Xerox VersaLink B625 User manual

VERSION 1.0
MARCH 2023
702P08795
Xerox®VersaLink®B625
Multifunction Printer
User Guide

© 2023 Xerox Corporation. All rights reserved. Xerox®, VersaLink®, SMAR send®, Scan to PC Desktop®,
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Xerox®VersaLink®B625 Multifunction Printer User Guide 3
Contents
Safety................................................................................................................................................11
Notices and Safety........................................................................................................................12
Conventions.................................................................................................................................13
Product Statements ................................................................................................................13
Electrical Safety ............................................................................................................................17
General Guidelines..................................................................................................................17
Power Cord............................................................................................................................17
Emergency Power Off..............................................................................................................18
Battery Safety........................................................................................................................18
elephone Line Cord................................................................................................................18
Operational Safety ........................................................................................................................19
Operational Guidelines ............................................................................................................19
Printer Location......................................................................................................................19
Printer Supplies ......................................................................................................................20
Consumable Information.........................................................................................................20
Maintenance Safety ......................................................................................................................21
Environmental, Health and Safety Contact Information. .. . . ...... . . ...... . . ...... . . ..... . . ...... . . ..... . . ..... . . ..... . . ..... . . 22
Product Symbols ...........................................................................................................................23
Getting Started....................................................................................................................................27
Parts of the Printer.........................................................................................................................28
Front View.............................................................................................................................28
Duplex Automatic Document Feeder..........................................................................................29
Internal Parts.........................................................................................................................31
Rear View..............................................................................................................................32
Control Panel.........................................................................................................................33
Configurations and Options......................................................................................................35
Paper ray Options..................................................................................................................36
Power Options ..............................................................................................................................37
Power Saver...........................................................................................................................37
Powering On the Printer or Exiting Sleep Mode...... . . ...... . . ...... . . ..... . . ..... . . ..... . . ..... . . ..... . . ...... . . ....... . . . 37
Restarting, Placing in Sleep Mode, or Powering Off the Printer. .... . . ..... . . ..... . . ...... . . ...... . . ...... . . ...... . . .... 38
Accessing the Printer......................................................................................................................39
Authentication.......................................................................................................................39
Authorization.........................................................................................................................40
Personalization.......................................................................................................................40
Accounting............................................................................................................................41
Logging In.............................................................................................................................41
Apps, Features, and Functions..........................................................................................................42
Introduction to Apps...............................................................................................................42
ouchless Workflows................................................................................................................42
Adaptive Learning...................................................................................................................42
Information Pages.........................................................................................................................44
Printing Information Pages.......................................................................................................44

