Panasonic DP-8025 User manual

DP-8032 / 8025
Getting to Know
Your Machine
Before Starting
Facsimile
Features
Internet Fax
Features
Printing Journals
and Lists
Appendix
Operating Instructions
Digital Imaging Systems
Model No.
English
Before operating this equipment, please carefully read this manual,
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
(For Facsimile and Internet Fax/Email Functions)
Problem Solving Setting Your
Machine

IMPORTANT INFORMATION
Model No.: Serial No.:
Date of Purchase:
Dealer:
Address:
Telephone Number:
Supplies Telephone Number:
Service Telephone Number:
2
When requesting information, supplies, or service, always refer to the model, and serial number of your
machine. The model, and serial number plate (Main Name Plate) is located on the machine as shown on
page 10. For your convenience, space is provided below to record information you may need in the future
for reference, or troubleshooting.
For the total system to work properly via LAN, certain information, and additional parameters must be set. Please
contact your network administrator for the required information, and connection to the LAN.
(Please confirm other required Internet parameter in General Settings. This setting list is printed by following the
steps below: , Input Key Operator's password,
.)
User Information
Company Name:
Address:
Dept.:
City: State: Zip Code:
Tel. No.: Fax No.:
Internet Parameters (See page 122)
EMAIL Address:
SMTP Server Name: or SMTP Server IP: PORT No:
SMTP AUTH Name: SMTP AUTH Password:
** TCP/IP Default Gateway:
** DNS Server Address:
** 2nd DNS Server Address:
POP Server Name: or POP Server IP: PORT No:
POP User Name:
POP Password: (for security, do not write it in - but keep it in a safe place)
LDAP Server Name: or LDAP Server IP: PORT No:
LDAP User Name:
LDAP Password:
LDAP Search Base:
FUNCTION GENERAL SETTINGS 09 Key Operator Mode
OK 00 Print General Settings Start OK
"**" These parameters are located in the Copier mode.

3
Useful Office Functions
1. Facsimile
• Plain Paper High-speed Super G3 compatible
Fax with JBIG compression when optional Fax
Communication Board (DA-FG300) is installed.
• Quick-Scan
• Quick Memory Transmission
2. Internet Fax
• Capable of using Email (Internet Fax) Function
Document Distribution System
• When your machine is installed with the Fax
Communication Board (DA-FG300) option,
your machine will allow Fax Forwarding to the
Document Distribution System (DA-WR10).
• The Document Distribution System
automatically distributes received data
(scanner data, data received via FAX, and data
received via Internet Fax) to specified
recipients via a predefined delivery mechanism.
The system administrator uses the system to
specify the delivery mechanisms, and the
recipients.

4
Table of Contents
Safety Information ...................................................................................... 9
■Connecting the Cables................................................................................... 12
Control Panel .................................................................................................................. 14
Loading Documents....................................................................................................... 17
■How to Load Documents................................................................................ 17
■Sending Non-Standard Size Documents ....................................................... 17
Basic Transmission Settings ........................................................................................ 18
■General Description ....................................................................................... 18
■Contrast ......................................................................................................... 18
■Resolution ...................................................................................................... 19
■Original (Text/Photo) ...................................................................................... 20
■Others ............................................................................................................ 20
Sending Documents....................................................................................................... 21
■Flatbed Scanning ........................................................................................... 23
■Searching and Editing the Address Book ...................................................... 23
Sending Documents....................................................................................................... 25
■General Description ....................................................................................... 25
■Memory Transmission.................................................................................... 25
■Rotated Transmission .................................................................................... 27
■2-Sided Transmission (Receiving) ................................................................. 27
■On-Hook Dialing............................................................................................. 28
■Transmission Reservation ............................................................................. 29
■Redialing ........................................................................................................ 31
Receiving Documents.................................................................................................... 32
■General Description ....................................................................................... 32
■Automatic Reception ...................................................................................... 32
■Manual Reception .......................................................................................... 32
■Print Reduction .............................................................................................. 34
■Receiving Oversize Documents ..................................................................... 35
■Substitute Memory Reception........................................................................ 36
Mode Setting................................................................................................................... 37
■Setting the Mode Setting................................................................................ 37
Batch Transmission ....................................................................................................... 41
■General Description ....................................................................................... 41
Timer Controlled Communications .............................................................................. 42
■General Description ....................................................................................... 42
■Deferred Transmission................................................................................... 42
■Deferred Polling ............................................................................................. 44
Polling ............................................................................................................................. 46
■General Description ....................................................................................... 46
■Preparing to be Polled ................................................................................... 46
■Poll Documents from Another Station............................................................ 48
Getting to Know Your Machine
Before Starting
Facsimile Features

