VetScan i-STAT 1 User manual

Operator’s Manual
for Central Data Station Software
For Veterinary Use Only
Abaxis Customer and Technical Service:
1-800-822-2947
Available 24 hours a day, 7 days a week.
PN 600-7077 Rev. A
©2010, Abaxis, Inc.
Union City, CA 94587
March 2010

Abaxis, VetScan, and VetScan i-STAT 1
are registered trademarks of Abaxis.
©2010, Abaxis, Inc.
Union City, CA
94587

Table of Contents
Table of Contents CDS-i
1. License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
2. Installing the CDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
Step 1 — Preparing the Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
Step 2 — Setting Up the CDS Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-2
Step 3 — Obtaining a Software Installation License Key . . . . . . . . . . . . . . . CDS-3
Customizing the CDS for Your Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-3
Connectivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-3
3. Customizing the Central Data Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-4
Running the Customization Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-4
Site Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Serial Ports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-6
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-7
4. Customizing the Interface Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
Send Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
5. Overview of the Central Data Station Program . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-9
Central Data Station Software Function Overview and Toolbar Buttons . . . CDS-9
Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-10
Instrument and Location Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-10
Operator Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-13
Operator List Import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-16
Database Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-17
Inventory Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-19
Customization Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-22
User Administration Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-35
Password Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-37
Data Viewers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-38
Exporting Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-42
Monitors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-43
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-44
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-45
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-45

CDS-ii Table of Contents

Central Data Station CDS-1
CDS Central Data Station
The Central Data Station (CDS) software is the VetScan i-STAT 1 analyzer’s
primary data management application. It supports the analyzer via a combina-
tion of serial and/or network communications.
Data downloaded from the analyzer can be viewed in separate Data Viewers for
Results, QC Codes, Simulator, Unsent Records, and Control Results. Addi-
tional features are mentioned in this section.
This section contains the following:
■“License” on page CDS-1
■“Installing the CDS” on page CDS-1
■“Customizing the Central Data Station” on page CDS-4
■“Customizing the Interface Program” on page CDS-8
■“Overview of the Central Data Station Program” on page CDS-9
1. License
By accepting and using this software, the user/licensee agrees to the following:
■The user/licensee will not make copies of the software programs or
any of the program software files generated by the programs, the
manual, or other documentation, except for archive copies made as
part of user/licensee’s regular back-up procedures.
■The user/licensee will protect the programs from unauthorized use,
illegal reproduction (including reproducing any of the software files
generated by the programs), or illicit distribution.
■The user/licensee will not change or reverse-engineer the programs
or any of their software files by debugging, decompiling, disassem-
bling, reprogramming, rewriting the programs’ macros, revising the
programs’ forms, or any other means.
2. Installing the CDS
Step 1 — Preparing the Workstation
The PC using the CDS Software must meet the specifications given below. In
addition, the PC (and printer if applicable) must be installed following manu-
facturer’s directions.
Supported Operating Systems
The i-STAT Central Data Station supports the following operating systems:
■Microsoft Windows XP Professional – Service Pack 2
(Recommended)
■Microsoft Windows 2000 Professional – Service Pack 4
■Microsoft Windows 2000 Server – Service Pack 4

CDS-2 Central Data Station
Required Hardware
The i-STAT Central Data Station system requires the following hardware:
Recommended Hardware
The following hardware is recommended in order to support the i-STAT CDS system:
Required Software
The following software is required in order to support the i-STAT CDS system:
Step 2 — Setting Up the CDS Database
1. Insert the CDS Database Setup disc.
2. Open My Computer, and go to the CD drive.
3. Double-click SETUP.EXE to begin database setup.
4. When setup is complete, click Finish and remove the disc from the CD drive.
Part Minimum Requirement
Processor Pentium 4, 2.0 GHZ or faster
Memory 512MB or more
Hard Drive 20GB or larger (RAID 1 recommended)
CD-RW Drive 24X or faster
Network Card Standard 10/100/1000 Ethernet Network Interface Card
Standard Video Card Resolution of 1024x768
One or More USB Ports
One or More Serial Ports RS232 ports are required for serial IR Link and Downloader connections. (If
not available, USB to RS232 adapters may be used.)
Two Standard PS2 Ports For IR Link connections only
Standard Mouse
Standard Keyboard
Standard Monitor Resolution of 1024x768
Part Recommendation
Modem Standard 56k PCI internal modem (for remote support)
UPS Uninterruptible Power Supply
RAID Controller RAID 1 (requires a second hard drive)
Part Requirement
Remote Control Software Symantec pcAnywhere, Microsoft Remote Desktop, or equivalent
Virus Protection Software Norton or McAfee virus protection software
File Compression Software Standard ZIP compatible utility (i.e. WinZip, PkZip, etc.)
PDF Reader Adobe Reader Version 6.0 or higher

