Reinecker VOXbox User manual

VOX box
EN
User manual
Please read this user
manual carefully prior to
installation, use and
maintenance for
your own safety and in
order to avoid damages
on your system.

2

Wir erklären in alleiniger Verantwortung für alle unsere Systeme, dass diese mit den
folgenden Normen oder normativen Dokumenten übereinstimmen.
We declare under our sole responsibility that the systems, which have been brought
into the market by us, meet the requirements of the following directives.
Richtlinie 93/42/EWG
des Rates vom 14. Juni 1993 über Medizinprodukte
Risikoklasse I nach Anhang IX Regel 12
CE Konformität nach Anhang VII
und
RoHS II (EG Richtlinie 2011/65/EU)
Council directive 93/42/EEC
of 14th June 1993 concerning medical devices
risk class I according to Annex IX standard 12
CE conformity of Annex VII
and
RoHS II (Council directive 2011/65/EEC)
Die CE– Kennzeichnung auf dem Gerät dokumentiert diese Übereinstimmung.
The CE mark on the system points out this accordance.
Alsbach-Hähnlein,
............................................
Ort und Datum der Ausstellung
Place and date of issue
M. Reinecker Geschäftsführer
M. Reinecker General Manager
...................................................
Name und Unterschrift des Befugten
Name and signature of the authorized person
Reinecker Vision GmbH
Sandwiesenstraße 19 · 64665 Alsbach-Hähnlein
Email: [e-mail] · www.reineckervision.de
VOXbox
(Art.-Nr.: VOXBOX31)
23.01.2017

Content
I. General information ...............................................................................................6
Notes on the electromagnetic compatibility (EMC) .....................................................6
Storage of the user manual.........................................................................................6
Product description......................................................................................................6
Medical device.............................................................................................................7
Purpose .......................................................................................................................7
Life span of product.....................................................................................................7
Safety advice...............................................................................................................7
Combination with other products.................................................................................7
Precautions by alteration of the performance of the system ......................................7
Reinstatement and installation ....................................................................................7
Cleaning of the system................................................................................................8
Special advice for transport and storage ....................................................................8
Disposal of the unit according to EU directive 2002/96/EEC......................................8
Power supply...............................................................................................................8
Important note for scanning and reading of medication leaflets .................................8
Safety instructions .......................................................................................................9
II. Instructions for the reading system VOXbox...................................................10
Delivery content.........................................................................................................10
Available options .......................................................................................................10
Setting up the system................................................................................................10
Description of the system..........................................................................................10
Connection of the unit ...............................................................................................11
Installation and set up of the system.........................................................................12
Positioning Aid...........................................................................................................13
Positioning of the documents ....................................................................................13
LED Light On/Off.......................................................................................................14
Headphone operation/volume control.......................................................................15
Covers Control Buttons .............................................................................................15
Description Control Buttons.......................................................................................15
Description of the controls.........................................................................................16
Basic functions ...................................................................................................16
Key combinations ...............................................................................................16
Overview of the function controls .......................................................................17

Set up VOX box..........................................................................................................19
Turn ON VOX box in mains operation.................................................................19
Turn OFF the VOX
box .......................................................................................19
Saving of individual adjustments ........................................................................19
Replacement of lighting.............................................................................................19
Accessories (as an option)........................................................................................19
Battery (as an option)................................................................................................20
Operation of rechargeable battery......................................................................20
Battery replacement ...........................................................................................20
Use of battery .....................................................................................................20
Charging the battery...........................................................................................20
Operating time when fully charged.....................................................................20
Liability for defects on the battery ......................................................................20
Low Vision module (as an option).............................................................................21
Connection of a monitor .....................................................................................21
USB interface .....................................................................................................21
Low vision functions - Display on Screen .................................................................21
Column recognition ON/OFF..............................................................................21
How to capture a document ...............................................................................22
Start/Pause.........................................................................................................22
Stop reading mode .............................................................................................22
Menu selection ...................................................................................................22
Color selection....................................................................................................22
Reading mode ....................................................................................................23
Voice mode.........................................................................................................23
Other...................................................................................................................24
Help ....................................................................................................................24
Quit/Exit ..............................................................................................................24
Technical data ...........................................................................................................25
Warranty Information.................................................................................................26

