Toshiba e-Studio 2505H User manual

MULTIFUNCTIONAL DIGITAL SYSTEMS
User’s Guide

©2013 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface 1
Preface
How to read this manual
Thank you for purchasing the TOSHIBA multifunctional digital systems. This manual describes how to use, perform
maintenance, and fix problems for this equipment. Be sure to read this manual before using this equipment. Keep this
manual handy and retain it for future reference.
Symbols in this manual
To ensure correct and safe use of this equipment, this manual describes safety precautions according to the three levels
shown below.
You should fully understand the meaning and importance of these items before reading this manual.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Description of original/paper direction
Paper or originals of A4 or B5/LT size can be loaded either in a portrait direction or in a landscape direction. In this manual,
“-R” is added to this paper size when this size of paper or original is loaded in a landscape direction.
e.g.) A4/LT size paper on the bypass tray
Paper or originals of A3 or B4/LD or LG size can only be loaded in a landscape direction, therefore “-R” is not added to
these sizes.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or
serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
Loaded in a portrait direction: A4/LT Loaded in a landscape direction: A4-R/LT-R

2 Preface
Screens
In this manual, the screens and the operation procedures in Windows are described for Windows 7.
The details on the screens may differ depending on how the equipment is used, such as the status of the installed
options, the OS version and the applications.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
Trademarks
The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows 7 is Microsoft Windows 7 Operating System.
The official name of Windows 8 is Microsoft Windows 8 Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The official name of Windows Server 2003 R2 is Microsoft Windows Server 2003 R2 Operating System.
The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
The official name of Windows Server 2008 R2 is Microsoft Windows Server 2008 R2 Operating System.
The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
TopAccess is a trademark of Toshiba Tec Corporation.
Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.
Lineup of our manuals
These manuals are provided for the operation of the e-STUDIO2505H/e-STUDIO2505F. Select and read the manual best
suited to your needs. This manual is the User’s Guide.
Safety Information (Printouts)
This manual describes the necessary precautions for use. For your added security, be sure to read this manual first.
Quick Guide (Printouts)
This manual describes the components, preparations, basic operations, and troubleshooting for the equipment.
User’s Guide (PDF file, this manual)
This manual describes preparations for using the e-STUDIO2505H/e-STUDIO2505F, and how to use functions such as
copying, printing, and scanning. It also describes maintenance and troubleshooting for the problems that could occur while
you are using the equipment.
Software Installation Guide (PDF file)
This manual describes how to install and uninstall printer and scanner drivers.
TopAccess Guide (PDF file)
This manual describes how to use the co-packed utility “TopAccess”. The settings and management of the equipment can
be done using a Web browser.
Fax Guide (PDF file)
Only for e-STUDIO2505F.
This manual describes how to use the Fax functions. Various functions both basic and advanced regarding Fax
transmission/reception are available.
Help menu for client software
To run the following client software, refer to the Help menu of each:
Printer driver
Scanner driver
N/W-Fax driver (Only for e-STUDIO2505F)

Preface 3
To read manuals in the PDF file format
This manual in the PDF (Portable Document Format) can be displayed/printed using Adobe Reader or Adobe Acrobat
Reader. If neither is installed in your computer, download one of them. This can be done via the website of Adobe Systems
Incorporated.
Recommended toner cartridges
To assure optimal printing performance, we recommend that you use only genuine TOSHIBA toner cartridges. If you use a
TOSHIBA-recommended toner cartridge, you can utilize the following three functions of this equipment:
Cartridge detecting function: This function checks if the toner cartridge is correctly installed and notifies you if it is
not.
Toner remaining check function: This function notifies you when there is little toner remaining in the cartridge, as
well as notifying your authorized service representative automatically by remote service.
Image quality optimization function: This function controls image quality according to the characteristics of the toner
to be used and enables you to print images of an optimal quality.
If you are using a toner cartridge other than the one we recommend, the equipment may not be able to detect whether it is
installed or not. Therefore, even if the toner cartridge is correctly installed, the error message “ERROR: TONER” appears
on the LCD screen and printing may not be performed. You may also not be able to utilize the image quality optimization
function, the toner remaining check function, and the remote service function which notifies your service representative
automatically.
If you are using a toner cartridge other than the one we recommend, toner is not recognized. If this is a problem for you,
please contact your service representative. Remember you will not be able to utilize the Toner remaining check function
and Image quality optimization function as we mentioned.