Central Data Station CDS-3
Step 3 — Obtaining a Software Installation License Key
A license key is required to install the Central Data Station software. The license key ensures that the end
user agrees to the License Agreement which is displayed during installation. To obtain the license key, fol-
low the instructions on the screen and listed below.
1. Insert the Central Data Station CD. Installation should begin automatically. (If not, open My Com-
puter, go to the CD drive, and double-click SETUP.EXE.)
2. Click Next > in the Welcome dialog.
3. Read the displayed End-User License Agreement, and click Ye s to agree and proceed with the instal-
lation.
4. Record separately the serial number of the CDS displayed in the Enter License Key dialog.
5. Minimize but do not close the setup application. Go to http://www.abbottpointofcare.com, and
click link to the CDS Key Generator.
6. Register or sign in:
■If you are already registered, enter your username and password and click Login.
■If you are not registered, enter the required information, select Basic Access, and click Register.
Repeat steps 5 and 6, and login.
7. Enter the serial number recorded in step 4, and click Submit.
8. The generator then displays your license key. Record the key and return to the setup application.
9. Enter the key in the space provided in the Enter License Key dialog box.
10. Click Next to proceed with the installation.
11. Once the installation is complete, the application prompts you to restart the computer. Make sure to
back up any unsaved data, then restart the PC. Make sure the Central Data Station icon appears on
your desktop after restarting.
CAUTION: CDS Software has not been tested for compatibility with all other software packages
on the market. Installing incompatible software on the CDS PC may compromise the
system and risk permanent loss of patient records.
Customizing the CDS for Your Site
During the installation, the CDS must be customized to properly communicate with the VetScan i-STAT 1
Downloaders and Downloader/Rechargers, and i-STAT IR Links. The procedure for customizing the CDS
is described in “Customizing the Central Data Station” on page CDS-4.
The date displayed with results can be changed to any Short Date format and separator listed in the com-
puter’s Control Panel under Regional Options or Region and Language Options. If an unsupported format
or separator is detected, the user will be notified and given the opportunity to change to a supported format/
separator combination.
If a window does not have a close button, close it by clicking Main > Close on the menu bar.
The Refresh toolbar button refreshes the active window with the most recent data available. The
refresh function is also available under the Window option on the menu bar, or by pressing F5.
Connectivity
Instructions for connecting a Downloader, Downloader/recharger, and portable printer to the PC are in the
“Analyzer Description and Preparation” section of the VetScan i-STAT 1 Analyzer Operator’s Manual. For
assistance in programming the Downloader and Downloader/Recharger, contact Abaxis Technical Service.

CDS-4 Central Data Station
3. Customizing the Central Data Station
You can customize the following operational aspects of the CDS software:
■Site Information Institution name and technical service phone number
■Serial Ports Enables/Disables serial communications and allows individual ports to
be selected and configured.
■Network Enables/Disables network communications and allows specification of
TCP port numbers.
■Interface Enables/Disables external interfacing and allows protocol to be
selected.
■Options Allows various general system behaviors to be specified.
■Security Enables/Disables the CDS Security features which allow for the cre-
ation of security profiles providing different levels of access to various
areas and functions of the CDS application.
Running the Customization Screen
Access the Customization screen as follows:
1. Close the CDS application.
2. Click Start > Run…, type wcds32 config at the prompt, then click OK.
3. In the Customization screen, click the desired page’s tab, and customize the information in each field
as needed. See the following pages for details on these fields.
4. Repeat for additional tabs as needed.
5. When finished, click Accept to save the information. Click Reset to disregard changes and restore
the previous information. Click Cancel to ignore any changes and retain the current settings. When
customization is complete, the CDS application opens automatically.
For more information, see the following:
■“Site Information” on page CDS-5
■“Serial Ports” on page CDS-5
■“Network” on page CDS-5
■“Interface” on page CDS-5
■“Options” on page CDS-6
■“Security” on page CDS-7

