Xerox C235 User manual

VERSION 2.0
JULY 2022
702P08804
Xerox®C235 Color
Multifunction Printer
User Guide

© 2022 Xerox Corporation. All rights reserved. Xerox®is trademark of Xerox Corporation in the United States and
other countries.
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HP-GL®HP-UX®and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or
other countries.
IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United States and/
or other countries.
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United States and other countries.
Microsoft®Windows Vista®Windows®Windows Server®and OneDrive®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Mopria is a trademark of the Mopria Alliance.
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Limited.
Linux®is a registered trademark of Linus Torvalds.
Wi-Fi CERTIFIED Wi-Fi Direct®is a trademark of the Wi-Fi Alliance.
PCL®is a registered trademark of the Hewlett-Packard Company. PCL is a designation of a set of printer commands
(language) and functions included in its printer products. This printer is intended to be compatible with the PCL
language. This means the printer recognizes PCL commands used in various application programs and that the
printer emulates the functions corresponding to the commands.
All other trademarks are the property of their respective owners.

Xerox®C235 Color Multifunction Printer User Guide 3
Contents
1 Safety.............................................................................................................................................11
Conventions.................................................................................................................................12
Product Statements.......................................................................................................................13
Maintenance Safety ......................................................................................................................16
Consumable Information................................................................................................................17
2 Learn About the Printer ......................................................................................................................19
Printer Configurations ....................................................................................................................20
Front View of the Printer..........................................................................................................20
Using the Control Panel..................................................................................................................21
Customizing the Home Screen.........................................................................................................22
Changing the Language of the Keyboard on the Display . . ..... . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . . 23
Understanding the Status of the Indicator Light .. . . . . ......... . . . . . ......... . . . . . ......... . . . . ........ . . . . ......... . . . . . . .......24
Selecting Paper.............................................................................................................................25
Paper Guidelines.....................................................................................................................25
Paper Characteristics...............................................................................................................25
Unacceptable Paper................................................................................................................26
Selecting Preprinted Forms and Letterhead. . . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . . .. . . 26
Storing Paper.........................................................................................................................27
Supported Paper Sizes .............................................................................................................27
Supported Paper Types ............................................................................................................30
Supported Paper Weights.........................................................................................................30
3 Set Up Install and Configure..............................................................................................................33
Selecting a Location for the Printer...................................................................................................34
Attaching cables ...........................................................................................................................35
Setting up and using the home screen applications . . . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . 36
Finding the IPAddress of the Printer ..........................................................................................36
Managing bookmarks..............................................................................................................36
Setting up the Printer to Fax............................................................................................................38
Setting up the fax function.......................................................................................................38
Setting up fax using a standard telephone line. .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. 39
Setting up fax in countries or regions with different telephone wall jacks and plugs . . . .. . .. . .. . .. . .. . . .. . .. . .. . 40
Connecting to a distinctive ring service . . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . . 41
Setting the fax date and time ...................................................................................................42
Configuring daylight saving time...............................................................................................42
Configuring the fax speaker settings...........................................................................................42
Configuring Device Sounds Settings..................................................................................................43
Configuring the Email SMTP Settings................................................................................................44
Using the Email Setup Wizard in the Printer . . ........ . . . . . ......... . . . . . . ......... . . . . . ......... . . . ........ . . . . . ......... . . . . . .... 45
Using the Settings Menu in the Printer..............................................................................................46
Using the Embedded Web Server.....................................................................................................47
Email Service Providers...................................................................................................................48

