List ................................. 54
Troubleshooting ....................................... 56
Accessories (optional) ............................. 57
Specifications .......................................... 58
Technical Assistance and Support .......... 59
1
2
3
4
5
6
7
Using the Online Manual
When you install the DSS Player Pro on your
PC from the CD-ROM, you can use an online
expanded version of this instruction manual,
allowing you to learn more about the digital
voice recorder.
If the DSS Player is installed, click the [Start]
button, select [All Programs], then [OLYMPUS
DSS Player Pro], then click [DS-2200
Instructions]. You can read more about the items
listed below.
Recording with External Microphone ...... 20
Listening While Audio Is Recorded
(Recording Monitor) .......................... 21
Recording From Another Audio Device... 24
Continuous Playback (ALL PLAY) ........... 29
Auto Backspace review
(BACK SPACE) ................................. 30
LCD Contrast Adjustment
(CONTRAST) .................................... 40
Backlight (BACKLIGHT) .......................... 41
Assigning Folder Names
(FOLDER NAME) .............................. 42
Assigning File Comments
(COMMENT) ..................................... 45
Moving Files Across Folders ................... 46
System Sounds (BEEP) .......................... 47
Uninstalling DSS Player Software ........... 57
Changing User ID (Author ID) ................. 68
Changing a Folder Name ........................ 69
Editing File Comments ............................ 69
Editing a Template ................................... 70
Send Voice Files with E-mail ................... 71
How to Install and Activate Mail Function ..... 72

4
Safe and Proper
Usage
Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly.
Keep this manual in an easily accessible
location for future reference.
• The warning symbols indicate important
safety related information. To protect
yourself and others from personal injury or
damage to property, it is essential that you
always read the warnings and information
provided.
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
●Do not store the recorder in places
exposed to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or
near electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you
experience noise, move to another
place, or move the recorder further away
from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify
the unit yourself.
●Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
●Keep the unit out of the reach of
children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating
mistakes, unit malfunction, or during
repair work.
It is recommended to back up and save
important content to other media such as
a computer hard disk.

5
Batteries
Warning
•Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
•Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
•Never use any battery with a torn or
cracked outer cover.
•Keep batteries out of the reach of
children.
•If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
AC Adapter
Warning
•Do not attempt to disassemble, repair or
modify the AC adapter in any way.
•Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
•Do not moisten the AC adapter or touch
it with a wet hand.
•Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
•... the internal parts of the AC adapter
are exposed because it has been
dropped or otherwise damaged:
•... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
•... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediately disconnect the power
supply plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.

1
6
Main Features
●The recorder stores highly compressed
DSS and WMA format voice messages in
xD-Picture Card.*1
●The recorder supports three recording
modes, HQ (High Quality) mode, SP
(Standard Playback) mode and LP (Long
Playback) mode. If a stereo microphone is
used, you can enjoy recording in SHQ
(Stereo High Quality) mode (☞P.20).
●The five folders can hold 199 files each, for
the maximum of 995 recordings (☞P.16).
●You may assign your own names to folders.
●Recorded files may be moved from one
folder to another.
●Has a built-in Variable Control Voice
Actuator (VCVA) function (☞P.18).
●You can insert or delete index marks
(☞P.31).*2
●You can input file comments.*2
●The recorder has Fast Playback and Slow
Playback functions to control playback
speed (☞P.23).
●The large LCD screen with backlight can
be easily read even in the dark.
●The recorder has a Noise Cancel Function
(☞P.25).
●A Ear/Mic/Remote Controller Jack with
switch-over depending on the application.
●When connected to the recorder, the
optional remote controller works also as a
microphone for recording.
●Comes with DSS Player software (☞P.40).
Main Features
●A USB connected Cradle for data download
from the recorder to the PC (☞P.44).
●The recorder can also be used as a
removable external memory reader/writer
(☞P.53).
*1: DSS format in SP and LP mode recording, and WMA
format in SHQ and HQ mode recording.
*2: For WMA files, the recorder can recognize and play only
those that are recorded with the Olympus Digital Voice
Recorder.
................................................................................
IBM and PC/AT are the trademarks or registered
trademarks of International Business Machines
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Microsoft, Windows and Windows Media are
registered trademarks of Microsoft Corporation.
Apple, Macintosh, iMac, eMac, Mac, and PowerMac
are trademarks or registered trademarks of Apple
Computer, Inc.
Intel and Pentium are registered trademarks of Intel
Corporation.
Adobe and Acrobat Reader are registered
trademarks of Adobe Systems Incorporated.
CORTOLOGIC is a registered trademark of
Ruwisch & Kollegen GmbH.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.