Central Data Station CDS-5
Site Information
You can enter a site name and address (up to 60 characters) in this field.
The appropriate Technical Service Phone Number will be listed or can
be entered.
Serial Ports
The Central Data Station program may reside on a PC with multiple serial ports (RS232). Available ports
will automatically be listed under Available Ports on the Serial Ports tab. The following component can be
connected to the Central Data Station via serial ports:
■i-STAT Series 300 Analyzer: Downloader or Downloader/Recharger transmits data to and from
the VetScan i-STAT 1.
■i-STAT Series 200 Analyzer: IR Link transmits data to and from the Analyzer.
1. Check the Enable serial communications box to enable serial
communications.
2. Click the desired ports under Available Ports, then click the
<<<< Add button. The ports then appear under Configured Ports.
3. Click the port and select an instrument for that port.
Network
Check the Enable network communications box to enable network communications.
The default TCP service port assignments are listed in the Network tab. If not using the defaults ports, click
the port and type in the new assignment. Port numbers must be unique and in the range 1024–65535.
Interface
The appropriate interface protocol and the types of records to be sent to
another data management system are selected in the Interface tab. This
configuration will typically be done by the interface provider.
Select the desired primary interface protocol, then select the result types
to send to the interface.

CDS-6 Central Data Station
Check Enable external interface to enable this function.
Check Enable AutoSend to enable this function. This function automatically sends new records from the
Central Data Station to another data management system whenever they are received by the Central Data
Station. Checking this box causes the CDS program to start up with AutoSend enabled. AutoSend can also
be temporarily enabled/disabled from the CDS program. Records can also be sent manually from the Data
Viewers.
When Precision PCx glucose test strips are being run on the VetScan i-STAT 1, the glucose test strip data
can be made available to QC Manager data management program. Check the Upload PCx Strip Data to
QC Manager 2.2 box to enable this function.
Options
■Confirmation message on exit: When this option is enabled,
a confirmation message is displayed prior to exiting the CDS
program.
■Enable use of IR Link IDs: When enabled, the IDs pro-
grammed into the IR Links are used in determining the down-
load location of the results instead of the actual serial port or
IP address. To use this function, all IR Links must be of the
self-identifying type. This option is not recommended by
Abaxis, but is available in case the functionality is needed.
■Accept previously deleted records: When disabled, this option prevents previously deleted
records from being stored when re-transmitted to the Central Data Station.
Primary Interface
Protocol Choices Explanation
Which Result Types
May be Transmitted
None Indicates no primary protocol in use.
Select when no external interface is used
and PCx glucose test strip data is to be
uploaded to QC Manager 3.
N/A
ASTM Data transmission conforms to ASTM
E1381-95 and ASTM E1394-97.
Patient Test Results ONLY
Data File Formats the CDS for third-party use. 1. Test Result
2. Electronic Simulator
3. Control Result
4. Cal/Ver Result
5. Proficiency Result
AME Automatic Manual Entry – Installed by
Abbott Point of Care Inc.
1. Test Result
2. Electronic Simulator
3. Control Result
4. Cal/Ver Result
5. Proficiency Result
HL7 Data transmission conforms to HL7
(version 2.4) and is based on the CIC
Observation Reporting Interface
distributed by the National Committee
for Clinical Laboratory Science in the
USA under Document POCT-1-A. This
option is installed by Abbott Point of
Care Inc.
Patient Test Results ONLY

