Puma 5 User manual

PUMA 5 USER GUIDE
VERSATILE INFORMATION PRODUCTS INC.
WWW.PUMARECORDERS.COM
Rev 06
PUMA 5 USER GUIDE
VERSATILE INFORMATION PRODUCTS INC.
1-800-794-4044
WWW.PUMARECORDERS.COM
VERSATILE INFORMATION PRODUCTS INC.

The PUMA 5 recorder has many advanced features designed specifically for Law Enforcement. Please read through this user
guide and familiarize yourself with the functions of the recorder.
Product highlights
• Exclusive Dual-Functioning operation designed for Law Enforcement.
• Top facing record light.
• Contact, Tactical and Dictation modes.
• Robust stainlesssteel casing for extra durability.
• Largecolordisplayandclearuserinterface foreasy,intuitive operation.
• Lightandmotionsensorsforextendedbatterylife.
• Available custom made Kydex holster.
Donotmakeanyadjustmentsandmodificationsthatarenot describedinthismanual.Followallsafetyinstructionstoensure proper
operationofthedevice.Themanufacturerassumesno liabilityfor damagesresulting from non-compliancewiththe safetyinstructions.
Safety instructions
• OnlyPhilipsrechargeableLi-ionbatteries ACC8100 (andno others)canbechargedinthedevice.Replace only withthe
same or equivalent type. Removethe battery fromthe deviceif it will notbe usedfor anextendedperiod of time.The
devicecan bedamagedby leaking batteries.
• Donotremovethebatteryfromthedevicewhileitis recording.Ifyoudothis,datamaybedamagedorlost and the device
may be damaged causing malfunctions to occur.
• Batteries contain substances that may pollute the environment. Used batteries and rechargeable batteries should be
disposedofatanofficialcollectionpoint.
• Protectthedevicefromrainorwatertopreventashort circuit.
• Donotexposethedevicetoexcessiveheatcausedbyplacing itonaheatingdeviceorindirectsunlight.
• Protectthecablesfromdamage.
• Backupyourdataandrecordings.Themanufacturer’swarrantydoesnotcoverlossofdataresultingfromuseractions.
• Donotperformanymaintenanceoperationsthatarenot describedinthisusermanual.Donotdisassemblethedevice intoits
componentpartstocarryoutrepairs.
Rechargeable battery
Ifthebatteryismishandled,itcanburst,causeafireoreven chemicalburns.Observethefollowingcautions.
• Do not disassemble.
• Donotcrushanddonotexposethebatterypacktoany shockorforcesuchashammering,droppingorsteppingonit.
• Donotshortcircuitanddonotallowmetalobjectstocome intocontactwiththebatteryterminals.
• Donotexposetohightemperatureabove60°C(140 °F).
• Donotincinerateordisposeofinfire.
• Donothandledamagedorleakingbatteries.
• Chargethebatteryonlyintherecorder.
• Keepthebatteryoutofthereachofsmallchildren.
• Keepthebattery dry.
Recycling
Pleaseinformyourself aboutthelocalseparatecollection system for electricalandelectronic products.Pleaseact according to
your local rulesanddonotdisposeofyouroldproductswithyournormal householdwaste.Correctdisposalofyouroldproduct
helpsto preventpotentialnegativeconsequencesfortheenvironment andhumanhealth.

Section 1
What'sinthe PUMA 5 LE kit
PUMA 5 Recorder PUMA 5 Kydex holster Rechargeable Battery (pre-i stalled) USB Dow load/Chargi g cable
Memory Card (pre-i stalled)
PUMA 5 Full User Guide (available via dow load)
XXXX-XXX-XXXX-XXXX-XXXX-XXXX-XX Docki g/Chargi g Cradle (optio al)
Product Key for Speech Exec Dictate software (software via dow load) Wired Remote Activatio Switch (optio al)
Lapel Mic or Telepho e Record Mic (optio al)

