Panasonic KXF1600 - MFD FAX PRINTER User manual

Panasonic
Plain Paper FAX
Model No. KX-F1 600
OPERATING
INSTRUCTIONS
FOR A FAX, COPIER & SCANNER
Please read these Operating Instructions before
using the unit and save for future reference.
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX
eThis product is designed for use in the United
States of America, and may not operate in other
countries. (See page 79 for more details.)
eEste producto ha sido diseñado para su uso en los
Estados Unidos de América, y puede no funcionar
correctamente en otros países. (Consulte la página 79
para tener más detalles.)
Contents
Installation and Connection
Initial Preparation
Basic Operations
Advanced Operations
Troubleshooting and Routine Care
General Information

Thank
you
for
purchasing
the
Panasonic
Plain
Paper
Facsimile
.
Things
you
should
keep
records
of
pue
cmm
a
=
«m
um
mm
--
mm Um
NEM
mm
eee
mu
—
——
—
mtm
m
c
Attach
your
sales
receipt
here
For your future reference
Date
of
purchase
Serial
No
(found
on
the
rear
of the
unit)
Dealers name and address
Dealer's telephone number
Caution:
eThe
Telephone
Protection
Act
of
1991
requires
the
following
information
to
be
clearly
stated
either
at
the
top
or
bottom
margin
of
the
first
message
page
when
transmitting
messages
via
telephone
facsimile,
—Date
and
time
of
transmission,
—
Identification
of
the
business,
entity
or
person(s)
sending
the
facsimile
and,
—
Telephone
number
of
the
business,
entity
or
person(s)
To
program
this
information
into
your
facsimile
machine,
complete
all
the
instructions
on
pages
16
through
18
e
When
using
the
unit
as
a
printer
that
is
connected
to
a
computer,
use
a
parallel
shielded
cable
that
iS
six
feet
or
shorter
for
reliable
data
communications
and
compliance
with
FCC
rules
Important
information
regarding
print
and
ink
cartridges
Ink
formulation
is
the
most
critical
component
of
an
ink
jet
printer.
The
ink
you
use
must
meet
these
guidelines
—
be
able
to
be
heated
and
cooled
6000
times
per
second
without
clogging,
—
dry
very
quickly
without
bleeding
into
other
colors,
—
work
with
different
media
and
software,
while
providing
correct
color
matching
with
the
print
driver
and,
—be
environmentally
safe
For
optimum
printing
results,
use
Panasonic's
KX-FA150
print
cartridge
and
KX-FA151
color
print
cartridge
When
replacing
ink
cartridges
in
the
KX-FA151
color
print
cartridge,
use
Panasonic
KX-FA152
for
color
and
KX-FA153
black
ink
cartridge
Panasonic
does
not
recommend
that
print
or
ink
cartridges
be
refilled
The
use
of
refills
or
products
other
than
specified
by
Panasonic
can
adversely
affect
the
performance
and
quality
of
the
printed
material
Copyright:
This
manual
is
copyrighted
by
Kyushu
Matsushita
Electric
Co
,
Ltd
(KME)
and
its
licensee.
Under
the
copyright
laws,
this
manual
may
not
be
reproduced
in
any
form,
in
whole
or
part,
without
the
prior
written
consent
of
KME
and
its
licensee
© Kyushu Matsushita Electric Co, Ltd 1996

Included accessories (To order, call toll free 1-800-332-5368.)
Power cord Telephone line cord | Handset Handset cord Document tray
(p. 8) (p. 8) (p. 8) (p. 8) (p. 12)
PQJA200Z PQJASSV PQJXD0105Z PQJA212M PFKS1004Z1
Document stacker Paper stacker Print cartridge Print cartridge Printer driver soft-
(p. 12) (p. 12) container (black) ware (floppy disk)
(pp. 11, 70) (pp. 10, 78) (See Operating
Instructions for
Printer)
i:
Color
print
cartridge
G
ERE
Pa
PFHR1009Z
|
sold
separately
(see
PFJF1600A
page 78)
Using attached user guides
The unit performs the following functions, plain paper facsimile, copier, scanner, telephone and printer. To
efficiently use this unit, we recommend to read the instructions below in following order.
Quick start guide
This guide summarizes installation and basic operations, and describe the connection examples. To connect
the KX-F1600 to your computer or other devices, see Advanced use in this guide.
Operating Instructions for a fax, copier and scanner
This manual describes installation, initial preparation, how to use a facsimile, copy, telephone and scanner,
troubleshooting, routine care and general information.
Operating instructions for printer
This manual describes how to set up the unit for printing and how to operate a printer in Windows or a non-
Windows environment.
| Trademarks
| Microsoft®, Windows® and MS-DOSs are registered trademarks of Microsoft Corporation in the United
, States and/or other countries.
. All other trademarks identified herein are the property of their respective owners.

