Acer Chromebox for Meetings User manual

User’s Manual

© 2015. All Rights Reserved.
Chromebox for Meetings CXV2 User’s Manual
This revision: 05/2015
Model number: __________________________________
Serial number: ___________________________________
Date of purchase: ________________________________
Place of purchase: ________________________________
Product Registration
When using your product for the first time, it is recommended that you immediately
register it. This will give you access to some useful benefits, such as:
•Faster service from our trained representatives.
•Membership in the Acer community: receive promotions and participate in
customer surveys.
•The latest news from Acer.
Hurry and register, as other advantages await you!
How to register
To register your Acer product, please visit www.acer.com. Select your country, click
Register a product and follow the simple instructions.
After we receive your product registration, you will be sent a confirmation email with
important data that you should keep in a safe place.
Obtaining Acer accessories
We are happy to inform you that Acer's warranty extension program and notebook
accessories are available online. Come and visit our online shop and find what you
need at store.acer.com.
The Acer store is being progressively rolled out, and, unfortunately may not be
available in some regions. Please check back regularly to see when it will be
available in your country.

Software installation
The first time you turn on your computer, it will automatically check for
updates. This may take some time, please do not turn off your computer; wait
until the installation has finished.
Having trouble?
Acer provides several options to support your purchase.
Acer support
Make sure you write down your computer serial number, date and place of
purchase and model name on the area provided in this guide; save your
proof of purchase. Before you call us, please write down any error message
that accompanies the problem, and have the computer in front of you and
switched on if possible. Having these items to hand when contacting us will
ensure better and quicker service.
Acer website
Remember to visit www.acer.com and refer to the support section for up-to-
date information and help.
Warranty and contact information
You can find information about the warranty for your computer and how to
contact technical support in your computer’s Warranty.

Table of contents
English
Table of contents
Software installation.....................................................................3
Having trouble?............................................................................3
Getting started 5
General information .....................................................................5
Set up your Chromebox for Meetings ..........................................5
Making video calls........................................................................9
For more information..................................................................10
Your Acer Chromebox tour 11
Front view ..................................................................................11
Rear view...................................................................................12
Environment...............................................................................13

5
English
Getting started
General information
On the Chromebox, the power button is located at the top of the device.
Before using your Chromebox for Meetings you will need to ensure that
your organization has a Google admin account and that your domain has
been verified, or that your organization is using Google Apps for Work.
Set up your Chromebox for Meetings
Basic setup
Note: You may find it easier to complete the setup procedure if you
use a USB keyboard and mouse. If you are using a remote control:
•Press right to move the next field.
•Press left to move back to the pervious field.
•Press up or down to scroll the list for each field.
•Press Select to make a selection.
The basic enrollment should work for most users. There are other options
shown during the process which you can learn more about at "Advanced
setup" on page 6.
1. Plug your remote control receiver, camera and speakerphone into your
Chromebox for Meetings.
USB
DP
USB
1
2
3,4
5
6
7
2. Remove the battery protector from the remote control.

Getting started
6
English
3. Connect and turn on your display.
4. Turn on your Chromebox for meetings.
5. Verify or change your language and keyboard layout.
6. Select a wireless network from the "Select a network" list to connect to
the Internet. If network access is protected, you will need an access
password to connect to it.
Note: If you can’t find your network under Select a network, choose
Join Network and enter the correct settings. If necessary, ask for the
correct settings from your network adminstrator.
7. Once connected to a network, accept the Terms of Service.
Advanced setup
Advanced options are available if you want to customize the setup
experience or learn more.These options appear on the second enrollment
screen, except for accessibility, which appears on both screens.
Accessibility: Offers options including larger fonts and cursors, voice
prompts and more. The options you select here apply to the setup process
only, not for when you’re using your Chromebox for Meetings.
Send usage and crash info to Google: Allows your device to send info to
Google to help us improve the Chrome OS experience for all users. To find
out more about this option, click Learn more.
System security settings: Read more about the Chromebox for Meetings
security settings.

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Sign in to your Google Account
Enter your Google Apps for Work email address and password, or your
Google-assigned login information, in the sign-in box that appears and click
the Sign in button.
Set up Hangouts
When the Hangouts screen appears follow the onscreen instructions to test
your camera and speakerphone.

Getting started
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If you can't see video or hear audio during the test:
Ensure that your camera and speakerphone were connected to your
Chromebox for meetings before you turned on your device.
Ensure that your camera and speakerphone are connected to your
device properly.
Unplug the cables and plug them in again, then restart your device.
Manage devices and rooms
Note: YOur Chromebox for meetings uses the Google video
conferencing solution.
To manage your Chromebox for meetings from the Admin console, you
need to ensure your time zone is set correctly. You can also choose to
reboot your Chromebox for meetings regularly.
1. From a notebook or other computer, sign in to the Google Admin
console.
2. Click Device management, and then to the right of Chromebox for
meetings, click Settings.
3. In the Schedule reboot field, enter the number of days between
automatic reboots (optional).
4. In the Time Zone field at the bottom of the screen, make sure the time
zone is correct.
Associating your Chromebox for meetings with the
room's online calendar
After enrolling a Chromebox for meetings device in a room, an admin user
needs to associate the device with that room’s online calendar. This allows
other users to schedule video conferences using the Chromebox for
meetings.
Note: You do not need to associate a Chromebox for meetings device
with the room’s calender to use the device for ad hoc meetings.
At the end of device enrollment, the screen displays an address for the
Chromebox for meetings Admin console.

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Follow these steps if you are an admin user:
1. From a notebook or other device, open the Admin console address in
a web browser.
2. When the login screen appears, sign in to the Admin console using
your Google Admin account.
Note: If you are already signed in with your account, you will not see
the login screen.
Making video calls
Start a video call
Scheduling a meeting that includes a video call is easy. Your Calendar
invitation will include everything people need to join from a room or from a
personal device.
1. Sign in using your Google Apps for Work account.
2. Open Google Calendar or enter google.com/calendar in the address
bar.
3. Click Create to schedule an event.
4. Enter event details such as the event title, date, time, and guests.
5. Click Rooms, etc on the right of the page.
6. Select a room with a Chromebox for Meetings installed and click Add.

Getting started
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7. Once the room has been booked, click Add video call. Give the video
call a name that is short and clear. The name must be shorter than 15
characters.
8. Click Save to send out an invitation that includes a link to the video
call.
Leave a video call
Even if you're the person who set up the video call leaving the call doesn't
mean that you're ending the call for everyone in the meeting. It just means
that you are leaving.The video call remains active until the last person
leaves it.
To leave a call, press the red handset icon on the remote control or
speakerphone.
For more information
For more information, please consult Google’s tutorials, available from:
https://support.google.com/chromeboxformeetings/