Central Data Station CDS-7
■Monitor refresh: The status reports in the Download and Interface Monitors are updated after
the period of inactivity specified.
■Maximum diagnostic files: Diagnostic files contain information that can be useful in trouble-
shooting cartridge problems. The default number is 100 and is changed at the request of a Tech-
nical Support Representative.
■Data Viewers: Selecting Save method selection on exit causes each Data Viewer to save the
method currently selected when the viewer is closed or the Exit button clicked. The next time the
viewer or CDS software is opened, the saved method will be displayed. When Manually choose
method before viewer opening is selected, the user is prompted to choose a method before a
data viewer is opened.
■Automatic Database Backup: When enabled, the CDS database files will be backed up to the
selected location at the time of day entered. Should there be a malfunction resulting in the cor-
ruption of the database, a Technical Support representative may be able to retrieve the lost data
from the backup copy. Each backup replaces the previous one. Backup time depends on the size
of the database but usually does not take longer than 15 minutes.
■Results Viewer: Enables user to include/exclude the patient name from the trend display or
printout in the Results Viewer. The default setting is to include the patient name.
■Enabling the Precision PCx Method: Disabled by default.
Security
The security features allow for the creation of security profiles provid-
ing different levels of access to various areas and functions of the CDS
application. Individual users can then be assigned to a security profile,
and then choose their own individual CDS log-on password. The sys-
tem also has capabilities for manual and automatic logoffs.
The security features should only be activated by the administrator of
the System; i.e. the person ultimately in charge of the CDS who will be
creating the security profiles and assigning users to them.
Activate the security features as follows:
1. Check the Enable Security box.
2. After enabling security, the user also has the option of selecting an interval of inactivity after which
the CDS logs off the current user. Click the Log Off box and use the up/down arrows to choose the
log off interval.
3. Click Accept.
4. A password dialog will then appear asking for a User Name and a Password. Type admin as the User
Name, and istat as the password. Click OK.
5. When prompted, type a New Password in the space provided and in the New Password Verification
line, then click OK. The CDS application then opens.

CDS-8 Central Data Station
4. Customizing the Interface Program
The Central Data Station can output results to an external computer system such as a PMS. The Central
Data Station also provides a function that, when enabled, will also transmit all of the Precision PCx results
generated on the VetScan i-STAT 1 to QC Manager so they can be managed as part of the overall Blood
Glucose Testing program.
The Central Data Station needs to be customized for the interface type using the procedures below. Tabs
are presented for the options available. Each tab represents a protocol that the Interface Component of the
CDS supports. Depending on the particular installation, one or more of these will be used.
Note: For descriptions of available options, see “Interface” on page CDS-5.
1. Exit the CDS application.
2. Click Start > Run…, type c:\istat32\bin\interface32.exe at the prompt, then click OK.
3. Click File > Options. The screen at right appears.
These tabs are used by the interface provider to configure the
interface Component of the CDS for the protocol to be used.
Send Priority
This function prioritizes the queue of results in the CDS database being processed by the Interface Compo-
nent of the CDS program. This capability can be used by the interface provider to prioritize handling of
results from one location over another.
Procedure
1. The CDS program must be running and the external interface must be enabled.
2. Double-click the i-STAT interface icon in the system tray (next to the clock in the lower right hand
corner of the screen) to open the interface program’s main screen.
3. Click File > Options….
4. Click the Send Priority tab. (The other tabs are for viewing
only.)
5. Click the Location/Method line to prioritize.
6. Right-click under the Send Priority column and select the pri-
ority from the drop-down list: Normal, High, or Very High .
7. Click Accept to finish.

Central Data Station CDS-9
5. Overview of the Central Data Station Program
The Central Data Station (CDS) software includes the following point-of-care testing process management
functions:
These functions are listed under the main menu option in four main groupings: monitors, viewers, work-
spaces and reports.
Central Data Station Software Function Overview and Toolbar Buttons
■Managing Instruments ■Managing Analyzer Customization Profiles
■Managing Operators ■Maintaining Database Contents and Size
■Managing Inventory ■Monitoring External Interface Activities
■Monitoring Operator Competence ■Monitoring Analyzer Download Intervals
■Reviewing Patient and Quality Results
Monitor Data Viewer
Download Results (Patient)
Interface QC Codes
Simulator
Administration Tools (Workspaces) Unsent Records
Instrument/Location Control Results
Operator Calibration Verification
Database Maintenance Proficiency Tests
Inventory
Customization Report
User Administration Reagent Management
Method Competence
Method Compliance