Table of Contents
Installation Connection
Location of controls rta iaa nee Den 6
Removing the shipping materials. ...........,..,......,....,,,........ 8
CONNECTIONS PH EL 8
Installing the print cartridge .........................,,,..,,,.,,.,,.. 9
Installing the stackers and tray...........,...........,,,...,,,.,..... 12
Before: loading paper- ceert cco bes cse semp eed e RUN DE 13
Loading a stack of paper ......................,....,,.,..,,.,,.,,.. 14
Setting the recording paper size ..........,..,.......,,,.............. 15
Printing à help listi «xus reo oho etaten Selen, 15
Initial Pre>aratfon
Setting date, time, logo and facsimile telephone number ................ 16
AdUSING VOUES « . a eGo As cb ØDE 18
Selecting the receive mode ...........................,......,,.,.. 19
Making Voice Calls 5.2.54 3 re eide deg 20
Answerng VOICE CAIS vrede 20
Transmitting documents sa deckt coke dle t quac ES erme: 21
Receiving documents. > 49 bre eh es ER CURIE aaa 23
Making A CODY iade d dota vos rp Doku be LER M I M A Mord Ed 25
Operations
Automatic dialing
Storing tel/fax numbers ...........,.....,..,.,......,,,............. 26
Making voice calls using automatic dialing ................,.,..,.,,... 27
Transmitting documents using automatic dialing ........................ 27
Electronic telephone directory .......,...,,,.,,............,,......... 28
Telephone
Voice contact os TP 29
TONE, FLASH and PAUSE/REDIAL buttons ......................,... 30
Special sending features
Poling ecc 31
Delayed trånsmissien. 2012 vk) ERE Eee kes Re ie A 32
Transmitting documents to multistations ............,,......,.,....... 33
Transmitting documents from memory ........,.....,,................ 35
Reserving transmission ever oS 37
Sending documents overseas ................,..........,,,.,....,,.. 38
Printing å cover DADO «ovata imminente tin 38

Special receiving features
MORE)
Remote fax receiving using an extension ....,.,...,.,..,.,.....,....... 39
JUN mail prohibitor altar 40
Receiving with distinctive ring service. .......,........,.....,..,........ 41
Receiving oversized documents ....,......,........,.......,,,,,,... 42
Receiving documents in memory..................,,,,..,...,..,...... 43
Saving nkpaper iue curet rmn nuit o at caning waren tous 46
Pager alert for fax reception ........o esee htt 47
Enhanced copy features
RU
EX
(o
ye)
>
=
£9
e
(o)
=)
Making a Copy in mono-colOF 458440, ia 48
Making an extension COPY cusco arar sann sine mE Cea anaes 49
Making a reduction COPY usse pu ERE as 50
Scanner
USING 85 d Scanner salar Tree Cei z i dee EA 51
Others å
Using an external telephone answering machine ....................,... 52
Changing the logo print position. va ass oo SOC I ERU TR UR s al ne 55 ©
Changing display Contrast: estores clarita huder DIA A RA 55 e
| : y
Printer time-out Via ee cade one oa o a ovd Dar PCM, RR de 56 =
Resetting the advanced features ..............................,.,,.... 56 z
Summary of user programmable features ...........,.,.,......,,,..... 57
Printing reports and ER Loraas oboe x 58
Troubleshooting] Rovine Care 9E
OR<
Error messages on the display..................,.....,,.......,...... 61 = 3
Before requesting help ........,,..,,..4 44444 suce isa see 62 Spel
E A A ae eee eS ON ore 64 a
If a problem occurs during reception ........,........,,,,............, 65
Clearing a recording paper jam 25 ue one REIN ht nm wes ware 65
Clearing a document jam airis shes ri 66
Adjusting the feeder pressure .............,......,...........,.,..,,. 66 E
Replacing the print and ink cartridge .................,..,......,,..... 67
Cleaning the inside of the unit .............,,...,....,,..........,,.. 73 zy
Transporting the unit ....,, een bee ADO 73 =
o
General
Inermetion
B
Important safety Instructions iss co. ou ee ER ADA 74
FCC information ordo anuos seen E Ces a valvas ala ES Edna ne 75
Limited warranty oec ote A ce ex RAS RARUS D v d 76
Service center dredton La 14-4. ka x eot ce Ox RE TE a este 77
Information for users: oad ees o ERR RS we ERU EXPO NN NE 78
Accessory order information ................,,,..,..,,.,,,.,,.44,....., 78
SPENN oer o RI ere 79
Speed lala 5er A XE s UA RT 81
Ne ip quum Cue AS LIT) 83

