Visioneer PaperPort Strobe 500 User manual

1
PaperPort Getting
Started Guide
This guide shows you how to use some of PaperPort’s main features,
including viewing items, creating stacks, sending an item electronically
to a PaperPort Link, adding an annotation, filing items in folders, and
editing color images.
While this brief guide is enough to get you started, Visioneer provides
other information to help you use all of the PaperPort software’s
features. The following figure shows where to find information about
the PaperPort software.
EXPLORE PAPERPORT One-Minute Guide
An online tour of PaperPort
features.
User’s Guide
This online task-oriented
guide describes many
PaperPort features.
This guide is on the
PaperPort CD.
PaperPort Help
Everything you want to know about
PaperPort—how-to procedures,
dialog box reference, and
troubleshooting advice.
PaperPort CD
Your source for installing additional
software that works with the PaperPort
software and for viewing the online
documentation.

2
P
APER
P
ORT
G
ETTING
S
TARTED
G
UIDE
V IEWING I TEMS ON THE P APER P ORT D ESKTOP
With the PaperPort software, you can view an item in two ways: on the
PaperPort Desktop (also called Desktop View) or in Page View. The
PaperPort Desktop displays thumbnails of items after you scan or
display them on the PaperPort Desktop. Items can stay on the PaperPort
Desktop, or you can file items in different folders.
To view items on the PaperPort Desktop:
■
Double-click the PaperPort icon on the Windows desktop. When you
scan an item, the PaperPort Desktop automatically appears.
▼ TIP: You can get items saved in other formats, such as BMP, TIFF, or
JPEG, onto the PaperPort Desktop by using the Import command.
The Command Bar has
shortcuts for choosing
menu commands, such
as switching views.
Folders are your
personal filing system
for organizing
PaperPort items.
Thumbnail of
scanned items
The Link Bar has icons that represent other applications
and functions that work with PaperPort. The icons vary,
depending on the applications installed on your computer.
Stacks are items that
have been combined.
Stack titles appear in
bold type above the
page titles.
The status bar shows
information about the
selected item, link, or
button.
A stack of
items that were
combined.
The current date
appears as the title for
a new item or stack.
Use the scroll arrow to
view other links on the
Link Bar.

V
IEWING AN
I
TEM IN
P
AGE
V
IEW 3
V IEWING AN I TEM IN P AGE V IEW
Page View displays a close-up view of one page so that it is readable on
the screen. With PaperPort annotations, you can add comments,
highlight or circle information, or add a picture to a page. You can also
adjust and edit the quality, color, and other aspects of an image using the
Image Tool Bar.
To switch between Desktop View and Page View:
The Command Bar
has shortcuts for menu
commands. Many
buttons in Page View
are different from those
in Desktop View.
The Annotation Tool
Bar has tools for adding
notes, highlighting
areas, cutting and
pasting a selection,
adding a picture, and
so on.
The status bar shows
information about
the current page.
The Image Tool Bar has tools for editing an image,
improving the quality, or adjusting the color.
1. In Desktop View,
select (click) the
item you want.
2. Click the Page
button.
3. To return to
Desktop View, click
the Desktop button.

4
P
APER
P
ORT
G
ETTING
S
TARTED
G
UIDE
C REATING S TACKS
With PaperPort, you can electronically organize items into stacks in
much the same way that you do with paper documents. A stack is a
PaperPort item with multiple pages.
To create a stack:
A new stack receives the title of the item on the bottom of the stack.The
stack title (Invoice in this case) is shown in boldface type. Each page title
is shown in normal typeface (Cover Letter in the sample).
1. In the Desktop
View, select the
item that you
want to stack.
This example
shows stacking a
Cover Letter on
an Invoice.
Cover Letter Invoice
2. Drag the selected
item onto the
item on which
you want to
stack it.
3. When the
second item is
highlighted,
release the
mouse button.
The stack is
created.
4. Repeat Steps 1
through 3 until
you finish creating
the stack.
Cover Letter Invoice
Cover Letter
Invoice

M
OVING
B
ETWEEN
S
TACKED
P
AGES 5
▼
NOTE: When you select multiple items to stack, PaperPort stacks
them in the order in which they were selected.
M OVING B ETWEEN S TACKED P AGES
In Desktop View, the Page Navigator on a stack is for flipping through a
stack’s pages. You can also use the First Page, Last Page, Previous Page,
and Next Page commands on the Page menu to move from page to page.
To move between pages in a stack in Desktop View:
To move between pages in a stack in Page View:
F AXING OR E-M AILING A P APER P ORT I TEM
The PaperPort software is designed to work with—or link to—other
types of applications. To send PaperPort items to other applications, you
use the Link Bar. The Link Bar automatically displays link icons for
applications installed on your computer and supported by the PaperPort
software, such as electronic fax, e-mail, image editing, and word
processing applications.
1. Select the stack.
2. Click the left
arrow of the Page
Navigator to see
the previous page
in the stack.
3. Click the right
arrow of the Page
Navigator to see
the next page in
the stack.
1. Display the stack.
2. Click the << Page
or Page >>
button.