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I. General information
Important notes on the operation of the reading system VOX box !
Please read them carefully prior to the operation of the reading system!
Notes on the electromagnetic compatibility (EMC)
This reading system is suited for use in all set-ups including the domicile that are
connected directly to a public power supply for buildings with residential purposes.
This reading system is designed for the use in the indicated electromagnetic envi-
ronment. The user should ensure the use in the indicated environment.
This reading system operates on HF-Energy exclusively for its own function.
Therefore the emitted interference of high frequency disturbances is very low and
the interference with other appliances operated close-by is improbable. When oper-
ating the reading system simultaneously with other systems, however, the possibility
of disturbances of the system or other systems should not be neglected.
For this reason it should be ensured that the system is not placed directly beside
or on top of another system. If the set-up of this system in the proximity of medi-
cal, measuring devices cannot be avoided, the operator of these devices has to be
informed that it is necessary to observe the performance of the system to control the
conventional use of the system in the chosen set-up.
Electronic devices are sensitive towards electric discharge and towards high
frequency electromagnetic fields.
Attention: In order to avoid high frequency disturbances the operator should respect
a minimum distance of one meter to portable and mobile HF-telecommunication
devices.
Please also see chapter: Safety advice (page 7).
Storage of the user manual
The user manual is an essential part of your reading system. Please keep the booklet
in a safe place for future reference.
Product description
VOX box is a self-contained, compact reading system with a camera unit to convert
text into synthetic speech. It corresponds to product category 07 of the directory of
assistive technologies (in Germany) and meets all requirements in terms of quality
and functions, described herein:
●high quality reader function; reading speed and volume to be adjusted according
to individual needs; navigation by paragraph, by sentences, by words or by char-
acters
●high performance camera scanner for DIN A4 documents which can also be taken
out of the housing
●detachable operating board with clearly arranged keys
●contemporary design, light weight, mobile: the complete system is offered in form
of a practical carrying bag
●optionally available: battery pack, low vision module

7
Medical device
This reading system is classified as a medical device, class I according to 93/42/EEC,
Annexe IX, standard 12. For the distribution to countries outside the EU the respective
country-specific guidelines have to be regarded.
Purpose
The VOXbox recognizes the text of the reading template and reads this text aloud to
the visually impaired or blind person.
Life span of product
Seven years from the date of invoice (ex Reinecker). According to EEC the supplier
of medical devices is obliged to define the life span of a product.
Note: The mentioned life span does not reflect the complete life span of the VOX
box .
It is rather an indication on when the product might be obsolete and substitution might
be recommended due to new product developments.
Safety advice
VOX box has to be installed in closed and dry rooms only. Do not plug VOX box into
an electrical circuit that is also being used for any life sustaining or support systems.
The device may not be used in the patients environment.
This device should not be operated in explosion-endangered environments. This
device should only be installed in conjunction with modern electrical circuitry. It is a
device of protection class II. The openings in the casing ensure optimum cooling and
must not be covered.
Combination with other products
Warning: This reading system must not be located directly beside, next or on top of
another medical device. If the device is used near another electrical device, monitor
the other device to ensure that it is working properly. In case of doubt please contact
Reinecker Vision GmbH or any licensed distribution partner.
Precautions by alteration of the performance of the system
Stop using the reading device if technical features or performances should change.
Switch the device OFF and disconnect the power supply from the mains wall socket.
Refer directly to your authorized dealer or to Reinecker Vision GmbH Service Center.
Reinstatement and installation
This device may be technically maintained and reconditioned by Reinecker Vision GmbH
only or by an authorized technician. Reinstatement may only take place after the
system has been cleaned and safety checked.