CONTENTS 5
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 PREPARATION
Components............................................................................................................................ 10
Front/Right/Inner side..........................................................................................................10
Left side............................................................................................................................... 11
Configuration of options....................................................................................................... 12
Control panel....................................................................................................................... 12
Main screen (Copy)............................................................................................................. 15
Preparation 1 - Turning Power ON........................................................................................ 16
Turning on ........................................................................................................................... 16
Saving energy when not in use - Energy saving mode -..................................................... 17
Preparation 2 - Loading Paper .............................................................................................. 18
Acceptable paper types....................................................................................................... 18
Recommended paper.......................................................................................................... 19
Loading paper in the drawer................................................................................................ 20
Loading paper on the bypass tray....................................................................................... 22
Loading an envelope on the bypass tray............................................................................. 24
Preparation 3 - Registering Paper Size and Type................................................................ 27
Chapter 2 COPY FUNCTIONS
Basic Copy Procedure ........................................................................................................... 30
Acceptable originals ............................................................................................................30
Copying originals................................................................................................................. 31
Copy Settings ......................................................................................................................... 36
Adjusting the exposure........................................................................................................ 36
Selecting the original mode................................................................................................. 37
Selecting the paper .............................................................................................................38
Enlarging or reducing the copy size .................................................................................... 40
Sorting pages ...................................................................................................................... 44
Copying two or four pages on each sheet........................................................................... 45
Copying both sides of a card on a sheet............................................................................. 47
Erasing the shadow on edges............................................................................................. 48
Shifting the pages to the right or left.................................................................................... 49
Copying on both sides......................................................................................................... 50
Adding a page number and date/time on the copied paper................................................. 51
Removing blank pages........................................................................................................ 51
Image direction.................................................................................................................... 52
Confirming the current function settings.............................................................................. 52
Using Templates (Copy) ........................................................................................................ 53
Registering the templates.................................................................................................... 53
Recalling a template............................................................................................................54
Chapter 3 PRINT FUNCTIONS
Before Using the Printer Driver............................................................................................. 56
Configuring the options........................................................................................................ 56
Setting the department code ............................................................................................... 60
Printing From Application ..................................................................................................... 62

6 CONTENTS
Considerations and limitations............................................................................................. 62
How to print ......................................................................................................................... 62
Status Monitor ........................................................................................................................ 64
Monitoring the print status and reporting print errors........................................................... 64
Setting Up Print Options........................................................................................................65
How to set up ...................................................................................................................... 65
Print options ........................................................................................................................ 68
Printing With Best Functions for Your Needs ..................................................................... 82
Layout and finishing options in [Basic] tab menu ................................................................ 82
Layout and finishing options in [Finishing] tab menu........................................................... 83
Finishing options in [Effect] tab menu.................................................................................. 88
Chapter 4 SCAN FUNCTIONS
Scanning From Application................................................................................................... 92
How to scan......................................................................................................................... 92
Setting Up Scan Options ....................................................................................................... 94
Scan options........................................................................................................................ 94
Scanning from the equipment on the network..................................................................... 96
Scanning from the equipment connected by USB cable..................................................... 96
Using the Easy Set feature.................................................................................................. 97
Scan to E-Mail......................................................................................................................... 98
Procedure for Scan to E-Mail .............................................................................................. 98
Scan to File ........................................................................................................................... 101
Procedure for Scan to File................................................................................................. 101
Scan to USB Memory ........................................................................................................... 103
Procedure for Scan to USB Memory................................................................................. 103
Scan Settings........................................................................................................................ 106
Selecting the color mode................................................................................................... 106
Selecting the resolution..................................................................................................... 106
Selecting the original size.................................................................................................. 107
Selecting the original mode............................................................................................... 107
Selecting the orientation.................................................................................................... 108
Selecting the compression ratio ........................................................................................ 108
Removing blank pages...................................................................................................... 109
Adjusting the exposure...................................................................................................... 109
Specifying E-mail Addresses............................................................................................. 110
Character entry.................................................................................................................. 113
Scan speed ....................................................................................................................... 114
Using Templates (Scan)....................................................................................................... 115
Registering the templates.................................................................................................. 115
Recalling a template.......................................................................................................... 116
Chapter 5 VARIOUS FUNCTIONS
Copy Menu List..................................................................................................................... 118
Copy menu items............................................................................................................... 118
Scan Menu List ..................................................................................................................... 119
Scan menu items............................................................................................................... 119
Network Menu List................................................................................................................ 121