Section 2
PUMA 5 Buttons, Controls, and Parts
LED FUNCTION LIGHT- RED i dicates recordi g i Co tact mode or Dictatio overwrite mode. Light will
be off while recordi g i Tactical mode. Green i dicates I sert fu ctio , o ly available i Dictatio
mode.
2. MICROPHONES
3. LED DISPLAY SCREEN
4. MULTIFUNCTION BUTTONS- REC, STOP, PAUSE, MENU, BACK, ENTER, OK. Fu ctio s a d labels of
the i dividual butto s will cha ge depe di g o which mode the recorder is set to.
5. + /- File avigatio i stop mode, volume co trol duri g playback, me u avigatio .
6. RECORD HOLD / EOL BUTTON- Fu ctio s as a RECORD HOLD butto i all modes. Also fu ctio s as
the EOL (e d of letter) butto i Dictatio mode.
7. RECORD/PAUSE BUTTON- Fu ctio s as the REC/PAUSE butto i Dictatio mode. Butto is disabled
i Co tact or Tactical mode.
8. REWIND BUTTON- Rewi ds or backspaces i Dictatio mode a d moves backward while liste i g i
a y mode.
9. FORWARD BUTTON- Forwards the recordi g i Dictatio mode a d moves forward while liste i g i
a y mode.
10. STOP/PLAY BUTTON- Starts a d stops playback of completed recordi gs.
11. ON/OFF SWITCH- Tur s the recorder power o or off.
12. Speaker.
13. Battery Cover Latch.
14. Docki g/Chargi g cradle co ector.
15. USB Dow load/Chargi g cable co ector.
16. Memory Card Slot.
17. Exter al 3.5mm micropho e jack. Also used to co ect the optio al telepho e record mic.
18. Earpho e jack 3.5mm. Also used to co ect the optio al Remote Switch.

Section 3
Get started
Charge the battery and set date and time
Thebatteryispre-installedintherecorder.Pullthebatterytape off fromthebatterydoorbeforecharging.
If the recorder does not turn on, turn on the recorder by sliding the ON/OFF switch to the ON position. You will be prompted to set
the date and time.
Setthedateandtime
1 Press
(+ / - ) tochangethevaluefortheyear,monthorday.
2 PressNexttoadvancetothenextentry.
3 Aftersettingtheday,pressNexttoadvancethesettingstothecorrecttime.
4 Press
(+ / - ) toselecta12-houror24-hourclock andto changethevalueofthehourandminute.
5Press OK to confirm the date and time.
Charge the battery
1 PlugtheUSBconnectorof the included USB cable intoaUSBportonyourcomputer. You may also use an optional AC
power adapter or the optional Download/Charging cradle. If using the Download/Charging cradle read the instructions for
the Download/Charging cradle in Section 13 of this guide.
2 InsertthemicroUSBplugintotheUSBportontherecorder or if using the Download/Charging cradle place the recorder in
the cradle. Use care when inserting the micro USB cable into the recorder. Make sure the connecter is positioned correctly.
Do not force the cable.
3 Therecorder starts charging. Let the recorder charge for 3 hours before first use.
4Yourrecorderisnowreadytouse.
• Thecomputermustbeturnedonwhenchargingthe battery.
• Thedevicemaybecomewarmwhenthebatteryisbeing charged.
• Themaximumbatterycapacitywillonlybereachedafter several charging/discharging cycles.
**Note: Therecorderswitchesitself to Power Save modeautomatically if no keyis pressedwithinapre-setperiodoftime. This
is configurable in the Power Save settings. Lifting or moving the recorder will wake up the recorder from Power save mode.

