Axis ZYIMAGE User manual

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AXIS Scan Server and ZyImage
Introduction
ZyImage is a program that enables OCR (Optical Character Recognition) on TIFF-files.
The words are automatically stored in correct order. OCR creates an index in which
keywords can be sought. If a keyword is found, documents containing the word will be
displayed. By double clicking on a document, the TIFF-image will be displayed with
highlighted keywords. This is what ZyLab calls WYHIWYG (What You Had Is What You
Get).
ZyImage 98 consists of three programs:
1. ZyScan is used for OCR on TIFF-files. The TIFF-files can be scanned from paper
within ZyScan or imported from the hard drive.
2. ZyIndex is used for creating an index (or updating an already existing index).
3. ZyFind can locate indexed documents containing a certain word.
This document describes how to use your AXIS Scan Server together with ZyImage from
ZyLabs (http://www.zylab.com). The document contains the following information:
•Setting up the AXIS Scan Server for use with ZyImage
•Setting up ZyImage for use with AXIS Scan Server
•Using ZyImage with AXIS Scan Server
Any comments or suggestions regarding this document can be sent to [email protected]
Axis Communications AB (www.axis.com)
August 13th, 1999

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Table of Contents
Introduction.....................................................................................................................1
Required Environment..................................................................................................3
Setting up your AXIS Scan Server for Scan-to-File...............................................3
Setting up ZyImage........................................................................................................4
Using ZyImage with AXIS Scan Server....................................................................5

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Required Environment
•Axis Scan Server
•PC running Windows 95/98/NT (preferably NT)
•An FTP server for scan-to-file, in which directories can be reached as a local or shared
drive. The directories used as targets must be available for reading and writing.
•ZyImage 98
Setting up your AXIS Scan Server for Scan-to-File
The method used is scan-to-file.
1. Create a New File Destination. Specify a default Scanning Profile.(The Text profile
should work with most documents). ZyIndex 98 can index text and TIFF files that are
generated by ZyScan 98, but it can also automatically recognize and perform full-text
indexing of 250 different digital file formats. For further information, see the ZyImage
98 Manual.
2. Set Include Image Information to None.
3. Specify the name/IP address of the FTP Server used in the FTP Server field.
4. Add User and Password.
5. Specify the Directoryto be used on the FTP Server (the destination for the scanned
images) here called folder1. This directory must exist (create a new directory if needed).
6. The default settings can be used for the remaining fields. “Append sequence number to
file name” and “Append file extension to file name” are default settings.

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Setting up ZyImage
This section describes how to automatically import, perform OCR and index documents
that have been scanned with the AXIS Scan Server.
1. Start ZyScan, click New Job, and then click New Job Wizard. Mark the radio button
“Define New Job” and click Next>.
2. Mark the check-boxes for ZyIMPORT, ZyOCR and ZyEXPORT, to make the ZyImage
perform OCR on the imported documents and put them in export files, see below.
Click Next>.
3. Choose folder1 as the import directory. An automatic OCR will be performed on all
items placed in folder1. Choose Multi-page TIFF Filter as the import filter. Mark the
check-box for “Delete original files after import” and click Next>.
4. Choose OCR settings according to the type of documents that will be scanned (See
ZyImage User Manual). Click Next>.
5. Open MS Explorer and create two folders; one for the text files (here referred to as the
foldertext) and one for the TIFF files (referred to as the foldertiff). Return to ZyExport.
Set the foldertext as the directory to which the text files will be exported and the
foldertiff as the directory to which the image files will be exported. Click Next>.
6. Mark the check-box “Save as job template” and enter the name of the template (here
referred to as template1). Click Finish.
7. Choose “Entire job…” from the File->Run Unattended… menu. Fill in the newly
created template1 as template. Click OK.

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8. Start ZyIndex and click New.
Enter a Short Index Name and a Long Index Title. The Short Index Name may only
contain eight characters. These characters can not be changed once they have been
defined. The Long Index Title can hold up to 80 characters and is used to describe the
contents of an index. The Long Index Title can be changed at will. Select a directory
where the index will be stored. Be sure that the directory you choose exists (create one if
necessary). This directory can, for example, be shared over the network. Click OK.
9. Find the foldertext in MS Explorer. Drag the foldertext into the white space under “Text
Files”. Click on the “Tiff Files” tab. Find the foldertiff in MS Windows Explorer. Drag
the foldertiff into the white space under “Tiff Files”.
10. Click on the ZyTIMER tab. Click Add, and then click Select. Choose the index file click
on Open Index. Double-click on your index. Set the frequency for updating the index.
Click Add Now and then StartNow! The information received from ZyScan will be
indexed.
Using ZyImage with AXIS Scan Server
Select the ZyImage destination file (folder1) on the AXIS Scan Server control panel and scan
a document. Every time you scan to this destination, an OCR will automatically be
performed of the scanned document, followed by an indexation. ZyFIND is used to search
the scanned documents.