QUAD ACCESS MFX-3590 Installation and maintenance instructions

Scanner and Fax Guide
Plain-paper digital Fax/Copier/Printer/Scanner

Chapter 1 Basic scan functions
Chapter 2 Advanced scan functions
Chapter 3 Basic fax functions
Chapter 4 Advanced fax functions
Chapter 5 Specifying destinations
Chapter 6 Communication management
Chapter 7 Machine settings
Chapter 8 Troubleshooting
1
2
3
4
5
6
7
8

ii Contents
Contents
How to read this manual .............................................................................................v
Symbols....................................................................................................................... v
Key descriptions ......................................................................................................... v
Descriptions for paper and documents...................................................................... v
Screens.......................................................................................................................vi
Chapter 1 Basic scan functions
Basic scanning ............................................................................................................1-2
Scanning to e-mail address.....................................................................................1-2
Scanning to shared PC folders ...............................................................................1-4
Scanning to FTP servers.........................................................................................1-8
Scanning to USB memory device .........................................................................1-12
Scanning to an Evernote address.........................................................................1-15
Scanning to a printer ............................................................................................1-17
Basic scan settings ...................................................................................................1-19
Resolution..............................................................................................................1-19
Color.......................................................................................................................1-20
Scanning with a TWAIN driver .............................................................................1-21
Chapter 2 Advanced scan functions
Introduction to advanced functions ......................................................................2-2
Advanced scan functions..........................................................................................2-4
Preview ....................................................................................................................2-4
Document type (Doc.Type)......................................................................................2-6
Contrast ...................................................................................................................2-7
File name .................................................................................................................2-8
Scan size ................................................................................................................2-10
Stamp (Option) ......................................................................................................2-12
Next document setting (Next Doc) .......................................................................2-13
Duplex scan ...........................................................................................................2-15
Broadcast...............................................................................................................2-17
Batch scan .............................................................................................................2-19
File format .............................................................................................................2-20
e-mail subject.........................................................................................................2-23
Color adjustment...................................................................................................2-25
ScanTag .................................................................................................................2-30
Chapter 3 Basic fax functions
Basic faxing..................................................................................................................3-2
Transmitting faxes..................................................................................................3-2
Manual transmission ..............................................................................................3-4

Contents iii
Redialing..................................................................................................................3-5
Broadcasting (Broadcast)........................................................................................3-6
Basic transmission settings....................................................................................3-8
Canceling / Checking faxes...................................................................................3-12
Receiving faxes ......................................................................................................3-17
Operations during reception.................................................................................3-20
Storing received documents..................................................................................3-21
Making a phone call.................................................................................................3-23
Making a phone call ..............................................................................................3-23
Receiving a phone call...........................................................................................3-23
Adjusting the speaker volume..............................................................................3-24
Transmitting faxes from a computer...................................................................3-25
Receiving internet faxes.........................................................................................3-30
Chapter 4 Advanced fax functions
Introduction to advanced functions ......................................................................4-2
Scanner related settings...........................................................................................4-5
Preview ....................................................................................................................4-5
Scan Size..................................................................................................................4-7
Next document setting (Next Doc.) ........................................................................4-9
Duplex scan ...........................................................................................................4-11
Stamp (Option) ......................................................................................................4-12
Transmission related settings ...............................................................................4-13
Cover page .............................................................................................................4-13
Delayed transmission............................................................................................4-16
Sending the sender name (TTI)............................................................................4-18
E-mail gateway......................................................................................................4-19
Security fax functions .............................................................................................4-20
Closed communications.........................................................................................4-20
Registering a passcode..........................................................................................4-22
ID check transmission ..........................................................................................4-24
Destination confirmation function .......................................................................4-25
Confirmation dial ..................................................................................................4-26
Prohibiting broadcasting ......................................................................................4-27
Security reception .................................................................................................4-28
PIN masking..........................................................................................................4-31
Useful reception function.......................................................................................4-33
Auto distribution ...................................................................................................4-33
Chapter 5 Specifying destinations
Specifying destinations.............................................................................................5-2
Selecting from the address book.............................................................................5-2
Searching for server destinations...........................................................................5-5
Entering the destination directly .........................................................................5-10
Selecting destination from the history.................................................................5-12

