Altigen VRManager User manual

VRManager™
Manual
MAX Communication Server
Release 6.7
April 2012

WARNING!
Toll fraud is committed when individuals unlawfully gain access to
customer telecommunication systems. This is a criminal offense.
Currently, we do not know of any telecommunications system that is
immune to this type of criminal activity. AltiGen Communications, Inc.,
will not accept liability for any damages, including long distance charges,
which result from unauthorized and/or unlawful use. Although AltiGen
Communications, Inc., has designed security features into its products, it
is your sole responsibility to use the security features and to establish
security practices within your company, including training, security
awareness, and call auditing.
NOTICE
While every effort has been made to ensure accuracy, AltiGen
Communications, Inc., will not be liable for technical or editorial errors or
omissions contained within the documentation. The information contained
in this documentation is subject to change without notice.
This documentation may be used only in accordance with the terms of the
AltiGen Communications, Inc., License Agreement.
AltiGen Communications, Inc.
410 East Plumeria Dr.
San Jose, CA 95134
Telephone: 888-AltiGen (258-4436)
Fax: [phone]
E-mail: [e-mail]
Web site: www.altigen.com
TRADEMARKS
MAX Communication Server, MaxAdministrator, MaxCommunicator,
MaxAgent, MaxSupervisor, MaxInSight, MaxOutlook, MaxCall,
Enterprise Manager, AltiServ, AltiLink, AltiConsole, VRPlayer,
Zoomerang, IPTalk, Alti-Mobile Extension, InTouch Dialer, AltiReport,
and SuperQ are trademarks or registered trademarks of AltiGen
Communications, Inc.
All other brand names mentioned are trademarks or registered trademarks
of their respective manufacturers.
Copyright © AltiGen Communications, Inc. 2012. All rights reserved.

VRManager Manual i
Contents
CHAPTER 1
Installing VRManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Pre-Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Installing VRManager Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Fresh Install. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Upgrade from Previous Version . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installing VRManager for a Client . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Setting Access Privileges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
CHAPTER 2
Using VRManager Admin . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
VRM Admin Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
User Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Adding Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Editing User Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Changing the Admin Password . . . . . . . . . . . . . . . . . . . . . . . . 7
Pooling Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Storage Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Log Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
AltiWare ACC or ACM Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Adding Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Changing the Centralized Recording Directory . . . . . . . . . . . 13
CHAPTER 3
Using VRManager Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
VRM Client Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Menu Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
File Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Saving Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Export to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Change Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Edit Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Searching Voice Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

VRManager Manual ii
Playing Voice Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Displaying Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Sorting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Media Player Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Report Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

VRManager Manual 1
C HAPTER 1
Installing VRManager
VRManager performs recorded file management — indexing, converting,
tracking, playback, reporting, and other critical functions for call center
customers who would like to keep recorded files for administrative, legal, or
quality assurance purposes.
Requirements
Install VRManager on a different system than the one on which the MAXCS
ACC/ACM server is installed.
If you are upgrading, you can upgrade from VRManager 5.2 and above only.
VRManager requires the following:
•VRManager License installed at the MAXCS ACC/ACM system. (You
can verify the licenses when you run MaxAdministrator by selecting
License > License Information.)
•MAX Communication Server (MAXCS) ACC/ACM (6.7 or higher)
•Pentium IV 2 GHz (minimum) CPU
•40 GB available hard drive disk space
•1 GB RAM
•IDE RAID 0-1 (minimum) hard drive
•NIC
•Microsoft Windows 2003 SP2, Windows 2008, or Windows 2008 R2
•Java 2 Runtime Environment (SE v1.4.2) (VRManager installation
program will install this)
•MDAC (Microsoft Data Access Components) 2.8 or higher version
•Microsoft Internet Explorer 6.0 or later. A minimum installation is
sufficient, and Internet Explorer does not have to be the default
browser.

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Pre-Setup
The SQL 2008 Express database is installed with the VRManager Setup
program.
Before running Setup, please ensure the following.
•File and print sharing must be active on your operating system. To
verify:
1. In Control Panel, double-click Network Connections.
2. On the Advanced menu, click Advanced Settings.
3. On the Adaptors and Bindings page, ensure that File and Print
Sharing for Microsoft Networks is selected.
•Make sure that Silently succeed is selected in the local security
options named below.
1. In Control Panel, double-click Administrative Tools.
2. Double-click Local Security Policy.
3. Expand Local Policies.
4. Select Security Options.
5. Ensure that the following option in the right pane is set to Silently
succeed before installing:
On Windows 2003: Devices: Unsigned driver installation
behavior.
•Problems can occur if you use a Terminal Services or Remote Desktop
connection to attempt to install a new instance of SQL 2008 Express. If
problems are encountered, restart the VRManager Setup program from
the local computer without using Terminal Services or Remote
Desktop.
Installing VRManager Service
To install VRManager service, you will use one of two methods: Fresh
install and Upgrade from previous version.
Fresh Install
If you do a fresh install, the installation program installs SQL 2008 Express
and Jservice Loader on your system automatically.