4Xerox®VersaLink®B625 Multifunction Printer User Guide
Configuration Reports..............................................................................................................45
he Embedded Web Server.............................................................................................................46
Finding the IPAddress of Your Printer.........................................................................................46
Accessing the Embedded Web Server.........................................................................................47
Logging In Using the Embedded Web Server . . . ... . . ..... . . ..... . . ..... . . ...... . . ....... . . ...... . . ..... . . ..... . . ...... . . ... 47
Certificates for the Embedded Web Server. . . ... . . ..... . . ..... . . ...... . . ...... . . ....... . . ...... . . ..... . . ..... . . ..... . . ..... . . 48
Downloading the Configuration Report from the Embedded Web Server................ . . . . ................ . . . .... 48
Using the Remote Control Panel Feature.....................................................................................49
Downloading the Print and Scan Drivers from the Embedded Web Server . ................. . . . ................ . . . . 49
Using Xerox®Workplace Cloud to Manage your Device . . . ... . . ..... . . ..... . . ..... . . ...... . . ...... . . ...... . . ....... . . ... 49
Installation and Setup....................................................................................................................51
Installation and Setup Overview................................................................................................51
Selecting a Location for the Printer.............................................................................................51
Updating the Printer System Software........................................................................................51
Removing the Internal Packing Materials ................ . . . ................. . . . . . ................ . . . . . ................. . . ... 52
Connecting the Printer ...................................................................................................................53
Selecting a Connection Method.................................................................................................53
Connecting to a Computer Using a USB Cable . ................ . . . ................ . . . . . ................ . . . . . ...............53
Connecting to a Wired Network.................................................................................................54
Wireless Network Adapter ........................................................................................................54
Connecting with Wi-Fi Direct.....................................................................................................55
Connecting with Near Field Communication (NFC) . . . .. . . ..... . . ..... . . ..... . . ..... . . ...... . . ....... . . ...... . . ...... . . ... 56
Configuring a Device for Universal Print . ..... . . ..... . . ..... . . ...... . . ...... . . ...... . . ...... . . ..... . . ..... . . ..... . . ...... . . ... 58
Connecting to a elephone Line ................................................................................................59
Initial Printer Setup........................................................................................................................60
Configuration Watchdog..........................................................................................................60
Fleet Orchestrator...................................................................................................................60
Xerox®Easy Assist Application...................................................................................................61
Installing the Print Driver Software ...................................................................................................62
Operating System Requirements................................................................................................62
Installing the Print Drivers for a Windows Network Printer........... . . . . . ................ . . ................ . . . . . . .......62
Installing the Windows Print Driver .zip File. . . ...... . . ..... . . ..... . . ..... . . ..... . . ....... . . ....... . . ..... . . ..... . . ...... . . ... 63
Installing the Print Drivers for a Windows USB Printer . . ... . . ...... . . ..... . . ..... . . ..... . . ....... . . ...... . . ...... . . ..... . . 63
Installing the Printer as a Web Service on Devices .... . . ...... . . ....... . . ..... . . ..... . . ...... . . ..... . . ..... . . ....... . . ..... 64
Installing the Drivers and Utilities for Macintosh OS (MacOS) . ..... . . ....... . . ...... . . ..... . . ..... . . ..... . . ...... . . ... 64
Installing Print Drivers and Utilities for UNIX and Linux Printing. . . .... . . ...... . . ....... . . ...... . . ..... . . ..... . . ..... . . 66
More Information..........................................................................................................................67
Locating the Serial Number ......................................................................................................67
Personalize..........................................................................................................................................69
Personalize Overview......................................................................................................................70
Personalization by the User.............................................................................................................71
Personalizing the Home Screen .................................................................................................71
Personalizing Entry Screen Defaults............................................................................................72
Personalizing the Apps.............................................................................................................73
Personalizing the Language......................................................................................................76
Personalization from Adaptive Learning.. . . ..... . . ..... . . ..... . . ..... . . ....... . . ....... . . ..... . . ...... . . ..... . . ..... . . ..... . . ...... . 77
Contents

Xerox®VersaLink®B625 Multifunction Printer User Guide 5
1– ouch App Suggestions........................................................................................................77
Feature List Order Suggestions..................................................................................................78
Personalized Language Suggestions...........................................................................................78
Managing your Personalization Suggestions . . . .... . . ..... . . ....... . . ...... . . ...... . . ..... . . ..... . . ..... . . ..... . . ....... . . .. 79
1– ouch Apps...............................................................................................................................80
Creating a Private 1– ouch App ................................................................................................80
Creating a Private 1– ouch App from a Public 1– ouch App . . ................ . . . . ................ . . . ................ . . 81
Editing a 1– ouch App.............................................................................................................81
Deleting or Hiding a 1– ouch App .............................................................................................82
Using and Editing a 1– ouch App..............................................................................................82
Creating Personalized ouchless Workflows . . ..... . . ...... . . ..... . . ..... . . ..... . . ..... . . ....... . . ...... . . ...... . . ..... . . ...... . . ... 83
Removing All Personalizations..........................................................................................................84
Xerox®Apps........................................................................................................................................85
Xerox®App Gallery........................................................................................................................86
Xerox®App Gallery Overview ....................................................................................................86
Creating a Xerox®App Gallery Account.......................................................................................86
Logging in to your Xerox®App Gallery Account............................................................................87
Installing or Updating an App from the Xerox®App Gallery............................................................87
Device.........................................................................................................................................89
Device Overview.....................................................................................................................89
About...................................................................................................................................90
Information Pages..................................................................................................................90
Supply Status.........................................................................................................................91
Billing and Usage Counters.......................................................................................................92
Remote Services.....................................................................................................................92
Xerox®Easy Assist (XEA) App....................................................................................................92
Jobs............................................................................................................................................98
Jobs Overview........................................................................................................................98
Job Options...........................................................................................................................98
Managing Jobs ......................................................................................................................98
Managing Special Job ypes...................................................................................................100
Managing Jobs using the Embedded Web Server............... . . . . . ................ . . . . . . ................ . . . ........... 103
Copy.........................................................................................................................................105
Copy Overview.....................................................................................................................105
Making a Copy.....................................................................................................................105
Copy Workflows ...................................................................................................................107
ID Card Copy..............................................................................................................................116
ID Card Copy Overview..........................................................................................................116
Copying an ID Card ..............................................................................................................116
Email ........................................................................................................................................117
Email Overview.....................................................................................................................117
Sending a Scanned Image in an Email .....................................................................................117
Adding or Editing Contacts in the Device Address Book from the Control Panel .... . . . . ................ . . . ..... 120
Workflow Scanning......................................................................................................................121
Workflow Scanning Overview..................................................................................................121
Contents