CONTENTS 7
Setting the Ethernet speed................................................................................................ 121
Setting the TCP/IP protocol............................................................................................... 121
Setting the HTTP network service..................................................................................... 122
User Functions Menu List.................................................................................................... 123
User functions menu items................................................................................................ 124
Department Management..................................................................................................... 131
Chapter 6 TROUBLESHOOTING
When This Message Appears.............................................................................................. 134
Paper Misfeed ....................................................................................................................... 135
Find the position of paper misfeeds................................................................................... 135
When paper misfeeds occur frequently............................................................................. 135
When removing misfed paper............................................................................................ 135
Paper misfeeds on the Automatic Document Feeder (ADF)............................................. 136
Paper misfeeds on the bypass tray................................................................................... 137
Paper misfeeds inside of the side cover............................................................................ 138
Replacing Toner Cartridge .................................................................................................. 140
When a message for replacement appears....................................................................... 140
Before Calling Service Technician...................................................................................... 143
General operation.............................................................................................................. 143
Toner-related items ........................................................................................................... 143
Original/Paper-related items.............................................................................................. 144
Image trouble .................................................................................................................... 144
Chapter 7 MAINTENANCE AND INSPECTION
Regular Cleaning.................................................................................................................. 146
Cleaning charger .................................................................................................................. 147
Chapter 8 SPECIFICATIONS
e-STUDIO2505H/e-STUDIO2505F Specifications............................................................... 150
Continuous copying speed................................................................................................ 151
Specifications of Options .................................................................................................... 152
Packing List .......................................................................................................................... 153
Copying Function Combination Matrix .............................................................................. 154
Combination matrix............................................................................................................ 154
INDEX ................................................................................................................................................................... 155

8 CONTENTS

1.PREPARATION
Components ...........................................................................................................................10
Front/Right/Inner side...........................................................................................................................................10
Left side................................................................................................................................................................11
Configuration of options .......................................................................................................................................12
Control panel........................................................................................................................................................12
Main screen (Copy)..............................................................................................................................................15
Preparation 1 - Turning Power ON........................................................................................16
Turning on ............................................................................................................................................................16
Saving energy when not in use - Energy saving mode -......................................................................................17
Preparation 2 - Loading Paper ..............................................................................................18
Acceptable paper types........................................................................................................................................18
Recommended paper...........................................................................................................................................19
Loading paper in the drawer.................................................................................................................................20
Loading paper on the bypass tray........................................................................................................................22
Loading an envelope on the bypass tray..............................................................................................................24
Preparation 3 - Registering Paper Size and Type................................................................27