CDS-10 Central Data Station
Administration Tools
Administration Tools include Workspaces for Instruments and Locations, Operators, Database Mainte-
nance, Inventory, Customization, and User Administration.
Instrument and Location Workspace
This workspace is used to:
■Assign names to download locations
■Assign instruments to locations
■Configure the reporting and monitoring options for each instrument
■Set required download intervals for each location
The following sequence of tasks is used to set up the Central Data Station’s management function for
instruments:
1. Assign Location Names to Location Codes. Location Codes are the physical port addresses for the
download devices.
2. Assign Instruments to Download Locations.
Locations
■Edit Location Name
The location name can be changed from letter/num-
ber code to the name of a unit, department, site, etc.
Use up to 17 characters to identify a location. Click
Location > Edit Location Name… in the menu or
click Loc. Name in the toolbar.
Note: Consider interface logic before editing.
■Add New Download Location Assignment
Download locations can be added manually. Click Location > Add Download Location
Assignment… in the menu or click Add Assig. in the toolbar. Download locations will also be
added automatically when a transmission is received from a download device with a location that
is not already on the list. The name assigned is A_xx, where xx is the download device’s IP
address or serial port. This name can be changed as described under Edit Download Location
Assignment.
To assign instruments to a location without a download device, enter a Location Name or another
descriptive word as the Location Code.
■Delete Download Location Assignment
Click Location > Delete Download Location Assignment… from the menu, or click Delete
Assig. in the toolbar.
■Edit Download Location Assignment
Click Location > Edit Download Location Assignment… from the menu, or click Edit Assig.
in the toolbar.

Central Data Station CDS-11
Instruments
Once physical download locations have been given location names,
the instruments tab is the focus of management activities.
Location: Instruments are assigned to locations. The
assignment is made when an instrument is manually added
in the Instruments page, or when an instrument downloads
to the Central Data Station for the first time.
Method: The CDS is designed to accept results from any
instrument that can be downloaded to the CDS program.
The i-STAT method in the Instrument window refers to the
i-STAT Portable Clinical Analyzer and the VetScan i-STAT 1.
Clicking a Location/Method on the left side of the window will list the status of all instruments
for that location and method in the right side of the window. The symbol indicates which loca-
tion and method has been selected.
Highlight Download Status: Checking this box will highlight locations with instruments that
have exceeded the required interval for downloading as well as noncompliant instruments within
the location selected.
■Add an Instrument
The Add instruments window is used to add an instrument to the sys-
tem. Click Instrument > Add… from the menu, or click Add Inst.
in the toolbar and select a method from the drop-down list.
Note: If using the VetScan i-STAT 1 for cartridge and/or test
strip runs, select i-STAT as the method.
Select a location from the drop-down list. To add a location, follow
the instructions under Add New Download Location Assignment.
If the location has no associated download device, type in a location
name of up to 17 characters.
There are two options for Download Result Reporting, both of which apply to the i-STAT Porta-
ble Clinical Analyzer and the VetScan i-STAT 1:
❑Always report location as this assignment: The results from this instrument are shown
with the location of the instrument’s assignment regardless of the download device used to
transmit the results. This option is useful when an instrument is assigned to a functional
group that may download from various areas in the institution. The instrument will be desig-
nated as “Assignment” under the Reports Column in the instrument tab.
❑Report location as download location: The results from this instrument are shown with the
location for the download device used to transmit results to the Central Data Station. The
instrument will be designated “Download” under the Reports column on the Instruments tab.
If the instrument is not manually added to the list and transmits to the CDS, it is automati-
cally assigned to the location of the download device and is set to report “Download”. If the
download device location has not been manually added, a default location A_xx (B_xx,
C_xx, etc) where xx is the IP address or serial port of the download device, will be used.
There are two options for Download monitoring:
1. Include in download monitoring: Monitors this Serial Number.
2. Exclude download monitoring: The download status of the instrument will not be
reported by the Download Monitor.

