Adobe ACROBAT READER 4.0 - 2 User manual

Contents
•Using Acrobat Reader
•Printing PDF documents
•Using Reader for UNIX
•Viewing PDF documents
•Navigating PDF documents
•Filling out forms
•Copying and pasting text and
graphics to another application
•Using PDF on theWeb
•Calibrated color

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Adobe® Acrobat® Reader 4.0
Adobe
®
Acrobat
®
Reader 4.0
Adobe
®
Acrobat
®
Reader can be downloaded free of charge from the Adobe
Web site at http://www.adobe.com.On the AdobeWeb site home page,you
can click a country name in the Adobe Sites pop-up menu to choose a
language for viewing the site.The exact information in the site may vary from
one language version to another.
Using Acrobat Reader
The Acrobat Reader allows anyone to view,navigate,and print documents in
the Adobe Portable Document Format (PDF).
You may make and distribute unlimited copies of Acrobat Reader,including
copies for commercial distribution,as long as each copy you make and
distribute includes all of the following:
■
The Acrobat Reader installer,exactly as provided by Adobe
■
The Acrobat Reader Electronic End User License Agreement
■
Copyright and other proprietary notices included in Acrobat Reader
■
The following attribution statement on any media and packaging that
includes Reader:

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Adobe® Acrobat® Reader 4.0
“Acrobat
®
ReaderCopyright
©
1987-1999AdobeSystemsIncorporated.Allrights
reserved.Adobe,the Adobe logo,Acrobat,and the Acrobat logo are trade-
marks of Adobe Systems Incorporated.”
The Acrobat Reader Electronic End User License Agreement and proprietary
notices are contained in the Reader or Reader installer program.You are
expressly prohibited from modifying or creating your own installer for the
Acrobat Reader software.Details on the terms of use for the Acrobat Reader
products are found in the Acrobat Reader Electronic End User License
Agreement presented during installation of each product.
A special“Includes Adobe Acrobat”logo is available from Adobe for use when
distributing Acrobat Reader.See the AdobeWeb site (www.adobe.com)
for details.
Opening PDF documents
The creator of a PDF document can set the document to open in a variety of
ways.For example,a document might open to a particular page number,at a
particular magnification,or with the bookmarks or thumbnails visible.
If a document is set to open in Full Screen view,the tool bar,menu bar,and
window controls are not visible.You can exit Full Screen view by pressing
Escape,if your preferences are set this way,or by pressing Ctrl+L (Microsoft
®
Windows
®
and UNIX
®
) or Command+L (Mac OS).For more on this view,see
Reading documents in Full Screen view.

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Adobe® Acrobat® Reader 4.0
To open a PDF document:
Do one of the following:
■
Click the Open button ,or choose File > Open.In the Open dialog box,
select the filename,and click Open.PDF documents usually have the
extension .pdf.
■
Choosethedocument’s filename fromthe Filemenu.The menulists the four
PDF documents you last opened.
■
Double-click the file icon in your file system.
Note: In MacOS,youmaynot beabletoopena PDFdocument createdin
Windowsbydouble-clicking theicon.Ifdouble-clickingthe iconinMacOS
doesnotopenthedocument,useFile>Open inAcrobatReadertoopenthe
document,closethe document,andtryagain.Afteryou’veusedtheOpen
commandonceonthe document,you’llbeabletoopen thedocumentnext
timebydouble-clicking.
In Acrobat Reader 4.0,you can view and print PDF documents that contain
Japanese,Korean,Traditional Chinese,and Simplified Chinese text if you use
the appropriate language kit at installation.
To display a list of all Acrobat Reader command-line options (UNIX),start the
Acrobat Reader product with the -help option.For example:
acroread -help