6Xerox®VersaLink®B625 Multifunction Printer User Guide
Using Workflow Scanning.......................................................................................................121
Scan o .....................................................................................................................................132
Scan o Overview..................................................................................................................132
Scanning to an Email Address.................................................................................................132
Scanning to a USB Flash Drive ................................................................................................134
Scanning to the Logged-In User..............................................................................................135
Scanning to Remote Destinations............................................................................................135
Adding a Scan o Destination to an Address Book Entry ......... . . . . . ................ . . . ................. . . . ......... 138
Fax ...........................................................................................................................................140
Fax Overview .......................................................................................................................140
Sending a Fax......................................................................................................................140
Fax Workflows......................................................................................................................142
Server Fax..................................................................................................................................147
Server Fax Overview ..............................................................................................................147
Sending a Server Fax.............................................................................................................147
Sending a Delayed Server Fax .................................................................................................149
Print From..................................................................................................................................151
Print From Overview..............................................................................................................151
Printing From a USB Flash Drive ..............................................................................................151
Printing from Saved Jobs........................................................................................................152
Printing from a Mailbox .........................................................................................................153
@PrintByXerox............................................................................................................................154
@PrintByXerox Overview ........................................................................................................154
Printing with the @PrintByXerox App........................................................................................154
Xerox®Connect for XMPie.............................................................................................................155
Xerox®Connect for XMPie App Overview...................................................................................155
Printing............................................................................................................................................157
Printing Overview ........................................................................................................................158
Selecting Printing Options.............................................................................................................159
Print Driver Help ...................................................................................................................159
Windows Printing Options ......................................................................................................159
Macintosh Printing Options ....................................................................................................161
UNIX, Linux, and AS/400 Printing ............................................................................................162
Mobile Printing Options .........................................................................................................165
Print Jobs...................................................................................................................................167
Managing Jobs ....................................................................................................................167
Printing Special Job ypes ......................................................................................................168
Printing Features.........................................................................................................................172
Selecting Paper Options for Printing .............. . . . ................ . . . . ................ . . . . . . ................ . . . . . ......... 172
Printing on Both Sides of the Paper..........................................................................................173
Print Quality ........................................................................................................................173
Image Options.....................................................................................................................174
Printing Multiple Pages to a Single Sheet. . . . ................ . . . . ................ . . . . . ................. . . . . . ................ 174
Printing Booklet Layout..........................................................................................................174
Using Special Pages ..............................................................................................................175
Contents