4Xerox®C235 Color Multifunction Printer User Guide
Gmail™...................................................................................................................................48
Yahoo!®Mail ..........................................................................................................................48
Outlook Live...........................................................................................................................49
AOL Mail...............................................................................................................................49
iCloud Mail............................................................................................................................50
Comcast Mail.........................................................................................................................50
Mail.com...............................................................................................................................51
Zoho Mail..............................................................................................................................51
QQ Mail................................................................................................................................52
NetEase Mail (mail.163.com)....................................................................................................52
NetEase Mail (mail.126.com)....................................................................................................53
NetEase Mail (mail.yeah.net)....................................................................................................54
Sohu Mail..............................................................................................................................54
Sina Mail...............................................................................................................................55
Loading paper and specialty media ..................................................................................................56
Setting the Paper Size and Type ................................................................................................56
Configuring Universal paper settings..........................................................................................56
Loading the tray.....................................................................................................................56
Loading the manual feeder ......................................................................................................59
Installing and updating software drivers and firmware.. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . . 62
Installing the Software ............................................................................................................62
Updating Software .................................................................................................................65
Exporting or importing a configuration file . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . 66
Networking ..................................................................................................................................67
Connecting the Printer to a Wi-Fi Network .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . .. . 67
Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS) . . . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . 67
Configuring Wi-Fi Direct...........................................................................................................68
Connecting a mobile device to the printer . . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . 68
Connecting a computer to the printer.........................................................................................69
Deactivating the Wi-Fi network .................................................................................................69
Checking the printer connectivity...............................................................................................69
Printing the Menu Settings Page ......................................................................................................71
4 Secure the printer..............................................................................................................................73
Erasing printer memory..................................................................................................................74
Restoring factory default settings .....................................................................................................75
Statement of Volatility...................................................................................................................76
5 Print................................................................................................................................................77
Printing from a computer................................................................................................................78
Printing from a mobile device..........................................................................................................79
Printing from a Mobile Device Using Mopria™Print Service..............................................................79
Printing from a Mobile Device Using AirPrint®...............................................................................79
Printing from a mobile device using Wi-Fi Direct®..........................................................................79
Printing from a flash drive...............................................................................................................81
Supported flash drives and file types.................................................................................................82
Contents

Xerox®C235 Color Multifunction Printer User Guide 5
Flash drives............................................................................................................................82
File types ..............................................................................................................................82
Printing a font sample list ...............................................................................................................83
Placing separator sheets between copies . . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . . 84
Canceling a print job......................................................................................................................85
From the Printer Control Panel...................................................................................................85
From the Computer.................................................................................................................85
Adjusting toner darkness ................................................................................................................86
6 Copy...............................................................................................................................................87
Using the automatic document feeder and scanner glass .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . . 88
Making Copies..............................................................................................................................89
Copying photos ............................................................................................................................90
Copying on letterhead....................................................................................................................91
Copying on Both Sides of the Paper..................................................................................................92
Reducing or enlarging copies...........................................................................................................93
Copying Multiple Pages onto a Single Sheet . . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . . 94
Collating copies ............................................................................................................................95
Copying cards...............................................................................................................................96
Creating a copy shortcut.................................................................................................................97
7 Email ..............................................................................................................................................99
Using the automatic document feeder and scanner glass .......... . . . . . ........ . . . . ........ . . . . . ......... . . . . . .......... . . . 100
Sending an Email........................................................................................................................101
Using the Control Panel .........................................................................................................101
Using a Shortcut Number.......................................................................................................101
Creating an e-mail shortcut...........................................................................................................102
8 Fax ...............................................................................................................................................103
Using the automatic document feeder and scanner glass .......... . . . . . ........ . . . . ........ . . . . . ......... . . . . . .......... . . . 104
Sending a fax .............................................................................................................................105
Using the control panel..........................................................................................................105
Scheduling a fax .........................................................................................................................106
Creating a fax destination shortcut.................................................................................................107
Changing the fax resolution ..........................................................................................................108
Adjusting the fax darkness............................................................................................................109
Printing a fax log.........................................................................................................................110
Blocking junk faxes......................................................................................................................111
Holding a fax..............................................................................................................................112
Forwarding a fax.........................................................................................................................113
9 Scan .............................................................................................................................................115
Using the automatic document feeder and scanner glass .......... . . . . . ........ . . . . ........ . . . . . ......... . . . . . .......... . . . 116
Contents

