Select Medical OLA 8 User manual

User Manual
Dynamic Pressure Redistribution Mattress
& Mattress Overlay
(UM20180417 – Review V1.1)

Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

USER MANUAL - OLA 8 & 4
TABLE OF CONTENTS
Statements and Symbols.......................................
Important Noce...................................................
Introducon...........................................................
Contact Informaon..............................................
Product Overview..................................................
Safety.....................................................................
Symbols & Denions............................................
Control Unit & Maress Parts................................
Installaon.............................................................
Operaon...............................................................
Cleaning & Decontaminaon................................
Storage..................................................................
Troubleshoong.....................................................
Maintenance..........................................................
Specicaons.........................................................
Electromagnec Compability..............................
Warranty and Service............................................
2
2
2
2
3
4
6
8
10
12
16
18
20
21
23
24
29
1
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

Thank you for choosing the OLA 8 or OLA 4 pressure redistribuon
system. This manual should be read carefully before using the maress
as it contains important safety and maintenance informaon to ensure
long lasng and reliable service.
INTRODUCTION
IMPORTANT NOTICE
STATEMENTS AND SYMBOLS
Before operang this medical equipment, it is important to read this
manual and understand the operang instrucons and safety
precauons. If you have any quesons regarding the use of this
equipment please contact your supplier.
Refer to manual
NB: Tips or informaon users should be aware of
Warning to highlight potenal hazards that, if disregarded, could lead to
injury or death.
CONTACT INFORMATION
For any service, warranty, sales or customer service informaon on this
product please contact your supplier or if in doubt contact Select Medical Ltd.
at the following address:
Select Medical Ltd, Unit 10 Philips Rd, Whitebirk Ind Estate, Blackburn,
BB1 5NA.
Customer Service: [phone] Sales: [phone]
Email: inf[email protected]
www.selectmedical.co.uk
Cauon to highlight potenal hazards that if disregarded could lead to
equipment damage or failure.
2Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

PRODUCT OVERVIEW
Environment
Your dynamic maress system is intended for use in the following
environments:
• A care environment where medical supervision and monitoring are
provided (e.g. nursing homes, care home, rehabilitaon facilies etc).
• A domesc environment where the maress is used to alleviate or
compensate for an injury or disability.
Intended Use
OLA 8 is an 8” replacement, dynamic pressure redistribuon system
suitable for individuals up to very high risk of developing a pressure ulcer or
for those with exisng ssue damage.
OLA 4 is a 4” pressure relieving overlay suitable for individuals up to high risk
of developing a pressure ulcer or for those with exisng ssue damage.
OLA 8 & 4 provide regular periods of pressure reducon to vulnerable ssue
areas, aiding blood and lymphac ow which is vital to maintaining healthy
ssue. The maress system is designed to be used on standard or proling
beds.
For assistance in seng up, using or maintaining your dynamic maress
system, or to report unexpected operaon refer to the contact details found
on page 2.
Features
OLA 8 & 4 Maress:
• One in two cell-cycle design giving opmum therapy
• Mul-stretch, waterproof and vapour permeable cover
• CPR pull cord for rapid deaon
• Machine washable up to 95°C
• 1 year warranty
3
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

OLA 8 Control Unit (Q2-02):
• Audible low pressure alert
• Pressure adjustment for opmum therapy
• External, easy replacement pump lters
OLA 4 Control Unit (D30):
• Low pressure alert
• Pressure adjustment for opmum therapy
• External, easy replacement pump lters
• The maress system & control unit must be installed and used
in accordance with the informaon provided in this manual.
• The maress system is typically not suitable for children. If it is
to be used by a child ensure a risk assessment has been
undertaken.
• Before using the system ensure that the mains lead is free from
damage and is posioned so as not to cause an obstrucon or
trip hazard.
• Exposure of the control unit to any liquid while it is plugged in
could cause a severe electrical hazard.
• Use care when handling or transporng the control unit.
Dropping or other sudden impacts may result in damage to the
unit.
• Do not open the control unit or aempt to repair or service
the unit. Repairs and servicing should always be undertaken by
suitably trained personnel.
• If the control unit is not funconing properly, or has been
damaged, unplug the unit and take it out of service
immediately.
• Do not use the system near a heat source or naked ame.
• Do not use with hot water boles or electric blankets.
• Do not use liquids near the control unit if plugged in.
• Do not place any objects, such as blankets, on or over the
control unit.
SAFETY
General Safety
4Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