Xerox®VersaLink®B625 Multifunction Printer User Guide 7
Printing Annotations for Windows............................................................................................177
Printing Watermarks for Windows............................................................................................178
Orientation..........................................................................................................................179
Advanced Printing Options.....................................................................................................179
Using Custom Paper Sizes.............................................................................................................182
Defining Custom Paper Sizes...................................................................................................182
Printing on Custom-Size Paper.................................................................................................183
Print From..................................................................................................................................185
Printing From a USB Flash Drive ..............................................................................................185
Printing from Saved Jobs........................................................................................................186
Printing from a Mailbox .........................................................................................................186
Printing from the Embedded Web Server............... . . . . . ................. . . . . . ................ . . . . ................ . . . .. 187
Paper and Media ...............................................................................................................................189
Paper and Media Overview............................................................................................................190
Supported Paper .........................................................................................................................191
Recommended Media ...........................................................................................................191
Ordering Paper.....................................................................................................................191
General Paper Loading Guidelines............................................................................................191
Paper hat Can Damage Your Printer .......................................................................................191
Paper Storage Guidelines .......................................................................................................192
Supported Paper ypes and Weights ........................................................................................192
Supported Standard Paper Sizes..............................................................................................194
Supported Paper Sizes and Weights for 2-Sided Printing............ . . . ................ . . . . . ................ . . . . . . ..... 195
Supported Custom Paper Sizes................................................................................................196
Configuring Paper ray Settings.....................................................................................................197
Configuring Dedicated Paper rays ..........................................................................................197
Paper Size Confirmation.........................................................................................................197
Changing Paper Size, ype, and Color.......................................................................................197
Loading Paper ............................................................................................................................199
Loading Paper in Standard rays 1–4 .......................................................................................199
Adjusting the Paper Guides in the 550-Sheet Adjustable rays .............. . . . ................ . . . . . ................ 202
Loading Paper in the Bypass ray.............................................................................................203
Loading Paper in 2100-Sheet High Capacity Feeder ray............ . . . . . ................. . . . ................ . . . . ..... 206
Printing on Special Paper ..............................................................................................................209
Envelopes............................................................................................................................209
Labels.................................................................................................................................213
Maintenance.....................................................................................................................................217
General Precautions.....................................................................................................................218
Cleaning the Printer.....................................................................................................................219
Cleaning the Printer Exterior ...................................................................................................219
Supplies.....................................................................................................................................225
Consumables.......................................................................................................................225
Routine Maintenance Items ...................................................................................................225
Ordering Supplies .................................................................................................................225
Contents

8Xerox®VersaLink®B625 Multifunction Printer User Guide
oner Cartridges...................................................................................................................226
Imaging Unit.......................................................................................................................228
Paper ray Feed Roller Assembly..............................................................................................231
Duplex Automatic Document Feeder (DADF) Roller Assembly ................ . . . . . ................ . . . . .............. 236
ransfer Roller Assembly.........................................................................................................241
Recycling Supplies.................................................................................................................244
Resetting Supply Life Counters ................................................................................................244
Managing the Printer...................................................................................................................246
Viewing the Meter Reading ....................................................................................................246
Printing the Billing Summary Report.........................................................................................246
Moving the Printer.......................................................................................................................247
roubleshooting.................................................................................................................................249
General roubleshooting...............................................................................................................250
Restarting the Printer.............................................................................................................250
Printer Does Not Power On.....................................................................................................250
Printer Resets or Powers Off Frequently ... ........ .......... ......... ......... .......... ........ .......... ......... ......... 251
Printer Does Not Print............................................................................................................251
Printing akes oo Long .........................................................................................................252
Document Fails to Print..........................................................................................................254
Document Prints from Wrong ray...........................................................................................255
Empty or Partially Printed Document........................................................................................255
Printer is Making Unusual Noises.............................................................................................255
Automatic 2-Sided Printing Problems........................................................................................256
Date and ime Are Incorrect ..................................................................................................256
Scanner Errors......................................................................................................................256
Wireless Network Adapter Problems.........................................................................................257
Paper Jams ................................................................................................................................258
Locating Paper Jams .............................................................................................................258
Minimizing Paper Jams..........................................................................................................258
Clearing Paper Jams..............................................................................................................259
roubleshooting Paper Jams...................................................................................................269
Print, Copy, and Scan Problems......................................................................................................273
Identifying Print, Copy, and Scan Problems................ . . . . . ................ . . . . ................ . . . ................. . . . 273
Print-Quality Problems ...........................................................................................................273
Copy and Scan Problems........................................................................................................280
Fax Problems..............................................................................................................................282
Problems Sending Faxes.........................................................................................................282
Problems Receiving Faxes.......................................................................................................283
Printing Fax Reports ..............................................................................................................284
Getting Help...............................................................................................................................285
Viewing Error and Alert Messages on the Control Panel. ................ . . . ................ . . . . . ................ . . . . . .. 285
Viewing the Error History on the Control Panel . . . . . ................. . . . . ................ . . . ................ . . . . . ......... 285
Support Logs........................................................................................................................285
he Embedded Web Server ....................................................................................................286
Online Support Assistant........................................................................................................286
Information Pages................................................................................................................286
Contents