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Adobe® Acrobat® Reader 4.0
Viewing PDF documents on theWeb
You can view PDF documents that are on theWorldWideWeb or an intranet
using aWeb browser.Every document on theWeb is identified by a unique
address called a Uniform Resource Locator (URL).When a PDF document is
stored on theWeb,you can click a URL link to it to open the document in your
Web browser.
Reading PDF documents in a Web browser
PDF documents can display inWeb browsers compatible with Netscape
®
Navigator
®
4.0 (or later) or Microsoft Internet Explorer 4.0 (or later).The
necessaryplug-insareautomaticallyinstalledwhenyouinstallAcrobatReader.
For information on getting your browser ready,see Installing theWeb browser
plug-in.(If pages of your PDF document appear blank when viewed in aWeb
browser,you may be using an early version of aWeb server.Try saving the PDF
file locally,and viewing it using Acrobat Reader.)
When you view a PDF document in aWeb browser,all of the Acrobat Reader
tools are available in the browser.InWindows,you can click the two small
vertical lines (next to the Adobe icon at the left of the tool bar) to minimize or
maximize the tool bar.
Note: Many keyboardcommandsare mappedtotheWebbrowserratherthan
toAcrobatReader,sosome AcrobatReaderkeyboardshortcutsmay notbe
availableinthebrowserwindow.

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Adobe® Acrobat® Reader 4.0
Opening a PDF file embedded as an OLE object in
another file
You can read PDF documents that have been incorporated into other
documentscreatedbyanyOLE (ObjectLinking andEmbedding)1.0 orOLE 2.0
container application such as MicrosoftWord,Excel
®
,or PowerPoint
®
.
To view an embedded PDF file:
1 Open the document into which the PDF document has been embedded.
2 Double-click the Acrobat icon in the document.Acrobat Reader launches
and displays the activated PDF document.
Note: Youcannotmakechangesor savewhileinAcrobatReader.
Printing PDF documents
You can print and view PDF documents from Acrobat Reader.
To print a PDF document:
1 Use File > Page Setup to set general printing options.The available options
will vary with different printers and drivers.See your printer driver documen-
tation for details.

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Adobe® Acrobat® Reader 4.0
2 Click the Print button ,or choose File > Print.Specify the printer,page
range,number of copies,and other options,and click OK.Most of the options
are the same as they are for other applications,but note the following:
■
Selected Pages Or Selected Graphic (Windows) or SelectedThumbnails/
Graphic (Mac OS) prints only the pages or page area you selected before
opening the Print dialog box.
■
Page From/To prints a range of pages.InWindows,if the Use Logical Page
Numbers option is selected in General preferences,you can enter page-
position numbers in parentheses to print those pages.For example,if the first
page of a document is numbered“iii”,you can enter (1) to print that page.
■
Annotations prints annotation graphics on the pages.The annotations are
printed as closed,even if they are open on the pages online.
■
FitToPagescales pagesupor down(andif necessary rotatesthem) tofit the
paper size currently installed in your printer.This is not available in most other
applications.
■
PrintAsImage(Windows)printsthepagesasbitmapimages.(InMacOS,this
is set in the Print Method pop-up menu.)You may want to print pages as
images if they have too many fonts to print as PostScript
®
or if the pages use
non-embedded Asian fonts not available on your system.
■
Print Method,inWindows,specifies which level of PostScript to generate for
the pages.Choose the level of PostScript appropriate for your printer.In Mac

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Adobe® Acrobat® Reader 4.0
OS,this specifies whether to print using PostScript (without selecting level) or
to print pages as bitmap images.
■
Force Language Level 3 (Mac OS) prints the pages using LanguageLevel 3
PostScript.Select this option if you’re printing PostScript to a file rather than to
a printer and you want to use LanguageLevel 3 PostScript.(When you send
PDF to a printer,let the printer driver specify what level of PostScript to use.)
This is available only when you choose PostScript in the Print Method pop-up
menu;ifyouchoosePostScriptinthemenuanddonotselectthisoption,Level
2 PostScript is used.
■
Download Asian Fonts downloads Asian fonts to a PostScript printer.Select
this option if you want to print a PDF document with Asian fonts but do not
have the fonts installed on the printer and do not have the fonts embedded in
thedocument.(Embedded fontsaredownloaded whetheror notthisoption is
selected.)You can use this option with a PostScript Level 2 or higher printer,or
a Level 1 printer that supportsType 0 font extensions.
Note: Somefontscannotbedownloadedtoaprinter,eitherbecausethefontis
abitmaporbecauseembeddingofthefontisrestrictedin thatdocument.In
thesecases,a substitutefontisusedfor printing,and theprintedoutputmay
notmatch thescreendisplayexactly.