iv Contents
Checking specified destinations ...........................................................................5-14
Checking with destination confirmation function...............................................5-14
Checking specified destinations manually...........................................................5-15
Chapter 6 Communication management
Checking the transmission report .........................................................................6-2
Issuing the transmission report .............................................................................6-2
Reading the transmission report............................................................................6-4
Printing journals ........................................................................................................6-5
Printing the journal manually ...............................................................................6-6
Printing the journals automatically.......................................................................6-7
Reading the journals...............................................................................................6-9
Chapter 7 Machine settings
Registering destinations...........................................................................................7-2
Address book destinations ......................................................................................7-2
Registering or editing groups .................................................................................7-8
Registering / Editing folder shortcuts..................................................................7-10
Registering / Editing FTP server shortcuts.........................................................7-14
Registering favorite destinations .........................................................................7-18
Registering color printer.......................................................................................7-20
Initial setup (User Install)......................................................................................7-26
Opening the user install screen............................................................................7-27
Registering the user install ..................................................................................7-28
Specifying default settings.....................................................................................7-33
Specifying default scanner settings .....................................................................7-33
Specifying default scan to e-mail settings ...........................................................7-37
Specifying default fax settings .............................................................................7-39
Registering other settings......................................................................................7-42
Registering / Editing templates............................................................................7-42
Registering / Editing file names ...........................................................................7-44
Registering / Editing domain names....................................................................7-45
Chapter 8 Troubleshooting
Error messages............................................................................................................8-2
Communication errors ............................................................................................8-2
Troubleshooting..........................................................................................................8-8
Cannot transmit faxes ............................................................................................8-8
Cannot receive faxes ...............................................................................................8-9
Cannot scan ...........................................................................................................8-10

How to read this manual v
How to read this manual
Symbols
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
Symbol Meaning
Describes warnings to protect yourself and others from serious or
potentially fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
Notes a caution to protect yourself and others from personal injury or
damage to properties if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you should carefully
observe to avoid problems caused by incorrect operations.
NOTE
Describes reference information and additional notes for operation.
Key descriptions
In this manual, the operating keys are described as follows:
< > : Keys on the control panel
For example, the start key <Start>
[ ] : Buttons on the display and computer
For example, the “Setting” button
[Setting]
Descriptions for paper and documents
symbol : This shows that paper should be set with the shorter side positioned at the
top.
symbol : This shows that the document should be set with the shorter side positioned
at the top.
ABC

vi How to read this manual
Screens
This manual uses the screens of the MFX-3590 standard model, unless otherwise stated.
The screens you see may differ, depending on the options installed.

Chapter 1
Basic scan functions
Basic scanning ............................................................................................................1-2
Scanning to e-mail address.....................................................................................1-2
Scanning to shared PC folders ...............................................................................1-4
Scanning to FTP servers.........................................................................................1-8
Scanning to USB memory device .........................................................................1-12
Scanning to an Evernote address.........................................................................1-15
Scanning to a printer ............................................................................................1-17
Basic scan settings ...................................................................................................1-19
Resolution..............................................................................................................1-19
Color.......................................................................................................................1-20
Scanning with a TWAIN driver .............................................................................1-21

1-2 Basic scanning
Basic scanning
Scanning to e-mail address
You can attach the scanned document to an e-mail for transmission.
Internet
LAN
Scan
NOTE
To scan to e-mail, you should connect the machine to a network, and setup the “TCP/
IP Settings”, SMTP settings in “E-mail Settings”, and add an e-mail address to the
machine in advance.
For details on the network setting, see chapter 2, “Specifying the network settings”
in the Administrator’s Guide, and chapter 3, “Setting the e-mail environment” in the
OfficeBridge Guide.
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.
3
Set the resolution and color, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).

1
Basic scanning 1-3
Basic scan functions
4
Press [Send to E-mail].
5
Select the desired destination.
•For details on specifying the destinations, see “Specifying destinations” (page 5-2).
•To use the personal address book, log in to the machine in advance.
•If you have selected a destination from the address book, scanning starts immediately.
6
Press <Start>.
•This step is not necessary when you have selected the destination from the address book.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, the following message will
appear when the first page of the document is scanned.
7
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
8
Repeat step 7 to scan all the documents.
To finish scanning, press [Complete].

1-4 Basic scanning
Scanning to shared PC folders
You can save a scanned document to a shared folder in a computer on the network.
Network
Computer
LAN
Scan
PDF, JPEG TIFF, PDF
NOTE
•To scan to folder, you should connect the machine to a network and setup the “TCP/
IP Settings” in advance.
See chapter 2, “TCP/IP settings” in “Specifying the network settings” in the
Administrator’s Guide.
•The folder shortcuts should be registered to your machine in advance. For details
on registering the folder shortcuts, see “Registering / Editing folder shortcuts” (page
7-10).
•The folder you specify directly should have shared folder settings on the computer
in advance.
Scanning to a shared PC folder using folder shortcut
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.

