Vdo Tis web User manual

TIS-Web® –

limitless and future-proof

Online data management for fleets

www.dtco.vdo.com

What does legislation require?

And how can I utilise this?

Since May of 2006, all newly licensed HGV’s of more than 3.5 t and vehicles

for the conveyance of more than 9 passengers including the driver must be

equipped with a digital tachograph, in accordance with Regulation (EC) No.

561 / 2006.

To fulfil your legal obligations as a fleet owner, you must regularly download and archive the data from your digital

tachographs and driver cards. The digital archive is also a valuable database – using the right tools, you can

extract important business management information which you can use to optimise your company operations.

What you must do to comply with

the law:

• Driver card data must be

down

loaded and electronically

archived

every 28 days* at the

latest.

• Digital tachograph vehicle

data must be downloaded and

archived every 3 months* at the

latest.

• All vehicle and driver data must

be stored for a period of 1 year*

and, if necessary, made available

to the authorities for inspection.

�

• Optimise your vehicle utilisa-

tion and save costs.

• Improve your personnel plan-

ning and reduce bottlenecks and

drivers’ idle time.

• Automate your maintenance

and workshop plans and avoid

unnecessary wear and tear and

accidents.

§ How you can benefit from this:

*Legislation may be country-specific and must be adhered to accordingly.

Is TIS-Web® the right

solution for me?

Depending on your company-specific requirements, VDO offers

you various archiving and data management solutions under the

TIS (Tachograph Information System) brand name, all of which

comply fully with the legal regulations. These solutions also offer

you many options for data evaluation and support you in the opti-

misation of your operational procedures. TIS-Web® is suitable for

all fleet sizes, from owner-drivers to large fleets. TIS-Web® is also

ideally suited for multi-site fleets.

Advantages of the TIS-Web® online solution

• TIS-Web® does not require expen-

sive investments. You need neither

IT infrastructure nor IT know-how

in your company.

• You only pay for what you need.

Monthly fees depend on the number

of drivers, users and on the range of

functions used. This can be flexibly

selected via the several different

user levels (Bronze, Silver and Gold)

(more on this on Page 9).

• All you need is a computer with In-

ternet access – for “anywhere and

everywhere” access to your data.

• Trying to remember when you last

performed a data backup is now

a thing of the past. Your data is

automatically backed up in a pro-

fessional Data Centre.

• Automatic software updating

keeps the program at the cutting

edge of technology.

• Password protection and en-

crypted data transmission guar-

antee the highest level of security

against misuse of data.

• The flexible user management

system allows you to assign indi-

vidual access rights and passwords

to different users. The language for

each user can also be stored, facili-

tating international fleet work.

• TIS-Web® can be easily modified

to match your fleet’s organiza-

tional requirements and to com-

ply with national regulations such

as various download time intervals,

duration of archiving periods, infrin-

gement guidelines, etc.

• You can easily export reports at

any time and integrate them into

your in-house DP systems for

further processing.

• You can also read in analogue

tachograph data and evaluate

it. TIS-Web® is thus the perfect

solution for transitional periods

with mixed fleets.

• TIS-Web® is compatible with the

Remote Download Device (DLD®),

with which you can transmit mass

memory and driver card data com-

fortably by wireless.

If you want professional data evaluation without having to bother with an IT infrastructure or

making backups, then TIS-Web® is the ideal solution for you. All you need to archive, visualise

and manage your data with TIS-Web® – and to carry out higher-level data evaluation – is a

computer with Internet access.

How do I archive my data?

• The signatures of the downloaded

files are automatically checked

and you are informed about any

defective files which are detected.

Various options are available for importing data in TIS-Web® – all customised

for different uses.

The data from digital tachographs and driver cards can be imported to TIS-Web® using all established VDO

download solutions, like e.g. Downloadkey II or DLD® (wireless transmission) (see table on Page 9). Analogue

tachograph charts can also be read in by means of the VDO Tachograph Chart Analyser.

• The system also warns you about

upcoming downloads at the right

time.

• When the archiving deadline has

expired, the data is automatically

deleted.

You know at a glance whether or not downloads have been carried out successfully

After each data import,

the software shows you

right away which files have

imported successfully and

those which could not be

archived. So you can react

in time – before any gaps in

data occur.

You have various options at

your disposal for importing

data into TIS-Web®.

Depending on which

download solution you use,

you can simply select the

relevant device and down-

load will start automatically.

TIS-Web® offers you a whole range of useful functions for secure and comfortable

archiving.

Import data from digital tachographs or driver cards with just one click of your mouse

Monitor your drivers’ driving behaviour

Speed graphs and

speed profiles give you

an insight into the driving

style of each individual

driver.

The graphics are only

partially available when

you use a VDO DTCO®,

since this device records

the necessary additional

data (depending on the

version).

Ascertain at an early stage whether or not legal regulations are being adhered to

You can see at a glance

whether or not down-

loaded data has any

gaps.

With a click of your

mouse, you can also

monitor driving times,

rest periods and infring-

ments for each driver

and vehicle.

How can I use my data for

business management purposes?