• Do not use the control unit near ammable gas or in oxygen rich
environments as this poses a re risk or risk of explosion.
• Always assess the risk of intenonal or unintenonal tampering
of the control unit.
Risk Assessment
It is the responsibility of the carer/care provider to carry out the necessary
risk assessment to ensure the safety of the paent. This should be carried out
before using the maress system.
A risk assessment should include, but is not limited to:
• Product combinaons (bed frame, maress, side rails etc.)
• Extent of ssue damage (if any)
• Entrapment
• Paent falls
• Small adults (and children)
• Paents with learning dicules
• Unauthorised people with access to the controls
Contraindicators
Paent condions for which the applicaon of pressure relief on an
alternang maress system is a contraindicaon are as follows:
• Cervical or skeletal tracon
• Unstable spinal fractures
Other contraindicaons may be relevant which are specic to the paent or
care environment.
Maress Load
5
OLA 8 OLA 4
Minimum Weight Limit 32kg (5 stone) 32kg (5 stone)
Maximum Weight Limit 190kg (30 stone) 114kg (18 stone)
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

SYMBOL DEFINITIONS: CONTROL UNIT & MATTRESS
Control Unit
Warning: beware of potenal hazard
Refer to manual: failure to do so could introduce a hazard
Type BF Applied Part
Applied Part: The parts of the device that come into physical
contact with the user/occupant in order for it to carry out its
intended funcon.
Type BF: Applied parts which are electrically isolated from earth
and other parts of the medical equipment - Complying with
specic requirements for protecon against electric shock to
IEC 60601-1
W.E.E.E Label
(Waste Electrical and Electronic Equipment)
Class II electrical device
The user/occupant is protected by at least two layers of insulaon
between the current carrying parts (e.g. mains cable) – If damage
is noced to the control unit or mains cable assembly turn o at
the mains supply and contact your provider or Select Medical Ltd.
immediately.
IP21 Protected from touch by ngers and objects greater than 12
millimetres. Protected from condensaon.
The following symbols are found on the control unit:
6Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

7
The following symbols are found on the maress:
Disinfect by wiping the surface using a hypochlorite soluon diluted
1000ppm
95 Machine wash up to 95°C
Tumble dry on a low seng
Do not use harsh abrasives or Phenol cleaners
Do not iron
Ensure system is dry before storing
Do not place heavy objects on surface of cover other than the
paent
Do not use when damp, ensure surface is dry before use
Do not fold. Roll pack the system
Do not use sharp objects
Only use in conjuncon with appropriate medical advice
Maress
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

CONTROL UNIT/MATTRESS PARTS
Control Unit
8
OLA 8 - Q2-02 Control Unit OLA 4 - D30 Control Unit
1. Control Panel
2. On/O switch
3. Mains Power Cable
4. Female Air Connector Port
5. Air Filter
6. Fuse Holders
7. Cushion Bar
8. Hooks
1. Control Panel
2. On/O switch
3. Mains Power Cable
4. Female Air Connector Port
5. Air Filter
6. Cushion Bar
7. Hooks
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

Maress
1. Top Cover
2. Air Cells
3. Male Air Connector
4. Base Cover
5. Securing Straps (elascated corner straps only on OLA 4)
6. CPR Pull Cord
9
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

10
INSTALLATION
Before installing the maress system please read the warning and
cauon notes carefully. These highlight risk areas to ensure paent
safety.
• Ensure the maress is only used with compable equipment/
accessories.
• Ensure the maress is of the correct type for the paent.
• Ensure the CPR pull-cord is easily accessible at all mes.
• Ensure the plug is accessible at all mes so the maress can be
disconnected from the mains supply quickly, if required.
• Ensure the mains cable is plugged into an appropriate power
source at all mes.
• Ensure the mains cable is not taut, parcularly if being used on
a proling bed that moves up and down (check all posions).
• Ensure that the mains cable does not become compressed,
trapped or damaged by the bed frame or other equipment.
• Replace any damaged cable immediately as these cables can
create a risk of electrocuon and/or re.
• A CE marked extension cable must only be used when it is not
possible to reach a wall socket with the equipment mains cable.
• If an extension cable is used never overload it by plugging in
appliances that together will exceed the maximum current
rang stated for the extension cable.
• Do not use block adaptors.
• Ensure extension cables or sockets are not placed under the
bed frame as liquids could leak onto them posing an electrical/
re risk.
• Ensure the mains supply is compable with the control unit
(see page 23 for electrical specicaon)
• Avoid placing the maress system in direct sunlight as this
could damage the maress cover.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