1 PREPARATION
10 Components
Components
Front/Right/Inner side
1. Automatic Document Feeder (ADF)
Load up to 50 originals (80 g/m2or 20 lb. Bond) to scan one sheet after another. (The maximum number you can load
may vary depending on the type of original.)
P.135 “Paper Misfeed”
2. Side cover
3. Automatic Duplexing Unit
Install this to make it possible to print on both sides of paper.
4. Bypass tray
Place special paper such as thick paper, overhead transparencies, or tracing paper.
P.22 “Loading paper on the bypass tray”
P.24 “Loading an envelope on the bypass tray”
5. USB port
Connect a USB device to store scanned data.
6. Drawer
Place up to 250 sheets of plain paper (80 g/m2or 20 lb. Bond).
P.20 “Loading paper in the drawer”
7. Front cover
Open this when you replace the toner cartridge.
P.140 “Replacing Toner Cartridge”
8. Toner cartridge
For the recommended toner cartridges, refer to the Safety Information.
P.140 “Replacing Toner Cartridge”
1
2
4
6
8
5
73

1.PREPARATION
Components 11
1 PREPARATION
Left side
1. Original glass
Place the book-type originals and special paper such as overhead transparencies or tracing paper, as well as plain
paper.
2. Control panel
Make settings to use the various functions on this equipment.
P.12 “Control panel”
3. Power switch
Turns the power ON or OFF.
P.16 “Preparation 1 - Turning Power ON”
4. Paper exit stopper
Stops large paper from sliding out of the receiving tray.
When you use the stopper, pull out it until you hear a click sound.
5. AC-IN terminal (rear)
Connect the power cable supplied with the equipment.
6. FAX port (Only for e-STUDIO2505F)
Connect to a phone line to use the FAX functions.
For details on how to use the Fax functions, see the following manual.
Fax Guide
7. Network interface connector
Use this connector when connecting this equipment to a network.
8. USB terminal (4-pin)
Connect to your PC using a commercially available USB cable.
Use a USB2.0 Hi-Speed certified cable: USB cable supporting the USB2.0 Hi-Speed mode (480 Mbps of
transfer speed) certified by the USB Implementers Forum.
Connect the equipment with a PC directly by the USB cable. When it is connected with a PC via a USB hub, the
equipment may not be recognized.
9. Receiving tray
7
8
6
9
10
12
5
3
1
2
4
11

1 PREPARATION
12 Components
10.Scanning area
The data of originals transported from Automatic Document Feeder are scanned here.
P.146 “Regular Cleaning”
11. Original scale
Confirm the size of an original placed on the original glass.
12.Platen sheet
P.146 “Regular Cleaning”
Configuration of options
The available options are listed below. Contact your service technician or service representative for details.
Control panel
The functions and indications of the button vary depending on the region. The illustrations show the control panel for
Europe and the Americas unless they are specified.
For Europe and the Americas
Main body
Wireless LAN Module
(GN-1080)
96 7 823
17
1
21 192326
15
16
14
2425 20
10
22
124511
18
13

1.PREPARATION
Components 13
1 PREPARATION
For regions other than Europe and the Americas
1. One Touch button (Only for e-STUDIO2505F)
Speed button for sending a fax.
2. [PAUSE] button (Only for e-STUDIO2505F)
Use this to sustain sending a fax.
3. [RESOLUTION] button (Only for e-STUDIO2505F)
Use this to select the resolution for sending a fax.
4. [MULTI.] button (Only for e-STUDIO2505F)
Use this to send a fax to multiple destinations.
5. [ADDRESS BOOK] button (Only for e-STUDIO2505F)
Use this to display the Address book.
6. [COPY] button
Press this button to use the copy functions.
7. [SCAN] button
Press this button to use the scan functions.
8. [FAX] button (Only for e-STUDIO2505F)
Press this button to use the Fax functions. Available only when the Fax Unit is installed.
For details on how to use the Fax functions, see the following manual.
Fax Guide
9. [USER FUNCTIONS] button
Changes the equipment’s default settings.
P.123 “User Functions Menu List”
10. button
Press this button on menu screens to move to the item above. If you press this button when the top menu item is
highlighted, the bottom menu item is displayed.
11. [JOB STATUS] button
Displays the processing status of print, scan, or fax, as well as allowing you to view the performance history and delete
the job.
For details on how to use the Fax functions, see the following manual.
Fax Guide
12.[SETTINGS] button
Displays the current settings.
13.[TEMPLATE] button
Creates and recalls template settings.
P.53 “Using Templates (Copy)”
P.115 “Using Templates (Scan)”
96 7 823
17
1
21 192326
15
16
14
2425 20
10
22
12
4511
18
13