8
Cleaning of the system
●VOX box has to be disconnected from the power supply before cleaning.
●Clean the system with a slightly damp cloth and a mild household detergent.
●Interior of device must NOT come in contact with liquids.
Special advice for transport and storage
For reasons of safety, the unit must only be transported and stored in the original
packing. The unit must be stored in dry and closed rooms in the original packing.
The following conditions for transport and storage have to be respected:
●Air pressure 700 - 1000 hPa
●Temperature range +5° to + 50°
●Relative air humidity 30% to 80%
Disposal of the unit according to EU directive 2002/96/EEC
VOX box contains of electronic components. To avoid damage to the environment,
the country-specific rules have to be respected.
Power supply
Only use the original power supply which is included in the delivery by Reinecker
Vision GmbH.
Caution: The use of any other equipment might lead to an increased electro-
magnetic emission and to a product damage.
Important note for scanning and reading of medication
leaflets
Dosing quantities that have been read by VOX box MUST always be double checked
and confirmed independently.
Always ask your doctor or pharmacist how to dose your medication, or refer to a
person of your trust.

9
Safety instructions
Please respect the following safety instructions:
1. Do not plug the AC adapter into a faulty electrical outlet. Doing so may cause
electrical shock or fire.
2. Do not touch the AC adapter with wet hands.
3. Only use the original power supply which is included in the delivery by Reinecker
Vision GmbH. The use of any other equipment might lead to a product damage.
4. Only use the original battery which is included in the delivery by Reinecker
Vision GmbH when ordered as an option. The use of any other equipment might
lead to a product damage.
5. Do not expose the system to direct sunlight or to very hot or cold environment,
as this would harm the picture quality.
6. Do not use this device below +5°C or above +40°C.
7. No liquids must reach the interior of the system. Only use the device in a dry
environment.
8. The device may not be used next to medical devices (patients environment).
9. Do not lean on the system and do not put heavy objects on it as the system
could be damaged.
10. Do not try to repair or to dismantle the system by your own. This would automati-
cally void the warranty. If you need any technical assistance please get in contact
with the local distributor or with Reinecker Vision GmbH.
11. Always switch OFF the system and disconnect it from the power supply before
cleaning it. Only use a soft and slightly damped cloth. Only use a mild household
detergent. Do not use alcohol containing or strong detergents.

10
II. Instructions for the reading system VOXbox
Delivery content
●Reading system VOX box
●Operating board with key covering
●Shoulder strap
●Aid for easy positioning of the documents
●Covers for controll buttons
●Headphone (not pictured)
●User manual
●Information sheet for repair cases
Available options
●Rechargeble battery module
●Low Vision module: mouse, HDMI cable (2,0 m), USB port
(four ports) and USB dongle
Setting up the system
Take the system carefully out of the packaging and place it onto a stable surface.
Make sure you have enough space for it.
Note: Do not expose the system to direct light as reflections on gloss papers may
reduce the quality of the scan.
Description of the system
Carrying bag
(including a magne-
tized holder for the
operating board)
Volume control
Headphone jack
(jack socket 3,5mm)
Camera scanner
Operating board

11
3
1
2
Connection of the unit
Make sure that the power cord is connected with a power supply.
1USB port*
2Power cord
3HDMI port (plug type A)*
*Only applies when used with Low Vision option
Battery
(as an option)
2
3
1
Accessories
1Connectors
2Shoulder strap
3Aid for easy positioning of the documents
4Control button covers
4

12
Installation and set up of the system
Open the velcro flap and lift up the camera head by 90° (up to the stop).
Alternatively, you can also take the camera scanner out of the bag.
Note: Remove the camera scanner always with care and make sure not to discon-
nect the cables. The firmly integrated connecting cable has a maximum length of
approx. 60cm.

13
Positioning Aid
Take the aid for easy positioning of the documents out from one of the zip pockets
at the rear side of VOX box and place it onto a firm surface. Make sure the long side
is facing you. Put the camera base in the appropriate gap so that the opened camera
head faces in front.
Positioning of the documents
The camera scanner is designed to capture documents of a size a little bigger than
DIN A4. Position the document in landscape format so that the document head is on
the left hand side of the aid for easy positioning of the documents. Make sure that
the camera head has been flipped out.
If the low vision module is chosen as an option, the reading text can be displayed
on an external monitor. Without the low vision module, an external monitor cannot be
connected
Gap for camera base

