Teachscape Reflect User manual

Reﬂect Capture Tool

USER MANUAL

Teachscape Reﬂect Capture Tool User Manual

Reﬂect Capture Tool

USER MANUAL

TABLE OF CONTENTS

Initial Setup for School or District Site............................................................................... 2

Check Hardware Inventory.............................................................................................. 3

Download and Store School or District Account Information..................................... 4

Classroom Capture Process ................................................................................................. 7

Get Ready to Capture ...................................................................................................... 8

Capture Video................................................................................................................. 18

Upload Video .................................................................................................................. 22

Appendix...............................................................................................................................27

Positioning the Hardware ............................................................................................. 28

Troubleshooting the Microphones............................................................................... 30

Teachscape Reﬂect Capture Tool User Manual

INITIAL SETUP FOR

SCHOOL OR DISTRICT SITE

Check Hardware Inventory

Download and Store School or District Account Information

Note: A user with administrative privileges should complete this

initial setup process prior to general launch of Teachscape Reﬂect

in your school or district.The Administrator login must be used the

ﬁrst time the capture tool is launched.

Teachscape Reﬂect Capture Tool User Manual

CHECK HARDWARE INVENTORY

The following items are included in your Teachscape Reﬂect case:

1 Teachscape Reﬂect capture device

1 Capture device power adapter

2 Microphones

1 Audio cable (stereo mini-cable)

1 Lens cleaning cloth

1 Teachscape Reﬂect dedicated capture station (laptop)

1 Dedicated capture station (laptop) power adapter

1 Computer mouse

2 USB cables

1 Ethernet cable

Teachscape Reﬂect capture device

Board camera

Panoramic camera

Capture device

power adapter

Microphones

Stereo mini-cable

Lens cleaning cloth

Teachscape Reﬂect dedicated capture

station (laptop)

Capture station (laptop)

power adapter

Computer mouse

USB cables (2)

Ethernet cable

Note: The camera, laptop, and set of microphones in this case cannot be substituted with components

included in other Teachscape Reﬂect cases. Each camera and set of microphones are uniquely paired to the

dedicated capture station and will not work in conjunction with other components.

Teachscape Reﬂect Capture Tool User Manual

DOWNLOAD AND STORE SCHOOL OR DISTRICT

ACCOUNT INFORMATION

Initial setup goal:

The goal of this initial setup is to download and store your school or district’s account information (e.g., teacher names) on your

dedicated capture station. This step does not need to be repeated.

You will need:

• Dedicated capture station (laptop)

• Dedicated capture station (laptop) power adapter

• Internet connection (WiFi or Ethernet)

• Teachscape Reﬂect Administrator login and password

Note: Capture device (camera) is not needed for this initial administrative setup.

STEP 1

You need to remove only the dedicated capture station (laptop) and its power adapter from the case at this time. Attach and

plug in the adapter to a power source, and click on the ON button. (Depending upon your laptop model, it may be located in the

upper left of the keyboard.)

STEP 2

Enter the password teach to log in to the dedicated capture station (laptop).

STEP 3

Connect to the Internet.

STEP 4

Launch the Reﬂect capture tool by either clicking on the Reflect Capture icon on the desktop (A), or if the welcome screen is open,

the Launch Reflect Capture Tool button (B).

A B

Teachscape Reﬂect Capture Tool User Manual

CHECK HARDWARE INVENTORY

STEP 5

Enter your Teachscape Reﬂect Administrator login and password and click on the Login button. If you do not have this information,

contact Teachscape Customer Support.

Note: For the purpose of this initial setup, the camera does not need to be connected to the laptop at this time. However, if it is

not connected, a notiﬁcation will appear after login. This will NOT affect your initial setup.

STEP 6

Click on the Update User List link near the upper right-hand corner of the application to download your site’s account

information (e.g., teacher names).This may take a few minutes. A Data Update dialogue box will inform you of the progress.

Teachscape Reﬂect Capture Tool User Manual

CHECK HARDWARE INVENTORY

STEP 7

Click on the Close button to complete the initial setup process.

Note: You have now successfully completed the initial setup for your school or district. It is strongly advised that after this

initial setup, you run a test capture—see Get Ready to Capture and Capture Video in this manual for more information

about this process.

Teachscape Reﬂect Capture Tool User Manual

CLASSROOM CAPTURE

PROCESS

Teachscape Reﬂect Capture Tool User Manual

Get Ready to Capture

Capture Video

Upload Video

Note: The initial setup process must be completed prior

to the general launch of Teachscape Reﬂect in your school or

district. The Administrator login must be used the ﬁrst time

the capture tool is launched. See the previous section for how

to do the initial setup.

After initial setup at a school or district site, the classroom

capture process may be initiated.

Teachscape Reﬂect Capture Tool User ManualTeachscape Reﬂect Capture Tool User Manual

GET READY TO CAPTURE

STEP 1

Charge the Microphones

In order to do a successful capture, you will need to charge the microphones in advance. This is accomplished by plugging the

camera into a power source using the power adapter and by placing the microphones in either dock on the camera. Make sure that

they are fully docked. You do not need to attach the capture station (laptop) when charging.