Table of Contents
5
Program Keys ................................................................................................................. 50
■General Description........................................................................................ 50
■Setting for Group Dialing ................................................................................ 50
■Setting for Program Dial ................................................................................. 52
■Editing for Group Dialing ................................................................................ 54
■Erasing the Program Key Settings ................................................................. 56
Confidential Mailbox ...................................................................................................... 57
■General Description........................................................................................ 57
■Confidential Mailbox ....................................................................................... 57
■Sending a Confidential Document to a Remote Station's Mailbox ................. 58
■Polling a Confidential Document from a Remote Station's Mailbox ............... 60
■Receiving a Confidential Document to Your Machine's Mailbox .................... 61
■Storing a Confidential Document in Your Machine's Mailbox......................... 62
■Printing Out a Confidential Document from Your Machine's Mailbox............. 63
■Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 64
Sub-Addressing.............................................................................................................. 66
■General Description........................................................................................ 66
■Setting the Sub-Address into a Address Book Number ................................. 67
■Sending a Fax with Sub-Address ................................................................... 69
■Using Manual Number Dialing........................................................................ 70
■Using Sub-Address Temporarily .................................................................... 71
Fax Cover Sheet ............................................................................................................. 73
■General Description........................................................................................ 73
■Using the Fax Cover Sheet ............................................................................ 73
Password Communications .......................................................................................... 76
■General Description........................................................................................ 76
■Setting Password Transmission .................................................................... 77
■Setting Password Reception .......................................................................... 79
■Using Password Transmission ....................................................................... 81
Receive To Memory........................................................................................................ 83
■Setting the RCV To Memory Password.......................................................... 83
■Setting RCV To Memory ................................................................................ 84
■Printing Documents ........................................................................................ 85
PIN Code Access............................................................................................................ 87
■Selecting the Access Method (Prefix or Suffix) .............................................. 87
■Dialing with a PIN Code ................................................................................. 89
Selective Reception ....................................................................................................... 91
■General Description........................................................................................ 91
■Setting the Selective Reception ..................................................................... 91
Department Code ........................................................................................................... 93
■General Description........................................................................................ 93
■Activating the Department Code Feature ....................................................... 93
■Sending Document with Department Code .................................................... 95
■Printing a Department Code Journal .............................................................. 96
Facsimile Features