14
Advice for correct positioning
VOXbox consists of a high performance
camera scanner. In order to achieve utmost
accuracy when scanning, we recommend to
position your document rectangular and flat on
a surface.
LED Light On/Off
The camera scanner has an integrated switchabel LED light. In a dark environment,
it may be helpful to turn the LED light on. However, this can affect the reading accu-
racy in high-gloss materials.
The switch is positioned at the front of the camera head. Move the switch to the left,
to switch on the light. To switch it off, move it to the right.
scan area
Light source Light switch
ON/OFF
Camera
ON OFF

15
Headphone operation/volume control
Use headphones by connecting them with
the 3,5 mm jack socket. Volume of the head-
phones can only be controlled by the volume
control at the operating board. However,
the volume of the loud speakers can be
controlled either by the volume control on
the VOXbox or by the keys of the operating
board.
The acoustic loudspeakers are automatically
turned off when in headphone mode.
Covers Control Buttons
Buttons which are not used can be covered with the special covers.
Description Control Buttons
VOXbox consists of a cable connected operating board which is located sidewards
at the unit and offers 7 controls and 1 ON/OFF button.
Volume
control
Headphone
jack
1Voice mode
2Parametric value
backwards
3Parametric value
forwards
4Color selection,
Viewing mode
(only with LV-module)
5Reading mode
6Start scanning,
Stop scanning
7Pause, Play
1
5 7 6
2 3 4 ON/OFF

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Description of the controls
Basic functions
●Control 1 (Voice mode):
By pressing this round key which is embossed in the centre, you can adjust the
following: Volume, reading speed, voice, and language. By pressing button 2 or 3
you scroll forwards or backwards within every submenu. The selected adjustment
will be announced.
●Control 2 (arrow key showing to the left):
In any menu level, the left arrow key guides you to the previous parametric value
or reduces e.g. reading speed or volume.
●Control 3 (arrow key showing to the right):
In any menu level, the right arrow key guides you to the previous parametric value
or reduces e.g. reading speed or volume.
●Control 4 Color selection and Viewing mode (active only in combination
with low vision module):
By pressing this rectangular key which is embossed in the centre, you can set
your color and viewing mode, when activated in combination with the low vision
function (available as an option).
●Control 5 (reading mode):
By pressing this round key which is embossed in the center, you can select the
following reading modes: Words, sentences, paragraphs, document, column
detection, characters. Pressing one of the arrow keys in this menu level allows
you to jump backwards or forwards within the current text.
●Control 6 (stop reading):
By quickly pressing this square button (not embossed in the center) the docu-
ment will be scanned and captured. While processing you can hear an accustic
signal. After processing, the reading aloud of the scanned page will start auto-
matically.
By pressing the button longer than 2 seconds scanning or other processing func-
tions, for example options menu or loading will stop.
●Control 7 (Scanning/capturing):
With everey pressing the button you change between “Pause” and “Play”.
Key combinations
●Control 1 and 5 (Save current image):
By shortly pressing buttons 1 and 5 simultaneously the current picture will be
saved as picture file.
●Control 4 and 6 (Load image):
By shortly pressing buttons 4 and 6 simultaneously, the saved images can be
opened.
With the following key combinations you are able to choose, load or delete saved
images. The specific action will be announced.

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●Control 2 and 3 (Choose saved image):
By pressing button 2 or 3 you scroll within the saved images. Stop scrolling by
the image that you want to be read out loud. Press button 7 in order to activate
reading of the saved image.
●Control 1 and 5 (Delete saved image):
By firmly pressing buttons 1 and 5 simultaneously the current image will be deleted.
To delete the next image, firmly press both buttons 1 and 5 simultaneously, again.
●Control 6 (Stop loading mode):
By shortly pressing button 6 the image loading mode will be closed.
●Control 7 (Prepare saved image):
Press key 7 shortly in the image loading mode in order to capture it and start reading.
Overview of the function controls
Key 1 Voice mode Settings/adjustment range
Volume control 20 | 40 | 60 | 80 | 100
Reading speed 20 | 40 | 60 | 80 | 100
Languages/
Reading voices
(Stardard package: 10 lan-
guages with correspond-
ing voices)
English US: Susan (f), Tom (m)
English AU: Karen (f), Lee (m)
English UK: Kate (f), Daniel (m)
German: Anna (f), Markus (m)
Dutch BEL: Ellen (f)
Dutch: Claire (f), Xander (m)
Portuguese: Luciana, Catarina (f),
Felipe, Joaquim (m)
French: Audrey (f), Tomas (m)
French CAN: Chantal (f), Nicolas (m)
Russian: Katya (f), Yuri (m)
Polish: Ewa (f), Krzysztof (m)
Turkish: Yelda (f), Cem (m)
Italian: Alice (f), Luca (m)
Spanish: Paulina, Marisol (f), Juan, Jorge (m)
Languages/
Reading voices
(Optionally available:
not included in the stand-
ard package)
Danish: Sara (f), Magnus (m)
Swedish: Alva (f), Oskar (m)
Norwegian: Nora (f), Henrik (m)