When docked, a RED LED status light on the microphones indicates they are charging; a GREEN light indicates that they are charged.

Note: It is advised that you charge the microphones for 45 minutes to 2 hours before your ﬁrst use. It will take approximately 45

minutes for an 80% charge and 3 hours for a full charge. A full charge lasts for approximately 6 hours of continuous recording.

Tips for Success

Check that the clip on the teacher microphone is not interfering with being fully docked when charging.

Check to make sure the capture device (camera) has a GREEN light between the microphone docks. If the light is

not lit, the mic is not receiving power. Check the connection to the power source.

Teacher mic

(smaller of the two)

Student mic

(larger of the two)

Teacher mic Student mic

Mute button

LED

status light

Mute button

GET READY TO CAPTURE

STEP 2

Position the Hardware

Once the microphones are charged, you are ready to set up for your capture:

• TheTeachscapeReﬂect equipment should be placed in a location in the room where it can capture the most

classroom activity. See the Appendix in this manual for speciﬁc suggestions for common room arrangements.

• Theboardcamerashouldpointdirectlyattheboardorotherfocalpoint(e.g.,whiteboard,projectorscreen,chair,

chart paper).

• Theheightofthepanoramiccamerashouldalignwiththeseatedheightofthetalleststudenttocapturethefaces

of as many students as possible. Press the latch and raise the camera head to adjust.

Note: It is suggested that your Teachscape Reﬂect equipment be stored on a media cart. If you are not using

a cart, place the equipment near each other on level surfaces.

Board

camera

Panoramic

camera

Teachscape Reﬂect Capture Tool User Manual

GET READY TO CAPTURE

STEP 3

Make Camera Connections

Connect the camera to the dedicated capture station using the two included USB cables. The USB ports may be located on both

sides of the laptop.

Connect the computer mouse to an available USB port (optional).

STEP 4

Connect the Audio Cable

Connect the audio cable by plugging the smaller, tagged end of the audio cable into the microphone input on the camera and the

other end into the microphone input on the laptop.

Capture device (back)

HD cam USB port Panoramic cam USB port

Dedicated capture

station (side)

USB ports

USB cables from capture

device to dedicated capture

station

Audio out from

capture device

Audio in to capture device

microphone input

GET READY TO CAPTURE

STEP 5

Power the Hardware

Connect both the camera and the capture station (laptop) to their respective power adapters. It is highly recommended that you use

a surge protector (a.k.a., power strip) between the power cords and the wall socket.

Note: Using a surge protector between the power adapters and the wall socket protects the hardware and improves audio quality.

STEP 6

Launch the Teachscape Reflect Capture Tool

If you have not done so already, launch the application:

• Powerthededicatedcapturestation(laptop)ON.

• LaunchWindowsusingteach as the password.

• LaunchtheTeachscapeReﬂect capture tool by either clicking on the Reflect Capture icon on the desktop, or if the

welcome screen is open, the Launch Reflect Capture Tool button.

• EnteryourTeachscapeloginandpassword.

Note: If you launched the Teachscape Reﬂect capture tool prior to connecting the camera, you may see a message asking you to

“retry.” If so, make sure all connections to the camera are made and click on the Retry button.

Teachscape Reﬂect Capture Tool User Manual

STEP 7

Enter the Lesson Information

After launching the Teachscape Reﬂect capture tool on the capture station (laptop), use the drop-down menus and open ﬁelds at the

top of the screen to provide information about the lesson.

Be sure to give your lesson a meaningful capture title (i.e., video name) so that the lesson video is easily recognizable once it is

uploaded to My Reflect Video Library.

Note: If you are a teacher, your name will be pre-populated. If you do not see your name in the list, click on Update User List. If

your name continues to be missing from the list, contact Teachscape Customer Support.

Teachscape Reﬂect Capture Tool User Manual

STEP 8

Calibrate the Panoramic Camera

In order to capture a clear image with the panoramic camera, you may need to calibrate the camera in relation to the camera’s

internal mirror. Calibration means aligning the camera to what is reﬂected in the mirror.

You may ﬁnd that you do not need to calibrate the camera. See the images on the following page for examples. Your goal is to have

straight edges on the panoramic image.

Strong Calibration—Note straight edge of image at top and bottom

Poor Calibration—Note curved, black obstruction at bottom left of image

Teachscape Reﬂect Capture Tool User Manual

If calibration is necessary, ﬁrst click on the Calibrate button on the left-hand side above the panoramic camera preview screen.

Calibrate by Adjusting the Perimeter Alignment

After clicking on the Calibrate button if your panoramic camera image needs improving, use your mouse to click and drag within

the image to move the thin white ring around the circular image, centering it and aligning it with the perimeter edge of the image.