6Xerox®C235 Color Multifunction Printer User Guide
Scanning to a Computer...............................................................................................................117
For Windows Users................................................................................................................117
For Macintosh Users..............................................................................................................117
Scanning to an FTP server using a shortcut . . ......... . . . . . ......... . . . . . . ......... . . . . ......... . . . ......... . . . . . ......... . . . . . .. 118
Scanning to a network folder using a shortcut ....... . . . . . ......... . . . . . . ........ . . . ......... . . . . . ......... . . . . . ......... . . . . . .. 119
Scanning to a flash drive ..............................................................................................................120
10 Use printer menus .........................................................................................................................121
Menu Map.................................................................................................................................122
Device.......................................................................................................................................123
Preferences..........................................................................................................................123
Eco-Mode............................................................................................................................125
Remote Operator Panel..........................................................................................................126
Notifications........................................................................................................................126
Power Management..............................................................................................................130
Restore Factory Defaults ........................................................................................................131
Maintenance.......................................................................................................................131
Visible Home Screen Icons .....................................................................................................136
About this Printer..................................................................................................................136
Print..........................................................................................................................................137
Layout................................................................................................................................137
Setup .................................................................................................................................138
Quality ...............................................................................................................................139
PostScript............................................................................................................................141
PCL....................................................................................................................................141
Image................................................................................................................................143
Paper........................................................................................................................................144
Tray Configuration................................................................................................................144
Media Configuration .............................................................................................................144
Copy.........................................................................................................................................147
Copy Defaults......................................................................................................................147
Fax ...........................................................................................................................................150
Fax Defaults.........................................................................................................................150
E-mail .......................................................................................................................................158
E-mail Setup........................................................................................................................158
E-mail Defaults.....................................................................................................................159
FTP...........................................................................................................................................164
FTP Defaults........................................................................................................................164
USB Drive ..................................................................................................................................168
Flash Drive Scan...................................................................................................................168
Flash Drive Print ...................................................................................................................171
Network/Ports.............................................................................................................................173
Network Overview.................................................................................................................173
Wireless..............................................................................................................................174
Wi-Fi Direct .........................................................................................................................177
AirPrint ...............................................................................................................................177
Contents

Xerox®C235 Color Multifunction Printer User Guide 7
Mobile Services Management.................................................................................................178
Ethernet..............................................................................................................................179
TCP/IP................................................................................................................................181
SNMP.................................................................................................................................183
IPSec..................................................................................................................................185
802.1x................................................................................................................................186
LPD Configuration ................................................................................................................186
HTTP/FTP Settings................................................................................................................187
USB ...................................................................................................................................188
Restrict external network access ..............................................................................................189
Universal Print......................................................................................................................189
Security.....................................................................................................................................192
Login Methods.....................................................................................................................192
Certificate Management........................................................................................................194
Schedule USB Devices ...........................................................................................................194
Login Restrictions..................................................................................................................194
Confidential Print Setup.........................................................................................................195
Erase Temporary Data Files ....................................................................................................196
Solutions LDAP Settings.........................................................................................................196
Miscellaneous ......................................................................................................................196
Reports......................................................................................................................................198
Menu Settings Page..............................................................................................................198
Device................................................................................................................................198
Print...................................................................................................................................198
Shortcuts.............................................................................................................................198
Fax.....................................................................................................................................199
Network..............................................................................................................................199
Supplies Plan..............................................................................................................................200
Plan Activation.....................................................................................................................200
Plan Conversion....................................................................................................................200
Subscription Service ..............................................................................................................200
Troubleshooting..........................................................................................................................201
11 Maintain the Printer.......................................................................................................................203
Checking the Status of Supplies .....................................................................................................204
Configuring Supply Notifications....................................................................................................205
Setting up e-mail alerts ................................................................................................................206
Viewing reports...........................................................................................................................207
Ordering Supplies........................................................................................................................208
Using Genuine Xerox Supplies.................................................................................................208
Replacing Supplies.......................................................................................................................209
Replacing a print cartridge......................................................................................................209
Replacing the waste toner bottle.............................................................................................211
Cleaning printer parts ..................................................................................................................213
Cleaning the printer..............................................................................................................213
Cleaning the touch screen......................................................................................................213
Cleaning the Scanner............................................................................................................214
Contents