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* Only applies with LV module
Key 2 Parametric value
backwards Settings/adjustment range
Selection key Reduce value or jump backwards
Key 3 Parametric value
forwards Settings/adjustment range
Selection key Increase value or jump forwards
Taste 4 Colour mode selection Settings/adjustment range
Colour combinations*
(only active in combination
with the optionally avail-
able low vision module)
full colour display
black font, white background
white font, black background
black font, yellow background
yellow font, black background
black font, green background
green font, black background
blue font, yellow background
yellow font, blue background
Viewing mode Settings/adjustment range
Displays* Display the text in a line
Display the text in columns
Display the text word by word
Wrapped view
View by default
Enhanced display (Redrawn view)
Key 5 Reading mode Settings/adjustment range
Words Select words
Sentences Highlight single sentences
Show paragraphs Highlight single paragraphs
(Beginning of sentence)
Document Beginning | End
Column recognition ON | OFF
Characters Spell

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Set up VOX box
Turn ON VOX box in mains operation
Connect the power cord firmly to a power outlet. Then press the (blue) ON/OFF
button at the side of the operating board in order to turn the unit ON. During the boot
process you will hear a vibrant buzz. After the booting process has been completed,
you will hear a signal and a voice that the camera is ready.
Turn OFF the VOX
box
Press the (blue) ON/OFF button at the side of the operating board in order to turn
the unit OFF. You will hear an audible feedback when VOX
box will shut down in a
controlled manner.
Note: It takes approx. 20 seconds until the VOXbox will be shut down completely.
Do not remove VOXbox from power supply during the shut down process.
Saving of individual adjustments
When turning the unit OFF, all individual adjustments will automatically be saved
and recalled when turning ON again.
Replacement of lighting
The camera scanner is equipped with high power LED lighting. If replacement of the
lamp is required it should only be done by an authorized technician or by Reinecker
Vision GmbH.
Accessories (as an option)
Your VOXbox can be equipped optionally with the following accessories:
●Battery
●Low Vision module
Key 6 Stop function Settings/adjustment range
When stopped: Stop, stop other function
Key 7 Capture/Scanning Stettings/adjustment range
When stopped: Recognize | Start reading
While reading: Pause | Play

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Battery (as an option)
Make your VOXbox a companion on the Go by adding the optionally available
battery. This battery will be integrated in the carrying bag.
Operation of rechargeable battery
Attention: In order to assure a long life span of the rechargeable battery you must
follow the instructions for charging and operating the battery:
●If VOXbox will not be used for a long time, please charge the battery completely.
Even if switched off, VOXbox may discharge. Total discharge might damage the
battery.
Battery replacement
●You must only use the original rechargeable battery.
●The use of other rechargeable batteries will damage the system. All warranties
for VOXbox will then be voided.
●The battery must only be replaced by either Reinecker Vision or an authorized
technician.
Use of battery
●Make sure the battery has been completely charged prior to use on the Go.
●Before complete discharge, the unit turns OFF automatically. Connect the system
with a power supply and charge the battery completely.
Charging the battery
●Connect the unit with a power supply.
●The plug-in power cord remains connected to the power supply until the battery is
fully charged.
●VOXbox can be used during charging process. However, charging time will
increase.
Operating time when fully charged
●approx. 5 hours depending on the adjusted intensity of light.
●If VOXbox is not in operation, charging time is approx. 4,5 hours.
Liability for defects on the battery
Batteries are subject to wear and tear and are thus excluded from warranty.