Table of Contents
6
Edit File Mode ................................................................................................................. 98
■General Description ....................................................................................... 98
■Printing or Viewing a File List......................................................................... 98
■Changing the Start Time or the Station of a File ............................................ 100
■Deleting a File ................................................................................................ 102
■Printing Out a File .......................................................................................... 103
■Adding Documents into a File ........................................................................ 104
■Retry an Incomplete File ................................................................................ 105
Pre Installation Information........................................................................................... 107
■Internet Fax Features..................................................................................... 107
■Setup as SMTP Mail Server........................................................................... 108
■Setup as POP3 Client .................................................................................... 109
Internet Communication Features ................................................................................ 112
■Internet Fax Transmission ............................................................................. 112
■Direct Internet Fax XMT ................................................................................. 113
■Internet Mail Reception .................................................................................. 114
■Inbound Routing............................................................................................. 115
■Fax Forward................................................................................................... 116
■Dynamic Host Configuration Protocol (DHCP)............................................... 116
■SMTP Authentication ..................................................................................... 116
■Lightweight Directory Access Protocol (LDAP) .............................................. 117
■Relayed Transmission ................................................................................... 117
Important Information .................................................................................................... 118
User Parameters............................................................................................................. 120
■Setting the User (Internet) Parameters .......................................................... 120
Setting the Internet Parameters .................................................................................... 122
■Setting the User Parameters for the LAN Interface ....................................... 122
Sending Documents via LAN ........................................................................................ 124
■Manual Email Addressing .............................................................................. 124
■Address Book Email Addressing.................................................................... 126
■Multi Email Station Addressing (Broadcasting) .............................................. 128
■Internet Fax Ledger Size Document Transmission........................................ 129
■Change the File Format and File Name......................................................... 131
■Returned Email .............................................................................................. 133
■Using a Mailing List........................................................................................ 134
Receiving Documents via LAN ..................................................................................... 135
■General Description ....................................................................................... 135
■Receiving Email from a POP Server .............................................................. 137
Program Keys ................................................................................................................. 141
■Setting the POP Email Retrieval Key ............................................................. 141
■Using the POP Email Retrieval Key ............................................................... 143
Sender Selection ............................................................................................................ 145
■General Description ....................................................................................... 145
■Setting the Sender Selection ......................................................................... 145
■Sending Document with Sender Selection..................................................... 148
■Printing the Sender Selection List.................................................................. 149
Facsimile Features
Internet Fax Features

Table of Contents
7
Inbound Routing............................................................................................................. 151
■Setting the Routing Parameters ..................................................................... 151
■Entering Address Book Dialing Numbers for Inbound Routing ...................... 152
Fax Forward .................................................................................................................... 155
■Setting Fax Forward ....................................................................................... 155
■Fax Forward (Using Document Distribution System) ..................................... 157
Internet Fax Return Receipt .......................................................................................... 158
■General Description........................................................................................ 158
Relayed Transmission ................................................................................................... 160
■General Description........................................................................................ 160
■Relay Network ................................................................................................ 161
■Setting Up Your Machine as an Internet Relay Station .................................. 163
■Setting Up Your Machine for Relayed Transmission...................................... 164
■Sending Documents via Internet Relay .......................................................... 167
■Sending Document(s) from a PC to a G3 Fax Machine ................................. 171
■Printouts and Reports..................................................................................... 173
Setting the Dialing Method (Tone or Pulse)................................................................. 175
■General Description........................................................................................ 175
Adjusting the Volume .................................................................................................... 176
■General Description........................................................................................ 176
■Setting the Monitor Volume ............................................................................ 176
User Parameters............................................................................................................. 177
■General Description........................................................................................ 177
■Setting the User Parameter............................................................................ 177
Address Book ................................................................................................................. 180
■Adding Address Book Dialing Numbers ......................................................... 180
■Editing the Address Book ............................................................................... 183
Customizing Your Machine ........................................................................................... 188
■General Description........................................................................................ 188
■Setting the Fax Parameters............................................................................ 188
■Fax Parameter Table...................................................................................... 190
Setting Up IPv6 ............................................................................................................... 197
■General Description........................................................................................ 197
■IPv6 Address .................................................................................................. 199
■DNS Server Address ...................................................................................... 203
Journals and Lists.......................................................................................................... 205
■General Description........................................................................................ 205
■Transaction Journal........................................................................................ 205
■Communication Journal (COMM. JOURNAL) ............................................... 209
■Address Book List .......................................................................................... 211
■Group and Program List ................................................................................. 213
■Fax Parameter List ......................................................................................... 214
Internet Fax Features
Setting Your Machine
Printing Journals and Lists

Table of Contents
8
Troubleshooting ............................................................................................................. 215
■Information Codes.......................................................................................... 217
■Verification Stamp .......................................................................................... 220
■Checking the Telephone Line ........................................................................ 221
Specifications ................................................................................................................. 223
FCC Notice for User in USA .......................................................................................... 225
Notice to User in Canada............................................................................................... 227
Glossary .......................................................................................................................... 229
ITU-T Image No. 1........................................................................................................... 236
Index ................................................................................................................................ 237
Problem Solving
Appendix