1
7
Card Basics
Card Basics
The xD-Picture Card is a removable recording media. “Card”in this manual refers to the xD-
Picture Card.
Memory Size SHQ Mode*2HQ Mode SP Mode LP Mode
16 MB 30 min. 1 hr. 05 min. 2 hr. 35 min. 5 hr. 30 min.
32 MB 1 hr. 05 min. 2 hr. 10 min. 5 hr. 10 min. 11 hr. 05 min.
64 MB 2 hr. 10 min. 4 hr. 20 min. 10 hr. 25 min. 22 hr. 20 min.
128 MB 4 hr. 20 min. 8 hr. 45 min. 20 hr. 55 min. 44 hr. 45 min.
256 MB 8 hr. 50 min. 17 hr. 45 min. 42 hr. 00 min. 89 hr. 40 min.
512 MB 17 hr. 45 min. 35 hr. 30 min.*384 hr. 05 min. 179 hr. 30 min.*3
*1: Available recording time for one continuous file. Available recording time may be shorter if many short recordings are made.
*2: Recording in SHQ mode is enabled only when a stereo microphone is used. When using the stereo microphone, only SHQ
mode is available.
*3: Total recording time of two files. The maximum recording time per file is 26 hours 40 minutes in HQ mode, and 99 hours 59
minutes in LP mode.
Memory Sizes of Cards and Approximate Recording Times*1
1
2
1Index area
You can write
down the card’s
contents.
Compatible cards
The removable card can be used to store different
kind of data. Since the card has larger memory
capacity than a diskette, it can be used to transfer
data between different PCs. The recorder supports
cards with memory capacity between 16 to 512 MB. 2Contact area
Comes into contact
with the recorder’s
signal read contacts.
Notes
•When initializing (formatting) a card, confirm that no necessary data is stored on the card beforehand.
Initialization completely erases the existing data on the card.
•Cards used in a recorder must be formatted in the same recorder first unless formatted with a
CAMEDIA series Olympus digital camera.
Card may not perform as expected when formatted by a different device.
•The card has a service life. When reaching the end of its life, writing or erasing data on the card will be
disabled. In this case, replace the card.
•If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum
recording time on the card may be decreased. To recover the original recording time, initialize/format the
card in the recorder.
•Olympus will not be held liable for any data corruption or loss due to misuse of media card.

1
8
1EAR/MIC/REMOTE jack
2Built-in microphone
3Record/Play indicator lamp
4REC (Record) button
5STOP button
6PLAY button
7FF (Fast Forward) button
8REW (Rewind) button
9VOL (+) button
0VOL (–) button
!PC (USB) terminal
@ERASE button
#FOLDER/REPEAT button
$INDEX button
%DISPLAY/MENU button
^Display (LCD panel)
&Strap hole
*Power jack
(Card cover lock
)Card cover
-Battery cover
=Cradle attachment point
qMICSENS (Microphone sensitivity)
switch
wHOLD switch
eBuilt-in speaker
Identification of Parts
123
%
^
$
#
@
4
5
6
7
8
9
0
!
qw
e
*
)(
&
=-
Identification of Parts

1
9
1Battery indicator
2VCVA (Variable Control Voice
Actuator) indicator
3Alarm indicator
4Microphone sensitivity display
5Record mode indicator
6Repeat play indicator
7Erase lock indicator
8Current file number
9Total number of recorded files in
the folder
0Character Information display
Remote Controller
Microphone: MR12
Display (LCD Panel)
1Built-in microphone
2VOL (+) button
3VOL (–) button
4FF (Fast Forward) button
5REW (Rewind) button
6PLAY button
7STOP button
8REC (Record) button/
REC indicator lamp
9Clip
0HOLD switch
!EAR jack
6
5
7
8
3
4
2
1
0
9
!
0
2
1
3
54
9
8
7
6
Identification of Parts

1
10
Inserting Batteries
1
Lightly press down on the arrow and slide the
battery cover open.
2
Insert two AAA alkaline batteries, observing the
correct polarity.
3
Close the battery cover completely.
Replacing batteries
The battery indicator on the display changes as the batteries
lose power.
1
2
3
When appears on the display, replace the batteries as
soon as possible.
When the batteries are too weak, the recorder shuts down
and “BATTERY LOW”appears on the display. AAA alkaline
batteries are recommended.
An optional Ni-MH Rechargeable Battery from Olympus
can be used for the recorder (☞P.57).
.................................................................................................................................................................
Notes
•Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder
is in use may corrupt the file. If you are recording into a file and the batteries run out, you will lose your
currently recorded file because the file header will not be able to close. It is crucial to change the batteries
once you see only one Hash mark in the battery icon.
•Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries of different types and/or brands.
•If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load
fresh batteries (☞P.12).
•Remove the batteries if you are not going to use the recorder for an extended period of time.
→→→
Inserting Batteries