6
P
APER
P
ORT
G
ETTING
S
TARTED
G
UIDE
▼
NOTE: You can change the link application preferences by choosing
Link Preferences from the Edit menu. For more information, see the
PaperPort Help.
After an item is on the PaperPort Desktop, you can send it as a fax, or as
an attachment to an e-mail message, by using the Link Bar. You do not
need to print the item first; you can send it directly from the PaperPort
Desktop.
To fax a scanned item, your computer must have a fax modem and fax
software. To attach an item to an e-mail message, you need an e-mail
account and e-mail software.
To fax an item from Desktop View:
If you want to send an item using your e-mail application, drag the item
onto the e-mail link icon on the Link Bar.
▼
NOTE: To send an item to a link from Page View, choose Links from
the File menu, and then choose the name of the link application.
1. Select the
item to fax.
2. Drag the item
onto the fax link
icon on the Link
Bar.
You can also click
the fax link icon.
3. When the fax link
icon is highlighted,
release the mouse
button.

CONVERTING AN ITEM TO TEXT 7
If you are attaching items to an e-mail message, the e-mail software
starts. After you log in, the scanned item appears as an attachment to the
e-mail message.
CONVERTING AN ITEM TO TEXT
A PaperPort item is an image. Even the text on a scanned item is simply
a picture of the text, and you can’t edit it as you would text in a word
processing document. If the Microsoft Word icon (or another word
processor icon) appears on the Link Bar, PaperPort converts the item to
text when you use the Word link. The PaperPort software includes the
Xerox TextBridge OCR software so you can convert scanned items to
text.
Working with optical character recognition (OCR) software, the
PaperPort software can convert those text “pictures” into real text that
you can edit using a word processing application, such as Microsoft
Word.
▼NOTE: The OCR software only works with images scanned in black
and white.
4. When your fax
software starts,
send the scanned
item as a fax.
This sample shows
the Delrina WinFax
PRO window for
sending a fax. The
window that
appears on your
computer will be for
your fax software.

8PAPERPORT GETTING STARTED GUIDE
To convert an item from Desktop View:
▼NOTE: This sample shows the steps for using PaperPort’s built-in
Xerox TextBridge OCR software and sending the converted text
directly to Microsoft Word. If you have other OCR software installed
on your computer, you can convert the item by dragging the item to
the OCR application on the Link Bar.
1. Select the item to
convert. It can be
a single page or a
stack.
2. Drag the item onto
the word processing
link icon on the
Link Bar.
You can also just
click the word
processing link icon.
3. When the word
processing link
icon is highlighted,
release the mouse
button.
The OCR software
displays a progress
window while the
conversion is in
process.

FILING ITEMS IN FOLDERS AND CREATING NEW FOLDERS 9
▼NOTE: If you have Netscape Navigator Gold, you can create a
World Wide Web (Web) page instantly with a PaperPort item. Using
the Netscape Gold link and the TextBridge OCR software, PaperPort
converts the item and creates an HTML document. If you want, you
can edit the document in the Netscape editor, and then place the
page on the Web where others can view it in a Web browser.
FILING ITEMS IN FOLDERS AND CREATING NEW FOLDERS
With the PaperPort software, you can save items in separate folders
similar to ordinary manila file folders, except that they are electronic.
You can use folders to store and organize PaperPort items, as long as
those items are on the PaperPort Desktop. Although PaperPort has
certain default folders, you can add new folders or change any folder’s
title.
FILING ITEMS IN FOLDERS
The easiest way to move an item into a folder is by dragging-and-
dropping the item into the folder. You can file items one at a time, or
you can file multiple selected items all at the same time.
4. When the
conversion is
complete, the
word processing
application
opens, and you
can begin editing
the text.

10 PAPERPORT GETTING STARTED GUIDE
To drag-and-drop an item into a folder:
▼TIP: To make a copy of an item and leave the original in its original
folder, hold down the Ctrl key when dragging an item to a folder.
CREATING ANEW FOLDER
By adding new folders to the main list of folders, you can create your
personal filing system. You can create a set of favorite folders that work
best for different scanned items, such as bills, expenses, memos, or
personal and business correspondence. For example, you can create a
folder called Action Items and another for More Info, to keep the items
you need to work on now separate from those that require more
information.
▼NOTE: In the PaperPort Deluxe Software, you can create folders
within folders. For more information about PaperPort Deluxe, see
“Getting More Great Features with PaperPort Deluxe” on page 16.
1. Click an item
to select it. Use
Ctrl-click to
select multiple
items.
2. Drag the selected
item onto a
folder.
3. When the folder
is highlighted,
release the mouse
button.
To open a folder and
see its contents, click
the folder icon.