CDS-12 Central Data Station
■Delete Instrument: Click the Location/Method for the instrument(s) to be deleted and then the
serial number of the instrument to be deleted. Click Instrument > Delete… from the menu or
click Delete Inst. in the toolbar.
■Move Instrument: Click the Location/Method for the instrument to be moved and then the
serial number of the instrument to be moved. Click Instrument > Move… from the menu, or
click Move Inst. in the toolbar. Select the new location from the drop-down list, type in a new
location, or drag and drop.
■Find Instrument: Click Instrument > Find… from the menu, or click Find in the toolbar.
Enter the serial number of the instrument and select the Method from the drop-down list.
■Edit Instrument Comment: Click the instrument serial number, click Instrument > Edit
Comment… from the menu or click Edit Inst. in the toolbar. Enter a comment of up to 16 char-
acters.
■Change Current Instrument Settings
Reporting: Click the instrument serial number. Click Instrument > Current Instrument >
Change Reporting from the menu or click the down arrow next to Current Inst. and then
Reporting in the toolbar to toggle between Download and Assignment.
In Use: Click the instrument serial number. Click Instrument > Current Instrument > Toggle
In Use from the menu, or click the down arrow next to Current Inst. and then click In Use in
the toolbar to check or un-check the analyzer in the In Use column.
Note: Instruments that do not have In Use checked do not have a download criteria
applied to them. You would use this for instruments you do not expect to be
downloaded. When an analyzer that is not marked as in use downloads, it is
set back in use and the download criteria is applied.
Monitoring: Click the instrument serial number. Click Instrument > Current Instrument >
Change Monitoring from the menu, or click the down arrow next to Current Inst. and then
Monitoring in the toolbar to check or un-check the analyzer in the Monitoring column.
■Add Instrument Note: Click Instrument > Add Note… from the menu or click Add Note in
the toolbar. Enter a note of up to 50 characters. The note then appears as a Log Entry in the
Instrument Log tab.
■Change Download Monitoring Criteria: Compliance to download policy can be monitored by
the CDS program. Click Instrument > Download Criteria… from the menu or click the Crite-
ria button in the toolbar. Enter the required download interval (up to 1000 hours).
Compliance with the criteria can be observed by checking the Highlight Download Status box
or by going to the Downloader Monitor. Individual Download criteria can be set for each loca-
tion and method pair.
Note: The VetScan i-STAT 1 can also be customized either to warn the end users that
a download is required or to lockout end users if the time for a download has
been reached or exceeded. The download criteria for analyzers and for the
CDS monitor should be selected to make sense.

Central Data Station CDS-13
■Instrument and Location Summary: The Instrument
and Location Summary reports the instrument assign-
ments and the last download for each. Click Main >
Open Report > Instrument Summary from the menu
or click the down arrow next to Report and then Sum-
mary in the toolbar. Summaries can be viewed and
printed by the following:
❑This method and location only (location and
method selected with )
❑This method, all locations (method selected
with )
❑All methods, all locations
Instrument Log
The Instrument Log tracks all changes made in the Instru-
ments tab. Additional comments can be added to the log by
clicking Add Note in the toolbar.
■Date Range…: Data can be viewed within a user-
defined default range or a manually entered range.
■Delete…: The Delete button allows selected or all
entries within the date range selected to be deleted.
To print the log, press the F2 key or select Print
from the Main menu or toolbar.
Operator Workspace
This workspace is used to:
■Record operator names and identification numbers.
■Record certification dates and certification expiration dates.
■Assign operators to departments.
■Add comments.
When the VetScan i-STAT 1 is customized to use the operator list created here, the analyzer can be custom-
ized to warn or lockout operators if they are not on the list or their certification has expired.
Operators
Operators are listed by Department and Method as indicated
by the symbol. Operators are added to the operator list by
department and by method.
When a record is received with an Operator ID that is not
listed in any Department, the operator is placed in the Unas-
signed department.

CDS-14 Central Data Station
■Operator list edit in progress: When editing the
operator list, check this box to delay updating the
VetScan i-STAT 1 until all editing is complete. When
editing is complete, click the box to remove the
checkmark. This box opens when Serial or Network Communications are enabled, Customiza-
tion is enabled, and Use Operator List is enabled.
■Add Operator: This function is used to add new operators to
the list of operators. Alternatively, operator lists can be imported
(see Operator List Import at the end of this section). Click Open
Report > Add… from the menu or click the Add button in the
toolbar.
Enter the ID number that the operator will enter into the ana-
lyzer on the Operator ID line. If a different ID number is used to
access the LIS, this number should be recorded on the Alternate
ID line. An Operator Name of up to 40 characters can be
entered. A comment of up to 16 characters can be added. If
operators are to be certified for more than one method, such as
for the i-STAT cartridge and the PCx glucose test strip, certify
each operator for one method and use the Add Cert. toolbar button to certify all applicable oper-
ators at one time for the method. To add the first operator to a department, type the department
name (up to 10 characters). Once a department has been added, it can be selected for additional
operators from the drop-down list.
Check the Clear operator data when “Add and Remain Open” clicked box to specify
whether or not the operator information fields should be cleared when the Add and Remain
open button is clicked.
■Delete Operator: Select the operator or operators. Click Operator > Delete… from the menu
or click Delete in the toolbar to delete the operator or operators. When the last operator from a
department is deleted, the department is removed from the system.
■Move Operator: Select the operator or operators. Click Operator > Move… from the menu or
click Move in the toolbar and select a new department from the drop-down list. If the department
is not in the list, type in the new department name.
■Find Operator: Click Operator > Find… from the menu or click Find in the toolbar, select the
method for which the operator is certified, and type in the operator ID. The found operator is
highlighted.
■Edit Operator Data: Click the operator. Click Operator > Edit… from the menu or click Edit
in the toolbar. The operator ID, name, comment, and alternate ID can be edited.
■Update Certifications: Select the operator or operators. Click Operator >
Update Certification… from the menu or click Update Cert. in the toolbar
and complete the Update Certification form.