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Adobe® Acrobat® Reader 4.0
If Download Asian Fonts is not selected,the PDF document prints correctly
only if the referenced fonts are installed on the printer.If the fonts are not on
the printer but the printer has similar fonts,the printer substitutes the similar
fonts.If there are no suitable fonts on the printer,Courier is used for the text.
If youhave aPostScript Level 1printer thatdoes not supportType 0fontexten-
sions,or if Download Asian Fonts does not produce the results you want,print
the PDF document as a bitmap image.Printing a document as an image may
take longer than using a substituted printer font.
■
Use Printer Halftone Screens prints halftones using the printer’s halftone
screens.If you do not select this option,the halftones are printed using
halftone information from the PDF file.
Note: IfUsePrinterHalftoneScreens isnotselected,and ifthehalftoneinfor-
mationsent totheprinterfromthe PDFfileisnotappropriate forthatprinter,
thescreens mayproduce“muddy”images.
Printing PDF documents from the command line (UNIX)
Besides printing directly from within Reader by choosing File > Print,you can
printPDFfilesfromthecommandline.Toprintthefile sample.pdf tothedefault
printer,type the following:

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Adobe® Acrobat® Reader 4.0
% cat sample.pdf | acroread -toPostScript | lp
Note: IfaPDFfilehas beensecuredwithanOpenpasswordordoesnotallow
printing,youwill notbe abletoprintfromthe commandline.
You can use options to control your print job from the command line.Options
available to Reader are the following.
To create a LanguageLevel 2 PostScript file:
-level2
To print a PDF file to a differently named PostScript file:
-pairs <pdf filename> <PostScript filename>
For example,to print sample.pdf to test.ps ,you would use the following syntax:
acroread -toPostScript -pairs sample.pdf test.ps
To use the printer’s default halftone screens instead of custom halftone
screens included in the file:
-printerhalftones

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Adobe® Acrobat® Reader 4.0
Printing and viewing PDF documents containing
Asian fonts
IfyouareworkingonanoperatingsystemthatdoesnothavesupportforAsian
languages,inordertoenabletheviewingandprintingofPDFfilesthatcontain
Asian language text,you will need to separately download and install one or
moreoftheAsianlanguagefontpacksthatareavailableontheAdobeWebsite
(www.adobe.com).Fonts are available for ChineseTraditional,Chinese
Simplified,Japanese,and Korean languages.
Setting preferences
Preferences are settings that modify the performance,interface,and behavior
of an application.For the most part,the preference settings of Acrobat Reader
determine the view of a document on-screen for your copy of Reader.Some
of these settings can be overridden for a particular PDF document by a
document author.
In UNIX,you can define resources in the .Xdefaults file.See Customizing
resources for your personal use (UNIX) for information.You can also give
Acrobat Reader access to more fonts systemwide or for individual users.See
Giving Acrobat Reader access to fonts (UNIX) for information.

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Adobe® Acrobat® Reader 4.0
To set preferences:
Choose File > Preferences,and then choose the type of preference you want
to change:
■
General preferences define a default page layout,a default magnification
level,a color management system,and other basic options.For more infor-
mation,see Setting a default view.
■
Annotations preferences specify a font and point size for viewing note text.
For more information,see Setting annotation preferences.
■
Full Screen preferences determine how a document appears and behaves in
Full Screen view.For more information,see Setting Full Screen preferences.
■
Weblink preferences determine the behavior of information display for
Weblinks and provide a way to choose which browser to launch when
activating aWeblink.For more information,see Choosing aWeb browser for
Weblinks.
Other Acrobat Reader plug-ins may add new preference items to this list.See
the plug-in’s documentation for information.