1 PREPARATION
14 Components
14.[ENERGY SAVER] button
Enters into the energy saving mode.
15.[FUNCTION CLEAR] button
Restores all the selected functions to the defaults.
16.[CLEAR/STOP] button
Clears the number entered with the digital keys such as the number of copies, as well as cancels scanning or copying
the original.
17.[START] button
Starts the copying, scanning, or faxing operation.
18.Digital keys
Enter numbers such as the number of copies, password or fax number.
19. button
Press this button once on the main screen (Copy) to show the “EXPOSURE” screen for Europe and the Americas, or
the “ID CARD” screen for regions other than Europe and the Americas. Press it on menu screens to move to an item
on the right or increase the setting.
P.34 “Using the “EXPOSURE” or “ID CARD” function quickly”
20.[OK] button
Determines the items or operations selected in each menu.
21. button
Press this button on menu screens to move to the item below. If you press this button when the bottom menu item is
highlighted, the top menu item is displayed.
22.[CANCEL] button
Cancels the current settings and returns to the previous item.
23. button
Press this button once on the main screen (Copy) to show the “ORIGINAL MODE” screen. Press it on menu screens to
move to an item on the left or decrease the setting.
P.35 “Selecting “ORIGINAL MODE” quickly”
24.Alert lamp
Blinks or lights in case of an error.
25.[DATA] lamp
This lamp blinks while print data is being received, or fax data is being sent and received.
26.LCD screen
LCD screen
Confirms each menu and error messages.
P.15 “Main screen (Copy)”

1.PREPARATION
Components 15
1 PREPARATION
Main screen (Copy)
Appears after the power of the equipment is turned ON and the warm-up is finished. This screen is called “main screen
(Copy)”. This screen also appears when the AUTO CLEAR function has worked.
1. Message
Displays the current status or error messages.
2. Paper size
Displays the paper size specified for the drawer or the bypass tray.
3. Copy quantity
Displays the number of copies.
4. Scroll icon
Displays or that you can press on the current screen or menu.
5. Original mode
Displays the mode to copy the original.
6. Exposure
Displays the copy density.
7. Reproduction ratio
Displays the reproduction or zoom ratio to copy.
This function returns all settings to default without the need to press [FUNCTION CLEAR] on the control panel. It works
when a specified period of time has passed since the last paper exit or the last entry of any button.
P.125 “GENERAL”
A4
1
READY
100%
AUTO EXPOSURE
TEXT/PHOTO
2
5
6
13
7
4

1 PREPARATION
16 Preparation 1 - Turning Power ON
Preparation 1 - Turning Power ON
Turning on
1
Press the power switch to “ ” (on).
Starts warming up, which takes approx. 20 seconds. When the warm-up has finished, the equipment is ready.
If you press [START] during the warm-up, copying automatically starts after it has finished. When the job is
reserved, “COPYING” appears on the LCD screen to show you the current status.
This function cannot be accessed while “PLEASE WAIT” is being displayed.
2
The LCD screen below is shown if the equipment is managed under the department
code function.
Key in a 5-digit department code, and then press [OK].
If the department code function is enabled, press [FUNCTION CLEAR] after any operation to prevent
unauthorized use of the equipment.
For the details of the department code, see the following page:
P.131 “Department Management”
Turning off
Press the power switch to “ ” (off).
A4
1
READY
100%
AUTO EXPOSURE
TEXT/PHOTO
DEPARTMENT CODE
_
:12