Section 4
MEMORY CARDS **IMPORTANT**
The memory card pre-installed in the PUMA 5 recorder uses a special type of formatting. Only use memory
cards certified and formatted for use with the PUMA 5 or Philips DPM 6000/8000 series recorders. Memory
cards which have been formatted on a computer or another type of device may malfunction and cause a loss
of recordings. Do not attempt to format the memory card from a computer using a card reader device. Do not
attempt to format the memory card from a computer even if the card is inserted in the recorder and
connected to the computer. Formatting the memory card in an unapproved device or in an unapproved
manner may result in a loss of recordings and data if the card is used in the PUMA 5 recorder. Even if the
memory card is formatted using an approved device compatible with the PUMA 5 recorder, remember that
formatting the memory card permanently deletes and erases all recordings and data on the card. Be sure to
make backup copies of any important recordings before formatting the memory card.
Donotremovethememorycardwhilerecordingisin progress or recordings and datamaybe damagedor
lost. Philipsusesapprovedindustrystandardsformemorycards, butsomebrandsmaynotbefully
compatible with your device. Usingan incompatible memorycardmaydamage your device orthe
memorycardandcancorrupt recordings anddata storedonthecard .
The deviceoperateswith a specially formatted SD/SDHC memory cardand supports cardswith
storagecapacitiesof upto32GB.
Themanufacturer’s warrantydoesnotcoverlossof recordings or data resultingfromuser actions.
Formattingthe memorycard on a computer or other unapproved device maycause incompatibilitieswith
yourdevice and a loss of recordings and data. Only use memory cards designed exclusively and
formatted for the PUMA 5 recorder.
The included memory card in the recorder is designed to last for many years under normal conditions. If
the memory card is lost or damaged or a larger capacity card is desired, contact Versatile Information
Products or your salesperson for replacements.
**Note:Thememorycardispre-installedinthePUMA5recorder.Theseinstructionsareforyourreferenceincase thememorycard needsto
beremovedorreplaced.
Toinsertandejectamemorycard:
1 Turn off the recorder and locatethememorycardslotonthetopoftherecorder.
2 To remove thememory card press the memory card slightly until the locking mechanism unlocks and the card is
ejected.
3 Insertamemorycardwiththegold-coloredcontactsfacing down towardfrontofthedevice. Pushthememorycardinthe
memorycardslotuntilit clicks and locks inplace. The memory card should be fully inserted into the recorder with no part
of the memory card sticking out of the recorder.
**Note: SD memory cards have a lock switch built into them that allows the card to function as "read only". Recording is not possible if
the memory card is in read-only mode. If your recorder is showing a lock symbol or the record button is not showing, make sure the
switch on the side of thememory card is not set to the lock position. If the switch is in the lock position you will not be able to record.

Section 5
Description of the PUMA 5 modes
Contact mode is a non-editable recording mode used primarily to record in the field or when interviewing contacts. The
Contact mode sets the microphone to high sensitivity, activates the RED LED record lamp while recording, turns on the REC,
Pause and STOP beeps and sets the file type to MP3. The side dictation mode buttons are disabled in Contact mode except
for the RECORD HOLD button. Each time a recording is stopped by pressing STOP in Contact mode the file is closed
preventing any further recording into that file. Pressing REC after pressing STOP starts recording into a new file.
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Tactical mode is a non-editable recording mode and is similar to Contact mode except in Tactical mode the RED LED is
disabled while recording, the beep tones are turned off and the display screen is dimmed to a low level making the
recorder less visible while using it. The RECORD HOLD button also works in Tactical mode.
Tactical mode should only be used when necessary due to the fact that you will not hear beep tones or see the RED LED
indicator on the top of the recorder. The only indication that recording has started in Tactical mode will be on the display
screen which may not be visible if the recorder is inserted in the kydex holster.
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Dictation mode is an editable recording mode used for dictating personal reports and notes. In Dictation mode the mic
sensitivity is lowered to minimize background noises, the side controls are activated and the recorder acts as a dictation
device allowing you to rewind, overwrite and append your dictation just like any standard dictation recorder. The default file
format in Dictation mode is DS2, which is compatible with most voice recognition software. You can control when to close the
file and begin a new file in Dictation mode using the EOL button. Even while using the recorder in Dictation mode the front
facing REC button will remain active when your dictation is stopped in case you need to immediately begin recording in
Contact mode. Pressing the front facing REC button immediately switches to Contact mode and begins recording a new file
in Contact mode. The RECORD HOLD button also works in Dictation mode.
**Note: Changing the profile in Dictation mode to meeting will also change the file type to MP3. You will lose some search
capabilities with the PUMA management software and some editing functions in the MP3 format. Only change the profile
settings if necessary.
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**Note: The RECORD HOLD function does not affect the power switch on the recorder. Be careful not toaccidentally turn off
the recorder while in use.
**Note: The various buttons on the recorder will change labels and functions depending on which mode the recorder is set to
and which function you are using.
**Note: Donotremovethebatteryfromthedevicewhileitis recording.Datamaybedamagedorlostordamage to the recorder
may occur.
.**Note: If you are using PUMA management software to set a user I.D. on the PUMA 5 recorder with encryption enabled,
only the DS2 files will be encrypted. This may affect the ability to playback the DS2 files on a computer depending on the
software being used.