8Xerox®C235 Color Multifunction Printer User Guide
Saving energy and paper..............................................................................................................216
Configuring the power save mode settings ..... . . . . . ........ . . . ......... . . . . . ......... . . . . . . ......... . . . . . ........ . . . . .... 216
Adjusting the brightness of the printer display .... . . . . . ......... . . . . . ........ . . . ......... . . . . . ......... . . . . . .......... . . . 216
Conserving supplies...............................................................................................................216
Moving the Printer to Another Location .. . . . . . ......... . . . . . ......... . . . ........ . . . . . ......... . . . . . . ......... . . . . . ......... . . . .... 217
12 Troubleshoot a problem..................................................................................................................219
Print quality problems ..................................................................................................................220
Printing problems........................................................................................................................221
Print quality is poor...............................................................................................................221
Print jobs do not print............................................................................................................245
Slow printing .......................................................................................................................246
Job prints from the wrong tray or on the wrong paper .. . . . ........ . . . . ......... . . . . . ......... . . . . . ......... . . . . . ...... 249
The printer is not responding.........................................................................................................250
Unable to read flash drive.............................................................................................................252
Enabling the USB port..................................................................................................................253
Network connection problems .......................................................................................................254
Cannot open Embedded Web Server........................................................................................254
Cannot connect the printer to the Wi-Fi network .... . . . . . ........ . . . . ........ . . . . . .......... . . . . . ......... . . . . . ......... 255
Issues with supplies .....................................................................................................................257
Replace Cartridge Printer Region Mismatch ........ . . . . . ......... . . . . . ......... . . . . . ......... . . . ........ . . . . . .......... . . . 257
Non-Xerox Supplies...............................................................................................................257
Clearing Jams.............................................................................................................................258
Avoiding jams......................................................................................................................258
Identifying jam locations.......................................................................................................259
Paper jam in the standard tray................................................................................................260
Paper jam in the standard output tray .. . .. .. .. . .. .. . .. .. . .. .. .. . .. .. .. . .. .. . .. .. . .. .. .. . .. .. . .. .. .. . .. .. . .. .. .. . .. .. . .. .. .. 262
Paper jam in the manual feeder ..............................................................................................262
Paper jam in door B ..............................................................................................................263
Paper jam in the automatic document feeder ....... ........ ........ .......... ....... .. ......... ....... ......... ......... 265
Paper feed problems....................................................................................................................267
Envelope seals when printing..................................................................................................267
Collated printing does not work...............................................................................................268
Paper frequently jams............................................................................................................269
Jammed pages are not reprinted.............................................................................................270
E-mailing problems......................................................................................................................271
Disabling the SMTP server not set up error message. ........ . . . . ......... . . . . . ......... . . . . . ......... . . . . . ......... . . . . 271
Cannot send e-mails..............................................................................................................271
Faxing problems..........................................................................................................................272
Caller ID is not shown............................................................................................................272
Cannot send or receive faxes ..................................................................................................272
Can receive but not send faxes................................................................................................275
Can send but not receive faxes................................................................................................275
Poor fax print quality.............................................................................................................276
Scanning problems......................................................................................................................277
Cannot scan to a computer....................................................................................................277
Contents

Xerox®C235 Color Multifunction Printer User Guide 9
Cannot scan to a network folder..............................................................................................278
Partial copies ofdocument or photo.........................................................................................280
Scan job was not successful....................................................................................................281
Poor copy quality..................................................................................................................282
Vertical dark streaks on output when scanning from the ADF...... . . . . . ......... . . . ........ . . . . . ......... . . . . . . ..... 282
Scanner does not close..........................................................................................................283
Scanning takes too long or freezes the computer.. ......... . . . ......... . . . . ......... . . . . . . ......... . . . . . ......... . . . . ... 283
Scanner does not respond......................................................................................................284
Adjusting scanner registration.................................................................................................284
Adjusting ADF registration......................................................................................................285
Colorquality problems..................................................................................................................286
Modifying the colors in printed output. . . . . . ......... . . . . . ......... . . . . . ......... . . . . ........ . . . . ......... . . . . . .......... . . . 286
FAQ about color printing........................................................................................................286
The print appears tinted ........................................................................................................288
Contacting Customer Support........................................................................................................289
A Regulatory Information....................................................................................................................291
Basic Regulations ........................................................................................................................292
Noise Emission Levels............................................................................................................292
European Union Lot 19 Ecodesign Directive. . . . . . ......... . . . . . ......... . . . . . ......... . . . . ......... . . . ......... . . . . . . ..... 292
Static Sensitivity Notice .........................................................................................................292
ENERGY STAR......................................................................................................................292
Temperature Information.......................................................................................................293
Información de la energía de México .......................................................................................293
Laser Notice ........................................................................................................................293
Power.................................................................................................................................293
Telecommunication Regulatory Notices .. . . . . . ......... . . . . . ......... . . . . ........ . . . . .......... . . . . . ......... . . . . . ......... 295
Regulatory Notices for Wireless Products ........ .. ...... .. . ........ .. ........ .. . ........ .. ........ .. ........ .. ........ .. . .. 298
Federal Communications Commission (FCC) Compliance Information Statement . .. .. .. .. .. .. .. ... ... .. . ..... 299
Innovation Science and Economic Development Canada Compliance Statement ... . . . . . ......... . . . . . . ..... 300
Germany.............................................................................................................................300
Turkey RoHS Regulation .........................................................................................................300
Ukraine RoHS Compliance......................................................................................................301
Copy Regulations ........................................................................................................................302
United States.......................................................................................................................302
Canada...............................................................................................................................303
Other Countries....................................................................................................................304
Material Safety Data Sheets..........................................................................................................305
B Recycling and Disposal.....................................................................................................................307
Product Disposal and Recycling......................................................................................................308
North America............................................................................................................................309
Xerox Green World Alliance ...........................................................................................................310
Waste from Electrical and Electronic Equipment (WEEE) Directive....... . . . . . ......... . . . . . . ......... . . . . . ........ . . . ..... 311
India E-Waste notice.............................................................................................................311
Contents

