peoplenet eDriver Logs User manual

PeopleNet eDriver Logs meet federal regulations in the
United States for Property and Passenger carriers and
also supports US federal Oilfield regulations by the
Dept. of Transportation (49 C.F.R. § 395.15) and
in Canada below and above the 60th parallel
and the following state regulations: TX:
Texas Administrative Code (TAC), Title
37, Rule §4.12; CA: California Code of
Regulations (CCR), Title 13, §§1201-
1213; FL: Florida Statute 316.302
Hours of Service for Intrastate
Transportation; AK: Alaska
Administrative Code
(AAC), Title 17,
Chapter 25.
eDriver Logs®
QUICK REFERENCE GUIDE
PeopleNet Customer Support
888-346-3486

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TABLE OF CONTENTS
eDRIVER LOGS CHECKLIST...........................................4
Before Trip ..............................................................................4
During Trip ..............................................................................4
After Trip.................................................................................4
DRIVER PROMPTS .............................................................4
LOGIN ......................................................................................5
DRIVER INTERVIEW PROCESS .....................................6
CHANGE DUTY STATUS (MANUAL) ........................10
AUTOMATIC DUTY STATUS CHANGE ...................11
Driving
[
On Duty................................................................ 11
Non-Driving
[
Driving.......................................................... 11
REVIEW HOS—U.S.A. ...................................................12
Summary Sections ...............................................................13
REVIEW HOS—Canada.................................................14
Summary Sections ...............................................................15
REVIEW 1/7/8 DAY LOG SHEETS..............................17
ENTER UPDATES ...........................................................18
VEHICLE INSPECTIONS ..............................................18
UPDATE SHIPPING/TRAILER.......................................19
CHANGE USER ..................................................................19
LOGOUT................................................................................20
DRIVER ANNOTATIONS.................................................20
TRANSMIT LOGS..............................................................22
CERTIFICATION.................................................................23

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LOGIN
Device starts up automatically with the truck’s ignition switch
and displays the Login screen. The status bar at the bottom
of the screen notifies the driver or drivers of their current
duty status and their current location.
1. Enter Driver ID and Password.
NOTE: If a second user needs to log in press the Driver 2
soft button and repeat step 1.
2. Press the OK button to initiate a data call to receive
driver information. Wait for the notification that the login
process was successfully completed.
NOTE: The Login screen does not
automatically display when a
driver is already logged in. In this
case select the Driver icon,
then touch the LOGIN icon.
NOTE
eDriver Logs is a valuable tool for drivers to record
their hours-of-service activity and demonstrate
compliance with the law. eDriver Logs relies on
accurate input of data and appropriate use by
the driver.
WARNING
If using a Tablet device, LOGIN, LOGOUT
and HOS data may not be accurate if the
device is Un-Docked during eDriver Log events.
Federal Regulations require device to be
connected to ECM of the vehicle.
eDRIVER LOGS CHECKLIST
The following is a checklist of typical actions drivers are expected
to perform with the eDriver Logs®system. Each action includes
a reference to a heading within this document where drivers can
find more information about the eDriver Logs function.
BEFORE TRIP
• Log in ( Driver[Login , pg 5)
• Complete required vehicle inspections
See Login or (eDriver Logs
[
Inspection
[
Pre, pg18)
• Update shipping/trailer information
(eDriverLogs
[
Updates
[
Load, pg 19)
DURING TRIP
• Update duty status (eDriver Logs
[
Duty Status, pg 9)
• Perform required vehicle inspections
(eDriver Logs
[
Inspection
[
Inter, pg18)
• Update shipping/trailer information
(eDriverLogs
[
Updates
[
Load, pg 19)
AFTER TRIP
• Update duty status (eDriver Logs
[
Duty Status, pg 9)
• Complete required vehicle inspections
See Logout or (eDriver Logs
[
Inspections, pg18)
• Update shipping/trailer information
(eDriverLogs
[
Updates
[
Load, pg 19)
DRIVER PROMPTS
The eDriver Logs system has several built-in warnings to help the
driver avoid violations. In addition, when a Safety Manager enters
a correction, the driver is notified with a new message.
A proactive warning is given to the driver one hour prior to running
out of Driving or On Duty time. A second warning is given when
the driver runs out of Driving or On Duty time.
The system will warn the driver if attempting to exit a Sleeper
Berth or Off Duty status within one hour before minimum
requirements are
met.
DOT
INSPECTIONS
Instructions for viewing a driver’s current log
information can be found under the Review HOS
section (pg 12).
For more detailed information, including company
and terminal location, 24-hour period starting time,
vehicle and trailer #, co-driver, time and location of
each duty status change, and miles traveled, see
any of the HOS Summary and Detail sections.
