Panasonic KX-PW820DL User manual

Facsimile
Quick Reference Guide
Model No. KX-PW820DL
KX-PW820DW
KX-PW820DL
Main unit:
Portable handset:
KX-PW820
KX-FKN516
Thank you for purchasing a Panasonic product.
This guide explains some basic features and operations, but not all of them.
For further details, see the Japanese operating instructions.
This product is designed for use in Japan.
Panasonic cannot provide service for this product if used outside Japan.
KX-PW820DL includes 1 portable handset and 1 main unit.
KX-PW820DW includes 2 portable handsets and 1 main unit.
Any details given in this guide are subject to change without notice.
This unit is equipped with the voice guide features. (Japanese only)
Cancel the voice guide features after installations and connections.
For details about voice guide, please see page 10.
Table of Contents
Finding the controls …………………………………………………………… 2
Installations and connections ………………………………………………… 4
Setting your facsimile telephone number to the main unit ………………… 7
Setting your logo to the main unit …………………………………………… 8
Character input mode for the main unit ……………………………………… 8
Character input and command key table for the portable handset ……… 9
Voice guide…………………………………………………………………… 10
Automatic dialing on the main unit ………………………………………… 11
Recording a telephone conversation on the main unit ………………… 12
Automatic dialing on the portable handset (KX-FKN516) ……………… 13
Intercom ……………………………………………………………………… 14
Sending faxes ……………………………………………………………… 15
Copying documents ………………………………………………………… 15
Receiving faxes ……………………………………………………………… 16
Operating the built-in answering device ………………………………… 18
Night mode…………………………………………………………………… 20
Call block …………………………………………………………………… 21
SD Memory Card …………………………………………………………… 22
Trademarks ………………………………………………………………… 23
Specifications ……………………………………………………… Back cover
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22
Finding the controls
Main unit
1
Liquid crystal display (Touch screen)
Liquid crystal display can be operated by touching
the screen. (See below)
a-h refers to the touch buttons.
a. Playback e. Redial
b. Phonebook f. Speed Dialer
c. Fax/Copy g. Intercom
d. Function h. Volume
The display turns off after about 2 minutes of inactivity.
To turn on the display, touch the screen.
2
Auto Answer button & indicator
— light on: answering device activated.
— light off: used as a regular telephone.
3
Call/Fax List indicator lights when
—
a call was missed. (For Number Display service users.)
— a fax was stored in memory.
4
Call/Fax List button starts a search in
— the Number Display (Caller ID) log.
— the fax list stored in memory.
5
Monitor button
6
Stop button
7
SD Memory Card cover
8
Tone button switches to tone dialing.
Night mode button
9
Sharp button
Key lock button can lock the main unit so that no calls
or settings can be made. To turn key lock on, press this
button for about 3 seconds until a single beep is heard.
To turn key lock off, press this button for about
3 seconds.
10
SD button & indicator
To use the touch screen
Example : To use the phonebook
To adjust the volume
To adjust the ringer volume when the unit is on stand by
Touch
(Volume) Touch (Ringer Volume) Touch (High) (Low) repeatedly Touch (Set)
To adjust the receiver volume while talking, touch (High) (Low) repeatedly.
To adjust the speaker volume while listening to the recorded messages or using the monitor, touch (High)
(Low) repeatedly.
Touch .
“ ” refers to the current setting.
Example: Setting the dialing mode
To select a name from the phonebook,
touch the desired name.
(Selected name is highlighted.)
Touch ( ) to scroll through the name list.
( ) indicates that the list does not
extend beyond the current screen.
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33
Finding the controls
Portable handset (KX-FKN516)
● 
To change Hiragana into
Kanji.
● 
To adjust the volume.
● 
To redial the phone
numbers in the redial
list. The last 10 phone
numbers dialed are
stored in memory.
● 
To make/answer calls.
● 
To put a call on hold.
● 
To start a search in the
Number Display log.
(For Number Display
service users.)
● 
To use the speakerphone.
● 
For call waiting service
users.
● 
To clear letters/numbers.
Sharp button
Key lock button
●To lock the portable handset so that no calls or setings
can be made. To turn key lock on, press this button for
about 3 seconds until a single beep is heard.
●“ ” is displayed.
●To turn key lock off, press this button for about 3
seconds until a single beep is heard.
● 
To use the phonebook.
and buttons refer to the function
displayed on the bottom of the display.
They function differently depending on
the mode.
Dial buttons
Earpiece Liquid crystal display
Microphone
Do not cover the
microphone while
talking.
Function menu that is
controlled by or
Portable handset number
(and name)
No link to the main unit
Battery strength
Tone button
●To switch to tone dialing.
● 
To end a call.
● 
To end or exit from editing or
other operations.
How to use key
How to use buttons
Secure button
● 
While the portable handset is
ringing, press this button.
The portable handset
announces a message to the
caller . The message is
announced in Japanese and
means “This unit is currently
set to Caller Verifying mode.
Could you please speak out
your name?”
To talk to the caller,
press .
To hung up, press .
Mute button
● 
To mute your voice to the
other party by pressing this
button for about 2 seconds.
(To release the mute,
press this button again.)
● 
To page the main unit
and/or portable handset(s).
■To adjust the ringer
volume when the portable
handset is on stand by
(Select “呼出音量”)
(press
repeatedly) or
■To adjust the receiver
volume while talking,
pressrepeatedly
■To adjust the speaker
volume while listening to
the recorded messages or
using the speakerphone,
press repeatedly
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44
Installations and connections
When the unit runs out of ink film, the following message will be displayed.
  