1
11
Using the AC Adapter
Plug the optional AC adapter (Olympus Model
A321 or A322) into household power outlet
and connect the power plug to the recorder’s
power connector (DC 3 V) as shown in the
illustration. Always stop recording before
connection. Otherwise it may not be possible
to play back the voice data being recorded.
Warning
•Always stop recording before
connection or disconnection.
•When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
•Use only the correct power supply
voltage as indicated on the adapter.
•Do not use the AC adapter when
connecting the recorder to the USB port.
Using the AC Adapter

1
12
When the remote controller microphone (optional)
is connected, buttons with the same names as
those on the recorder work analogously.
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease file management tasks. The
time and date setting is also needed to perform the alarm playback function (☞P.32).
The hour indicator will flash automatically when you load batteries before using the
recorder for the first time, or after the recorder hasn't been used for a long time. Proceed
from step 1.
1
Set the hour.
1Press the FF button or REW button to
set the hour.
2Press the PLAY button to accept the
hour.
•You can choose between 12 and 24 hour
display by pressing the MENU button
while setting the hour and minute.
Example: 5:45 P.M.
5:45 PM ←→ 17:45
(Initial setting)
2
Set the minute.
1Press the FF button or REW button to
set the minute.
2Press the PLAY button to accept the
minute.
3
Set the year.
1Press the FF button or REW button to
set the year.
2Press the PLAY button to accept t h e
year.
•You can choose the order of the year,
month, day by pressing the MENU button
while setting them.
Setting Time/Date (TIME&DATE)
Setting Time/Date (TIME&DATE)
PLAY button
STOP
button
(Exits the menu)
STOP button
FF/REW
button
FF/REW
button
(alters a choice)
MENU
button
(switching the
data displayed)
PLAY button
(accepts a choice
and moves on to
the next item)

1
13
Example: March 14, 2004
3M 14D 2004Y (Initial setting)
↓
14D 3M 2004Y
↓
2004Y 3M 14D
4
Set the month.
1Press the FF button or REW button to
set the month.
2Press the PLAY button to accept t h e
month.
Changing the Time/Date
5
Set the date.
1Press the FF button or REW button to
set the date.
2Press the PLAY button to accept the
date.
..........................................................................
Note
If you press the STOP button during the setup
operation, the recorder will save the items that were
set to that point.
1
Press and hold the MENU button for
1 second or longer.
The menu opens (☞P.39).
2
Press the FF or REW button until “TIME
&DATE”flashes on the display.
3
Press the PLAY button.
Time/Date screen appears. The hour
indicator flashes, indicating the start of the
Time/Date setup process.
Follow the same steps starting at step 1 in
“Setting Time/Date”(☞P.12).
32
1
4
4
Press the STOP button to close the menu.
Setting Time/Date (TIME&DATE)

1
14
Inserting and Ejecting a Card
Inserting a Card
1
Slide the card cover lock to the direction
indicated by the arrow.
The card cover is unlocked and the message “CARD
COVER OPEN”appears on the display. When this
message appears, the power is switched off.
2
Face the card the correct way and insert it into
the card slot as shown in the illustration.
•Insert the card keeping it straight.
•The card stops with a click when it is inserted all the
way.
•Inserting the card the wrong way or at an angle could
damage the contact area or cause the card to jam.
•If the card is not inserted all the way, data may not be
written to the card.
3
Close the card cover securely.
Card inserted fully into the slot
The recorder sounds beeps* and the message “PLEASE
WAIT”on the display flashes for a short time.
Card not inserted fully into the slot
When the card cover is closed, the message “INSERT
CARD”on the display flashes for a short time. With the
recorder in this condition, pressing any button sounds
beeps* and flashes the message “INSERT CARD”again.
* When the system sounds are enabled.
................................................................................................
Notes
•If an unformatted card is inserted, the recorder automatically
displays the menu to format the card (☞P.37).
•Never use any card other than one that has been formatted on this
unit or on a CAMEDIA series Olympus digital camera (☞P.37).
1
2
3
Inserting and Ejecting a Card

1
15
1
2
3
Ejecting a Card
1
Slide the card cover lock to the direction
indicated by the arrow.
The card cover is unlocked and the message “CARD
COVER OPEN”appears on the display. When this
message appears, the power is switched off.
2
Push the card all the way in to unlock it, and
let it return slowly.
The card is ejected a short way and then stops.
3
Hold the card straight and pull it out.
................................................................................................
Note
Releasing your finger quickly after pushing the card all the way in
may cause it to eject forcefully out of the slot.
Inserting and Ejecting a Card