Xerox®VersaLink®B625 Multifunction Printer User Guide 9
More Information.................................................................................................................287
Specifications....................................................................................................................................289
Printer Configurations and Options.................................................................................................290
Standard Features.................................................................................................................290
Options and Upgrades...........................................................................................................291
Finishing Options..................................................................................................................291
Physical Specifications..................................................................................................................292
Base Configuration ...............................................................................................................292
Base Configuration with 3–Optional Standard ray Modules and Caster Base . . ....... . . ..... . . ..... . . ....... . . 292
Base Configuration with High Capacity Feeder and Caster Base . . . . ................ . . . . . ................ . . . . ....... 293
Base Configuration with Optional Standard ray and High Capacity Feeder with Caster Base ... . . . . . ..... 293
Configuration with Optional rays and Printer Stand . ................ . . . . ................ . . . ................ . . . . . . ..... 294
Clearance Requirements...............................................................................................................295
Base Configuration ...............................................................................................................295
Base Configuration with 3–Optional Standard ray Modules and Caster Base . . ....... . . ..... . . ..... . . ....... . . 296
Base Configuration with High Capacity Feeder and Caster Base . . . . ................ . . . . . ................ . . . . ....... 297
Base Configuration with Optional Standard ray and High Capacity Feeder with Caster Base ... . . . . . ..... 298
Configuration with Optional rays and Printer Stand . ................ . . . . ................ . . . ................ . . . . . . ..... 299
Environmental Specifications.........................................................................................................300
emperature........................................................................................................................300
Relative Humidity .................................................................................................................300
Elevation.............................................................................................................................300
Electrical Specifications ................................................................................................................301
.........................................................................................................................................301
Performance Specifications ...........................................................................................................302
Printing Resolution................................................................................................................302
Print Speed..........................................................................................................................302
Environmental, Health and Safety Contact Information. . . . ................ . . . . . ................. . . . ................ . . . . ..... 303
Regulatory Information.......................................................................................................................305
Basic Regulations ........................................................................................................................306
United States FCC Regulations................................................................................................306
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapters . . . . ................ . . . . ............. 306
Laser Notice ........................................................................................................................307
Canada...............................................................................................................................307
European Union and European Economic Area Compliance. . . ................ . . . . . ................ . . . . . ............. 308
ENERGY S AR......................................................................................................................309
Eurasian Economic Community Certification.............. . . . . ................ . . . ................ . . . . . ................. . . . 311
Germany.............................................................................................................................311
urkey RoHS Regulation .........................................................................................................312
Ukraine RoHS Compliance......................................................................................................312
Copy Regulations ........................................................................................................................313
United States.......................................................................................................................313
Canada...............................................................................................................................314
Other Countries....................................................................................................................315
Contents

10 Xerox®VersaLink®B625 Multifunction Printer User Guide
Fax Regulations...........................................................................................................................316
United States.......................................................................................................................316
Canada...............................................................................................................................317
European Union...................................................................................................................318
South Africa.........................................................................................................................318
Safety Certification......................................................................................................................319
Material Safety Data Sheets..........................................................................................................320
Recycling and Disposal........................................................................................................................321
All Countries...............................................................................................................................322
Battery Removal...................................................................................................................322
North America............................................................................................................................323
European Union..........................................................................................................................324
Disposal Outside of the European Union............ . . . ................ . . . . ................ . . . . . ................ . . . . . . ..... 324
Other Countries...........................................................................................................................325
Apps Features....................................................................................................................................327
Apps Features.............................................................................................................................328
Contents

Xerox®VersaLink®B625 Multifunction Printer User Guide 11
Safety
his chapter contains:
Notices and Safety...............................................................................................................................12
Conventions........................................................................................................................................13
Electrical Safety...................................................................................................................................17
Operational Safety...............................................................................................................................19
Maintenance Safety.............................................................................................................................21
Environmental, Health and Safety Contact Information . . . ..... . . ..... . . ...... . . ..... . . ..... . . ...... . . ....... . . ...... . . ..... . . ..... . . 22
Product Symbols..................................................................................................................................23
Your printer and the recommended supplies have been designed and tested to meet strict safety requirements.
Attention to the following information ensures the continued safe operation of your Xerox printer.

Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the
continued safe operation of your printer.
Your Xerox®printer and supplies are designed and tested to meet strict safety requirements. hese include safety
agency evaluation and certification, and compliance with electromagnetic regulations and established
environmental standards.
he safety and environment testing and performance of this product have been verified using Xerox®materials
only.
Note: Unauthorized alterations, which can include the addition of new functions or connection of external
devices, can affect the product certification. For more information, contact your Xerox representative.
12 Xerox®VersaLink®B625 Multifunction Printer User Guide
Safety

Conventions
Note: A note identifies information that could help you.
WWaarrnniinngg:: A warning identifies something that could damage the product hardware or software.
CCaauuttiioonn:: A caution indicates a potentially hazardous situation that could injure you.
Different types of statements include:
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: Indicates a risk of injury.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: Indicates a risk of electrical shock.
CCAAUU IIOONN——HHOO SSUURRFFAACCEE:: Indicates a risk of burn if touched.
CCAAUU IIOONN—— IIPPPPIINNGG HHAAZZAARRDD:: Indicates a crush hazard.
CCAAUU IIOONN——PPIINNCCHH HHAAZZAARRDD:: Indicates a risk of being caught between moving parts.
CCAAUU IIOONN——MMOOVVIINNGG PPAARR SS:: Indicates a risk of laceration or abrasion injuries from rotating parts.
PRODUCT STATEMENTS
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: o avoid the risk of fire or electrical shock, connect the power cord
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: o avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the authorized replacement from the manufacturer.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: Do not use this product with extension cords, multioutlet power
strips, multioutlet extenders, or UPS devices. he power capacity of these types of accessories can be
easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: Do not use this product with an inline surge protector. he use of a
surge protection device may result in a risk of fire, property damage, or poor printer performance.
Xerox®VersaLink®B625 Multifunction Printer User Guide 13
Safety

CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: o reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone network.
For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock, do not place or use this product
near water or wet locations.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning
storm.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock, make sure that all external
connections, such as Ethernet and telephone system connections, are properly installed in their marked
plug-in ports.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock, if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer, then turn
the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well, and unplug any cables going into the
printer.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CCAAUU IIOONN——SSHHOOCCKK HHAAZZAARRDD:: o avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: If the printer weight is greater than 20 kg. (44 lb.), then it may
require two or more people to lift it safely.
14 Xerox®VersaLink®B625 Multifunction Printer User Guide
Safety

CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• urn off the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it, then
disconnect them before moving the printer.
• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing
over thresholds and breaks in flooring.
• If the printer does not have a caster base but is configured with optional trays or output options, then
remove the output options and lift the printer off the trays. Do not try to lift the printer and any
options at the same time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of
the options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
CCAAUU IIOONN—— IIPPPPIINNGG HHAAZZAARRDD:: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, contact the place where you purchased the printer.
CCAAUU IIOONN—— IIPPPPIINNGG HHAAZZAARRDD:: o reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
CCAAUU IIOONN——HHOO SSUURRFFAACCEE:: he inside of the printer might be hot. o reduce the risk of injury from a
hot component, allow the surface to cool before touching it.
CCAAUU IIOONN——PPIINNCCHH HHAAZZAARRDD:: o avoid the risk of a pinch injury, use caution in areas marked with this
label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: his product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User Guide can result in hazardous radiation
exposure.
Xerox®VersaLink®B625 Multifunction Printer User Guide 15
Safety