     
Install a new ink film.
Installing the ink film
1Open the control panel.
2Open the back cover.
4
3Insert the ink film.
If the ink film is slack, tighten it by
winding this gear (orange).
Insert the white gear into the right slot
of the main unit.
Insert the orange
gear into the left slot
of the main unit.
5Close the back cover pressing
“ ” down on both sides
until it clicks into place.
6Close the control panel.
Replacement ink film:
KX-FAN190 (15 m) 714
KX-FAN190W (15 m X 2) 1,208
KX-FAN191 (15 m) (*1) 893
KX-FAN191W (15 m X 2) (*1) 1,523 As of June 2009. Tax included.
*1 KX-FAN191/KX-FAN191W leaves a fainter print trail on the film
than does the KX-FAN190/190W.
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55
Installations and connections
Installing recording paper (A4 size)
2Set up the recording paper stands.
Pull out the front stand first.
1Open the recording paper tray.
1Remove the recording paper and fold the recording
paper stands in.
2Close the recording paper tray.
Folding the recording paper tray
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6
Installations and connections
Connecting the main unit
1Raise the antenna.
Power cord
Telephone line cord
(supplied accessory) Wall jack
Power outlet
(AC 100 V)
4Connect the telephone line cord.
3Connect the power cord.
2Connect the cord and
place the handset on
the main unit.
After the Connecting...
1This unit will automatically select the dialing mode
(Pulse/Tone).
2When the following is displayed, touch
(Function) to set the date and time.
3Enter the correct year/month/day.
Example: October 1, 2009
Touch
.
4Enter the correct hour/minute in a 24-hour
clock entry.
Example: 15:45 (3:45 PM)
Touch .
5Touch (Set).
6When the following is displayed, press
(Stop).

   

   
If you cannot make a call...
To adjust the date and time
1. Touch (Function), then press
.
2. Enter the correct year/month/day/hour/minute.
3. Touch (Set), then press (Stop).
Set the dialing mode with the main unit.
1. Touch (Function).
2. Press .
3. Touch to select the desired setting.
4. Press (Stop).
 : Tone
  : Pulse (20 PPS)
 : Pulse (10 PPS)
: Auto (Default)
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7
Installations and
connections
Setting your facsimile
telephone number to the
main unit
1Touch (Function).
5Press (Stop).
3Touch to enter your facsimile telephone
number, up to 20 digits.
Example: +098 7654··
2Press .
4Touch (Set).
Setting up the portable handset
(KX-FKN516)
1Press on the battery cover and slide the cover.
2Insert the battery into the compartment and close the
battery cover.
After your Panasonic battery is fully charged,
it will last up to about 5 hours of conversation.
Battery
Power outlet
(AC 100 V)
Charger
3Connect the charger to the power outlet, then place
the portable handset on the charger for about
10 hours.
The (Space) button replaces the digit with a
space.
To correct a mistake, touch (Erase).