16
2
The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is
saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file. These five
folders can be selectively used to distinguish the kind of recording; for example, Folder A might
be used to store private information, while Folder B might be dedicated to holding business
information. Up to 199 messages can be recorded per folder.
1
Press the FOLDER button to
choose a folder.
The folder name is displayed.
aTotal number of recorded files in the
folder
bCurrent file number
cCurrent folder
2
Press the REC button to start
recording.
The record/play indicator lamp glows red.
Aim the microphone at the sound source.
When using the remote controller
microphone for recording, the indicator
lamp and internal microphone of the
recorder are switched off.
dCurrent recording mode
eRecording time
fRemaining recording time
3
Press the STOP button to stop
recording.
b
a
c
f
e
d
3
1
2
23
Microphone
Microphone
Recording
Recording

17
2
Recording functions
Pause Recording
Pause
Press the REC button while recording.
➥“REC PAUSE”will flash on the display.
Resume Recording
Press the REC button again.
➥Recording will resume at the point of
interruption.
Note
The recorder will time out after 10 minutes when
left in “REC PAUSE”.
Notes
•A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10 seconds
while recording.
•“MEMORY FULL”or “FOLDER FULL”will be
displayed when the memory or folder capacity is
full. Delete any unnecessary files before recording
any further (☞P.28) or transfer voice files to your
computer using DSS Player Software (☞P.49).
•In HQ and LP modes, when the recording time
reaches to the maximum recording time per file,
the recorder stops recording, displaying
“MAXIMUM REC TIME”.
If the card has remaining memory, pressing the
REC button starts recording again.
Recording

18
2
When the microphone senses that sounds have reached a preset threshold volume level, the
built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when
the volume drops below the threshold level.
The VCVA feature help extend recording time and conserve memory by turning off recording
during silent periods. This helps make the playback, with no lulls or dead space, more efficient
and convenient.
1
Press and hold the MENU button for
1 second or longer.
The menu opens (☞P.39).
2
Press the FF or REW button until
“VCVA”flashes on the display.
3
Press the PLAY button.
The VCVA setup process begins.
4
Press the FF or REW button to choose
between ON and OFF.
ON : Will start recording in VCVA mode.
OFF : Will resume recording in normal mode.
5
Press the PLAY button to complete
the setup screen.
6
Press the STOP button to close the
menu.
When ON is selected, a VCVA indication will
be displayed on the screen.
2,4
6
1
3,5
2,4
3,5 6
Using the Variable Control Voice Actuator (VCVA)
Using the Variable Control Voice Actuator (VCVA)

19
2
7
Press the REC button to start recording.
When the sound volume is lower than the
preset threshold sound level, recording
automatically stops after 1 sec approximately,
and “STANDBY”flashes on the display. The
record/play indicator lamp glows when
recording starts and flashes when recording
pauses.
* When the remote controller is connected, the REC
indicator lamp on the remote controller lights up but
the record/play indicator lamp on the recorder will
be switched off.
Adjust the start/stop actuation
level
Press the FF or REW button to adjust the
pause sound level during recording.
The VCVA level can be set to any of 15 different
values. The higher the value, the more sensitive
the recorder to sounds. At the highest value, even
the faintest sound will activate recording.
The VCVA pause sound level can be adjusted
according to the ambient (background) noise.
aLevel meter (varies according to the sound
volume being recorded)
bStart level (moves to the right/left according to
the set level)
7
7
a
b
...................................................................................................................
Notes
•The start/stop actuation level also varies depending on the selected
microphone sensitivity mode (☞P.21).
•To ensure successful recordings, prior testing and adjustment of the start/
stop actuation level is recommended.
Using the Variable Control Voice Actuator (VCVA)

20
2
1
Press and hold the MENU button
for 1 second or longer.
“REC MODE”will be displayed on the
screen (☞P.39).
2
Press the PLAY button.
The recording mode setup process
begins.
3
Press the FF or REW button to
choose from HQ, SP and LP.
4
Press the PLAY button to complete
the setup screen.
5
Press the STOP button to close the
menu.
.......................................................................................................
Note
Choose SHQ/HQ or SP mode for recording meetings or lectures with
crisp clarity.
3
5
1
2,4
3
2,4 5
Recording Modes (REC MODE)
Recording Modes (REC MODE)
You can select from among three recording modes: HQ (High Quality) mode, SP (Standard
Playback) mode and LP (Long Playback) mode.
If a stereo microphone is used, the only possible recording mode is SHQ (Stereo High Quality).