1. Carefully open the packaging.
2. Although unlikely, please check the product for any signs of damage. Do
not use if damaged and contact your provider or Select Medical Ltd (see
page 2).
3. Place the maress on top of the bed frame (OLA 8), or on top of the
exisng maress (OLA 4), with the top cover facing upwards and the air
hose at the foot end of the bed.
4. Aach the maress to the bed frame by securing with the adjustable
straps. Addionally, OLA 4 has elascated corner straps to tuck under the
exisng maress.
5. Check the CPR pull-cord is securely in posion.
6. Using the hooks on the back of the control unit, hang the unit over the
frame/board at the foot end of the bed. If there is no foot frame/board
lay the unit on the oor, under the bed with the front control panel facing
upwards.
7. Aach the male air connector on the maress to the female air
connector port on the control unit/pump, ensuring the air hose is not
kinked or trapped between parts of the bed frame/other equipment.
8. Plug the mains cable into a suitable mains supply and switch on the
control unit. At this stage both the mains power and low pressure
indicators will illuminate.
9. The maress will start to inate and will be completely inated within
30 - 40 minutes.
10. Once fully inated, adjust the straps that aach the maress to the bed
frame, ensuring the maress is held in place securely.
11. Cover the maress loosely with a sheet, ensuring it does not interfere
with cell alternaon. 11
• On proling beds it is essenal that adjustable straps are
secured around the movable secons of the bed frame,
otherwise the maress may be damaged.
• If you are placing the control unit on the oor it is advisable to
place the unit on a rm surface.
• Ensure the mains cable is posioned so as not to cause a trip
hazard.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

12
OPERATION
Control Panel
OLA 8 - Q2-02 Control Unit
1. Pressure Adjustment Dial
2. Alert Mute/Reset
3. Low Pressure Indicator
4. Normal Pressure Indicator
1. Pressure Adjustment Dial
Turn the dial to set the system for opmum performance.
2. Alert Mute/Reset
The audible/visual alert idenes when the pressure is low. To mute the
audible alert press the buon. The visible alert indicator will now ash.
Once the fault has been reced, re-press the buon to reset the alert.
3. Low Pressure Indicator
A visible indicator (orange) warns that the pressure is below an acceptable
level.
4. Normal Pressure Indicator
A visible indicator (green) idenes that the pressure has reached the
preset level.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

13
Maress Operaon
1. Turn on the power on the control unit. The pump starts to inate the
maress to the pressure selected on the dial.
2. The low pressure indicator (orange) will illuminate as inaon commences.
3. OLA 8 /Q2-02 only - the audible alert is acvated, press the ‘alert mute’
buon to mute the alarm and its indicator will ash.
OLA 4 - D30 Control Unit
1. Pressure Adjustment Dial
2. Low Pressure Indicator
3.Normal Pressure Indicator
1. Pressure Adjustment Dial
Turn the dial to set the system for opmum performance.
2. Low Pressure Indicator
A visible indicator (orange) warns that the pressure is below an acceptable
level.
3. Normal Pressure Indicator
A visible indicator (green) idenes that the pressure has reached the
preset level.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

14
4. Once opmum pressure is reached (about 30-40 minutes) the ‘normal
pressure’ indicator will come on and the ‘low pressure’ indicator (and audible
alarm on the OLA 8/Q2-02 ) will turn o.
NB: If the ‘low pressure’ indicator (audible alarm) will not go o, refer to
troubleshoong on page 20.
5. Adjust the ‘pressure/comfort control’ dial to provide a comfortable
pressure level for the paent. Pressure range:
• OLA 4 / D30: 30-80mmHg
• OLA 8 / Q2-02: 20-60mmHg
6. Using clinical judgement and with connuous monitoring of the paent
for up to 72 hours, increase or decrease the pressure levels using the dial to
suit the paents comfort levels. If possible, having regular dialogue with the
paent is key.
NB: The maress can be used in an upright posion, however the pressure
seng may need to be increased. Use clinical judgement to ensure paent
comfort and eecve pressure relief is maintained.
CPR Funcon
In an emergency rapid deaon of the maress may be required. The CPR
pull cord is located at the head end of the maress.
To re-inate push the CPR cord back into the closed posion. The maress
will start to inate. Wait for opmal pressure to be reached before using the
maress.
• Carers/care providers should always familiarise themselves with
the posion of the CPR valve.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