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8
3Enter your logo, up to 30 characters, using the touch
screen.
To enter English characters, touch
(Character input mode) repeatedly until English
letters are displayed.
Detailed instructions are given on the right.
Setting your logo to the
main unit
1Touch (Function).
5Press (Stop).
Example: Micah
1. Touch .
2. Touch (Lower case) .
3. Touch .
4. Touch .
5. Touch .
4Touch (Set).
2Press .
Cursor

Cursor
Character input mode for
the main unit
To change the character input mode, touch
(Character input mode) repeatedly.
Input mode can be switched in the following order:
Hiragana Katakana English Numbers Signs
English input mode
To enter N~Z/A~M, touch
(Change to N-Z)/
(Change to A-M).
To enter lower case letters,
touch (Change to n-z)/
(Change to a-m).
To enter lower case/upper case letters,
touch (Lower case)/ (Upper case).
Sign input mode
To move the cursor to the left and right,
touch .
To delete a character, touch (Delete).
To insert a space, touch (Space).
There are 3 pages of different signs.
To enter a different sign, touch (Next page).
Character (Signs)
@ . _ – & $ ¥ % + = ~^
 
–
        
         

The characters on the display are somewhat different
from those shown in the character list.
KX-PW820DL_DW_QG.indb 8 2009/06/10 11:31:25

9
9
Character input and command key table for the portable
handset
Pressing the dial keys will select a character as shown below.
Character Hiragana Katakana English Numbers
Display of the
portable handset
［漢］ ［ｶﾅ］ ［英］ ［数］
Dial key
Portable handset
(
KX-FKN516
)



 @ . _ – & $ ¥ % + = ~^
      
       
       
        
    
       
       
      
             ’”
     
