Adobe FRAMEMAKER 7 User manual

Part One:
Adobe FrameMaker 7.0

1
Getting Started
Welcome to Adobe® FrameMaker 7.0®—the complete publishing system that provides all
the tools you need for word processing, page design, graphics, and book building.
Combined with all of this is an easy-to-use environment for preparing and authoring
documents for storage in or output to valid structured FrameMaker formats.
Whether you’re writing simple one-page memos or complex multichapter documents
with imported graphics, this versatile application is ideal for organizations that need to
reuse and distribute content on multiple devices and operating systems. For example, a
single document created with FrameMaker 7.0 can be used for an eBook document, an
HTML document for the Web, or an XML document.
The power and flexibility of FrameMaker 7.0
With support for both the Standard Generalized Markup Language (SGML) and the
Extended Markup Language (XML), FrameMaker 7.0 allows you to easily import, open
and work with existing structured documents and then save them back to SGML or XML
when you’re finished.
Adobe FrameMaker 7.0 is a robust tool for organizations that need to quickly and
efficiently publish complex documents to multiple channels, including XML, HTML,
Adobe PDF (Portable Document Format), print, and SGML.
Additional key features include WYSIWYG (what you see is what you get)-based context-
sensitive guided editing and authoring for structured documents; automated generation
and updating of indexes, tables of contents, cross-references, and hyperlinks.
About Classroom in a Book
Adobe FrameMaker 7.0 Classroom in a Book ® is part of the official training series for
Adobe graphics and publishing software developed by experts at Adobe Systems. These
lessons are designed to let you learn at your own pace. If you’re new to Adobe FrameMaker
7.0, you’ll learn the fundamental concepts and features you’ll need to master the program.
If you’ve been using it for a while, you’ll find this book teaches many advanced features,
including tips and techniques for using the latest version of Adobe FrameMaker.
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2
Getting Started
Although each lesson provides step-by-step instructions for creating a specific project,
there is room for exploration and experimentation. It is recommended that you follow
the book from start to finish, especially if you have never used FrameMaker before; but
you can, if you wish, do only the lessons that correspond to your interests and needs.
Screen illustrations vary among the Windows, Mac OS, and UNIX platforms. Platform,
or operating system, differences are mentioned only when they are substantial.
Prerequisites
Before using Adobe FrameMaker 7.0 Classroom in a Book , you should have a working
knowledge of your computer and its operating system. You should know how to use a
mouse and standard menus and commands. You should also know how to copy, open,
save, print, and close files. If you need to review these techniques, see your Microsoft®
Windows®, Macintosh® (Mac™ OS), or UNIX® documentation. Adobe Acrobat® 5.05
Distiller is provided on the main installation disk, so that you can perform the exercises
involving PDF file preparation, but you will need the Acrobat program for viewing them
(see “Installing Adobe Acrobat Distiller 5.05 and Internet browsers ” on the next page).
Installing the FrameMaker 7.0 program
Before you begin using Adobe FrameMaker 7.0 Classroom in a Book, make sure that your
system is set up correctly and that you’ve installed the required software and hardware.
You must purchase the Adobe FrameMaker 7.0 software separately. For system
requirements and complete instructions on installing the software, see the InstallReadMe
file on the Adobe FrameMaker 7.0 Application CD.
You must install the application from the Adobe FrameMaker CD onto your hard disk;
you cannot run the program from the CD.
Follow the on-screen installation
instructions. Make sure your serial number is available before installing the application;
you can find the serial number on the registration card or CD sleeve.
If you’re upgrading from an earlier version of FrameMaker, be sure to save a copy of your
user dictionaries before installing the application.
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3
ADOBE FRAMEMAKER 7.0
Classroom in a Book
Installing Adobe Acrobat Distiller 5.05 and Internet browsers
You must install Adobe Acrobat Distiller 5.05, which comes on the installation disk, in
order to complete the later lessons in this book. You also need to have Adobe Acrobat
Reader® 4.0 or later or the Adobe Acrobat® 4.0 or later to view files. You should have
Netscape® Navigator 4.7 or later or Microsoft® Internet Explorer 5.5. or later.
Installing WebWorks and XML Cookbook
WebWorks® by Quadralay Corporation and the XML Cookbook are covered in late lessons
of this Classroom in a Book (CIB) . For system requirements and complete instructions on
installing the software, see the InstallReadMe file on the Adobe FrameMaker 7.0
Application CD .
Installing the Classroom in a Book fonts
To ensure that the lesson files appear on your system with the correct fonts, you may need
to install the Classroom in a Book font files. The fonts for the lessons are located in the
Fonts folder on the FrameMaker 7.0 Classroom in a Book CD. If you already have these on
your system, you do not need to install them. If you have ATM
®
(Adobe Type Manager
®
),
its documentation describes installation of fonts. Or, ATM Light is available from the
Adobe web site (www.adobe.com). If you require additional fonts, installing ATM from
the CIB CD will automatically install the necessary fonts.