Location of controls
Front view
Paper tray
Paper rest
Paper selection lever
Document tray
Document guides
GEN Document entrance
Paper guide
Front lid
open lever
x T
>
p Pr Document
stacker
Paper stacker
Recording paper exit
Microphone

Control panel
DIRECTORY button BROAD CAST key (p. 33)
(PB: 7; 29) PRINT MODE button
RECEIVE MODE button aa button FF button
(p. 19) | ON LINE button
ae button PRINTER button
P: (See operating
Display panel MENU button instructions for printer.)
(p. 15)
{ COLOA PRINTER
-—-————— m oot
Amm wm mee eee eee eee ri o
Qo—- o - € -Ne reese m m ww ss
VOLUME
STOP COPY START/SET]
nn
open]
E
[cod
: START/SET button (p. 15) LOWER key
Dial keypad
JE
COPY
button
(p.
25)
(pp.
26,
27)
TONE
button
STOP
button
(p.
22)
Direct
call
station
keys
(p. 30) VOLUME button (p. 18) (pp. 17, 26, 27, 33)
FLASH button (p. 30)
PAUSE/REDIAL button (p. 30)
MUTE button (p. 20)
SP-PHONE button (pp. 20, 29)
INK/PAPER SAVE button (p. 46)
CLEANING button (p. 72)
RINGER button (p. 18)
ENVELOPE button
(See operating instructions for printer.)

Removing the shipping materials
1. Remove the shipping tape from the outside of the unit.
2. Remove the protective sheet inside the paper tray.
3. Slide the front lid open lever towards you to open the front lid.
4. Remove the tape that protects the paper thickness lever and the print cartridge holder.
Front lid
open lever
Note:
OAS
you
unpack
the
unit,
save
the
carton
and
packing
materials
in
case
you
want
to
move
or
ship
the
unit
in
the future.
Connections
Handset
Power cord
Handset cord
Telephone line
X cord
Power outlet
(120 V, 60 Hz)
Dialing mode switch:
Set to TONE.
— If you cannot dial, set to
PULSE.
DIALING MODE
X
Single telephone line Connect to LINE.
(RJ11C)
TONE 1! PULSE
Note:
oWhen you connect the telephone line cord to the single telephone line jack, connect from the LINE
jack. Do not connect from the EXT. jack or SCANNER OUTPUT port.
oThe unit will not function during a power failure.
oFor additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
8

Installing the print cartridge
The print cartridges that can be used with the unit are;
—the attached print cartridge or KX-FA150 (option) for black printing only,
—KX-FA151 (option) for black and color printing.
To order a replacement part, see page 78.
When you use the unit as a facsimile machine, use KX-FA150 for black printing.
When you use the unit as a printer, you can use both KX-FA150 and KX-FA151 for black and color printing.
Print cartridge guidelines
O To avoid drying out the ink or clogging the print head, follow these precautions:
— When changing print cartridges, always store the idle cartridge in the print cartridge container.
— Store print cartridges at room temperature.
—Do not unpack a print cartridge until you are ready to use it.
— Install the print cartridge immediately after removing the print head cap and protective tape.
— Use the print cartridge within one year and use the ink cartridge within six months after unpacking.
—Keep the print cartridge in its home position (right side of the unit) when you are not using the unit.
— Do not remove the print cartridge from the unit unless it is necessary.
— Make sure both ink cartridges are installed in the KX-FA151 color print cartridge.
—Do not leave the color print cartridge installed in the unit when the ink has run out.
O To avoid spilling ink:
—Do not touch the print head on a cartridge or the edges around it.
— Do not unpack the print or ink cartridge until you are ready to install it.
— Do not attempt to disassemble or refill the cartridge.
—Do not shake the print or ink cartridge.
—Do not insert anything into the opening of the print or ink cartridge.
Hold here only
Do not touch

Installing the attached print cartridge
1 Make sure the power cord is attached.
2 Slide the front lid open lever towards you to open the
front lid.
oThe unit will beep and the cartridge holder will move
to the center. Do not touch the cartridge holder.
GJ Front lid
3 Lift the green lock lever on the cartridge holder.
o Avoid touching the circuit board and film cable.
SS
Cartridge holder
Unwrap the print cartridge.
tS
E Lift off the print head cap from the print head, then
Y) remove the protective tape.
Caution:
o Do not use the removed print head cap and
protective tape again, or the recorded image may be
distorted.
Print head cap Protective tape
0 Slide the print cartridge straight into the cartridge
O) holder (QD) and press the green lock lever down
completely (©).
oMake sure the cartridge is pressed against the back
of the holder.
10