If you already have seamless and well-structured driver and vehicle data, you can

exploit it to the full. To this end, TIS-Web® provides you with valuable information,

which, if cleverly used, will result in sustainable profits.

The driver calendar sup-

ports you in the efficient

creation of work schedules.

You can thus create a clear

and understandable display

of individually definable

activities in the calendar –

including work, holidays,

illnesses and absences.

Manage your master data

You can easily create

master data for drivers,

vehicles and sites – and

also manage it efficiently.

With TIS-Web®, you can

sub-divide your fleet into

logical units and easily

manage data from several

companies.

Optimise your vehicle utilisation

A clearly laid out display

of driving and non-driving

times indicates the level of

utilisation of your vehicles

and provides important

information for your vehicle

management.

Improve your personnel planning

How can I generate higher-level

evaluations?

With TIS-Web® you can create a host of higher-level evaluations, so-called

“Reports”. As many drivers, vehicles and evaluation time periods as you wish

can be freely defined in individual reports.

The essential information at a glance

You can view, save and

print out your reports –

and you can easily

export your report data

to other programs for

further processing.

TIS-Web® at a glance

Archiving

Evaluation (user levels)

Bronze Silver Gold

Archiving data

Archiving of driver card and digital tachograph data

with digital signature checking

• • • •

Recovery of original files for any drivers, vehicles and time periods

(e.g. for inpections by the authorities)

• • • •

Automatic erasure of data upon expiry of the archiving time limit

• • • •

Data capture

Capture of master data for your sites

• • • •

Capture of driver and vehicle master data (automated via driver card

and Downloadkey)

• • • •

Capture of the tachograph chart data from analogue tachographs

using a VDO Tachograph Chart Analyser and keyboard

•••

Visualising and evaluating data, plus creating reports

Detection of gaps between downloads

• • • •

Display of the data in tabular and tachograph chart form

• • • •

Verification of driving times and rest periods

•••

Fault and infringement diagram

• •

Speed and rpm profiles (only available when using a VDO DTCO®)

•

Evaluation of driver activities 1)

•••

Evaluation of vehicle utilisation 1)

•••

Status protocol for vehicles

(only available when using a VDO DTCO®)

•

Driver calendar (working and driving times)

•••

Table for driver availability 2)

•

Yearly overview of vehicle events, e.g. oil changes, tyre changes 2)

•

Reminder calendar 2)

• •

Suitable reading-in devices

Downloadkey

• • • •

Card Reader

• • • •

Downloadterminal

• • • •

Outdoor Terminal

• • • •

Download Device (Short Range und Wide Range)

• • • •

VDO Tachograph Chart Analyser (for analogue data)

•••

Available languages

EU languages, Norwegian … • • • •

Data security

Data protection (access data, user data and a password are all required)

• • • •

Encrypted data transmission

• • • •

Multi-level structure for access rights

•

System requirements

Operating system

Microsoft® Windows® XP or VistaTM

Internet browser

Microsoft® Internet Explorer® version 5.5 and higher

Microsoft®, Windows® VistaTM and Internet Explorer® are trademarks of the Microsoft® Corporation.

1) The number of reports depends on the individual user level.

2) available from the end of 2008

Archiving Evaluation Number of users Number of drivers Hardware

Starter Kit 1)

TIS-Web®

•Silver 1 unlimited for the

first 12 months 2)

1x Downloadkey II,

1x Card Reader

Flatrates 1)

Flatrate 1

•Silver 1 1 – 2

Flatrate 2

•Silver 1 3 – 10

Flatrate 3

•Silver 1 11 – 25

Flatrate 4

•Silver 2 up to 50

Starter Kit and flat rates

A multi-level price model addresses your specific user profile.

Fees depend on the number of drivers, users and on the range of functions used. This can be selected via the

several different user levels (Bronze, Silver and Gold) and expanded at any time. The Starter Kit, with DLK II and

Card Reader, offers you an economical introduction to the world of professional data management.

1) Please note that the price models are country-specific.

Categorisation to the relevant flat rate will take place after 12 months.

Additional offers from VDO

In order to help you prepare efficiently for working with digital tachographs,

VDO, together with various partners, has developed target group-specific

training concepts.

With TIS-Web® you’ll always be

right up-to-date

As part of our policy to cater fully to the requirements of our users and react

quickly to legal and technical changes, we constantly research the market to

ascertain the experiences and needs of existing and potential customers –

and we act upon what we learn by implementing new functions.

These training courses provide you with all the support you will need during your learning

process with digital tachographs, the various additional components and the data manage-

ment software. The courses also explain everything you need to know about the relevant

EU regulations and their effects on each target group.

For further information about VDO training, please visit www.dtco.vdo.com/training.

Visit www.dtco.vdo.com/downloads for concise digital tachograph guidelines and product

information about other VDO solutions.

The information provided in this brochure contains only general descriptions or performance characteristics, which do not always apply as described in case of actual

use or which may change as a result of further development of the products. This information is merely a technical description of the product. This information is not

meant or intended to be a special guarantee for a particular quality or particular durability. An obligation to provide the respective characteristics shall only exist if