Vidyo HD-200 User manual

VidyoRoom™:Users Guide
HD-200, HD-100, HD-50 & HD-220
Version 1.5

1 Document Overview
2Definitions
4Overview of the VidyoRoom Remote Control
6Overview of VidyoRoom On-Screen Icons
7Overview of Input Modes
8Initial VidyoRoom Setup for HD-200
10 Initial VidyoRoom Setup for HD-100 Rev. A
11 Initial VidyoRoom Setup for HD-100 Rev. B
12 Initial VidyoRoom Setup for HD-50 Rev. A
13 Initial VidyoRoom Setup for HD-50 Rev. B
14 Initial VidyoRoom Setup for HD-220
15 Initial VidyoRoom Setup
17 Overview of the VidyoRoom Homepage
20 Using the VidyoRoom During a Meeting
21 Overview of the Browse Meetings & Users Page
22 Managing Speed Dials
24 Settings
35 Web Configuration Page
43 Product Specifications
45 System Specifications
47 Regulatory Compliance Appendix
49 Rack Mounting the HD-220 Appendix
©2009 Vidyo, Inc. All rights reserved.
Table of Contents

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The VidyoRoom system is simple to use, easy to configure, and voice-activated
with continuous presence. Flexible conference control options make it a snap to
manage, using either the VidyoPortal™or a remote control device.
The VidyoRoom HD-200 and HD-220 deliver 60 fps encoding/decoding and
displays multiple HD participants. The VidyoRoom HD-100 encodes up to 30
fps and decodes up to 60 fps. The VidyoRoom HD-50 encodes and decodes up
to 720p @ 30fps with Logitech Webcam Pro 9000. Both the HD-100 and HD-50
support dual monitors to display conference participants on one monitor and
shared applications on the other. The level of video quality is unequaled by
systems that require dedicated bandwidth.
And because video conferencing ought to be a natural extension of the
way people normally work, the VidyoRoom interoperates seamlessly with
VidyoDesktop™clients, making it possible for people to join a conference from
their home oce or wherever else they might happen to be. This guide details
how to use the features of the VidyoRoom. As a VidyoRoom user, you may:
Start your own meeting
Join a meeting
Place a direct call to any user in the system
Easily search for any user by typing the name or extension in the form field
Browse meetings and users
Separate guides are available for the administrator portal and end user
VidyoPortal.
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Document Overview
Welcome to Vidyo
Video conferencing solutions that just
work. Simply. Intuitively. Reliably.
Inexpensively. From anywhere.

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As a new Vidyo user, it is helpful to have a basic understanding of the
following terms that are used throughout this document:
DESTINATIONS
Places where you may interact with the VidyoConferencing System:
VidyoPortal — The Web interface of the VidyoConferencing System
VidyoDesktop — The Vidyo software client running on your local computer,
enabling a user to participate in a conference
VidyoRoom — The dedicated Vidyo endpoint appliance for use in a physical
conference room
USERS
Anyone who uses the system. There are five types of users:
Admin — Has administrative privileges. Can add, delete, manage users,
set up public rooms, and set up groups (define maximum participants and
bandwidth for users).
Operator — Can manage meeting rooms and normal users. The operator
has the same rights as the administrator except an operator cannot change
any system settings.
Normal — Can join meetings, control own meeting, and place direct calls.
Can change own password, set own PIN Code.
VidyoRoom — The dedicated Vidyo endpoint appliance. Has the same rights
as a normal user. This guide is targeted toward such end users.
VidyoGateway — End user for portal. Has no personal room.
There is also a provision for guest users. Guest users are users you may invite to
a meeting who are not registered with the system. To invite users, simply send
them your room URL (the link to your personal room). The guest user will follow
the link , download the software if they haven’t before from that machine, then
enter their name to be able to join the meeting. Guest users only have the
ability to join a conference. They do not have the ability to login to the system
or receive incoming calls. Please refer to the separate Quick Guest Guide for
more details.
MEETING ROOMS
Meeting rooms are virtual rooms where users of the Vidyo system can gather for
Vidyo conferences. There are two types of meeting rooms:
Personal — Each user is automatically assigned his or her own personal
room. This is the equivalent of a “personal oce” in the physical world.
A PIN Code is a 3- to 10-digit
number that meeting participants
must enter before being admitted to
the meeting room. It can be set and
changed by the admin and user.
Definitions

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Definitions
Public — Common public spaces may also be created by the operator and
administrator only. These are the equivalent of conference rooms in the
physical world.
MEETING ROOMS OF EITHER TYPE OFFER ATTRIBUTES
Set by the administrator — such as “maximum bandwidth” and “maximum
number of participants.” Rooms may be locked/unlocked and/or PIN-protected.
A PIN-protected room requires the meeting invitees to enter the specified PIN in
order to be admitted to the room.
GROUPS
Groups are created by the admin in order to manage a common set of privileges
and attributes for rooms and users. These attributes include the maximum
number of participants and maximum bandwidth. If you need your max
participants or max bandwidth adjusted, please contact your admin.
DIRECT CALL
You may directly call a specific user in a point-to-point call. As its name
suggests, a point-to-point call involves just two users; no additional users can
join. A direct call is dierent than a meeting, in which more than two users can
join. Note that if you are already in a call, you cannot attend a meeting or place
a call until you end your current call.
MEETING
A meeting is an audio and video connection of a meeting room with two or more
users interacting and sharing their video streams/presentations.
MEETING STATUS
A meeting room may be empty, full, locked, or PIN-protected. The following
icons are used to indicate meeting room status:
Empty
Full
Locked
PIN-Protected
USER STATUS
The user status may show: online, oine, or in a meeting . Online/oine refers
to whether they can be reached for a direct call. In a meeting refers to whether
they are connected to a meeting room or on a call.