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Adobe® Acrobat® Reader 4.0
Customizing resources for your personal use (UNIX)
WhenAcrobatReaderstarts,itsearchesforresourcesinthestandardXWindow
Systemresourcefile(~/.Xdefaults).Itusesallresourcesitfindstodeterminethe
proper setup.If it finds a resource more than once,it uses the last value found.
By editing the resource file,you can customize Acrobat Reader.For your
changes to take effect,you must restart your windowing system.
The following sections describe some general Acrobat Reader resources that
you can change in the .Xdefaults file:
■
Plug-in location (UNIX).
■
Starting multiple Acrobat viewers (UNIX).
■
Fonts for bookmarks (UNIX).
Plug-in location (UNIX)
When Acrobat Reader starts,it searches for plug-ins in the directory
$ACRO_INSTALL_DIR/$ACRO_CONFIG/plug_ins.You can specify a new default
directory by changing the *systemPlugInPath label.The *systemPlugInPath
label specifies the location of the plug-ins used by all users of Acrobat Reader:
*systemPlugInPath /net/Acrobat/Sun_OS4/doc_dept/
plug-ins

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Adobe® Acrobat® Reader 4.0
You can specify your own plug-ins when starting Reader.By default,Acrobat
Reader searches for personal plug-ins in the $HOME/plug_ins directory.You
can specify a new default directory for personal plug-ins by changing the
*userPlugInPath label.For example:
userPlugInPath $HOME/Acrobat/plug_ins
Starting multiple Acrobat viewers (UNIX)
If you want to open a new Reader program every time you open a PDF file,set
the *userFrontEndProgram resource to FALSE.By default,the *userFrontEnd-
Program is set toTRUE,meaning that the Reader program that is already
opened is used to display the new PDF file.
Fonts for bookmarks (UNIX)
Ifyouwanttochangethedefaultfontsizeusedforbookmarks,youcanchange
the value of *bookmarkFontSize.The font size is expressed in points.If you
want to change the font family,you can change the value of *bookmark-
FontName.For example:
*bookmarkFontSize 10
*bookmarkFontName Courier

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Adobe® Acrobat® Reader 4.0
Giving Acrobat Reader access to fonts (UNIX)
IfafontisreferencedinaPDFfile,butnotembedded,andAcrobatReaderfinds
that font on the system opening the file,Acrobat Reader will use the font on
thesystemtodisplaythetext.YoucangiveReaderaccesstoyourinstalledType
1 fonts by setting the PSRESOURCEPATH variable in the viewer launch script or
in your user configuration file.Editing the launch script,usually done by a
system administrator,gives all users who access that copy of the viewer access
to the fonts.Editing your user configuration file gives you access to the fonts.
ThePSRESOURCEPATHvariablelooksforUNIXPostScriptResource(.upr)filesin
the location at which you point it.The .upr files are created whenType1 fonts
are installed.If you have installed Adobe Illustrator
®
or Adobe Photoshop
®
,the
PSRESOURCEPATH is already set for the individual and Reader will find it.
To give access to fonts systemwide:
1 Open Acrobat4/bin/acroread in a text editor.
2 Enter the following command:
# PSRESOURCEPATH=<font_location>::
3 Restart Acrobat Reader.
To give an individual access to fonts:
1 Open your user configuration file in a text editor.
2 Set the PSRESOURCEPATH environment variable:

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Adobe® Acrobat® Reader 4.0
# PSRESOURCEPATH=<font_location>::
3 Restart Acrobat Reader.
Magnifying and reducing the page view
The minimum and maximum zoom levels available depend on the current
page size.
If you magnify a page to a size larger than the window,use the hand tool
to move the page around so that you can view all the areas on it.Moving a
PDF page with the hand tool is like moving a piece of paper on a desk with
your hand.
To increase magnification:
Do one of the following:
■
Select the zoom-in tool ,and click the page.
■
Select the zoom-in tool,and drag to draw a rectangle,called a marquee,
around the area to magnify.
■
Click the Magnification button in the status bar,and choose a magnifi-
cation level.
To decrease magnification:
Do one of the following:

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Adobe® Acrobat® Reader 4.0
■
Select the zoom-out tool ,and click the page.
■
Select the zoom-out tool,and drag to draw a marquee the size you want the
reduced page to be.
■
Click the Magnification button in the status bar,and choose a magnifi-
cation level.
Note: Whenthe zoom-intoolisselected,youcanpressCtrl(Windowsand
UNIX)or Option(Mac OS)whileclickingor draggingto zoomoutinsteadofin.
Whenthe zoom-outtoolisselected,pressCtrlorOption tozoomin.
To change the magnification level using a thumbnail:
Positionthepointeroverthelowerrightcorneroftheredpage-viewboxinthe
thumbnail until the pointer changes to a double arrow .Then drag the
corner of the box to reduce or expand the view of the page.
To resize a page to fit the window:
Do one of the following:
■
Toresizethepagetofitentirelyinthewindow,clicktheFitinWindowbutton
,or chooseView > Fit inWindow.
■
To resize the page to fit the width of the window,click the FitWidth button
,or chooseView > FitWidth.Part of the page may be out of view.
■
To resize the page so that its text and graphics fit the width of the window,
chooseView > FitVisible.Part of the page may be out of view.

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Adobe® Acrobat® Reader 4.0
To return a page to its actual size:
Click theActual Size button ,or chooseView > Actual Size.The actual sizefor
a PDF page is typically 100%,but the document creator may have set it to
another magnification level.
Setting the page layout
You can use three page layouts when viewing PDF documents:
■
Single Page layout displays one page in the document pane at a time.
■
Continuous layout arranges the pages in a continuous vertical column.
■
Continuous - Facing layout arranges the pages side by side.This configu-
rationaccommodatesatwo-pagespreaddisplayandmultiple-pageviewingin
thewindow.Ifadocumenthasmorethantwopages,thefirstpageisdisplayed
on the right to ensure proper display of two-page spreads.

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Adobe® Acrobat® Reader 4.0
In Single Page layout,the Edit > Select All command selects all text on the
current page.In Continuous and Continuous - Facing layouts,it selects all text
in the PDF document.
To set page layout:
Do one of the following:
■Click the Page Layout button in the status bar,and choose a page layout.
■Choose Single Page,Continuous,or Continuous - Facing from the
View menu.
Toseetwo-pagespreadsmostefficiently,usetheContinuous-Facingpage
layout,andchooseView>FitWidth.
Setting a default view
You can set a default viewing magnification,a default page layout,and other
viewingdefaultsin the GeneralPreferencesdialog box.Thesesettingsapply to
any document that has been set to open in the default view.
In UNIX,the first time you open Acrobat Reader,a preferences file named
.acrorc is created in your $HOME directory.If you have opened an earlier
version of Acrobat Reader at any time prior to opening the 4.0 version,you
shoulddelete$HOME/.acrorcbeforestartingAcrobatReader4.0.Anew.acrorc
file will be created with the recommended Acrobat Reader 4.0 settings when
you start Acrobat Reader 4.0.

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Adobe® Acrobat® Reader 4.0
To set a default view:
Choose File > Preferences > General.Define a default page layout,a default
magnification level,a color management system,and other basic options,and
click OK:
■DefaultPageLayoutsetsapagelayoutusedforscrollingwhenyoufirstopen
a document.You can display pages one at a time as you scroll,continuously
one above the next,or continuously side by side.
■Page Units specifies a unit of measure for displaying page size in the status
bar and in the Crop dialog box.
■Substitution Fonts specifies multiple master fonts that Acrobat Reader uses
to substitute forType 1 andTrueType fonts not available on your computer.If
PDF documents do not print because of insufficient printer memory,choose
Sans from the Substitution Fonts pop-up menu.If you change this setting,the
change takes effect the next time you startWindows or Mac OS.
■Application Language sets a language for the Acrobat Reader user interface.
The pop-up menu shows the languages you installed with Acrobat Reader.If
you choose a different language,the change takes effect the next time you
start the application.
■Use GreekText Below displays text below the designated point size as gray
lines (or greekedtext)to speed display time.