1
Basic scanning 1-5
Basic scan functions
3
Set the resolution and document type, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).
4
Press [PC/USB], and then [Folder].
5
Select the desired folder shortcut.
6
Enter the user name to access the folder, and press [Enter].
When no authentication is required to access the folder, proceed to step 8.
7
Enter the password to access the folder, and press [Enter].
8
The document will be scanned.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, the following message will
appear when the first page of the document is scanned.
9
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
10
Repeat step 9 to scan all the documents.
To finish scanning, press [Complete].

1-6 Basic scanning
Scanning to a shared PC folder by directly specifying the folder
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.
3
Set the resolution and document type, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).
4
Press [PC/USB], and then [Folder].
5
Press [Browse].
The list of computers or networks is displayed.
6
Specify the shared folder to save the data, and press [Enter].
•The specified folder will be highlighted.
•Press [Root] to return to the list of computers or networks.
•Press [Back] to return to the previous screen.
•Press [Cancel] to close the screen.
7
Enter the user name to access the folder, and press [Enter].
When no authentication is required or the to access the folder, proceed to step 9.
8
Enter the password to access the folder, and press [Enter].

1
Basic scanning 1-7
Basic scan functions
9
Press <Start>.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, a message will appear when the
first page of the document is scanned.
10
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
11
Repeat step 10 to scan all the documents.
To finish scanning, press [Complete].

1-8 Basic scanning
Scanning to FTP servers
You can save a scanned document to a specific folder on an FTP (File Transfer Protocol)
server.
FTP Server
LAN
Scan
PDF, JPEG TIFF, PDF
NOTE
•To scan to FTP server, you should connect the machine to a network and setup the
“TCP/IP Settings” in advance.
See chapter 2, “TCP/IP settings” in “Specifying the network settings” in the
Administrator’s Guide.
•The FTP shortcuts should be registered to your machine in advance. For details
on registering the folder shortcuts, see “Registering / Editing FTP server shortcuts”
(page 7-14).
Scanning to a FTP server using FTP shortcut
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.
3
Set the resolution and document type, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).

1
Basic scanning 1-9
Basic scan functions
4
Press [PC/USB], and then [FTP].
5
Select the desired FTP server shortcut.
6
The document will be scanned.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, the following message will
appear when the first page of the document is scanned.
7
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
8
Repeat step 7 to scan all the documents.
To finish scanning, press [Complete].

1-10 Basic scanning
Scanning to an FTP server by directly specifying it
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.
3
Set the resolution and document type, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).
4
Press [PC/USB], and then [FTP].
5
Press [Host].
6
Press [Link].

1
Basic scanning 1-11
Basic scan functions
7
Enter the link to the FTP server, and press [Enter].
•Start the link with two slashes (“//”).
•For details on entering characters, see chapter 1, “Entering characters” in the
Administrator’s Guide.
8
Press [User Name].
9
Enter the user name, and press [Enter].
•Up to 64 characters can be entered.
•For details on entering characters, see chapter 1, “Entering characters” in the
Administrator’s Guide.
10
Press [Password].
11
Enter the password, and press [Enter].
•Up to 28 characters can be entered.
•For details on entering characters, see chapter 1, “Entering characters” in the
Administrator’s Guide.
12
Press <Start>.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, a message will appear when the
first page of the document is scanned.
13
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
14
Repeat step 13 to scan all the documents.
To finish scanning, press [Complete].

1-12 Basic scanning
Scanning to USB memory device
You can save a scanned document to a USB memory connected to the machine.
USB memory
NOTE
•Only USB memory with no security function can be used.
•The scanned data are save on the root of the USB memory.
•Memory card readers connected via USB, USB memory via an extension cable
and USB hub, and USB memory that does not meet the USB standards, are all
unsupported.
•If the USB memory becomes full while the data is being saved, the data that is
being written is all deleted. Therefore, make sure that the USB memory has enough
free space in advance.
1
Load the document.
2
Press [Scan] on My MFP Menu screen.
If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen
is displayed.
3
Set the resolution and document type, as necessary.
For details, see “Resolution” (page 1-19) and “Color” (page 1-20).

1
Basic scanning 1-13
Basic scan functions
4
Press [PC/USB], and then [USB].
5
Connect the USB memory to the machine.
6
Press <Start>.
•When you have loaded the document on the automatic document feeder, this will conclude
the operation.
•When you have loaded the document on the document glass, a message will appear when the
first page of the document is scanned.
7
Load the next document, and press [Next Doc].
To finish scanning, press [Complete].
8
Repeat step 7 to scan all the documents.
To finish scanning, press [Complete].
9
When the message “Scan Ready” is displayed, disconnect the USB memory.