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DRIVER INTERVIEW PROCESS
3. Review all information on the confirmation screen to
make sure it is correct.
4. Use the action bar icons to make any changes, if done
press OK.
NOTE If carrier has selected mandatory eDVIR, a form
similar to this one will load automatically.
Regs
NOTE: If both drivers are logging in, eDriver Logs will assign
trailer and shipping information to both drivers for the
interview. Driver 2 will be asked if Driver 1: (Name)
is your co-driver, answer Yes/No.
DRIVER INTERVIEW PROCESS
1. The driver interview process begins with duty status selection.
NOTE: The auto remark selections for On-Duty: Loading,
Unloading, Fuel, Inspections, Other
2. Certify if all previous logs are true and correct: Yes/No.

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DRIVER INTERVIEW PROCESS
NOTE If ECM/engine connection to device fails you will be
prompted to use paper logs.
Certify
4. After reviewing the confirmation screen you will now be
at the device Home Screen.
DRIVER INTERVIEW PROCESS
NOTE: This screen will automatically appear if GPS is lost,
you are required to enter this information if needed.
NOTE: Use the clear button to erase form.
Load
Location
Remarks
Duty Status

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DRIVING
[
ON DUTY
When in a driving status and the vehicle is stopped for a greater
length of time than the stop threshold, a notification panel will
appear with a message that the driver is about to enter the
On Duty status.
• If the notification times out, the duty status change is
automatically added to the driver’s daily log.
• If the driver taps the notification panel, a new screen
is displayed with options for the driver to accept the
Driving status, or to select another duty status. Once
a selection is made, the duty status change is added
to the driver’s daily log.
NOTE: Depending on configuration, the driver may have
the option to press a Skip button to effectively cancel
the automatic duty status change.
NON-DRIVING
[
DRIVING
When in a Non-Driving status and the vehicle is moving for
a greater distance than the vehicle movement threshold, a
notification panel will appear with a message that the driver
is about to enter the Driving status.
• If the notification times out, the duty status change is
automatically added to the driver’s daily log.
• If the driver taps the notification panel, a new screen
is displayed with options for the driver to accept the
Driving status, or to select another duty status. Once
a selection is made, the duty status change is added
to the driver’s daily log.
NOTE: Depending on configuration, the driver may have
the option to press a Skip button to effectively cancel
the automatic duty status change.
AUTOMATIC DUTY STATUS CHANGE
(FOR SMART MODE USERS ONLY)
This option allows you or your co-driver to automatically switch
between On Duty and Driving status. This requires stop and
movement threshold configurations to be set by your Safety
Manager through the PeopleNet Fleet Manager. The automatic
duty status changes are recorded from the start of each movement
or stop event, not when the notification panel is displayed. The
log entry for each duty status change includes the date, time,
latitude/longitude, and distance from the nearest city.
NOTE
If two drivers are logged into eDriver Logs, the
automatic duty status changes will record within
the log of the last person in a Driving status.
NOTE
eDriver Logs allows drivers to split sleeper berth
periods. It automatically calculates sleeper berth
totals by combining two sleeper berth periods that
qualify according to the regulations under which
the driver is operating.
CHANGE DUTY STATUS (MANUAL)
This option allows you or your co-driver to manually enter a
duty status change.
1. Select the eDriver Logs icon,
then press the Duty Status icon.
2. Select the duty status of choice by touching the proper icon.
3. Enter location data if prompted and press OK.
4. Confirm information and select OK.
[
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SUMMARY SECTIONS
Information in bold represents field names. Parentheses in
field names contain descriptions of fields with variable names.
(Header Information)
• (Driver name)
• (Today’s date and device time); includes time zone
• (Applicable regulation)
Hours Available
This section displays available driving, on duty, and cycle time
per regulation.
• Driving
• On Duty
• (Regulation cycle); such as, 60/7, 70/8, etc.
(Regulation Cycle) Rules
The following fields represent accumulated hours;
• (Regulation cycle)
• Driving for current day
• On Duty for current day
• On Duty + Drive for current day
• Sleeper Berth for current day
• Off Duty for current day
• Drive (workshift) hours; may include time prior to the
midnight hour
• On Duty + Drive (workshift); may include time prior
to the midnight hour
• 34-Hour Restart: This shows the driver when their
next eligible 34-hour restart could start and end based
on driver’s previous history. The restart must include two
periods from 1am – 5am and may only be used once per
168 hours, measured from the beginning of the previous
restart; therefore the time may change and the driver will
be updated. NOTE: When display says “Next” it is a future
date and time that a valid restart will be available. When
display says “Start” the break can be taken at any time.