15
Using Inconnence Products with the Maress
Inconnence products, such as sheets or pads, can be used with the system,
however this may compromise the eecveness of the alternang pressure
distribuon.
Transporng the Maress & Power Cuts
If the maress is disconnected from the power supply so it can be moved, or
in the event of a mains power failure, carry out the following procedure to
maintain maress inaon:
1. Disconnect the male connector from the power unit by squeezing the two
tabs (A) and pulling away from the control unit (B).
2. Seal using the cap marked “Transport” which for safety is aached to the
male connector.
NB: Complete the acon quickly to limit air
loss.
3. Switch o the control unit.
4. Disconnect from the power supply.
5. The maress can now be moved.
• If inconnence products are being used it is important to carry
out a risk assessment and regular paent skin checks.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

16
CLEANING & DECONTAMINATION
Cleaning
Cleaning is required regularly between paents to prevent cross infecon. It is
therefore important to clean and decontaminate the control unit and
maress following these procedures.
Control Unit
• The maress will remain inated for up to 24 hours - return the
system to the mains supply as soon as possible.
• Whilst unplugged alternang mode will not be operaonal and
pressure relief will not be provided.
• Do not remove the maress from the bed frame if the occupant
is sll on the maress.
• If it is essenal that the paent is moved whilst remaining on the
maress, the maress must be re-plugged in immediately once
the desired locaon has been reached to reduce the risk of ssue
damage.
• Never drag the maress, always carry it.
• Disconnect the mains cable from the power socket before
aempng to clean the control unit.
• Do not immerse or soak the pump.
• Do not spray any cleaning soluon directly on the surface of the
control unit.
• If any of the cleaning/washing instrucons are not followed the
product warranty will be invalidated.
• Do not use phenol based cleaning soluons, solvents, neat
bleach or abrasive products to clean the casing as this may
cause damage.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

Maress
N.B: Before aempng to clean the maress the top cover should be checked
for physical signs of damage that may lead to strike-through (ingress of uid
through cover). Staining to the underside of the top cover is a sign of
strike-through.
17
1. Check for external damage – do not use if damage is found.
2. Place the pump on a work surface and using a clean cloth wipe the outside
of the case with a prepared sodium hypochlorite soluon (1000ppm).
3. The control unit should be cleaned by starng with the cleanest parts and
systemacally moving to the direst parts. Extra care should be taken around
areas where excess dirt or dust may gather.
4. Change the cloth if it becomes dirty.
5. Once clean, wipe down with a new clean cloth moistened with clean
water to remove detergent residue.
6. Dry o with a paper towel. Always allow the surfaces to dry thoroughly
before pung back into use.
• Frequent or prolonged exposure to higher concentraon
disinfectant soluons may prematurely age the fabric cover of
the maress.
• Do not use the cover if strike-through or damage is found – risk
of cross infecon. Replace with a new top cover.
• Do not use solvents or alcohol-based cleansers e.g. Phenicol,
Hibiscrub, Clearsol, Stericol or Hycoline as these will destroy the
maress materials.
• Do not autoclave.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1

18
Decontaminaon
1. Unzip the top cover from the maress.
2. The top cover can be machine washed up to 95°C and tumble dried on a
cool seng.
3. Unsnap the air cells from the maress base on both sides.
4. Carefully clean with (1000ppm) prepared soluon of sodium hypochlorite
and allow to dry completely.
5. Make sure to disconnect all the air cells and spray the cleaning soluon on
all sides, including the connecng tubes and hoses.
6. Re-assemble the maress and lay it out at.
7. Ensure the maress is completely dry before either storing or using for
another paent.
STORAGE
General Cleaning:
1. Wipe down with a clean cloth moistened with a mild detergent and diluted
in warm water (40˚C).
2. Rinse with cold clean water and a clean cloth and allow to fully dry before
use.
Storage
1. Detach the control unit from the maress.
2. Pull the CPR cord unl it is open.
3. Ensure there is no air trapped in the cells.
4. Lay the maress out at and roll the maress from the foot end towards
the head end.
Select Medical Ltd: 17 April 2018
OLA 8 & 4 UM20180417 – Review V1.1