Vidicode Octo User manual

Fax Server Octo
Fax Server OctoFax Server Octo
Fax Server Octo |
| |
| Quarto
QuartoQuarto
Quarto
M
MM
Manual
anualanual
anual
V2.
V2.V2.
V2.1
11
1
VC1578

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e®
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Fax Server Octo
Fax Server OctoFax Server Octo
Fax Server Octo
1. CD-Drive (ol mo els)
2. Internal Speaker
3. Menu Soft Keys
4. Display with backlight
5. Function Keys
6. Alfa-numerical/Recor er Keys
7. Ethernet/LAN
8. Telephone Line Input #8
9. Telephone Line Input #7
10. Telephone Line Input #6
11. Telephone Line Input #5
12. Telephone Line Input #4
13. Telephone Line Input #3
14. Telephone Line Input #2
15. Telephone Line Input #1
16. RS232 Serial Connection

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 3
Fax Server Quarto
Fax Server QuartoFax Server Quarto
Fax Server Quarto
1. CD-Drive (ol mo els)
2. Internal Speaker
3. Menu Soft Keys
4. Display with backlight
5. Function Keys
6. Alfa-numerical/Recor er Keys
7. Ethernet/LAN
8. Telephone Line Input #4
9. Telephone Line Input #3
10. Telephone Line Input #2
11. Telephone Line Input #1
12. RS232 Serial Connection

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e®
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Numeric Keypa
Numeric Keypa Numeric Keypa
Numeric Keypa
These keys are use for ifferent purposes epen ing on various mo es
in the menu's.
Function keys
Function keys Function keys
Function keys

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 5
Alph
AlphAlph
Alpha
aa
a numerical functions
numerical functionsnumerical functions
numerical functions

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Care an Maintenance
Care an Maintenance Care an Maintenance
Care an Maintenance
Keep the Fax Server Octo |Quarto ry. If it gets
wet, wipe it ry imme iately with a soft, clean
cloth. Liqui s might contain minerals that corro e
the electronic circuits.
Use an store the Fax Server Octo | Quarto only in
temperature con itions between 0 an 40 egrees
Celsius. Temperature extremes can shorten the life
of electronic evices an istort or melt plastic
parts.
Keep the Fax Server Octo | Quarto away from
excessive ust an irt.
Do not use aggressive chemicals, cleaning solvents
or strong etergents to clean the Fax Server Octo |
Quarto .

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 7
Contents
1
11
1 Unpacking an installation
Unpacking an installationUnpacking an installation
Unpacking an installation................................
................................................................
.......................................
..............
.......11
1111
11
1.1 What is in the box..........................................................11
1.2 Connecting the Power. ..................................................12
1.3 Connecting the telephone lines....................................12
1.4 Octo without other equipment (stan alone) .............14
1.5 Octo with other equipment on the line.......................15
1.6 Quarto without other equipment (stan alone) .........16
1.7 Quarto with other equipment on the line...................17
2
22
2 Configuration an operation
Configuration an operationConfiguration an operation
Configuration an operation ................................
................................................................
...................................
......
...18
1818
18
2.1 Operation basics.............................................................18
2.1.1 How to use the keys........................................................... 18
2.2 Frequently use key in icators .....................................19
2.3 Save Changes..................................................................20
3
33
3 System settings
System settingsSystem settings
System settings ................................
................................................................
.........................................................
..................................................
.........................21
2121
21
3.1 Line menu’s ....................................................................21
3.2 Tx Retries ........................................................................22
3.3 Tx Retry Time..................................................................22
3.4 Tx Answer Timeout ........................................................22
3.5 Tx Start Time ..................................................................22
3.6 Tx Stop Time...................................................................23
3.7 Protect the Fax Server with a Passwor .......................23
3.8 Remove Passwor protection........................................24
3.9 Set the Clock...................................................................24
3.10 Set the Language ...........................................................25
4
44
4 LAN settings
LAN settingsLAN settings
LAN settings ................................
................................................................
.............................................................
..........................................................
.............................26
2626
26
4.1 FTP user...........................................................................26
4.2 FTP passwor ..................................................................27
4.3 FTP port...........................................................................27
4.4 DHCP server ....................................................................28
4.5 IP a ress........................................................................28
4.6 IP subnet mask ...............................................................29
4.7 Gateway..........................................................................30
4.8 IP name ...........................................................................30
4.9 E-mail a ress ................................................................31