Note : Windows 2000/XP has built-in support for both TrueType and Type1 fonts. Windows
95/98/ME has built-in support for TrueType fonts, but requires Adobe Type Manager (ATM)
to use Type1 fonts.
In some instances, a lesson might require fonts that are not installed on your system. If
necessary, FrameMaker will automatically substitute similar fonts, and will display a font
substitution dialog box. To reformat the document using available fonts, click OK.
(UNIX) The UNIX-compatible fonts are in a tar archive file format on the FrameMaker
7.0 Classroom in a Book CD. For installation of the UNIX fonts, consult the FrameMaker
7.0 User Guide in the UNIX section for instructions on how to install fonts for
FrameMaker 7.0.
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4
Getting Started
(Windows and Mac OS) You should also install the Classroom in a Book fonts by copying
all the files in the fonts folder on the Adobe FrameMaker 7.0 Classroom in a Book CD to the
fonts folder within the folder in which you installed FrameMaker 7.0 on your hard disk.
Doing so makes the fonts available to FrameMaker 7.0 but not to other applications. (If there
is no fonts folder in the same folder where the program is installed, add a folder named fonts
(all lower case), and then copy the fonts into it.
Copying the Classroom in a Book files
The Classroom in a Book CD includes folders containing all the electronic files for the
lessons. Each lesson has its own folder, and you must copy the folders to your hard drive
to do the lessons. To save room on your drive, you can choose to install only the folder for
each lesson as you need it, and remove it when you’re done.
To install the Classroom in a Book files:
1 Make sure the Adobe FrameMaker 7.0 Classroom in a Book CD is in your CD-ROM
drive.
2 Create a folder named FM_CIB on your hard drive.
3 Copy the lessons you want to the hard drive:
•
To copy all of the lessons, drag the Lessons folder from the CD into the FM_CIB folder.
•
To copy a single lesson, drag the individual lesson folder from the CD into the FM_CIB
folder.
Note: If you are installing the files in UNIX, follow the instructions in Appendix D, “Copying
the Sample Files (UNIX).”
Note: If you are installing the files in Windows, you need to unlock them before using them.
You don’t need to unlock the files if you are installing them in Mac OS.
4 In Windows, unlock the files you copied:
•
If you copied all of the lessons, double-click the unlock.bat file in the Lessons folder
within the FM_CIB folder.
•
If you copied a single lesson, drag the unlock.bat file from the Lessons folder on the CD
into the FM_CIB folder. Then double-click the unlock.bat file in the FM_CIB folder.
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5
ADOBE FRAMEMAKER 7.0
Classroom in a Book
Starting the FrameMaker 7.0 program
When you start FrameMaker 7.0 for the first time, you are prompted to choose between
two interfaces: the standard FrameMaker mode and Structured FrameMaker. Lessons
specific to using Structured FrameMaker begin at Lesson 14.
To start Adobe FrameMaker in Windows:
Do one of the following:
•
Choose Start > Programs > Adobe > FrameMaker 7.0.
•
Choose Start > Run, and then enter the full pathname of the program executable file,
enclosed in double quotation marks (optionally followed by the name of a file to open):
“C:\Program Files\Adobe\FrameMaker 7.0\FrameMaker.exe”.
To start Adobe FrameMaker in Mac OS:
Open the FrameMaker folder, and double-click the FrameMaker program icon. (If you
installed the program in a folder other than Adobe FrameMaker, open that folder.)
To start Adobe FrameMaker in UNIX:
In a UNIX window, do one of the following:
•
To start the U.S. Edition, enter maker.
•
To start the International Edition, enter maker -l (lowercase L) and the name of the
language you want to use (for example, ukenglish, japanese, francais, or deutsch). For
example, to start the French version of FrameMaker, you would enter maker -l francais.
Unstructured and Structured FrameMaker 7.0
FrameMaker 7.0 combines the power and flexibility of regular FrameMaker and
FrameMaker+SGML to provide users with a robust set of stable, mission-critical tools for
XML and SGML authoring. You can work with documents in two distinct ways:
unstructured and structured.
Unstructured mode, referred to as standard FrameMaker, will be most familiar to users
of word processing software and supports a WYSIWYG template-based authoring and
publishing workflow.
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6
Getting Started
In structured mode, FrameMaker extends its WYSIWYG authoring environment to
support the structuring of content into a hierarchy of elements and attributes using
Document Type Definitions (DTDs). It includes a styling language, known as Element
Definition Document, or EDD, that enables sophisticated context-sensitive formatting
and layout. Structured FrameMaker supports users working with and creating valid
SGML and XML. Users choose their preferred mode at first program launch and through
the Preferences dialog box, so that those who are not currently working in structured
authoring can work with a simpler interface.
The Element Catalog and the Structure View provide context-sensitive guided editing.
The Element Catalog quickly shows you which elements are valid; the Structure View
window displays any validity errors as they occur in real time. Structured FrameMaker
supports round tripping XML, so you can open, edit, and save XML files and DTDs. After
authoring and tagging tasks are complete, you can easily save standards-compliant XML
files for further processing. FrameMaker 7.0 also includes support for namespaces and
Unicode (UTF-8/UTF-16).