   
Command keys
Used to change the character input mode.
Used to move the cursor to the left and right.
Used to delete a character.
Used to insert a space.
The characters on the display are somewhat different from those shown in the character input and command key table.
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10
10
Operation guide
The unit starts the following voice guidance in Japanese:
Operations To cancel the operation guide (using the main unit)
Send a fax
Copy
Add entries to the phonebook
Store phonebook entries in the speed dialer
Make a call using the phonebook/redial/speed dialer/
call memory
Change a ink film
View the fax list
Reading-out dial
The unit announces the number dialed in Japanese, when you make a call with the main unit.
To cancel the reading-out dial
Reading-out phonebook
The unit reads out stored names* when the phonebook is searched.
To cancel the reading-out phonebook
Incoming name announcement (for Number Display service
subscribers only)
The unit announces the caller’s name* when a call is received from a caller whose name and phone number are stored
in the phonebook.
To cancel the incoming name announcement
Voice guide
* Names will only be read out when their “ フリガナ ” (readings) are stored in katakana in the phonebook.
English, numbers and signs in “ フリガナ ” are not read out.
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11
Automatic dialing on the main unit
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1Touch (Phonebook), then touch (Search).
2Touch (Register).
2Select the desired name.
3Lift the handset.
Editing a stored name or number
in the phonebook
3Touch (More buttons), then
touch (Edit).
4Edit the name (see “Character input mode for the
main unit” on page 8 for instructions).
If you do not need to edit the name, skip to step 5.
5Touch (Set).
8Edit the telephone number.
If you do not need to edit the telephone number,
skip to step 9.
10 Select the group number.
If you do not need to change the group number,
skip to step 11.
1Touch (Phonebook), then touch (Search).
2Select the desired name.
1Touch (Phonebook).
“XXX” shows the remaining
station numbers you can
store.
You can program up to
150 stations, including
4 pre-programmed stations.
3Enter the name, up to 20 characters (see “Character
input mode for the main unit” on page 8 for
instructions).
4Touch (Set) 2 times.
5Enter the telephone number, up to 24 digits.
To correct a mistake, touch (Erase).
6Touch (Set).
7Select the group number [
ｸﾞﾙｰﾌﾟ 1:
(Group 1) to
(Group 9)].
8Touch (Set).
To program other items, repeat steps 3 to 8.
9Press (Stop) to exit the program.
12 Press (Stop).
11 Touch (Set).
9Touch (Set).
6Edit the kana.
If you do not need to edit the kana, skip to step 7.
7Touch (Set).
XXX
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12
Automatic dialing on the main unit
Recording a telephone conversation on the main unit
Storing names and telephone
numbers in the speed dialer
Making a voice call using the
speed dialer
You can store up to 9 names and telephone numbers
which are stored in the phonebook. The dialing buttons
( to ) function as memory stations.
3Touch (Register).
1Touch (Speed dialer).
5Touch (Set).
To program other items, repeat steps 2 to 5.
6Press (Stop) to exit the program.
4Select the desired name.
2Select the memory station by touching the screen.
Example: speed dialer 1
1Touch (Speed dialer).
2Select the memory station by touching the screen.
Erasing a stored name and
number in the speed dialer
3Lift the handset.
1Touch (Speed dialer).
2Select the memory station by touching the screen.
4Press (Stop) to exit the program.
3Touch (Erase), then touch (Yes).
Memory station number
1While talking, touch (Record).
2Touch (Cancel the precaution voice message)
and the recording starts.
3Press (Stop) to end the recording.
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13
Automatic dialing on the portable handset (KX-FKN516)
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1Press (Phonebook).
3Enter the name, up to 20 characters (see the table on
page 9 for instructions).
4Press 2 times.
3Press (Talk).
5Enter the telephone number, up to 24 digits.
To correct a mistake, press (Flash/Erase).
6Press .
9Press (Off) to exit the program.
Editing a stored name or number
in the phonebook
3Press .
4Edit the name (see the table on page 9 for
instructions).
If you do not need to edit the name, skip to step 5.
5Press .
8Enter the correct telephone number.
If you do not need to edit the telephone number,
skip to step 9.
11 Press .
1Press (Phonebook).
2Press (Search button) repeatedly until the
desired name is displayed.
2Press (Search button) repeatedly until the
desired name is displayed.
1Press (Phonebook).
7Enter the group number ( to ).
10 Edit the group number.
If you do not need to edit the group number, skip to
step 11.
8Press .
To program other items, repeat steps 3 to 8.
9Press .
12 Press (Off) to exit the program.

 
2Press .
“XXX” shows the remaining
station numbers you can
store.
You can program up to
150 stations, including
4 pre-programmed stations.
 
  
6Edit the kana.
If you do not need to edit the kana, skip to step 7.
7Press .
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14
Intercom
An intercom is available between the portable handsets or between the main unit and portable handset(s).
Using the main unit: Using the portable handset (KX-FKN516):
1For single portable handset users
Press (Intercom).
For multiple portable handset users
1Press (Intercom).
2Call the main unit and/or portable handset(s) in
the following ways:
– To call a specific portable handset, press the
portable handset number ( to ) which
you want to call.
– To call the main unit, press .
– To call the main unit and all the portable
handsets, press .
3Press (Off) to end the intercom call.
1For single portable handset users
1Touch (Intercom).
2Lift the handset.
For multiple portable handset users
1Touch (Intercom).
2 Call the portable handset(s) in the following ways:
– To call a specific portable handset, press the
portable handset number ( to ) which
you want to call.
– To call all the portable handsets, press .
3Lift the handset.
2Start talking.

3Replace the handset to end the intercom call.
2Start talking.
Example : 

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15
Sending faxes
1Open the document cover, and adjust the width of the
document guides to the size of the document.
2Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3If necessary, touch (Resolution) repeatedly to
select the desired resolution (see below).
FACE UP
Document
guides
Document
Document cover
4Dial the fax number.
5Touch (Fax).
The unit will start fax transmission.
Sending a fax manually
To select the resolution
Select the desired resolution according to the type of document, by touching (Resolution) repeatedly.
  
(Standard) for printed or typewritten originals with normal-sized characters.
  
(Fine) for originals with minute printing.
  