1.PREPARATION
Preparation 1 - Turning Power ON 17
1 PREPARATION
Saving energy when not in use - Energy saving mode -
To reduce power consumption, the equipment automatically enters into the energy saving mode when a specified period
of time has passed since its last use.
Types of energy saving mode
Low power mode: “SAVING ENERGY” appears on the LCD screen.
The equipment automatically enters into low power mode when a specified period of time elapses.
Sleep mode: The LCD screen is turned off and only [ENERGY SAVER] is lit.
The equipment enters into sleep mode when a specified period of time elapses or the [ENERGY
SAVER] button is pressed.
When “Status Monitor” is running, the equipment does not enter into the sleep mode. If you want to enable the
sleep mode, exit it out.
P.64 “Status Monitor”
This equipment does not enter sleep mode when the Wireless LAN Module is installed.
The timers for “AUTO POWER SAVE” and “SLEEP MODE” have been set respectively as the factory default settings.
You can change them in the “USER FUNCTIONS” menu.
P.123 “User Functions Menu List”
To turn the equipment into the energy saving mode (Sleep mode) manually
Press [ENERGY SAVER].
Canceling conditions for energy saving mode
The energy saving mode is canceled under the following conditions.
When [ENERGY SAVER], [START], [COPY], [SCAN], or [FAX] on the control panel is pressed
- For the low power mode: Press [ENERGY SAVER], [START], [COPY], [SCAN], or [FAX]
- For the sleep mode: Press [ENERGY SAVER]
When printing or scanning is performed from a PC connected with this equipment
When fax data is received.

1 PREPARATION
18 Preparation 2 - Loading Paper
Preparation 2 - Loading Paper
Load an appropriate type of paper.
Acceptable paper types
Acceptable paper types differ depending on its paper source. See the table below for more details.
*1 “Maximum sheet capacity” refers to the maximum number of sheets when recommended paper is used. See the following page for the
recommended paper:
P.19 “Recommended paper”
*2 Be sure to use the recommended overhead transparencies. Using other transparencies could cause an equipment malfunction.
*3 Envelope can be used when printing from your PC.
Do not mix various paper sizes in one drawer.
“LT format” is the standard size for only use in North America.
“K format” is a Chinese standard size.
Abbreviations for LT format sizes:
LT: Letter, LD: Ledger, LG: Legal, ST: Statement, COMP: Computer
Paper source Paper type Paper size Maximum sheet capacity*1
Drawer Plain paper
(64 - 80 g/m2, 17 - 20 lb. Bond) A/B format: A4
LT format: LT
K format: 16K
250 sheets
(80 g/m2, 20 lb. Bond)
Bypass tray Plain paper
(64 - 80 g/m2, 17 - 20 lb. Bond) A/B format:
A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO
LT format:
LD, LG, LT, LT-R, ST-R, COMP, 13"LG,
8.5"SQ
K format:
8K, 16K, 16K-R
50 sheets
(80 g/m2, 20 lb. Bond)
Thin
(52 - 63 g/m2, 14 - 16 lb. Bond) 1 sheet
(52 - 63 g/m2, 14 - 16 lb. Bond)
Thick paper 1
(81 - 105 g/m2, 21 - 28 lb. Bond) 1 sheet
(81 - 105 g/m2, 21 - 28 lb. Bond)
Thick paper 2
(106 - 163 g/m2, 29 lb. Bond - 90
lb. Index)
1 sheet
(106 - 163 g/m2, 29 lb. Bond - 90
lb. Index)
Tracing paper
(75 g/m2, 20 lb. Bond) 1 sheet
Sticker labels 1 sheet
Transparencies*2 A4/LT only 1 sheet
Envelope*3 DL (110 mm x 220 mm), COM10 (4 1/8" x
9 1/2"), Monarch (3 7/8" x 7 1/2"), CHO-3
(120 mm x 235 mm), YOU-4 (105 mm x
235 mm)
1 sheet