Section 6
Menu Descriptions
**Note: Not all modes will show all listed functions.
PUMA 5 modes
Contact - sets the recorder to the Contact mode.
Tactical - sets the recorder to the Tactical mode.
Dictation - sets the recorder to Dictation mode.
File
Delete file - permanently deletes the file.
Delete Section - permanently deletes a user defined section of the file (Dictation mode only).
Lock/EOL - locks the file to prevent editing.
Priority - marks the file as a priority ' !' (Dictation mode only).
Index set - sets an index mark in the file (Dictation mode only).
Author (software setting).
Work Type (displays mode used in recording).
File Information - displays information about the file. File number, name, date, author, mode.
Record
Profile - set the mic sensitivity and recording format (Dictation mode only).
Record notification beep - turns the beep tone on or off when pressing the record button.
Edit mode - selects the Overwrite, Insert or Append mode (Dictation mode only).
Voice Activation - turns the voice activation function on or off.
Display
Brightness - increases or decreases the brightness of the display screen.
Backlight - sets the amount of time the backlight remains on full brightness.
Record lamp - selects if the RED LED on the top of the recorder will be on or off during recording.
Language - sets the language that will be used for the menus and display.
Device
Beep - selects the beep tone on or off for information events, such as when index marks are reached or when playback reaches
the end of a file. (Does not affect the Record notification beep).
Power save - sets the amount of time before the recorder enters Power save mode.
Date & time - sets the date and time.
Device information - displays information such as remaining recording time, serial number and firmware version.
USB charge - selects the battery charging rate. Most newer computers will be able to use the Fast (500mA) setting. If the USB
port of your computer does not supply enough power capacity, charging may not be successful and you should set the USB charge
option to Slow (100mA). You may also use an optional USB power adapter.
USB audio - allow the computer to use the recorder as the audio playback device via the USB cable.
Hands free mode - for use with the optional docking cradle and optional foot switch to control record and playback functions.
Noise Reduction - reduces background noise during playback when listening to quiet voices recorded in a noisy environment.
Diagnosis file - writes a diagnosis file to the memory card for error analysis.
Reset settings - resets all menu settings to factory defaults.