Adobe FrameMaker 7.0 and Microsoft Word
Adobe FrameMaker 7.0 is especially compatible with Microsoft Word® and Microsoft
Excel®. This user-friendly capability makes it easy to import Word and Excel files into
FrameMaker 7.0 and allows you to quickly utilize all its advanced authoring and
document management tools. FrameMaker is a significant word processing application
in its own right. As your comfort level grows with its many powerful aspects, you will be
able to do all of your document creation, starting with the original input, directly in
FrameMaker 7.0 itself.
Additional Resources
Adobe FrameMaker 7.0 Classroom in a Book is not intended to replace documentation that
comes with the FrameMaker 7.0 program. Only the commands and options used in the
lessons are explained in this book. For comprehensive information about program
features, refer to these resources:
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7
ADOBE FRAMEMAKER 7.0
Classroom in a Book
•
The Adobe FrameMaker 7.0 User Guide, which is included with the Adobe FrameMaker
7.0 software, contains a complete description of all features, tools, and commands in the
software. It is designed to be used as a reference tool, and provides instructions for using
FrameMaker on the Windows, Mac OS, and UNIX platforms.
•
The Adobe FrameMaker Quick Reference Card contains basic information about
FrameMaker tools and palettes, and shortcuts for using them.
•
Online Help, an online version of the User Guide , is accessible by choosing
Help > Contents. (For more information, see Lesson 1, “Getting to Know the Work
Area.”)
•
The Installing FrameMaker Products (UNIX) guide contains information for system
administrators for setting up, licensing, and maintaining FrameMaker on a UNIX
network.
•
The Adobe Web site (www.adobe.com), which you can view by choosing
Help > Adobe Online if you have a connection to the World Wide Web.
Adobe Certification
The Adobe Training and Certification Programs are designed to help Adobe customers
improve and promote their product proficiency skills. The Adobe Certified Expert (ACE)
program is designed to recognize the high-level skills of expert users. Adobe Certified
Training Providers (ACTP) use only Adobe Certified Experts to teach Adobe software
classes. Available in either ACTP classrooms or on site, the ACE program is the best way
to master Adobe products. For Adobe Certified Training Programs information, visit the
Partnering with Adobe Web site at http://partners.adobe.com.
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1 Working with FrameMaker 7.0
Documents
Color and Commercial Printing: The properties of color
Chapter 1: Color and
Commercial Printing
When you create a multi-color publication, you want
the colors in the final printed piece to match your expec-
tations as closely as possible. To accomplish this, you 
need three things: a clear understanding of color and 
how it’s displayed and printed on different devices, 
knowledge of the commercial printing process, and 
close communication with your commercial printer.
This chapter presents fundamental color and printing
concepts, defines printing terminology, and introduces 
new technologies. We also recommend browsing in your 
local library, bookstore, or graphic arts supply store for 
books on graphic arts and commercial printing. The 
more you know about printing color, the better you can 
prepare your publication.
The properties of color
Objects appear to be certain colors because of their
ability to reflect, absorb, or transmit light, which we per-
ceive as color. Our eyes are sensitive enough to per-
ceive thousands of different colors in the spectrum of 
visible light—including many colors that cannot be dis-
played on a color monitor or printed on a commercial 
printing press.
1
The FrameMaker 7.0 document window
contains aids for writing, illustrating,
viewing, and navigating within a
document. The look of a document is
determined by its template, which
provides page layouts and predefined
formats for paragraphs and selected text.

LESSON 1
12
Working with FrameMaker 7.0 Documents
In this lesson, you’ll learn how to do the following:
•
Set up the work area.
•
Show and hide document window guides.
•
Display pages and zoom in on them.
•
Format paragraphs by applying formats from a document’s Paragraph Catalog.
• Format words and phrases by applying formats from a document’s Character Catalog.
•
Create a document from a standard template.
Getting started
During this lesson, you’ll save documents as you work on them. If you haven’t already
done so, you should copy the folder containing the sample documents, and then start
FrameMaker 7.0.
1 Copy the lessons folders as described in “Installing the Classroom in a Book fonts” on
page 3.
2 If FrameMaker 7.0 isn’t already running, do one of the following to start it:
• (Windows) Double-click the FrameMaker 7.0 icon, if it is visible, or choose Start >
Programs > Adobe > FrameMaker 7.0 > Adobe FrameMaker 7.0. (If you installed
FrameMaker 7.0 in a folder other than Adobe, choose that folder from the Start >
Programs menu.) After a few moments, the FrameMaker 7.0 application window
appears.
•
(Mac OS) Double-click the FrameMaker 7.0 icon. After a few moments, the
FrameMaker 7.0 menus appear.
(UNIX) In a UNIX window, change to your home directory. Enter maker to start the U.S.
Edition, or maker-l (lowercase L ) ukenglish to start the UK English language version of
FrameMaker. After a few moments, the main FrameMaker 7.0 window appears.