(Photo) for originals containing photographs.
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3Select the desired name.
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3Select the memory station by touching the screen.
Sending a fax using automatic
dialing
Using the phonebook
Using the speed dialer
4Touch (Fax).
The unit will start fax transmission.
2When the display returns to the stand-by screen
after 5 seconds, touch (Phonebook),
(Search).
2When the display returns to the stand-by screen after
5 seconds, touch (Speed dialer).
4Touch (Fax).
The unit will start fax transmission.
Cancel the voice guide features before sending a fax. (See page 10)
Copying documents
Cancel the voice guide features before copying a document. (See page 10)
1Install the recording paper (see page 5).
2Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3When the display returns to the stand-by screen after
5 seconds, touch (Fax/Copy).
If necessary, before the display changes, touch
(Resolution) repeatedly to select the desired
resolution (see above).
4Touch (Copy).
The unit will start copying.
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16
Receiving faxes
Receiving a fax manually
(AUTO ANSWER off)
Using the main unit:
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
touch (More buttons), (Fax), then
replace the handset.
The unit will start fax reception.
1When you hear a ring, lift the handset to answer the
call.
Receiving faxes
Using the portable handset (KX-FKN516):
2When receiving a call, the unit will receive a fax
document or record a voice message automatically
depending on the caller’s request.
Receiving a fax automatically
(AUTO ANSWER on)
1If the (Auto answer) light is off, turn it on by
pressing .
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press .
3Press (Search button) repeatedly until the
“ﾌｧｸｽ受信 ” is displayed, then press .
4Press .
The main unit will start fax reception.
1When you hear a ring, lift the portable handset from
the charger, then press (Talk) to answer the call.
You can select beforehand whether to receive faxes by
“Receive in memory” or “Receive on recording paper”.
The received fax will be
stored in the main unit
memory or the SD Memory
Card. You can check the
contents on the display, then
print them if necessary.
The received fax will be
printed on recording paper.
Setting/canceling “Receive in memory”
Touch (Functions), (Receive in
memory), then (Yes).
(Changes each time they are touched.)
Receive on :
recording paper
Receive in memory :
(Default setting)
Receive in memory
With no display: Receive on recording paper
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17
Display when faxes are received
in memory 1Press (Call/Fax list).
Viewing faxes stored in memory
When new faxes are received in memory, (Call/
Fax list) will light on.
It will also light on when a call is missed.
(For Number Display service users.)
If an SD Memory Card is inserted, new faxes will be
received in the SD Memory Card. (To view the faxes in
the SD Memory Card, see page 23.)
Receiving faxes
3Select a fax to display.
You can view a detailed fax list by touching
(Detail).
4 Touch (Display) to view the fax (see below for
detail).
To print the displayed
page, touch
(Print a Page).
5To view other faxes, touch (Return) and repeat
steps 3–5. To exit the program, press (Stop).
Information about display
To enlarge or reduce content
To enlarge the display content: Touch
(More buttons), (Enlarge).
To reduce the display content: Touch
(More buttons), (Reduce).
To turn display contents
Touch (More buttons), (Turn).
To scroll display contents
Touch the screen and slide your finger in the desired
direction to scroll.
2Touch (fax list in the main unit memory).
(Example)
(Example)
Friday, October 2nd, 10:23
means unread message
Example:
The number of faxes stored in the
main unit memory is displayed.
means unread message
means the main unit memory
Scroll pages
To show the next page: Touch (Next page).
To show the previous page: Touch (Previous
page).
means this message has not been
saved to any SD Memory Cards
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18
3
Select the desired fax to print, then touch (Print).
Printing a specific fax stored in
memory
1Press (Call/Fax list).
Deleting a specific fax stored in
memory
5Press (Stop).
Receiving faxes
1Press (Call/Fax list).
3Select the desired fax to delete.
5If you want to delete the fax, touch (Yes).
If you want to hold the fax, touch (No).
6If you want to delete other faxes, repeat steps 3–5.
7Press (Stop).
4Touch (More buttons), (Delete).
Do you delete the new fax ?
 

or
Do you delete the fax ?
 
4After printing, the following is displayed.
If you want to delete the fax, touch (Yes).
If you want to hold the fax, touch (No).
 