9
Getting to Know
Your Machine
Getting to Know Your Machine
Safety Information
denotes a potential hazard that could result in serious injury, or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY
ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
WARNING

Safety Information
10
denotes hazards that could result in minor injury, or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the
risk of fire, electric shock, and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD, AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF
BATTERIES IN A FIRE. THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL
DISPOSAL INSTRUCTIONS.
SAVE THESE INSTRUCTIONS.
Model and Serial Number
Factory ID
Manufacturer’s Name and Address
CAUTION
IMPORTANT SAFETY INSTRUCTIONS

Safety Information
11
Getting to Know
Your Machine
Do not install the machine near heating, or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine, and other objects.
Do not block the ventilation openings.
Do not place heavy objects, or spill liquids on the machine.
CAUTION

Safety Information
12
Connecting the Cables
LAN Connection Jack
(10Base-T/100Base-TX)
LAN Cable
(10Base-T/100Base-TX Cable)
Insert the plug until a click is heard.
(LAN cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.
10Base-T/100Base-TX Ethernet Hub
Ethernet LAN
(10Base-T/100Base-TX)
Cable (Not included)
Ethernet-Token-Ring
Bridge
(Optional Order
No. UE-204006)
ACTIVITY Lamp
Blinks when there is data traffic
on the LAN.
LINK Lamp
Illuminates when connected to the LAN.
Lamp will not turn ON if LAN cable
is defective
(contains breaks).
RJ-11C
Telephone Jack
Plug one end of the
telephone line cable into
the "RJ-11C" telephone
jack supplied by the
telephone company, and
the other end into the LINE
jack on the left side of the
machine. (Refer to the Dialing
Method, see pages 175, and 190)
Telephone Line Jack
You can connect an
additional standard single
line telephone to the
machine. To connect the
telephone, remove the
protective tab on the TEL
jack.
External Telephone Jack
After connecting all cables,
and the Power Cord, turn the
Main Power Switch on the Back,
and the Power Switch on the Left Side
of the machine to the ON position.
Power Switch
RX
LINK

13
memo
Getting to Know
Your Machine
The illustration of the “ADDRESS BOOK” screen and the
“MODE SETTING” screen used with this manual explains on
a screen different from initial setting.

14
Control Panel
Used to select the
original size manually.
Flashes:
When receiving printing data.
Lights:
While printing.
Lights/Flashes when trouble occurs.
Flashes:
When machine is active.
Lights:
When the received fax message is in memory.
Touch Panel Display
PRINT DATA LED (Green)
STATUS LED (Red)
ACTIVE LED (Green)
Used to select the
FAX/EMAIL mode.
ON LINE Indicator
Blinks : When sending, or
receiving FAX/Email
communication.
[Ex: DP-8032]
Lights:
Machine detected a trouble status
No paper in the selected tray, or toner has run out.
Machine detected trouble, such as paper misfed, or jammed.
Flashes:
Machine detected an alarm status
No paper in the Tray. (Tray not selected.)
Toner is getting low, etc.

Control Panel
15
Getting to Know
Your Machine
Used to switch the machine
into energy saving mode.
For more details, see
Energy Saver page of the
Operating Instructions (For Copier.)
Used to start, or
select the function,
and sub-functions.
Used to reset
all the previously
set functions.
Use this button when
correcting entered
numbers, or characters.
Press this button when
you want to stop the
communication,
registration operation,
or audible tone.
Press this button to
start transmission, email
communication, or a
manual fax reception.
Keypad
Used for manual number dialing,
recording phone numbers, and
numeric entries.
Tone Key
Used to temporarily change the
dialing mode to Tone when Pulse
mode is set.
Used to enter a pause when recording, or dialing
a telephone number, or to redial the last dialed
number/email address.
Used to separate the Sub-Address from the telephone
number when dialing, or to access some features of
your PBX.
Used to start On-Hook Dialing, or to input a space
between numeric entries
(such as, while entering telephone numbers).
Used for adjusting the monitor volume while in the
FAX/EMAIL mode. (See page 176).
Used to set operations.