10 Xerox®C235 Color Multifunction Printer User Guide
Contents

Xerox®C235 Color Multifunction Printer User Guide 11
1
Safety
This chapter contains:
Conventions........................................................................................................................................12
Product Statements..............................................................................................................................13
Maintenance Safety.............................................................................................................................16
Consumable Information ......................................................................................................................17
Your printer and the recommended supplies have been designed and tested to meet strict safety requirements.
Attention to the following information ensures the continued safe operation of your Xerox printer.

Conventions
Note: A note identifies information that could help you.
WWaarrnniinngg:: A warning identifies something that could damage the product hardware or software.
CCaauuttiioonn:: A caution indicates a potentially hazardous situation that could injure you.
Different types of statements include:
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Indicates a risk of injury.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: Indicates a risk of electrical shock.
CCAAUUTTIIOONN——HHOOTT SSUURRFFAACCEE:: Indicates a risk of burn if touched.
CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Indicates a crush hazard.
CCAAUUTTIIOONN——PPIINNCCHH HHAAZZAARRDD:: Indicates a risk of being caught between moving parts.
CCAAUUTTIIOONN——MMOOVVIINNGG PPAARRTTSS:: Indicates a risk of laceration or abrasion injuries from rotating parts.
12 Xerox®C235 Color Multifunction Printer User Guide
Safety

Product Statements
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock connect the power cord
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock use only the power cord
provided with this product or the manufacturer authorized replacement.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not use this product with extension cords multi-outlet power
strips multi-outlet extenders or UPS devices. The power capacity of these types of accessories can be
easily overloaded by a laser printer and may result in a risk of fire property damage or poor printer
performance.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not use this product with an inline surge protector. The use of a
surge protection device may result in a risk of fire property damage or poor printer performance.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To reduce the risk of fire use only a 26 AWG or larger
telecommunications RJ-11 cord when connecting this product to the public switched telephone network.
For users in Australia the cord must be approved by the Australian Communications and Media Authority.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock do not place or use this product
near water or wet locations.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock do not set up this product or make
any electrical or cabling connections such as the power cord fax feature or telephone during a lightning
storm.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not cut twist bind crush or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock make sure that all external
connections such as Ethernet and telephone system connections are properly installed in their marked
plug-in ports.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer then turn
the printer off and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer then turn them off as well and unplug any cables going into the
printer.
Xerox®C235 Color Multifunction Printer User Guide 13
Safety

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock do not use the fax feature during a
lightning storm.
CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock when cleaning the exterior of the
printer unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: If the printer weight is greater than 20kg (44lb) then it may
require two or more people to lift it safely.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: When moving the printer follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• Turn off the printer and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it then
disconnect them before moving the printer.
• If the printer has a caster base then carefully roll it to the new location. Use caution when passing
over thresholds and breaks in flooring.
• If the printer does not have a caster base but is configured with optional trays or output options then
remove the output options and lift the printer off the trays. Do not try to lift the printer and any
options at the same time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of
the options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Installing one or more options on your printer or MFP may require a
caster base furniture or other feature to prevent instability causing possible injury. For more information
on supported configurations contact the place where you purchased the printer.
CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: To reduce the risk of equipment instability load each tray separately.
Keep all other trays closed until needed.
CCAAUUTTIIOONN——HHOOTT SSUURRFFAACCEE:: The inside of the printer might be hot. To reduce the risk of injury from a
hot component allow the surface to cool before touching it.
14 Xerox®C235 Color Multifunction Printer User Guide
Safety