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4.10 Reply a ress..................................................................31
4.11 SMTP server IP a ress...................................................32
4.12 SMTP server port ............................................................32
4.13 SMTP Login.....................................................................33
4.14 Domain name.................................................................33
4.15 DNS server ......................................................................34
4.16 Printer a ress ...............................................................35
4.17 Printer port.....................................................................35
4.18 Printer queue .................................................................36
4.19 NTP Server ......................................................................36
4.20 NTP Server Port ..............................................................37
4.21 GMT correction ..............................................................37
4.22 TelNet..............................................................................38
4.23 Service Timer ..................................................................38
5
55
5 Line settings
Line settingsLine settings
Line settings ................................
................................................................
.............................................................
..........................................................
.............................39
3939
39
5.1 Sen Faxes ......................................................................39
5.2 Receive Faxes..................................................................39
5.3 E-mail Faxes ....................................................................40
5.4 Print Faxes ......................................................................40
5.5 Rings to Answer .............................................................41
5.6 Mail Protocol ..................................................................41
5.7 Mail-number Length an Right ....................................42
5.8 Caller ID ..........................................................................43
5.9 Fax ID: .............................................................................43
5.10 Top Text..........................................................................44
5.11 Dial Prefix .......................................................................44
6
66
6 In service operation
In service operationIn service operation
In service operation ................................
................................................................
..................................................
....................................
..................46
4646
46
6.1 Fax Archive .....................................................................46
6.1.1 Receive faxes .................................................................... 46
6.1.2 Sent faxes ........................................................................... 49
6.2 Queues............................................................................50
6.2.1 E-mail Queue...................................................................... 51
6.2.2 Sen an E-mail again ......................................................... 51
6.3 Fax Queue.......................................................................51
6.3.1 Sen a fax again................................................................. 52
6.4 Print Queue ....................................................................52
6.4.1 Sen a print again.............................................................. 52
6.5 Disk info..........................................................................54

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77
7 Managing Users
Managing UsersManaging Users
Managing Users................................
................................................................
........................................................
................................................
........................55
5555
55
7.1 Intro uction ...................................................................55
7.2 Installation of Fax Server Setup ....................................56
7.3 Software up ates...........................................................56
7.4 Setting up a Fax Server..................................................57
7.4.1 Automatic configuration................................................... 57
7.5 The user list ....................................................................57
7.6 Create a new user ..........................................................59
7.7 E it a user profile...........................................................60
8
88
8 Technical specifications
Technical specificationsTechnical specifications
Technical specifications ................................
................................................................
............................................
........................
............61
6161
61
9
99
9 Acknowle gements
Acknowle gementsAcknowle gements
Acknowle gements................................
................................................................
..................................................
....................................
..................63
6363
63
9.1 Warranty.........................................................................63
9.2 Liability ...........................................................................63
10
1010
10 In ex
In exIn ex
In ex................................
................................................................
................................................................
................................................................
.........................................
..................
.........64
6464
64

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Intro uction
Intro uctionIntro uction
Intro uction
The Fax Server is a system with analogue line an Ethernet interfaces. It
offers services that can be compare to what the PBX oes for voice
calls. On top of that it will recor an archive all fax communication. The
Fax Server has the following functions:
Receiving faxes
Receiving faxesReceiving faxes
Receiving faxes
Incoming calls on the fax numbers are answere by the Fax Server.
Receive faxes are store on the Drive of the Fax Server. PC’s have access
to the Fax Server via the LAN an can view an print all faxes on the
Drive of the Fax Server.
Distribution of faxes via E
Distribution of faxes via EDistribution of faxes via E
Distribution of faxes via E-
--
-mail
mailmail
mail
The preferre metho to receive faxes for most people is as internal e-
mail. Depen ing on the fax number that the Fax Server has answere to
it will forwar the fax to the e-mail a ress that belongs to this number.
Receiving faxes on paper
Receiving faxes on paperReceiving faxes on paper
Receiving faxes on paper
If necessary all receive faxes can be printe on a network printer.
Sen ing faxes
Sen ing faxesSen ing faxes
Sen ing faxes
Faxes can be sent from any computer on the network that has Sen Fax
software installe . On the PC the Sen Fax software behaves like a
printer. Sen Fax software transfers the file over the network to the Fax
Server which in turn takes care of the actual fax transmission. All sent
faxes remain store on the Fax Server an can be accesse via the LAN at
any time.
Archiving faxes
Archiving faxesArchiving faxes
Archiving faxes
The most important function of the Fax Server is to give access to all fax
correspon ence that took place since it was installe . The Fax Server
Access System software supplie is the best tool to access the faxes
because they are presente as a atabase.

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 11
1 Unpacking and installation
The various mo els of the Fax Servers Octo | Quarto are:
• Fax Server Octo – 8 lines
• Fax Server Quarto – 4 lines
There are several options available:
• Fax channels
 2, 3 or 4 channels on a Fax Server Quarto
 4, 5, 6, 7 or 8 channels on a Fax Server Octo
The minimal configuration is a Fax Server with at least 1 channel.
1.1 What is in the box
The Fax Server Octo | Quarto 19” mo el comes with the following parts:
• Mains cable
• Brackets with screws
• CD with software
• This manual
• The Fax Server Access System an Sen Fax manual
• The Fax Server Access System an Sen Fax Licenses
• Set up License
Note
NoteNote
Note: We o not supply a mains cable for Australia an Switzerlan
because such cables are not available in the country of manufacture.