memo
16

17
Before Starting
Before Starting
Loading Documents
NOTE 1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance
with the other party's recording paper size.
Ex:
How to Load Documents
1. On the ADF / Inverting ADF 2. On the Platen Glass
• Insert the original(s) Face Up into the ADF until
the leading edge placed into the machine
stops.
• Place a book, or an original Face Down on the
Platen Glass, aligning it with the arrow mark on
the original size guides.
Sending Non-Standard Size Documents
When transmitting non-standard size
document(s), the machine may perform Rotate
Transmission automatically, and not transmit
the portion of the document that exceeds the
standard size ("P" portion). (See Note 1)
Original Size
Guide
Face Up
Original Size
Guide
Face Down
P
Rotation XMT
Direction
The portion labeled
"P" that exceeds the
standard document
size is not sent.
Ledger size Letter size

18
Basic Transmission Settings
You can temporarily change the transmission settings either before, or after you place the document on the
ADF. These settings are as follows:
After your document(s) have been sent, your machine will automatically return to the preset settings.
Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the
setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.
General Description
• CONTRAST
• RESOLUTION
• ORIGINAL (TEXT/PHOTO)
•X-STAMP
• 2-SIDED ORIGINAL
• FILE TYPE AND NAME
Contrast
MMM-dd-yyyy 15:00 0%
Ready To Fax
Original Set
FILE TYPE
AND NAME
LIGHTER DARKER
DarkerNormalLighter

Basic Transmission Settings
19
Before Starting
Your machine is preset to Standard resolution, which is suitable for most documents.
Use Fine, or Super Fine for detailed documents.
NOTE 1. To change the preset Contrast position, change the setting of Fax Parameter No. 01.
(See page 190)
2. To change the preset Resolution position, change the setting of Fax Parameter No. 02.
(See page 190)
3. If you send a photographic original with gray tones, set the Resolution to Fine, or S-Fine (406 x
391 dpi), and the Original setting to Text/Photo, or Photo. The reproduction of the received
document will be determined by the capability of the remote station.
Resolution
STD
FINE
S-FINE
600 dpi
for standard originals
for detailed originals
for finer detailed originals
for 600 dpi detailed original
s

Basic Transmission Settings
20
The Original setting is useful when sending photographs, or illustrations with gray tones. Your machine is
preset to "TEXT". You can select either "TEXT/PHOTO", or "PHOTO" mode.
NOTE
1. When you select TEXT/PHOTO, or PHOTO, your machine will automatically select Fine Resolution.
2. When you store a document in memory, the Verification Stamp will stamp on the document if it
is successfully stored in memory. In this case the Verification Stamp is not a confirmation that
the document was successfully transmitted. If you wish to disable the use of the Verification
Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See
page 191)
3. To change the preset Verification, or File Format position, change the setting of Fax Parameter
No. 04, or 177. (See pages 190, and 195)
Original (Text/Photo)
Others
Sending 2-Sided Original(s)
2-Sided scanning selection control is available for the user depending on the original
layout. The following selections are available for the 2-Sided scanning option:
• Long Edge : 2-Sided scanning aligned to the long edge of the original.
• Short Edge: 2-Sided scanning aligned to the short edge of the original.
Verification Stamp
• Confirms successful transmissions by stamping the bottom of each successfully
transmitted page with a small mark.
You or a selected party can be notified with a Job Completion Notice via a pop up
screen on your/their PC when the Copy Job, or the Print Job is completed. You must
setup the Job Completion Notice feature prior to starting the job, and properly setup the
Job Status Utility.
Confirms the commication status.
Retrieving the Email temporarily.
The File Format can be changed temporarily when sending an Internet Fax.
TEXT
TEXT/PHOTO
PHOTO
for text only originals
for text and photo originals
for photo or illustration originals
2-SIDED
ORIGINAL
X-STAMP
COMPLETION
NOTICE
COMM. STATUS
GET EMAIL
FILE TYPE
AND NAME