CCAAUU IIOONN——PPOO EENN IIAALL IINNJJUURRYY:: he lithium battery in this product is not intended to be replaced.
here is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used lithium batteries according to the manufacturer instructions and
local regulations.
his product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer components. he safety features of some parts may not always be obvious. he manufacturer is not
responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
OOzzoonnee aanndd VVeennttiillaattiioonn IInnffoorrmmaattiioonn
Refer to Facts about ozone and Facts about ventilation at Health and Safety of Our Work Environment - Xerox.
SSAAVVEE HHEESSEE IINNSS RRUUCC IIOONNSS..
16 Xerox®VersaLink®B625 Multifunction Printer User Guide
Safety

Electrical Safety
GENERAL GUIDELINES
CCaauuttiioonn::
• Do not push objects into slots or openings on the printer. ouching a voltage point or shorting out a
part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing optional
equipment and are instructed to do so. Power off the printer when performing these installations.
Disconnect the power cord when removing covers and guards for installing optional equipment. Except
for user-installable options, there are no parts that you can maintain or service behind these covers.
he following are hazards to your safety:
• he power cord is damaged or frayed.
• Liquid is spilled into the printer.
• he printer is exposed to water.
• he printer emits smoke, or the surface is unusually hot.
• he printer emits unusual noise or odors.
• he printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
POWER CORD
Use the power cord supplied with your printer.
CCaauuttiioonn:: o avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is
connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground
connection terminal.
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the
electrical specification of the printer with an electrician if necessary.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
Xerox®VersaLink®B625 Multifunction Printer User Guide 17
Safety

• If the power cord becomes frayed or worn, replace it.
• o avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
he power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to
disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
EMERGENCY POWER OFF
If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the
electrical outlet. Contact an authorized Xerox service representative to correct the problem if:
• he equipment emits unusual odors or makes unusual noises.
• he power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• he printer is exposed to water.
• Any part of the printer is damaged.
BATTERY SAFETY
One or more circuit boards in this printer contain a lithium battery. Do not attempt to repair or replace the lithium
battery. If there is a problem with the battery, contact an authorized service representative to correct the problem.
CCaauuttiioonn:: If the battery on a circuit board is installed incorrectly, there is a risk of explosion.
he lithium battery in this printer contains Perchlorate Material. For information about the special handling
procedures associated with Perchlorate Material, refer to https://dtsc.ca.gov/perchlorate/.
TELEPHONE LINE CORD
CCaauuttiioonn:: o reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
18 Xerox®VersaLink®B625 Multifunction Printer User Guide
Safety

Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. hese include safety agency
examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.
OPERATIONAL GUIDELINES
• Do not remove any trays when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the
protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer promptly and
contact your local Xerox representative.
CCaauuttiioonn::
• he metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from
this area and avoid touching any metallic surfaces.
• o avoid a tip hazard, do not push or move the device with all the paper trays extended.
PRINTER LOCATION
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. o find the
weight for your printer configuration, refer to Physical Specifications section of the User Guide.
• Do not block or cover the slots or openings on the printer. hese openings are provided for ventilation and to
prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• When installing an office printer in a hallway or similar restricted area, additional space requirements can apply.
Ensure that you comply with all workspace safety regulations, building codes, and fire codes for your area.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.
• Do not place the printer in locations susceptible to vibrations.
Xerox®VersaLink®B625 Multifunction Printer User Guide 19
Safety

• For optimum performance, use the printer at the elevations specified in the Environmental Specifications section
of the User Guide.
PRINTER SUPPLIES
• Use the supplies designed for your printer. he use of unsuitable materials can cause poor performance and a
possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
CCaauuttiioonn:: When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact
can cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
WWaarrnniinngg:: Use of non-Xerox supplies is not recommended. he Xerox Warranty, Service Agreement, and
otal Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by
use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. he otal Satisfaction
Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please
contact your Xerox representative for details.
CONSUMABLE INFORMATION
CCaauuttiioonn:: When handling cartridges such as ink/toner or fuser, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge. his can increase the risk
of skin or eye contact.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw dry ink/toner, print cartridges, or dry ink/toner containers into an open flame.
For information on Xerox®supplies recycling programs, go to www.xerox.com/recycling.
20 Xerox®VersaLink®B625 Multifunction Printer User Guide
Safety