Next 34 Hr Rest 02/10 -----------or----------- 17:30
34 Hr Reset Start 02/09 -----------and----------- 17:30
34 Hr Reset Complete 02/12 05:00
• Hours Gained when On Duty + Drive hours from the
oldest day in cycle is dropped off at the end of the
current day
REVIEW HOS — U.S.A.
This option allows you to view your available hours, total hours
in each duty status for the current day, time on and off duty per
regulation, and miles traveled.
Use this screen to plan your day.
1. Touch the eDriver Logs icon, then
the View HOS icon. This takes you
directly to the summary screen to
review your hours.
2. Use the scroll bar (or Up/Down keys) to view the entire
contents of the summary.
3. Use the action bar to view your 1/7/8 or 15-day graphs or
the detail of all duty status events.
4. Use the arrow button on the action bar to look at previous
days logs.
REVIEW HOS — U.S.A.
NOTE
For a Roadside Inspection request for logs, simply
direct the officer to the Roadside icon from the
Home screen. This will take enforcement to
the required information per the regulation
viewable on the device.
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REVIEW HOS — Canada
SUMMARY SECTIONS
Information in bold represents field names. Parentheses in
field names contain descriptions of fields with variable names.
(Header Information)
• (Driver name)
• (Today’s date and device time); includes time zone
• (Applicable regulation)
• (License plate number)
Hours Available
This section displays available driving, on duty, and cycle time
per regulation.
• Current Driving
• Current On Duty
• (Regulation Cycle); such as 70/7 or 120/14
• Day Driving
• Day On Duty
• Work-shift Driving
• Work-shift On Duty
• Work-shift Clock
• Defer
(Regulation Cycle) Rules
The following fields represent accumulated hours;
• (Regulation cycle)
• Day Driving for current day
• Day On Duty for current day
• Day On Duty + Driving for current day
• Work-shift Driving for current work shift
• Work-shift On Duty for current work shift
• Work-shift Clock for current work shift
• Sleeper Berth for current day
• Off Duty for current day
Split Sleeper Berth
The following fields represent accumulated hours;
• Current Sleeper Berth for most recent qualifying
Sleeper Berth period
• Previous Sleeper Berth for previous qualifying Sleeper
Berth period (This is the first part of the split, and may
be 0 if the Current Sleeper Berth is 10 or more.)
• Miles Today for the current 24-hour period
Border Snapshot
This section displays the available time under your assigned
Canadian regulations;
• Current Driving
• Current On Duty
• Canadian Regulation Cycle
• Day Driving
• Day On Duty
• Work-shift Driving
• Work-shift On Duty
• Work-shift Clock
• Next 24 Off
This option allows you to view your available hours, total hours
in each duty status for the current day, time on and off duty per
regulation, and miles traveled.
Use this screen to plan your day.
1. Touch the eDriver Logs icon, then
the View HOS icon. This takes you
directly to the summary screen to
review your hours.
2. Use the scroll bar (or Up/Down keys) to view the entire
contents of the summary.
3. Use the action bar to view your 1/7/8 or 15-day graphs or
the detail of all duty status events.
4. Use the arrow button on the action bar to look at previous
days logs.
REVIEW HOS — U.S.A.
REVIEW HOS — Canada
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• The information under the header includes the 24-hour
terminal start and time zone.
• The table includes both graphical and tabular
representation of the driver’s hours in each duty status.
• Additional information includes Available Driving and
On Duty hours for the current day, as well as Sleeper
Berth hours for the current and previous days.
2. Press the Detail icon on the action bar
to review all duty status information.
3. Use the scroll bar (or Up/Down keys) to view the entire
content of the summary.
The following steps apply equally to 7 Day and 8 Day log sheets.
1. Press the eDriver Logs icon,
then the View HOS icon.
REVIEW 1/7/8 DAY LOG SHEETS
If operating under Canadian regulations you will be
able to view log sheets for 1/7/8/15 days.
(Regulation Cycle) Rules (continued)
• Cycle Reset for current off duty period
(Off Duty and/or Sleeper Berth)
• Last 24 Off
• Next 24 Off
• Hours Gained when On Duty + Drive hours from
the oldest day in cycle is dropped off at the end of the
current day
Off Duty Required
• Total Qualifying Off Duty
• Work-shift Reset + Defer
• Additional Off Duty
Split Sleeper Berth & Defer
The following fields represent accumulated hours;
• Current Sleeper Berth for most recent qualifying
Sleeper Berth period
• Previous Sleeper Berth for previous qualifying Sleeper
Berth period (This is the first part of the split, and may
be 0 if the Current Sleeper Berth is 10 or more.)