Do you delete the
printed contents ?
Recording your own greeting
message
You can record your own greeting message. When
receiving a call, it will be played to callers instead of the
pre-recorded Japanese greeting message.
4Touch (Start) and speak your greeting
message after a beep, up to 16 seconds, to the
handset.
5Touch (End) and replace the handset.
Your greeting message will be played back
automatically.
1Touch (Function).
2Press .
Erasing your own greeting
message
3Lift the handset.

1Touch (Function).
2Press .
3Touch (Yes).
The pre-recorded Japanese greeting message will
be played when you receive a call.
 
Operating the built-in
answering device
2Touch (fax list in the main unit memory).
2Touch (fax list in the main unit memory).
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19
Operating the built-in answering device
Erasing a specific message
Touch (More buttons), (Erase) while
listening to the message you want to erase, then touch
(Yes).
Erasing all of the recorded
messages
2Touch (Erase all).
1Touch (Playback).
When not using an SD Memory Card, touch
(Yes).
When using an SD Memory Card, delete messages as
follows:
— To erase the main unit memory messages,
Touch (Main unit), (Yes).
— To erase the main unit memory messages
and the SD Memory Card messages,
Touch (Main unit+SD), (Yes).
— To erase the SD Memory Card messages,
Touch (SD card), (Yes).
2When receiving a call, a greeting message will be
played and the unit will record a voice message.
To record your own greeting message, see page 18.
Activating the answering device
1Turn the (Auto answer) light on by pressing .
Listening to recorded messages
Listening to all of the recorded
messages
When new messages are recorded, the (Auto
answer) light will flash.
Press to listen to recorded messages.
Touch
(Playback), then touch (Playback all).
After the messages are played back, the following will be
displayed.
To erase the messages, touch (Yes).
To save the messages, touch (No).
If an SD Memory Card is available (inserted), voice
messages will be recorded to the SD Memory Card.
(See page 22.)
After the messages are played back, the following will be
displayed.
To erase the messages, touch (Yes).
To save the messages, touch (No).
means recorded date
and time : Oct. 2, 10:05
If an SD Memory Card is inserted, the following
variations may occur:
: Playing a message in the SD
Memory Card.
: Playing a message in the main unit
that is not saved to any SD Memory
Card.
Blank : Playing a message in the main
unit that has been saved to an SD
Memory Card.
 
Do you erase all messages ?
 
or
Do you erase all messages in the main unit memory ?



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20
Operating the built-in
answering device
Operating the answering device
from a remote location
Operation: Listening to a recorded message from a
remote location
Turn the (Auto answer) light on before you go out.
Remote operations are available only from a touch tone
telephone.
1. Call your unit.
2. Enter the remote operation ID during the greeting
message.
3. Press
2
or wait 4 seconds.
Only the new recorded messages will be played
back.
To listen to all the recorded messages, press
4
after
the new messages have been played back.
Preparation: Programming the remote operation ID
1. Touch (Function).
2. Press .
3. Enter any 4-digit number (remote operation ID) except
or #.
4. Touch (Set).
5. Press (Stop).
Night mode
Press (Night mode) for about 3 seconds.
“”is displayed and lights on.
When a call is received during night mode, the unit
will handle the call silently, either by storing the
received fax into memory or by recording the caller’s
message.
Night mode allows you to select a block of time
during which the unit will not ring for outside calls
or make sounds when you change the settings.
This feature is useful when you do not want to be
disturbed, for example, while sleeping.
Turn off the night mode
Press (Night mode) for about 3 seconds.
Printing received fax documents
When new faxes are received, the (Call/Fax list)
light will turn on.
To print the faxes, see “Printing a specfic fax stored in
memory” on page 18.
To print the faxes in the SD Memory Card, see page 23.
Turn on the night mode
Listening to recorded messages
When new messages are recorded, the following will be
displayed.
Touch (Playback), then touch (Playback
new messages) to listen to recorded messages.
After the messages are played back, the following will be
displayed.
To erase the messages, touch (Yes).
To save the messages, touch (No).
 

Example :
KX-PW820DL_DW_QG.indb 20 2009/06/10 11:31:40