Toshiba e-STUDIO GL-1010 Installation and maintenance instructions

Network Fax Operator’s Guide
Version 2.2.2
Your guide to using the Network Fax option with
your e-STUDIO Electronic Document Processing System

GL-1010 Network Fax Operator’s Guide i
Table of Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Supplemental References . . . . . . . . . . . . . . . . . . . . . . . . . . vii
1 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Functional Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Software Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installing the Network Fax Kit. . . . . . . . . . . . . . . . . . . . . . . . 6
Installing the GL-Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . 6
Uninstalling the Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
3 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
What are Fax Properties? . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setting Fax Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Setting up Mailboxes for Incoming Fax Routing. . . . . . . . . . 22

ii GL-1010 Network Fax Operator’s Guide
4 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Summary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Using the Network Fax Function . . . . . . . . . . . . . . . . . . . . 36
Managing Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
5 GL-FAX Address Book Viewer . . . . . . . . . . . . . . . . . . . . . . . . 55
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Running the GL-Fax Address Book. . . . . . . . . . . . . . . . . . . 56
Navigating the Address Book . . . . . . . . . . . . . . . . . . . . . . . 57
Managing Your Private Address Book . . . . . . . . . . . . . . . . . 58
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

GL-1010 Network Fax Operator’s Guide iii
Preface
The Network Fax Operator’s Guide provides detailed instructions for
installing, setting up, and using the Optional Network Fax Feature. With
this option installed, you can perform the following functions:
Fax electronic documents from your workstation.
Use the GL Fax Driver installed on your workstation to manage faxes,
select recipients, and send electronic documents from your desktop.
Use the GL Fax Address Book installed on your workstation to
manage recipient information.
This Preface introduces fax functionality and defines the scope and
audience of this guide.
Introduction
Optional Network Fax Feature
Congratulations on purchasing TOSHIBA’s Optional Network Fax Feature
for the e-STUDIO Electronic Document Processing System. Both products
incorporate the latest in state-of-the-art digital and computer technology.
When the Fax and Address Book software is installed, the digital copier
becomes an all-inclusive network printer with remote LAN and fax
capability. The e-STUDIO Electronic Document Processing System and

iv GL-1010 Network Fax Operator’s Guide
GL-Fax Address Book software distinguishes it from other network faxing
or addressing solutions, providing easy-to-use, fully comprehensive
solutions. Workgroups will enjoy exploiting the almost limitless
capabilities of the digital copier.
Intended Audience
Who Should Read This Guide?
This guide is intended for people using the GL-Fax and Address Book
optional features. It provides detailed instructions on configuring and
using the GL-Fax software and Address Book Editor.
This guide is not intended for digital copier service technicians or
operators. For information on using and maintaining the TOSHIBA digital
copier, refer to the Toshiba Operator’s Guide for Copying Functions or
contact your Toshiba authorized dealer for support.
Scope
This guide assumes that you are familiar with the software applications
you are using to create your documents for printing. Document setup or
application-specific printing functions are not covered in this manual.

GL-1010 Network Fax Operator’s Guide v
Styles and Conventions
This guide employes several typographic styles to visually convey
information. The following table lists the styles and illustrates their use.
Styles and Conventions Used In This Guide
STYLE USAGE DESCRIPTION EXAMPLE
BOLD, SANS
SERIF FONT, ALL
CAPS
All hard keys on the copier
control panel. Press START.
SANS SERIF FONT,
ALL CAPS All soft keys and function tabs on the copier LCD touch
screen.
Press ADMIN.
Bold, sans serif
font, initial caps Names of buttons, controls,
tabs, and menu options
(items).
Double-click Properties and click Services.
From the Start menu, choose Programs >
TOSHIBA GL-Client Software >
TopAccessDocMon.
Courier Screen messages and text
you type in a field or at the
command line.
Type the following command: setup.exe
<Brackets
enclosing
variable text>
Variable text that is to be
replaced with specific text
applicable to your network.
Enter GL<device name>, where device
name is the Microsoft Computer Name
assigned to the controller.
Italic, blue,
underlined Cross-reference to additional information. See, Scanning on page 25 for the steps required to scan images.
Light blue and
underlined Indicates text that is linked on
a web page. This text is not
linked in the documentation.
Click the Install Software link at the
bottom of the page.

vi GL-1010 Network Fax Operator’s Guide
Manual Organization
Chapter 1, Overview on page 1 summarizes the features and
functionality of the Optional Network Fax Feature.
Chapter 2, Installation on page 5 summarizes procedures for installing
software required to enable the fax printing and online address books on
the digital copier to selecting recipients and setting fax properties.
Chapter 3, Setup on page 15 defines what are fax properties and how
they and where they are defined.
Chapter 4, Faxing on page 35 summarizes the steps required to utilize
the GL Fax Driver from printing to the fax driver to selecting fax
recipients.
Chapter 5, GL-FAX Address Book Viewer on page 55 summarizes how to
use the GL-Address Book, from adding contacts and groups to importing
and exporting address book database information.

GL-1010 Network Fax Operator’s Guide vii
Supplemental References
In addition to the information in this guide, the following reference
materials are available to assist you in using and optimizing your
controller:
Toshiba Operator’s Guide for Copying Functions
This manual describes the digital copier functions: how to make copies,
maintain the copier, and troubleshoot mechanical and copying problems.
Quick Start Guide
The purpose of this guide is to introduce the controllers, summarize
installation and operational procedures, and describe system
requirements and specifications. A printed copy of this manual ships with
the controller.
Administrator’s Guide
You can find the .pdf version of this guide on the e-STUDIO Admin’s Client
CD-ROM. It is intended for the network administrator and contains
detailed information for installing, configuring, and troubleshooting the
controller.
Operator’s Guide
This guide provides detailed instructions for installing and using the
printer drivers and the job monitoring utility, TopAccessDocMon, to print
to the Electronic Document Processing System. It also describes how to
use the web-based application TopAccess to monitor and manage print
jobs. You can find the .pdf version of this guide on the e-STUDIO Client
CD-ROM.
TopAccessComposer Operator’s Guide
You can find the .pdf version of this guide on the e-STUDIO Admin’s Client
CD-ROM and on the e-STUDIO Client CD-ROM. It contains information on
storing, managing, editing, and printing documents using the web-based
tool, TopAccessComposer.
Scan Operator’s Guide
You can find a .PDF version of this guide in the e-STUDIO Client CD-ROM.
It provides information on enabling network scanning functionality via
the controller and includes procedures for configuring scan functionality

viii GL-1010 Network Fax Operator’s Guide
using the web-based utility, TopAccess. The guide also provides
instructions for local scanning and remote management of scan jobs.
Application-Specific Online Help
All of the Electronic Document Processing System software and drivers
come with application-specific online help. Click Help or choose the
Contents and Index options from the Help menu. For web-based help in
TopAccess, click the Help link.