• Day 1 Defer
• Day 2 Work-shift Reset + Defer
• Day 2 Total Off Duty + Defer
• Miles Today
Border Snapshot Canada to US
This section displays the available time under your assigned
US Mainland regulations;
• Current Driving
• Current On Duty
• US Regulation Cycle
REVIEW HOS — Canada
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These options allow you to enter shipping or trailer updates.
This information appears in your daily log. The following steps
apply to both shipping and trailer updates.
1. Touch the eDriver Logs icon,
then press the Updates icon.
2. Select the Load icon and fill in the form
with your most current information.
UPDATE SHIPPING/TRAILER
Drivers can switch between an active or inactive status
to allow co-drivers to interact with the device.
1. Touch the Driver icon,
then press the Change User icon.
• To switch drivers press Switch. To exit touch
the Back button.
CHANGE USER
ENTER UPDATES
VEHICLE INSPECTIONS
These options allow you to record the times and results of
pre-, inter-, post-, and DOT inspections. Check with your
safety manager to determine whether paper documentation
is required. This information will appear in your daily log.
1. Press the eDriver Logs icon, then
touch the Inspections icon. Then
select a new or existing inspection.
2. Select the Pre, Inter, Post, or DOT Inspection icon and
enter the required information.
1. Using the Updates icon you can change Load and
trailer information, driving status, enter a citation, or
add a remark.
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[
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DRIVER ANNOTATIONS
6. Review change and confirm YES/NO.
NOTE: Use this option to make corrections to any existing
or forgotten Duty Status changes.
1. Touch the Driver icon,
then press the LOGOUT icon.
• To log out and leave the truck, press the Yes soft button.
• To just log out, press the No soft button.
2. Repeat for each driver.
LOGOUT
1. Press the eDriver Logs icon,
then touch the Annotations icon.
NOTE: Use this option to make corrections to any existing
or forgotten Duty Status changes.
2. Select the Existing DS or Forgotten DS icon.
3. Select which existing Duty Status event you need to change.
Select OK.
4. Select the Duty Status icon to change the existing event.
5. Enter required remark, press OK.
DRIVER ANNOTATIONS
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CERTIFICATION
PeopleNet eDriver Logs meet federal regulations in the United
States for Property and Passenger carriers and also supports
US federal Oilfield regulations by the Dept. of Transportation
(49 C.F.R. § 395.15) and in Canada below and above the
60th parallel and the following state regulations: TX: Texas
Administrative Code (TAC), Title 37, Rule §4.12; CA: California
Code of Regulations (CCR), Title 13, §§1201-1213; FL: Florida
Statute 316.302 Hours of Service for Intrastate Transportation;
AK: Alaska Administrative Code (AAC), Title 17, Chapter 25.
NOTE
This guide is intended to complement PeopleNet’s eDriver Logs
training. No driver should attempt to rely solely on the eDriver
Logs guide without first completing training from
your company.
If the ECM/engine connection to device fails, you will be
prompted to use paper logs. You are required to carry a paper
log book in your vehicle at all times.
PeopleNet bears no responsibility for the driver’s failure to
comply with this requirement.
You are required to keep this guide in your vehicle at all
times. Provide this documentation to the auditor in the case
of a D.O.T. inspection.
Please sign below to acknowledge you have been trained on
how to use this program and understand these instructions.
eDriver Logs relies on accurate input of data and appropriate
use by the driver. PeopleNet assumes no liability for
erroneous, accidental, or intentional input of data or misuse
of the product.
The regulations announced by the FMCSA and the Canadian
government are subject to change. PeopleNet will endeavor
to automatically update the eDriver Logs device as soon as
practical. PeopleNet assumes no liability for reasonable
delays in providing system updates or upgrades.
Signature
Date
Use this option if a roadside enforcement officer requests
a fax or email copy of your logs during a roadside inspection.
1. Touch the eDriver Logs icon,
then press the Transmit Logs icon.
2. Fill out the required fax number or email address and
press Send.
TRANSMIT LOGS
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US Headquarters Canada Contact
PeopleNet PeopleNet Canada [phone]
4400 Baker Road 1100 Burloak Dr. •Suite 300 [phone] Fax
Minnetonka, MN 55343-8684 Burlington, Ontario L7L 6B2 [e-mail]
USA Canada www.peoplenetonline.com
eDriver Logs is a registered trademark of PeopleNet. ©2014 PeopleNet.
All rights reserved. This information is subject to change without notice.
Printed in U.S.A. 01/14
D-011-0511-AA