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1.2 Connecting the Power.
The Fax Server is not equippe with an On/Off switch. Use the supplie
power cable to connect it to the power supply. The power supply is
situate on the back of the Fax Server.
1.3 Connecting the telephone lines
The Fax Server is connecte to the telephone lines, as is shown in the
figure on the next page.
The telephone line is connecte to the IN jack. (The connector to the
right.)
Possible equipment, such as a tra itional fax machine, is connecte to
the OUT jack. 9The connector to the left.) All lines can be connecte in
the same way.
Tra itional RJ-45 base patch cables can be use to connect to a patch
boar , or you can use telephone cables wire to the inner four (or two)
positions of a RJ-45 connector.

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Connection with
Connection with Connection with
Connection with patch boar
patch boarpatch boar
patch boar
Connection with telephone or PBX
Connection with telephone or PBXConnection with telephone or PBX
Connection with telephone or PBX

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1.4 Octo without other equip ent (stand alone)
The figure below is an example of a possible setup of the Fax Server
Octo without other equipment behin it. This is the so calle stan
alone operation. Analogue lines are connecte to the INPUT (right)
connector.

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1.5 Octo with other equip ent on the line
The figure below is an example of a possible setup of the Fax Server
with other equipment behin it. In this case several conventional Fax
machines. Analogue lines are connecte to the INPUT (right) connector,
faxes to the OUTPUT (left) connector.)

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1.6 Quarto without other equip ent (stand alone)
The figure below is an example of a possible setup of the Fax Server
Quarto without other equipment behin it. This is the so calle stan
alone operation. Analogue lines are connecte to the INPUT (right)
connector.

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 17
1.7 Quarto with other equip ent on the line
The figure below is an example of a possible setup of the Fax Server
with other equipment behin it. In this case a several conventional Fax
machines. Analogue lines are connecte to the INPUT (right) connector,
faxes to the OUTPUT (left) connector.)

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e®
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2 Configuration and operation
After connecting the har ware the Fax Server can be configure . In this
chapter you are gui e through the user interface. In the following
chapters we gui e you with the configuration.
• Use the keyboar of the Fax Server to make the require changes in
the System Settings
• Use the keyboar of the Fax Server to make the require changes in
the Network settings
• Use the keyboar of the Fax Server to e it the number list an attach
e-mail a resses to the numbers.
• Use the Supervisors / A ministrators PC to arrange the user profiles
an limit or exten the access to the Fax Server
2.1 Operation basics
The Fax Server has a common menu riven user interface. Most
functions an operations are initiate by pressing a function key
followe by a sequence of menu keys of which the function is
etermine by the text in the isplay.
2.1.1
2.1.12.1.1
2.1.1 How to use the keys
How to use the keysHow to use the keys
How to use the keys
Function keys
Function keysFunction keys
Function keys
The most frequently use functions of the Fax Server have been groupe
in the function keys. Throughout the entire manual, symbols
representing the function keys are use to in icate the function key
correspon ing to the escribe function.

Manual Fax Server Octo | Quarto © 2008-2014 Vi ico e® 19
Menu keys
Menu keysMenu keys
Menu keys
After pressing a function key the available functions are assigne to the
four menu keys. The function assigne to the menu keys is shown in the
isplay, right above the menu key.
Throughout the manual figures representing the isplay without the
menu keys are use to show the require action correspon ing to the
escribe feature.
Example with the keys:
When you are instructe to press the SYSTEM key in the text it means
you are instructe to press the grey key below the text SYSTEM in or er
to open the System setting menu.
2.2 Frequently used key indicators
The following menu key functions are consistently use throughout the
manual.
NEXT
NEXTNEXT
NEXT in the isplay in icates the presence of more menu items
Press NEXT
NEXTNEXT
NEXT to jump to the following menu item
CHANGE
CHANGECHANGE
CHANGE will toggle the item in the isplay between "On" an "Off"
In some cases CHANGE
CHANGECHANGE
CHANGE is use to increase or ecrease a value.
MENU
MENUMENU
MENU in the isplay in icates the presence of an un erlying menu.
Press MENU
MENUMENU
MENU to open the un erlying menu.
BACK
BACKBACK
BACK in the isplay in icates the presence of an embracing menu
Press BACK
BACKBACK
BACK to return to the embracing menu
STOP
STOPSTOP
STOP in the isplay in icates the absence of an embracing menu
Press STOP
STOPSTOP
STOP to return to operating mo e of the Fax Server
Settings
SYSTEM LAN LIST STOP

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2.3 Save Changes
After changing the settings the user is force to press YES
YESYES
YES or NO
NONO
NO before
returning to operation mo e. Press STOP
STOPSTOP
STOP in the menu an the isplay
will show:
YES
YESYES
YES returns the Fax Server to normal use with change settings
NO
NONO
NO returns the Fax Server to normal use without change settings
CANCEL
CANCELCANCEL
CANCEL returns to the settings.
Save Changes?
YES NO CANCEL