Section 7
Initial Menu Settings
While the recorder is stopped, press the Menu button on the front of the recorder and you will enter the Menu selection
screen. Use the (+ / - ) buttons on the front of the recorder to select the desired menu item.
Initial Menu Settings:
The Power save feature is enabled by default for 1 minute to maximize the battery life between charges. You may choose to
turn off the Power save feature so the recorder is always immediately ready to record. Turning off the Power save feature
may reduce the battery life between charges so you should monitor the battery level until you are familiar with how long
the battery will last between charges with the Power save feature turned off.
To set the Power save feature press the Menu button on the front of the recorder and you will enter the Menu selection
screen. Use the (+ / - ) buttons on the front of the recorder to select the desired menu item. Scroll down to the Device menu,
press Enter, highlight Power save, press Enter and scroll to the desired Power save setting and press OK. Press the Back
button until you are back at the main screen.
To set the PUMA 5 mode you wish to use for recording:
Press the Menu button on the front of the recorder and you will enter the Menu selection screen. Use the
(+ / - ) buttons on the front of the recorder to select the PUMA 5 modes and press the Enter button.
To select the PUMA 5 mode you wish to use for recording, press the (+/-) buttons to select the desiredmode, Contact,
Tactical or Dictation then push the OK button to select that mode.
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Section 8
Recording and Playback
Contact mode:
RECORDING:
To start a new recording in Contact mode press the REC button on the front of the recorder. The RED LED will turn on and
the recorder will beep once to indicate recording has started. The display screen will also indicate recording has started. The
record icon will turn red, the elapsed time counter will start and the sound level indicators will display the level of the audio. To
Pause a recording in Contact mode press the Pause button on the front of the recorder. The recorder will beep once and the
RED LED on the top of the recorder will blink to indicate PAUSE mode. To resume recording press the REC button on the
front of the recorder. To STOP recording and close the file press the STOP button. The recorder will beep once, the RED
LED will turn off.
Pressing the RECORD HOLD button for 2 seconds while recording locks the recorder in the record mode and disables all
other buttons to prevent accidentally stopping the current recording. A beep tone indicates the RECORD HOLD is active. To
disable the RECORD HOLD mode press the RECORD HOLD button for 2 seconds and the operation of the recorder returns
to normal allowing you to pause or stop the recording. A beep tone signals the RECORD HOLD is disabled.
**Note: The RECORD HOLD function does not affect the power switch on the recorder. Be careful not toaccidentally turn off
the recorder while in use.
PLAYBACK:
To playback a recording in Contact mode, stop the recording and use the (+ / - ) buttons on the front of the recorder to
navigate back to the file you wish to playback then press the PLAY button on the front of the recorder to begin playback.
Press the STOP button on the front of the recorder to stop the playback. To MUTE the audio during playback press theMUTE
button on the front of the recorder. Press the MUTE button again to cancel the MUTE setting. To change the playback speed
press the SPEED button on the front of the recorder. Each press of the SPEED button will cycle through normal, fast and
slow playback speed.
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Tactical mode:
RECORDING:
To start a new recording in Tactical mode press the REC button on the front of the recorder. The recorder will start to record
but the RED LED will not turn on and no beep tone will be heard. The only indication that recording has started in Tactical
mode will be on the display screen which may not be visible if the recorder is inserted in the kydex holster. To Pause a
recording in Tactical mode press the Pause button on the front of the recorder. To STOP recording and close the file press
the STOP button.
Pressing the RECORD HOLD button for 2 seconds while recording locks the recorder in the record mode and disables all
other buttons to prevent accidentally stopping the current recording. To disable the RECORD HOLD mode press the
RECORD HOLD button for 2 seconds and the operation of the recorder returns to normal allowing you to pause or stop the
recording. There are no beep tones in Tactical mode.
**Note: The RECORD HOLD function does not affect the power switch on the recorder. Be careful not toaccidentally turn off
the recorder while in use.
PLAYBACK:
To playback a recording in Tactical mode, stop the recording and use the (+ / - ) buttons on the front of the recorder to
navigate back to the file you wish to playback then press the PLAY button on the front of the recorder to begin playback.
Press the STOP button on the front of the recorder to stop the playback. To MUTE the audio during playback press theMUTE
button on the front of the recorder. Press the MUTE button again to cancel the MUTE setting. To change the playback speed
press the SPEED button on the front of the recorder. Each press of the SPEED button will cycle through normal, fast and
slow playback speed.
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Dictation mode:
RECORDING:
To start a new recording in Dictation mode press the record button with the RED dot on it located on the side of the recorder.
The RED LED will turn on and the recorder will beep once to indicate recording has started. The display screen will also
indicate recording has started. The record icon will turn red, the elapsed time counter will start and the sound level indicator
will display the level of the audio. To Pause a recording in Dictation mode press the record button with the RED dot on it
located on the side of the recorder. The recorder will beep once and the RED LED on the top of the recorder will blink to
indicate PAUSE mode. Press the button again to resume recording. To stop a recording in Dictation mode press the STOP
button located on the side of the recorder. To close the file in Dictation mode and start a new file, stop recording then press
the EOL button on the side of the recorder. The current file will be closed and a newfile will be ready to start recording.
Even while using the recorder in Dictation mode the front facing REC button will remain active when your dictation is stopped
in case you need to immediately begin recording in Contact mode. Pressing the front facing REC button immediately
switches to Contact mode and begins recording a new file in Contact mode.
Pressing the RECORD HOLD button for 2 seconds while recording locks the recorder in the record mode and disables all
other buttons to prevent accidentally stopping the current recording. A beep tone indicates the RECORD HOLD is active. To
disable the RECORD HOLD mode press the RECORD HOLD button for 2 seconds and the operation of the recorder returns
to normal allowing you to pause or stop the recording. A beep tone signals the RECORD HOLD is disabled.
**Note: The RECORD HOLD function does not affect the power switch on the recorder. Be careful not toaccidentally turn off
the recorder while in use.
PLAYBACK:
To playback a recording in Dictation mode you may use either the FORWARD or REWIND buttons on the side of the
recorder to locate a specific section in the recording or use the (+ / - ) buttons on the front of the recorder to quickly jump
back to the beginning of the file or to navigate back to the file you wish to playback. Press the PLAY button on the front of the
recorder to begin playback. Press the STOP button on the front of the recorder to stop the playback. To MUTE the audio
during playback press the MUTE button on the front of the recorder. Press theMUTE button again to cancel the MUTE
setting. To change the playback speed press the SPEED button on the front of the recorder. Each press of the SPEED button
will cycle through normal, fast and slow playback speed.
Index Marks
While recording, each time a recording is Paused in Contact, Tactical or Dictation mode an 'index mark' is inserted into the
file to identify the where the recording was paused. Additionally an 'index mark' is inserted whenever the STOP button is
pressed in Dictation mode. When navigating through the recordings during playback the recorder will briefly pause at these
index marks and display the index mark number for one second giving you the option to begin playback at the index mark. To
quickly jump to the next or previous indexmark press (+ / -) tojump between index marks.