Whiteringcenteredandalignedtoperimeter Whiteringnotcenteredandunalignedtoperimeter

Teachscape Reﬂect Capture Tool User Manual

Check Your Calibration

Select Save to check that the image is correctly aligned in the panoramic view. Your goal is to have straight edges on the panoramic

image. Recalibrate by clicking on the Calibrate button once more and either realigning the white ring again or reading on to learn

how to adjust the circumference of the white ring.

Calibrate by Adjusting the Circumference

You may need to also adjust the circumference of the white ring to calibrate the camera (i.e., improve your panoramic image). Using

your mouse, click and drag just the thin white ring to adjust the circumference of the ring. Place the ring to a point just inside the

image perimeter.

Click on Save to recheck your calibration and recalibrate until you are satisﬁed with the image quality.

STEP 9

Adjust the Zoom for the Board Camera Image

The board camera should point directly at the board or other focal point (e.g., whiteboard, projector screen, chair, chart paper). If

needed, use the Zoom slide bar underneath the board camera preview image to manually adjust the range of view.

Panoramic Camera Preview Board Camera Preview

Teachscape Reﬂect Capture Tool User Manual

STEP 10

Adjust the Settings for the Images

Check your panoramic and board camera preview images for brightness and focus. You may not need to make adjustments.

Regardless, it is advised to UNCHECK the Auto box after the cameras have focused so that they do not continually attempt to

refocus during the lesson. (See arrows below.)

If you do feel that adjustments should be made, use the slide bars underneath each preview image to manually adjust the camera

settings. It is recommended that you check the Auto box to focus the camera during this stage, and then uncheck the box once you

are satisﬁed with the focus settings. Unchecking the box will prevent ongoing refocusing due to movement during the lesson.

Panoramic Camera Preview Board Camera Preview

Tip for Success

In addition to clicking and dragging the slider controls, you may also use your keyboard left and right arrows for

ﬁne adjustments.

Teachscape Reﬂect Capture Tool User Manual

STEP 11

Take Still Photos

If desired, take still photos of items, documents, or the classroom environment. You may do this now or at the conclusion of your

lesson. Doing it now might be a good idea because your classroom environment may change as your lesson progresses (e.g., you may

want to capture the whiteboard before the lesson and after).

Click on the camera button above the board camera preview screen. This will allow you to use the board camera to take pictures.

Adjust the camera settings as needed and click on Take Photo. You may take as many photos as you wish. For documents or

artifacts, you may simply hold them in front of the board camera.

To delete a photo, hover over the thumbnail image until a red X appears in the upper right-hand corner, and then click on the X. Select

Save & Close when you are satisﬁed with your selection of photos.

Teachscape Reﬂect Capture Tool User Manual

CAPTURE VIDEO

Before you may capture video, it is essential that you have completed the steps in Get Ready to Capture in this manual. These

steps include:

• Chargingthemicrophones

• Positioningthehardwareintheclassroom

• Makinghardwareconnections

• LaunchingtheTeachscapeReﬂect capture tool

• Enteringlessondata

• Adjustingcamerasettingsasneeded

• Takingstillphotos,ifdesired

Provided these steps are completed, you will now prepare the microphones and record your lesson.

STEP 1

Prepare the Microphones

Once charged, remove both microphones from the charging dock.

Wait a moment for the microphone LED status lights to stop ﬂashing.

The microphones should exhibit a ﬂashing RED light, indicating that

they are in mute mode and will not record.

Push the mute button on each microphone once. The LED status lights

should now ﬂash GREEN, indicating that they are ready to record.

STEP 2

Attach the Teacher Microphone

Attach the smaller, clip-on microphone to the teacher’s clothing within 6–12 inches of his or her mouth.

Make sure the teacher’s microphone is attached securely with the microphone LED status light pointed up toward the teacher’s

mouth.

STEP 3

Place the Student Microphone

Place the larger, omnidirectional student microphone close to the majority of students. The microphone may lie on its side

or stand upright.

Note: To turn either microphone OFF, return the microphone unit to the charging dock. You can also turn the microphone OFF

by pressing and holding the mute button for approximately 10 seconds until the LED light turns solid RED, and then releasing

the button.

Teacher mic Student mic

Mute button

LED

status light

Mute button

Teachscape Reﬂect Capture Tool User Manual

STEP 4

Check the Audiometers

Observe the teacher and student audiometers in the Teachscape Reﬂect capture tool.The meters should display moving green bars

when you speak or whistle into the respective microphones.You may also use the Test Audio feature by clicking on the record

and play icons to the right of the audiometers. If the audiometers do not indicate sound, check to make sure your microphones are

charged and unmuted.

Tips for Success

 Donotleaveamicrophoneinthecapturedevicebaseduringvideocapture.Whendockedinthebase,themicrophone

will revert to charging mode and will not record.

Avoid audio interference by removing anything that might bump into the teacher’s microphone such as jewelry or

lanyards.

For optimal video capture, classroom lights should remain ON for the duration of the lesson, and windows should be

shaded to prevent glare.

Table of contents

teachscape Reflect User manual

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