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1. Run the Setup program and follow the instructions as they appear on
the screen.
2. In the Custom Setup screen, choose to install Voice Record Manager
Service and Voice Record Manager Admin. If you plan to use VRM
Client at this system, also select Voice Record Manager Client. Then
click Next.
After installation, you can run VRManager Admin from Start > Programs >
VRManager >VRM Admin.
Upgrade from Previous Version
To upgrade from VRManager 5.2 or above:
1. Stop the VRM service.
2. Run the Setup program.
3. Follow the installation instructions as they appear on the screen.
In the Custom Setup screen, choose to install Voice Record Manager
Service and Voice Record Manager Admin. If you plan to use
VRManager Client at this system, also select Voice Record Manager
Client.

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Installing VRManager for a Client
To install VRManager for a client system:
1. Run the Setup program and follow the instructions on the screen.
2. In the Custom Setup screen, choose to install Voice Record Manager
Client or Voice Record Manager Admin.
If you install VR Admin on a client system, some Browse buttons will
not appear.
After installation, you can run VRManager Client from Start > Programs >
VRManager > VRM Admin or VRM Client.
Note: If VRManager is run behind a firewall, open TCP port 10040.
(VRManager may not work behind NAT.)
Setting Access Privileges
•The directory of centralized records in the MAXCS ACC/ACM server
must be shared fully with the VRManager user. This user not only
requires privilege to read/write to the shared folder, but also read/write
to the local folder.
•The destination of the backup location must be valid and accessible in
the local computer or remote computer. The user must have full
privilege to read/write to the shared and local folders.
•In Windows 2003 Server, the default setting of the OS security is very
robust, so caution should be used when setting users’ access
privileges.

VRManager Manual 5
C HAPTER 2
Using VRManager Admin
To run VRManager Admin:
1. Choose Start > Programs >VRManager >VRM Admin.
2. Enter the VRM Server IP address or server name and Password. (The
default password is 22222.)
3. Check the Save Password checkbox if you want VRM Admin to
remember the password the next time the program runs.
4. Click OK.
Note: Each Windows user has his own VRM Admin login setting.
VRM Admin Window
VRM Admin has five configuration pages:
•User
•Pooling
•Storage
•Log
•AltiWare ACC/ACM
User Page
The VRM User page shows the User List for VRManager clients and shows
the workgroups, extensions, and systems that the user can query. From this
page, an administrator can add, edit, and delete users; limit their queries to
certain workgroups, extensions, and systems; change user passwords; and
change the VRM Admin password.

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Adding Users
To add a new VRManager Client user:
1. Click New.
Enter a User Name, Password and Password Confirmation. (The
account name is not case-sensitive.)
2. Click OK. The new user appears in the User List field.
3. To limit this user’s queries to certain workgroups, extensions, and
systems, select the new user and click Edit. Enter the workgroup
numbers, the extension numbers, and system IDs. Separate entries
with a comma. (To allow the user to query all workgroups or all
extensions, leave those text boxes empty.)

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Editing User Details
To edit a user:
1. Select the user on the User page and click Edit.
2. Make your changes, and click OK.
Changing the Admin Password
To change the VRM Admin password:
1. Click the Change Admin Password button.
2. Enter the information in the Old Password, New Password and Confirm
Password fields, and then click OK.
Pooling Page
The pooling page lets you set the location of the primary storage directory.
Click Browse to select the location. VRM Admin pools the newly recorded
files from the MAXCS server, and saves them into the primary storage
directory in the .wav format you select here (G.723.1, GSM, PCM).

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Note: The Browse button is not available if VRM Admin is running on a
different server than VRM Service.
Storage Page
On the Storage page you can set backup conditions for the storage of voice
records.

VRManager Manual 9
Select one of the following conditions:
•Automatic delete record without backup – VRM Admin will delete
records without backing them up. To set additional automatic delete
parameters, select any of the following options:
Delete records older than x day(s)
Delete records when free space below x MB
Delete records when free space below x %
•Schedule Backup – VRM Admin will automatically back up, then
delete records. To specify backup parameters, select any of the
following options:
Start when free space below x MB
Start when free space below x %
Schedule – Ffor detailed settings, click Details. Use the drop-down
list to select the Schedule Task (Daily/Weekly/Monthly), use the
up/down arrows to select the Start Time and to define the Daily
Schedule (every x days), Weekly Schedule (any day in every x
weeks), or Monthly Schedule (any date in every month), then click
Apply.
Use the Advanced button to set a Start Date and End Date; or
check the Repeat Task checkbox to set up parameters for a
continuous schedule, then click OK.