Central Data Station CDS-15
■Add Certification: The Add Certification button allows operators who are certified for one
method to be certified for another method without having to complete a new Add Operator form.
Highlight the operator or operators in the Operator tab window that are to be certified for another
method. Click Operator > Add Certification… from the menu, or click Add Cert. button on
the toolbar. Select the certification dates.
■Add Note: Click the operator. Click Operator > Add Note… from the menu or click Add Note
in the toolbar. Enter an Operator Log Note of up to 50 characters.
■Edit Department Name: Click the department name to edit. Click Operator > Edit Depart-
ment Name… from the menu or click Dept. Name in the toolbar. The Unassigned designation
cannot be changed.
■Operator and Certification Reports: Click the down arrow next to Report in the Operator
Workspace toolbar and click Summary or Expiration.
Operator Summary: Summaries of operators can be viewed and printed by:
❑This method and department only (department and method selected with )
❑This method, all departments (method selected with )
❑All methods, all departments.
The reports include operator IDs, operator names, certified from date, certified until date,
comments, a checkmark if certification has expired and the operator’s alternate IDs grouped
by department and method.
Operator Certification Expiration: This report
allows the certification status of operators to be
viewed.
Operator Log
The Operator Log tracks changes made and “Add Note” entries
made in the Operator tab. The Date Range… button can be used
to specify a time period to be viewed and the Delete… button to
delete entries. To print the log press the F2 key or select Print
from the Main menu.

CDS-16 Central Data Station
Operator List Import
This function in the Operator Workspace on the CDS5
allows an operator list to be imported from a text file. To
access this function, click Main > Open Administration
Function > Operator from the main menu to open the
Operator Workspace. Select Operator > Import List…
from the main menu to open the Import Operator List win-
dow. This window is used to describe the format of the test
file containing the list to be imported into the CDS.
1. Under Fields in text file, use the mouse to drag and drop the field names so they match the order in
which the fields appear in the text file containing the list to be imported. If a field does not appear in
the text file, drag it to the Available fields list. If the text file contains a field that should be ignored,
drag a SkipField(x) field to the Fields in text file list to mark where that field appears.
2. Fields in the text file containing the list to be imported must be separated by a comma or other delim-
iter character. Specify the separator in the Delimiter character box.
3. If a qualifier character is used to enclose the data contained in each the field in the text field contain-
ing the list to be imported, select this character from the Text qualifier list.
4. If the first line of the text file is a header line listing the names of the fields in the text file containing
the list to be imported, click Skip first line of file (file contains headers). The import function can-
not process header lines.
5. If all operators in the text file containing the list to be imported are to be certified for one method,
click Assume a test method for all operators, and select i-STAT for cartridge testing or Precision
PCx for the PCx Plus Glucose Strip testing on the VetScan i-STAT 1. If this option is selected and
the text file does not need to contain a Method field. If this option is selected and the text file does
contain a Method field, its contents will be ignored.
6. If all operators will be certified from the same date, click Assume a certification start date for all
operators and enter the start date. If this option is selected, the text file does not need to contain a
Certified from field. If this option is selected and the text file does contain a Certified from field,
its contents will be ignored.
7. If all operators are to be assigned to the same department, click Assume a single department for all
operators and enter or select the department from the drop-down list. If this option is selected, the
text file does not need to contain a Department field. If this option is selected and the text file does
contain a Department field, its contents will be ignored.
8. Click Select File… and select the name of text file containing the list to be imported.
9. Click Import File to import the list from the text file.
Note: Operator data that already exists in the CDS5 database takes precedence over
any data imported from a text file.
Export List
After a list has been imported or created, it can be exported for backup purposes.