CCAAUUTTIIOONN——PPIINNCCHH HHAAZZAARRDD:: To avoid the risk of a pinch injury use caution in areas marked with this
label. Pinch injuries may occur around moving parts such as gears doors trays and covers.
CCAAUUTTIIOONN——MMOOVVIINNGG PPAARRTTSS:: Indicates a risk of laceration or abrasion injuries from rotating parts.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User Guide may result in hazardous radiation
exposure.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge disassemble or
incinerate a lithium battery. Discard used lithium batteries according to the manufacturer instructions and
local regulations.
This product is designed tested and approved to meet strict global safety standards with the use of specific
manufacturer components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
Refer service or repairs other than those described in the user documentation to a service representative.
This product uses a printing process that heats the print media and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting
print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation and may be equipped with a filter
designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone
concentration levels during extensive usage install this product in a well-ventilated area and replace the ozone and
exhaust filters if instructed to do so in the product maintenance instructions. If there are no references to filters in
the product maintenance instructions then there are no filters requiring replacement for this product.
SSAAVVEE TTHHEESSEE IINNSSTTRRUUCCTTIIOONNSS..
Xerox®C235 Color Multifunction Printer User Guide 15
Safety

Maintenance Safety
Do not carry out any maintenance on this product that is not described in the customer documentation.
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not use aerosol cleaners. Aerosol cleaners can be explosive or
flammable when used on electromechanical equipment.
Use supplies and cleaning materials only as directed.
Do not remove the covers or guards that are fastened with screws. Customer service items are not located behind
these covers.
In case of a Dry Ink or Toner Spill use a broom or a wet cloth to wipe off spilled dry ink or toner. Sweep slowly to
minimize generation of dust during clean up. Avoid using a vacuum. If a vacuum must be used the unit should be
designed for combustible dusts having an explosion rated motor and non-conductive hose.
CCAAUUTTIIOONN——HHOOTT SSUURRFFAACCEE:: The metallic surfaces in the fuser area are hot. Use caution when you
remove paper jams from this area and avoid touching any metallic surfaces.
16 Xerox®C235 Color Multifunction Printer User Guide
Safety

Consumable Information
CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: When handling cartridges such as ink or fuser avoid skin or eye
contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge.
This can increase the risk of skin or eye contact.
Store all consumables in accordance with the instructions given on the package or container.
Keep all consumables away from the reach of children.
Never throw dry ink/toner print cartridges or dry ink/toner containers into an open flame.
For information on Xerox®supplies recycling programs go to: https://www.xerox.com/recycling.
Xerox®C235 Color Multifunction Printer User Guide 17
Safety

18 Xerox®C235 Color Multifunction Printer User Guide
Safety

Xerox®C235 Color Multifunction Printer User Guide 19
2
Learn About the Printer
This chapter contains:
Printer Configurations...........................................................................................................................20
Using the Control Panel.........................................................................................................................21
Customizing the Home Screen................................................................................................................22
Changing the Language of the Keyboard on the Display. . . . . ......... . . . . . . ......... . . . . ........ . . . . ......... . . . . . ......... . . . . . .... 23
Understanding the Status of the Indicator Light . . . .. . .. . .. . . .. . .. . .. . .. . . .. . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . .. . .. . .. . . .. . .. . .. . . .. . .. . . 24
Selecting Paper....................................................................................................................................25

Printer Configurations
FRONT VIEW OF THE PRINTER
1. Automatic Document Feeder (ADF)
2. ADF Input Tray
3. ADF Output Tray
4. Output Tray
5. Manual Feeder
6. Standard 250-Sheet Tray
7. Document Glass
8. Control Panel
20 Xerox®C235 Color Multifunction Printer User Guide
Learn About the Printer