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Check the Show multiple schedules checkbox to display and set
up more than one schedule. You can add new multiple schedules,
then modify them.
•Backup Storage – Enter the location for the backup storage, or use
Update to select a new location.
You can enter a local path or network path. The destination of the
backup location must be valid and accessible in the local computer or
remote computer. The user must have full privilege to read/write to the
shared and local folders. Also, VRManager supports backup to
DVD/RW; simply enter the path for the DVD/RW location.
Note: The Browse button is not available if VRM Admin is running on
a different server than VRM Service.
•Execute Now button – Click this button will begin backup of records.
When you have finished setting backup parameters, click Apply or OK.
Log Page
A log file for the VRM server is created each day named “yyyymmdd.log” (for
example, 20040404.log). A daily report for the VRM server is also created
“yyymmdd.rpt” (for example, 20040404.rpt). The Log window allows an
administrator to set the directory paths for VRM log and report.

VRManager Manual 11
Note: The Browse buttons are not available if VRM Admin is running on
a different server than VRM Service.
•Set Log Directory – Use Browse or enter a path to specify where you
want log files to be saved; check the Delete the log files older than x
days checkbox to delete archived log files.
•Set Daily Report Directory – Use Browse or enter a path to specify
where you want daily report files to be saved; check the Delete the log
files older than x days checkbox to delete archived daily report files.
•Send daily report by mail – VRM will send a report When there is a
warning or error or Always. Use the Mail Configuration button to
configure the recipient’s email address. Click Test to send a test email.
Click Apply or OK when finished.
AltiWare ACC or ACM Page
The AltiWare ACC or ACM page displays the MAXCS ACC or ACM servers
and centralized recording directories that VRManager will access. Here,
administrators can add or delete MAXCS ACC/ACM servers, and specify
the centralized recording directory for the specified MAXCS ACC/ACM
server.

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Adding Servers
To add a new MAXCS ACC/ACM server, do the following:
Add servers at the AltiServ system
1. Make sure the Centralized Storage directory is located on the local
drive on the AltiServ system.
2. Share the storage directory with Full Control to a domain user or local
administrator.
Add servers at the VRM Server
1. In the AltiWare ACC or ACM page of VRM Admin, click New.
2. Enter the MAXCS ACC or ACM Server IP Address, Centralized
Recording Directory (the Share name of the centralized recording
folder), User Name and Password. Then click OK. If the user account
belongs to an NT domain, you must enter “NTDOMAIN;username” in

VRManager Manual 13
the User Name edit box. If the account is local Administrator, just enter
administrator.
After adding a new server, VRM Service immediately checks the MAXCS
server for the VRManager License.
The newly added server is displayed in the MAXCS ACC or ACM Server List
field.
Note: VRManager starts converting all voice recording data as soon as
the MAXCS ACC/ACM Server information is added to the MAXCS
ACC or ACM Server List.
Changing the Centralized Recording Directory
To edit a MAXCS ACC/ACM server’s location for the centralized recording
directory, highlight the MAXCS ACC/ACM server in the server list, then input
the new location in the Centralized Recording Directory field.

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VRManager Manual 15
C HAPTER 3
Using VRManager Client
To run VRManager Client:
1. Choose Start >Programs > VRManager >VRM Client.
2. Enter the VRM Server IP address or server name, User name and
Password.
3. Check the Save Password checkbox to have VRM Client remember
the password the next time the program is run.
4. Click OK.
Note: Each Windows user has a unique VRM Client login setting.
VRM Client Main Window
When you start VRM Client, the first window you see is the VRM Client main
window.

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At the top is a menu bar, and below is a quick-access toolbar. At the bottom
is a scroll bar for viewing the display columns.
Note: Each Windows user has a uniaue VRM Client display column in the
main window.
Menu Bar
Using the menus, you can perform the following functions:
•File – Save As, Export to File, Change Password, Exit
•Edit – Search, Play, Display Column, Option
•Report – Generate report
•Help – VRM Client version information
Quick Access Toolbar
The toolbar contains buttons that are menu shortcuts.
Saves the selected voice recording
to a specified location
Plays the
selected voice
recording
Opens Report
Generation dialog box
Opens client
version
information
Opens search
options
File Menu
Saving Files
To save a file, click a voice record in the main window to highlight it, and click
the Save As button. Or, right-click a voice record and select Save As.